DDHU PPC Brief 8.11.21 FINAL UPDATED POST PPC.pptx

DLA Distribution Hill, UT Pre-Proposal Conference

SP3300-21-R-5005

Aug 11, 2021

The Nation’s Combat Logistics Support Agency

Warfighter Always Established 1961

FOR OFFICIAL USE ONLY

Administrative and Introductions Administrative Introductions Breaks Rules of Engagement

Introductions Headquarters DLA Distribution, New Cumberland, PA Karen Ghani, Contracting Officer Dave Gilson, Contract Specialist Cullen Powers, Supervisor Acquisition Assistance Mike Torner, Acquisition Project Officer Elena Alvarez Distribution Center Representative

DLA Distribution Hill, UT James McArthur Director Preston Kriegshauser Deputy Director Scott Hennessy, Contracting Officer’s Representative

FOR OFFICIAL USE ONLY

Administrative and Introductions Administrative Remarks The written information contained in the final solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

The attendance roster, as well as this presentation, will be posted to the Beta.SAM.Gov website.

FOR OFFICIAL USE ONLY

Administrative and Introductions Question and Answer session will not be held at the conclusion of this presentation.

Written Questions and answers received before the deadline will be posted to Beta.SAM.Gov via an amendment to the solicitation. (August 15, 2021) Attendees are asked to submit their questions to the Contracting Officer and Acquisition Specialist:

Karen Ghani (Karen.Ghani@dla.mil) Dave Gilson (David.Gilson@dla.mil)

DLA Distribution Hill, Utah Director: Mr. Jim McArthur Deputy Director: Mr. Preston Kriegshauser

The Nation’s Combat Logistics Support Agency

Established 1961

Mission Brief Overview DLA Strategic Plan DLA Distribution Mission, Vision, Values End to End Global Supply Chain Management Leadership and Organization Chart Facilities, Equipment and Mission Stock Depot Operations Medical Assembly and Shelter Repair (DEPMEDs) Contractor Operations Operational Environment Facility Locations

DLA Strategic Plan 2020-2026

MISSION

Sustain Warfighter readiness and lethality by delivering proactive global logistics in peace and war

VISION

The Nation’s Combat Logistics Support Agency... global, agile, and innovative;

focused on the Warfighter First!

WHY

To serve the Warfighter and our Nation!

PEOPLE AND CULTURE ARE AT THE HEART OF EVERYTHING WE DO

DLA Distribution

Our Mission Provide an agile, global DoD Distribution network that delivers effective and efficient distribution solutions which enable readiness and extend the operational reach of the combatant commands, military services, and other valued customers Our Vision An adaptive, innovative organization which always delivers the Right Things… at the Right Place, at the Right Time!

Our Values Leadership, professionalism, and technical knowledge through dedication to duty, integrity, ethics, honor, courage, and loyalty DoD’s Joint Storage & Distribution Provider!

End to End Global Supply Chain Management

ACQUIRE

DISTRIBUTION

DISPOSE

TROOP SUPPORT

PHILADELPHIA, PA

Global Supply Chains:

Subsistence, Clothing & Textiles, Construction & Equipment, Medical, and Industrial Hardware

$15.6B Revenue 51K+ Customers 3 Locations

LAND AND

MARITIME

COLUMBUS, OH

Repair parts for ground-based and maritime systems

$3.5B Revenue 13K+ Customers 2K weapon systems 8 Locations

AVIATION

RICHMOND, VA

Repair parts for aviation systems, nuclear systems, maps and Industrial Plant Equipment $4.6B Revenue 13K+ Customers 2K weapon systems 19 Locations

ENERGY

FORT BELVOIR, VA

Global fuel and comprehensive energy solutions

$9.8B Revenue 4K+ Customers 602 Fuel Locations

DISTRIBUTION

NEW CUMBERLAND, PA

Global storage and distribution solutions

$105B in Inventory 50+ Locations 249K+ Customers

DISPOSITION SERVICES

BATTLE CREEK, MI

Global solutions for disposal of excess property

$323M Revenue 31K+ Customers Reutilization: $2.5B 89 Locations

SIX MAJOR BUSINESS UNITS/MAJOR SUBORDINATE COMMANDS

$35.3B in Revenue Over $10B in Small Business $4.2B in support to over 40 Federal Agencies $1.4B in Foreign Military Sales

~100% Military Services’ Consumables Over 12K Suppliers 9K Awards per day Manage 5.2M line items

$272B Active Contracts Managed 27K Workforce, 2K Forward Positioned Located in 46 States and 28 Countries 766 Locations co-located with customer

Leadership and Organization

Director Mr. James McArthur Deputy Director Mr. Preston Kriegshauser Medical Assembly & Shelter Repair Mr. Jeff Sanchez 78 FTE’s Continuing Government Activity/DEPACK Ms. Terri McCulloch 22 FTE’s Inventory Action Team Ms. Mary Joseph 11 FTE’s Administrative Support Team Mr. Preston Kriegshauser 9 FTE’s

Facilities, Equipment, Mission Stock Facilities 2 Primary Areas of Operations Depot Ops Medical Assembly / Shelter Repair Division 5 Satellite Processing Areas 9 Warehouses: 2.4 Million Sq.Ft.

3 Outside Storage Lots: 2 Million Sq. Ft.

Equipment Automated Storage Module (ASM): 216,656 Locations Mission Stocks Total NSNs: 101 K Inventory Value: $8.3 B

General Depot Operations MRO Cycles: Normal MRO Cycles, run every hour between 0400 – 2200 (M-F) DRT XYZ Free Flow Condition Code F Assets: Usually picked on second shift and deliveries are made the next business day SSC Replenishments: DRT Priority XYZ delivery to SSC in three hours, non-delivery priory T, U, V, W delivery based on MRO drop time SSC and Base Pick-up Schedule: Material is back hauled as deliveries are made throughout the day Trucks are also dispatched for pick-up as requests are received from base customers

Medical Assembly and Shelter Repair – Government Performed Medical Assembly / Disassembly: Process of bringing all medical supplies and/or equipment together to form a deployable medical module or unit for USAMMA or, disassembly of received modules/components in from the field to be reclaimed for Mission Stock or disposed of.

Shelters: Assembly of the Army’s Deployable Medical System (DEPMEDS) Self-contained, portable units capable of being positioned quickly in an area of operation during war or national emergency. Assemble, modify, repair, rebuild, certify and store the modular units capable of containing operating rooms, x-ray equipment, blood labs and pharmacies. The units can range in size from a single general-purpose lab to a 1,000-bed hospital containing 12,000+ line items.

Troop Support Kitting: Process of bringing all medical supplies together to form kits designed by DLA’s Troop Support in conjunction with our DoD partners creating a large variety of ready to use kits consisting of surgical kits, combat life saver kits and organic module kits.

Contractor Operations

The primary mission of the distribution center is to perform receipt, storage (to include inventory and stock readiness functions), and issue functions for local customers and cross-docking and/or transshipment operations utilized in support of on-base customers. At Hill AFB these functions are performed under a contract.

The continuing government activity (CGA) is responsible for oversight of these functions through surveillance of requirements as well as other inherently governmental activities such as transportation officer, safety and security.

Operational Environment External Influences

Contracts DLA Distribution HQ DLA Disposition Services DLA Aviation Hill AFB

USAMMA

US Army Natick RD&E Center Internal Influence

Contracts Staffing Levels Equipment / Facilities Customers

DOD

DLA

Local Air Force

USAMMA

US Army NATICK RD&E Center

External Influences Annual Workload Depot Ops (FY20):

Receipts – 309K Stows – 250K Reimbursable – 1.2 Million Issues – 685K

PPP&M – 255K

Inventory:

$7.1 Billion NSN’s – 97K

DEPMEDS:

74 Hospital Assembly's 17,948 Medical Kits 44 ISO/Shelter Refurbishments

Facility Locations

Total

2.6M GSF

Covered & Open Bldg 1160 & 1158

Questions

SP3300-21-R-5005

Solicitation Overview

Warfighter Always

Key Points Ensure the Documents (SF33, SF30, proposal) are signed.

The Offeror is reminded that the Government reserves the right to award this effort based on initial proposal, as received, without discussions.

Section A Solicitation, Offer, and Award

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Warfighter Always

Contract Type - Period of Performance The resultant contract will be Indefinite Delivery/Indefinite Quantity (IDIQ) Hybrid with Firm-Fixed-Price (FFP), Cost Reimbursement (CR) No Fee, Cost-Plus-Fixed-Fee (CPFF), and Firm-Fixed (FFP) line items.

This resultant contract will have a five (5) year ordering period.

Task Orders are anticipated for a year of service. Surge and sustainment are anticipated as separate Task Orders.

This acquisition is solicited as an unrestricted procurement utilizing full and open competition.

Section B Supplies or Services & Price/Costs

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Warfighter Always

Minimum and Maximum:

Minimum and Maximum Quantities:

FAR 52.216-22 entitled “Indefinite Quantity”, the minimum value of services is $9,551,369.12 (for the entire contract). The maximum value of the services is $90,851,053.89.

Ordering:

Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

Warfighter Always

Warfighter Always

CLIN X001

Firm-Fixed-Price – Services to perform Warehousing and Distribution Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 - PWS Sections C-1 through C-6 and Site Specific Requirements in Attachment J.2).

CLIN X002

Cost Reimbursement (No Fee) – Scheduled and Unscheduled Equipment Maintenance (Parts Only) (PWS Section C-4.4 and Sub-paragraphs).

CLIN X003

Cost Reimbursement (No Fee) – Non-Capital Equipment New or Replacement Costs (PWS Section C-4.2 Paragraphs C & D).

Warfighter Always

CLIN X004

Cost Reimbursement (No Fee) - Material Support Costs (inclusive of CLINs X001 and X006).

CLIN X005

Cost Reimbursement (No Fee) - Travel for Training/Conferences (PWS Section C-3.3, C-4.6, and C-5.9).

CLIN X006

Cost-Plus-Fixed-Fee - Special Projects/Surge & Sustainment (PWS Section C-5.8)(See Attachment J.5 Schedule B CLIN X006 Labor Rate Table for applicable labor categories and labor rates).

Warfighter Always

CLIN X007

Contract Data Requirements Lists (CDRLs) (Not Separately Priced).

CLIN 0008

Firm-Fixed-Price – Services to Perform Transition (Unless Specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6).

Warfighter Always

Warfighter Always

Section B Supplies or Services & Price/Costs Section B Instructions Firm-Fixed-Price (FFP) PRICING ARRANGEMENT – CLINs X001: All labor shall be paid on firm fixed price per month basis. Offerors shall propose a Quantity * $1.00 (Unit Price) to arrive at a Total Amount.

Workload fluctuations within the 10% margin will not constitute a basis for a request for equitable adjustment (either upward or downward). Offerors should consider fluctuations within the range of 10% to be part of normal business operations and should price this risk into their price/cost proposals.

Warfighter Always

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X002, X003, X004 and X005: Government has provided an estimated cost exclusive of G&A, Material Handling, or other indirect rate. Offerors shall apply only their applicable indirect rate to this estimated cost to arrive at the Not-to-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and their applicable indirect rate only. No fee shall be applied.

Supplies or Services and Price/Costs

Section B Supplies or Services & Price/Costs

COST-PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X006:

Costs for Special Projects/Surge & Sustainment shall be reimbursed at actual cost plus applicable indirect costs and a fee. Offerors shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert Estimated Cost, Fixed Fee Profit Percentage, Fixed Fee Profit Dollars, and Total Estimated Cost Plus Fixed Fee.

Warfighter Always

REPORTING REQUIREMENTS - CLIN X007 (NSP):

Reporting requirements. Not Separately Priced (NSP)

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Section B

FIRM-FIXED-PRICE PRICING ARRANGEMENT - CLIN 0008

Contract Total: Offeror shall enter an estimated price for each year (one through five) and the total estimated price for the entire contract including years one through five.

Warfighter Always

Section B Narrative Key Points X001/FFP Fluctuations in workload - The Government monitors fluctuations based upon overall workload contained in the projected workload and utilizes more than 10% fluctuation in the overall receipts and issues for more than six (6) months as the benchmark for recalculating current and projected workload. In general, workload fluctuations within the 10% margin will not constitute a basis for a request for equitable adjustment (either upward or downward). Offerors should consider fluctuations within the range of 10% to be part of normal business operations and should price this risk into their price/cost proposals.

Warfighter Always

Warfighter Always

Key Points Service Contract Act Labor At Minimum direct labor rate and benefits must be paid Offerors may pay higher than SCA rates Offerors may escalate SCA rates and benefits Invoicing and excess funds Invoice within 90 days of performance completion Excess funds removed unilaterally after 90 days Limitation on Indirect Costs The Limitations on Indirect Cost Rates applies to cost type CLINs. Rates subject to the limitation include fringe, overhead, material handling, and/or General and Administration (G&A).

Section B Narrative

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Performance Work Statement Review

KEY POINTS

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Section C Performance Work Statement Key points – please read:

The entire PWS in Attachment J.1 Site Specific requirements in Attachment J.2 Technical Exhibits – J Attachments (J7-J28) Additional J Attachments (J29-J34) Technical Library Documents (Beta.SAM.Gov Restricted - if you are unable to open any document in Beta.SAM, please contract the Acquisition Specialist immediately) Contract Data Requirements Lists (CDRLs) identified in Section J – Attachment J.6

LOOK OUT FOR CHANGES

Warfighter Always

Scope Manage, operate and perform distribution services at DLA Distribution Hill, Utah in a sustained auditable environment. Perform warehouse and distribution functions IAW the requirements in the PWS, Attachments in Section J, and SOPs.

Gov’t owned facilities collocated with Ogden Air Logistics Center (OO-ALC or host installation) in a complex.

Wholesale material support worldwide Provides distribution and delivery services to support the overhaul and repair efforts of HAFB Depot-level maintenance Predominate supports the 388th Fighter Wing, Field Training Detachment, RAPIDS, Utah National Guard, Air National Guard, and the Utah Test Range (UTTR).

See section Attachment J.2 for a description of other services

Agile and Flexible

Performance Work Statement

Warfighter Always

Key Personnel (C-1.3.1) – The resumes of the proposed Key Personnel will be evaluated on how well qualifications and experience align with the position descriptions in this section.

Site Manager and Alternate Site Manager/Operations Manager resumes submitted with proposal Other Key Personnel Resumes submitted after Contract Award Those individuals currently serving in a Key Personnel Labor Category performing the LCAT description, will be considered qualified, competent and eligible.

Personnel Clearances (C-1.4.1) A favorable Personnel Security Investigations (PSI) required to obtain a Common Access Card (CAC) and for access to the DLA Network and Government Data Systems.

Site Manager, Alternate Site Manager and any Contractor employee(s) the Offeror proposes who will have access to or handle classified information or material to perform requirements identified in Section C and DLA Distribution SOPs must have appropriate security clearance (secret or higher) (Section L).

Possess a Facility Clearance The Offeror shall provide verification that the Offeror has a Defense Security Service (DSS) approved facility clearance as part of its initial proposal submission. Offerors who do not have an approved DSS facility clearance at the due date and time of proposal submission will be ineligible for award and will be eliminated from the competition without further proposal review.

Transition Plan (C-1.8) Personnel Hiring Actions and Training (C-1.8.1) Identify when Key Personnel on-site during Transition Identify Subject Matter Experts for each Functional Area How assessing incumbent employees Trained to Standard Completing job offers to attend Distribution Operations Training during Transition Government Property – Inventory during Transition (C-1.8.2) Mission Stock – Only Controlled Inventory during Transition (C-1.8.3) Work-In-Process Reviews – Government providing weekly WIP reports the last 30 days of Transition for Contractor planning efforts for full performance (C-1.8.4) Transition Reports (C-1.8.5) IAW CDRL A001 Transition Plan and Weekly Reports Required Plan, Programs and Procedures (C-1.8.6)

Section C Performance Work Statement

Warfighter Always

Contractor Training (C-4.6) Enterprise Wide Training identified in TE 3.2 will be tracked in the Learning Management System (LMS).

List of contract employees include Name, SSN, EDIPI, Job Title – CDRL A021 Attachment 1, 90 working days after start of full performance and within 15 calendar days for changes, additions or deletions.

Contractor responsible for determining which courses in TE 3.2 Government Training and the Distribution Operations Course Catalog, contractor employees shall attend to ensure contractor employees are receiving training commensurate to their positions at the right time for Audit Sustainment and passing Independent Public Accountants (IPAs) audits.

First training status reporting Contractor certification and validation of employee proficiency for performance of distribution operation functions IAW the DLA Distribution SOPs Enclosure 2 NLT 60 working days after start of full performance - Monthly thereafter.

Warfighter Always

Distribution Operations Training (C-4.6.1) For new Contractor employees or employees reassigned to another functional area, provide training (OJT or formal) within 30 calendar days after obtaining system access or date of reassignment Validated in a “P” status NLT 30 working days Obtain a “Trained” status after 180 days and sustain throughout all performance period.

Obtain and maintain “Trained” Status for Distribution Operations Functional Areas for employees using DSS for job functions:

65% of within 90 days after the start of full performance, based on the Contractor taking full advantage of the Distribution Operations/DSS Training provided during the Transition Period.

90% within 120 days after the start of full performance and maintained throughout all performance periods.

Warfighter Always

Specific Tasks (C-5) C-5.1 Distribution Services and Performance Requirements C-5.2 Receiving – Product Receipt/Evaluation C-5.3 Warehousing – Stow of Receipted Materiel, Pick and Pack C-5.4 Physical Inventory – Inventory Functions C-5.5 Transportation – Transportation/Traffic Management C-5.6 Packaging – Preservation, Packing, Packing, Packaging & Marking C-5.7 Site Specific Functions – Attachment J.2 C-5.8 Special Projects/Surge and Sustainment - Attachment J.1 C-5.9 Conferences - Attachment J.1

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Distribution Services and Performance Requirements (C-5.1) Perform all warehousing and distribution operations IAW the DLA Distribution SOPs/Addendums, Process Manuals, using WMS and all other references as set forth in this contract to complete the specific distribution function that is included in the PWS Requires Contractor to ensure using the current version of the DLA Distribution SOPs/Addendums and Process Manuals while performing daily operations by signing up for alerts to be notified when a SOP or Process Manual is revised or added to the SharePoint site.

Encl. 2 of each SOP provides the step by step standard process, ensuring compliance with Audit Sustainment manual controls Process Manuals provide additional details.

Required use of WMS and WMS changes in the performance of warehouse and distribution operations and shall complete all required transactions in WMS (C-5.1.3.1).

Use of RF handheld equipment in the performance of all DSS functions when and where the functionality exists.

Warfighter Always

Distribution Services & Performance Requirements (C-5.1) Government provides best estimate but workload factors change constantly The Contractor provides the appropriate leadership with management tools and processes to effectively manage the storage and distribution operations to successfully fulfill the DLA storage and distribution requirements to our customers IAW all contract requirements.

Provides the skills and expertise necessary to perform detailed analysis and monitoring of:

Physical distribution processes, Operations workflow, Interrelationships between functions and;

The actual incoming workload.

Section C Performance Work Statement

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Distribution Services and Performance Requirements - Audit Sustainment (C-5.1) DLA is in Audit Sustainment IAW DoD’s Financial Improvement and Audit Readiness (FIAR) Plan. Key to maintaining auditability is focusing efforts on the continuous standardized end-to-end processes.

Each time performance of the contract requirements deviate from documented and standardized processes there is an inherent risk to sustained audit readiness.

As a Contractor entity performing DLA Distribution requirements, the Contractor’s activities impact the integrity of DLA’s and each Military Service’s financial record/general ledger transactions.

Monthly Audit Assertion Program with the intent of shifting the focus from training to holding employees accountable for adhering to standard procedures CDRL A009 Assertion Memo – based on future ability to pass audit in upcoming month Based on the honest and accurate ability of the Contractor operated distribution areas to pass an audit Corrective Action Plan Quality CAP required for areas where Contractor cannot assert or can somewhat assert

Always Under Audit

Performance Work Statement

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Audit Sustainment (C-5.1) – Period End Inventory Cut-Off Procedures The Contractor implements cut-off procedures IAW DLA Distribution SOP/Guidance/FRAGO on a quarterly basis.

During Cut-Off, the Contractor shall:

Process all work in progress (WIP) – offloaded, receipted, stowed, picked, packed, offered and physically shipped by end of day for the identified period each year.

Perform a total sweep of all Contract Distribution Center workload and footprint to validate that no inventory is in any state of WIP Ensure all material is physically and systemically stowed or shipped Specific guidance will be issued by DLA Distribution detailing Period End procedures Section C Performance Work Statement

Warfighter Always

Quality Control Plan (QCP) (C-5.1.4) Requirements to support DLA’s Quality Management System (QMS) which includes Service Provider Quality Control (QC) Government Quality Assurance (QA) Independent DLA Distribution Review of Performance Data and QC/QA outcomes Independent Public Auditor (IPA) to support Audit Sustainment IAW the FAR The above outcomes support Distribution’s Audit Sustainment resulting in an audit compliant environment and documented in the Assertion Memo CDRL A009 requirement.

Be compliant with FAR 52.246-4(b) and IAW CDRL A006 Quality Assurance Surveillance Plan (QASP)

Warfighter Always

Site Specific Distribution Services - Attachment J2, is in addition to the requirements listed in the J1; which includes Air Force and Site-specific requirements Contractors need to account for all of the additional requirements in the J2 during proposal development

5.2AF Receiving Issues from Receiving (IFR) automatically generated for local delivery once material with a back order is inducted in DSS.

Non-Accountable Material/Mark For Depack/Decanning Support Depot Maintenance Interservice Support Agreement (DMISA) Material First Articles Product Quality Deficiency Report (PQDR) Material 5.5AF Transportation Load/Off-Load Support Aircraft Engines Medical Assembly and Shelter Repair Mission performed by Government Workforce Contractor supports with local delivery issues of material from stock and traffic management functions Provides Hazardous Packing & Certification, as requested

5.6AF Packaging Hill has a separate contract with the Utah Industry for the Blind (UIB) for Fiberboard Reclamation 5.7.1AF Integrated Logistics Supply System (ILS-S) 5.7.2AF Shop Service Center (SSC) Operations / Delivery Response Time (DRT)\ 5.7.3AF Storage and Distribution Functions for F-35 Platform Support

5.7.4 F-35 Traffic Management Functions

5.7.1 AF Integrated Logistics Supply System (ILS-S)

Use of ILS-S to receive, store, inventory and issue material for DoDAACs FB2027/FE2027. Consolidates Evidential Matter daily of the documents supporting receipts; condition code changes; off-base shipments; issues; signature receipt from customers; unit of issue changes and NSN changes.

The Air Force ILS-S POC will pick up the documentation from the previous day’s work each morning for imaging of the Evidential Matter Includes receiving, shelf life inspections, inventories, issues, and local delivery functions using ILS-S.

C-5.7.2AF Support to Shop Service Center (SSC) Operations (Delivery Response Time (DRT)) The SSC is operated by DLA Aviation. The material is considered retail support. The inventory in the SSC is on the same WMS record as the wholesale material. The Contractor is only responsible for performing the stock material replenishments, returns and MRO issues Identified on receipt document, segregated for storage by lot number.

The Contractor shall issue material to the SSC IAW DLA Distribution SOP 4540.026, Local Delivery Process for Air Logistics Centers (ALC). The Contractor shall use the local delivery priority code as the basis for determining the Delivery Response Time (DRT) and to meet the DRT APL IAW TE 5.0, APLs.

C-5.7.3AF Support for the F-35 Platform Support DLA was chosen to be one of the North American Warehousing Product Support Providers (PSP) Receive, store, and issue repair parts and consumable in support of F-35 program

C- 5.7.4 AF F-35 Traffic Management Functions The Contractor shall perform traffic management functions to support shipments of F-35 material.

Two types of Shipments:

Standard Shipments Heavy Weight Shipments Workload Projections in TE 5.2

Technical Exhibits and Section J Attachments Provides pertinent information required to be addressed in the proposal ALL Technical Exhibits and Section J Attachments are important and need to be read and addressed in proposals TE 5.2 – Workload Projections identifies the wholesale and retail workloads separately. All workload associated with Attachment J1, PWS and J2, Site Specific PWS are included in this TE.

Contract Data Requirements Listings (CDRL) Thirty-eight (38) CDRLs for reports, programs, plans, procedures, cost reports, Standard Operating Procedures (SOP) Technical Library and SOPs.

Provided on FBO by restricted package.

Solicitation Overview

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Warfighter Always

Section E Inspection and Acceptance Key Points FAR and DFARS clauses for Inspection of Services E-5 Quality/Performance Evaluation Government will use a Quality Assurance Surveillance Plan (QASP) to monitor compliance with the contract terms and conditions; identify conforming and nonconforming services to determine appropriate action under the Inspection of Services and Termination for Default contract clauses.

QASP will be tailored from the Contractor’s QCP and sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract.

Contractor shall use the Government’s Quality Management software tool (High-Gear) to acknowledge results, propose corrective and preventive actions and timelines as required by the COR and/or respond to surveillance results.

Section F Deliveries or Performance Key Points Services shall be performed as prescribed by the Performance Work Statement (PWS) – Section C F-3 Period of Performance – five (5) year ordering period F-4 Acceptable Performance Levels Technical Exhibit 5.0 Waiver Process Details surrounding waiver and request submitted by 3rd working day of the following month Submitted to KO or designee and Contract Specialist Disposition by 10th working day of the following month Late requests may not be considered

Section F Deliveries or Performance Key Points F-5 Letters of Concern Relay contractual compliance issues requiring attention or formal resolution KO will determine when a letter will be sent Will contain a formal due date and time response If no response or Contractor concurs, LOC is finalized Contractor may non-concur within the due date KO will review and determine if Contractor response is valid and disposition the LOC.

Section does not limit the ability to pursue deductions F-6 Deductions All Acceptable Performance Levels (APLs) are considered significant performance measurements valued at $2,500.00 per month, per APL.

Section G Contract Administration Data Key Points This contract will be paid in accordance with G-2 DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018) as provided in G-3, WAWF INVOICING PROCEDURES Section G-4, Invoicing Instructions Provides invoice preparation and submission instructions by CLIN set G-6 Payment, Selected Items of Cost Reimbursement Contracts Materials – Contractor provided items (PPE, uniforms, boots, etc.) are to be included in indirect costs.

No longer reimbursable items.

Key Points G-7, Contractor Performance Assessment Reporting System (CPARS) Requirements - The Contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the CPARS Guide

Section G Contract Administration Data

Key Points H-1 – Competition in Supplies Requires the Contractor to obtain competition for items purchased over $3,500 for which reimbursement will be sought under the contract.

H-2 Accounting Subject to Accounting Standards Requires Acceptable Accounting System H-3 Hiring Must maintain records Made available to the KO or designee upon request

Section H Special Contract Requirements

Key Points H-4 Substitution or Addition of Key Personnel Requires Contractor to notify the KO prior to any Contractor personnel changes Any removals/replacements for Contractor’s convenience shall be at no cost to the Government Key Personnel identified in PWS No changes in first 180 days except limited circumstances H-8 Insurance Contractor, at its own expense, provide and maintain insurance during the entire period of performance Potential Contractor liability for incidents, including those in the FLIPL process Contractor may maintain higher levels

Section H Special Contract Requirements

Key Points FAR Clause 52.216-11-Cost Contract-No Fee (Applies to CLINs X002 – X006 only) FAR Clause 52.232-20-Limitation of Cost (Applies to CLINs X002 – X006 only) FAR Clause 52.219-4 Notice of Price Evaluation for HubZone Small Business Concerns HubZone prime will pay no more than 50% of the amount paid by the Government for contract performance to subcontractors who are not similarly situated

Section I Contract Clauses

Key Points:

Numerous attachments All outlined in Section J Section J List of Attachments

Section K Representations, Certifications & Other Statements of Offerors or Respondents Key Points:

The North American Industry Classification System (NAICS) code for this acquisition is 493110 - General Warehousing and Storage The Small Business Size Standard is $30M Response to provisions shall be provided in proposal Electronic File (E-File) I, Solicitation, Offer & Award Documents, under Tab 3

Key Points Communications Between the Government and Offerors Procedure and Deadline for submitting questions All questions shall be submitted by electronic mail Preproposal and Solicitation question submittal due date is August 15, 2021, at 1:00PM Eastern Local Time Proposal submission and deadline Only Electronic Copies, (DOD Safe) will be accepted in its native file format.

Proposal due date is August 30, 2021 at 5:00 PM Eastern Local Time.

Section L Instructions, Conditions & Notices to Offerors or Respondents

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Warfighter Always

Key Points:

PROPOSAL PREPARATION REQUIREMENTS

Important proposal instructions regarding such topics as number of copies required, page size/format, page limitations Five (5) separate E-Files Pages numbered sequentially by file All pages of submittals shall include the statement “SOURCE SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104”

Section L Instructions, Conditions & Notices to Offerors or Respondents

Key Points:

Please stay within the page limitations 50 for Past Performance 100 for Technical Proposal Please ensure the table of contents page numbers correlate to the correct pages The text shall be no less than 10 point font minimum POAMs shall be no less than 10 point font minimum Ensure resumes are marked “PERSONALLY IDENTIFIABLE INFORMATION (PII)” Ensure each section is tabbed

E-FILE I

SOLICITATION, OFFER AND AWARD DOCUMENTS

Section L Instructions, Conditions & Notices to Offerors or Respondents

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Warfighter Always

Volume I Cover Letter, Completed and Signed Standard Form 33, Signed Amendment(s) Completed Section B Unit prices no more than 2 decimal places Section K - Representations and Certifications Accounting System Verification Include POC or letter from DCAA showing office information DSS Facility Clearance / Affirmative Statement Subcontracting Plan (Large Businesses only)

E-FILE II

PAST PERFORMANCE PROPOSAL

Evaluation Factor 1: Performance Confidence Assessment Limited to 50 pages.

Evaluated on recency, relevancy, and quality.

Performance within five (5) years of the solicitation issuance date.

Relevance is defined as those efforts similar in terms of scope, magnitude of effort, and complexity.

Quality of performance on the contracts If an Offeror has no past performance, please state this.

Questionnaire Offeror/Major Subcontractor shall ask their customer to complete the questionnaire and return directly to the Acquisition Specialist.

Section L Instructions, Conditions & Notices to Offerors or Respondents

Evaluation Factor 1: Performance Confidence Assessment Major Subcontractors If utilizing major subcontractor experience, the Past Performance Proposal MUST include:

A signed commitment letter from the Offeror and the Major Subcontractor Certifies that if awarded the contract, the parties commit to joint performance as proposed Data must be provided for Offeror and any major subcontractors. This is defined as “those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort”. Only prime Offeror and major subcontractors information will be evaluated.

Other Arrangements Affiliate companies, sister companies, teaming arrangements, joint ventures, etc. will be considered provided sufficient documentation is in the Past Performance Proposal.

Documentation may include: Documented affiliation, a copy of the Teaming Agreement, a copy of the Joint Venture Agreement, etc.

Section L Instructions, Conditions & Notices to Offerors or Respondents

E-FILE III

TECHNICAL PROPOSAL

Section L Instructions, Conditions & Notices to Offerors or Respondents

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TAB 1 Section (a): Distribution Operations The approach to effectively run a complex storage and distribution center.

Corporate and on-site methodology, tools, and processes to independently manage distribution operations IAW all contract requirements while working in a controls-based audit environment, achieving and sustaining auditability and supporting customer needs. Offerors will need to address:

Enforcing process adherence to standard operating procedures to maintain inventory accuracy and integrity Planning and prioritization of workload requirements to address challenges with unforeseen circumstances and more than one shift to include:

Fluctuating and surge workload, performing today’s work today Government system downtime and Government system changes and upgrades Allocation of resources Coordination of resources, supplies and workload between shifts for uninterrupted workflow

All while working in a controls-based audit environment, achieving and sustaining auditability and supporting customer needs.

Instructions, Conditions & Notices to Offerors or Respondents

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TAB 1 Section (a): Distribution Operations Processes and procedures for continuous monitoring of storage locations and actions taken to ensure:

Material is stowed in the proper storage type (i.e. TSC matches ITSC) Density goals are achieved and sustained (i.e right size materials in right size locations) Inventory Accuracy standard (98%) are achieved and sustained Segregation of materials in storage locations by NIIN, Condition Code, (CC) Shelf Life (SL), and owner RIC Consolidation of like material (i.e. same NIIN/CC/SL/Owner RIC) to gain warehouse efficiencies and maximum use of available storage.

Maintenance of location marking/labeling Processes and procedures for proper housekeeping of all Contractor occupied areas, to include implementation and maintenance of warehouse best practices during day to day processes, to achieve and maintain organization and cleanliness.

Process to be used to evaluate, socialize and implement changes to the DLA Distribution Standard Operating Procedures. communicated through various methods (e.g., monitoring the sharepoint site (sign up for alerts), FRAGOs, etc.).

Addressing contract changes IAW with Government identified timeframes and obtaining necessary resources to meet required changes.

How the offeror is incorporating increases for productivity in response to modernization initiatives such as the implementation and use of the MRO Pick Function utilizing Honeywell Voice Pick and tablets in performing the distribution operations

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TAB 1 Section (b): Quality Control Offeror shall describe their approach for an effective Quality Control Plan that includes:

Methodology, techniques and tools for a prevention-based approach (preventing process-based errors), identifying deficiencies or lack of adherence to Standard Operating Procedures (SOP) in a proactive manner while providing a leading indicator to perform root cause analysis and correct issues close in time and place for a process area throughout all areas of performance are met and sustained;

Development, execution, and monitoring of corrective action plans for deficiencies identified via internal quality control checks, non-conforming quality assurance surveillances, failed performance metrics, and Independent Public Accountants (IPA) site visits ensuring issues are resolved in a timely manner, as they arise and risk of future occurrence is mitigate, and;

Revision, implementation and maintenance of the quality control plan and quality control processes based on any deficiencies identified by the Contractor’s quality control efforts and the Government (e.g, Quality Assurance; Independent DLA Distribution Review; Independent Public Auditor (IPA) and Managers Internal Control Program/Annual Statement of Assurance processes.)

Line of Communication with the Government.

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TAB 1 Section (c): Equipment Efficiency

Optimize the use of both Government and contractor provided equipment to meet/maintain equipment utilization rate;

Develop and Implement preventive and corrective maintenance of equipment; and Supplement Government Equipment by listing offerors proposed provided equipment using the template below.

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Section L Instructions, Conditions & Notices to Offerors or Respondents

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TAB 2 Section (a): Key Personnel Resumes for the Site Manager and Alternate Site Manger shall include Information in sufficient detail to clearly demonstrate that the key personnel proposed meet the minimum requirements as required in PWS section C-1.3.1, Key Personnel Resumes shall not exceed three (3) pages

All pages of the resume shall be marked “PERSONALLY IDENTIFIABLE INFORMATION (PII) SAFEGUARD IAW DoD PRIVACY PROGRAM AND PRIVACY ACT OF 1974”

Instructions, Conditions & Notices to Offerors or Respondents

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TAB 2 Section (b): Staffing for Full Performance and Organization Chart Intent of Attachment J.29 – Staffing Matrix (Pre-award) Initially evaluated to determine if proposed labor categories and productive labor hours represent a realistic approach to perform the contract requirements and projected workload Intent of Attachment J.29 (Post-award) Incorporated in the contract award and will serve as the successful Offeror’s staffing approach for performing the contract requirements throughout the duration of the contract.

After contract award Attachment J.29 is used to estimate impact for changes to the projected workload to develop contract modifications When responding to the RFP, Contractor will need to clearly articulate rationale for any changes in the proposed and accepted time standards The Attachment J.29 shall align with the cost proposal

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TAB 2 Section (b): Staffing for Full Performance and Organizational Chart - Attachment J.29, Proposed Productive Hours limitation)

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TAB 2 Section (b): Staffing for Full Performance and Organizational Chart - Attachment J.29, Proposed Productive Hours (not included in page limitation)

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Brief & Precise

TAB 2 Section (b): Staffing for Full Performance and Organizational Chart Cont.

Staffing Approach Narrative:

Discussion of any adjustments to the specific tasks listed in Column A;

Time Standard Development;

Explanation of total productive labor hours for all Supervisors, Leads, and Subject Matter Expert The productivity analysis used to calculate productive hours for a Full-time Equivalent (FTE);

Determination of work shift(s) Approach for how the operations will be managed efficiently and effectively to include proposed operational efficiencies, strategies, or both that will enable the Offeror to perform the projected workload Offerors shall not provide generalities about how they are going to obtain operational efficiencies. Specific analysis and information shall be provided.

TAB 2 Section (b): Organizational Chart Organizational chart by proposed work shifts that matches the numbers of employees proposed in Attachment J.29 (Staffing Matrix) in the Base Period. The Government will use the Organizational Chart to identify the full and part time labor by labor categories the Offeror proposes.

Headcount of each labor category in each functional area (figures should be provided in whole numbers or rounded up to 2 decimal places) Headcount of each labor category in each functional area defined by all proposed shifts Each labor category by shift and functional area shall identify the following Key personnel and supervisory positions Labor Mix for each PWS functional area with clearly definable leads and SMEs Clearly identifiable Positions requiring a security clearance Clearly identifiable Position that will obtain/maintain Hazardous Material Packing Cert.

Clearly identifiable Full-time and part-time personnel Clearly identifiable Prime contract labor and subcontract labor

NOTE: If the organizational chart includes Corporate Management labor, it shall clearly delineate Corporate Staff.

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TAB 2 Section (c): Risk Management and Employee Retention Maintaining an experienced workforce with the ability to perform up to all training and performance standards for the life of the contract;

Mitigation efforts of turnover and minimizing the loss of human capital throughout the life of the contract; and Plan for immediately replacing the loss of critical skills and transactional system knowledge with personnel with who possess the required skill(s) and knowledge during full performance.

Supervisory ratio, excluding team leads, and an explanation of how it will facilitate meeting all requirements for the life of the contract.

Turnover rate proposed for the contract. This is to be inclusive of any staffing changes and shall include the offeror’s analysis of factors impacting turnover in this location.

Specific analysis or economic study of the region to support your staffing approach as applied to retention. Information shall include details on how the analysis was performed and all data sources used to substantiate your results.

Section L Instructions, Conditions & Notices to Offerors or Respondents

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TAB 2 Section (d): Training Identifying training/methods/evaluation to be used to certify personnel in functions if distribution operations training is not available or convenient for use to ensure that all employees are trained to standard IAW Attachment J.1, Section C-4.6 Training and sub-paragraphs.

Methods of documentation to certify employees who do not successfully complete the Distribution Operations training, are proficient IAW the DLA SOPs in the applicable functional area tasks and can perform the functional area tasks to standard to maintain an auditable environment.

Complete Attachment J.30 that includes all training requirements identified in the contract requirements for the base period. The Offeror shall add additional lines to accommodate the identification of any additional training the Offeror determines is required to successfully perform the requirement of the contract.

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Section L Instructions, Conditions & Notices to Offerors or Respondents

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TAB 3 Section (a): Transition Approach The offeror shall provide a Plan of Actions and Milestones (POAM), as an attachment (POAM is not included in page limitation), using MS Project or equivalent software (the Offeror may use MS Excel in lieu of MS Project as long as each task, duration, and start/end dates are clearly identified), to include:

Clearly identify/outline the tasks/sub-tasks/activities to be accomplished;

Anticipated duration and start and end dates for each tasks/sub-tasks/activities Addressing at a minimum the requirements in C-1.8 Transition Plan; C-1.8.1 Personnel Hiring Actions and Training Determination; C-1.8.2 Government Property (GP); C-1.8.3 Mission Stock; C-1.8.4 Work in Process Review; C-1.8.5 Transition Reports, C-1.8.6 Required Plans, Program, and Procedures of the PWS.

The Offeror shall provide a Transition Plan narrative that addresses the requirements in C-1.8 Transition Plan and all sub-paragraphs.

The Offeror shall identify proposed labor categories in Column B and responsibilities for Transition in Column C and the Transition Hours to complete the Transition column E in Attachment J.29, Tab 2 Ordering Period 1.

Section L Instructions, Conditions & Notices to Offerors or Respondents

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TAB 3 Section (b): Continuation of Essential Contractor Services In accordance with DFARS 252.237-7024 – Notice of Continuation of Essential Contractor Services, the Offer’s proposal will include and be evaluated on its written plan describing how it will continue to perform the essential contractor services listed in attachment J.1, PWS, Section C-1.9, Continuation of Essential Contractor Services, during periods of crisis. The offeror’s plan shall include:

How the Offeror plans to identify provisions for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

The Offeror’s plan will address, at a minimum— Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

Section L Instructions, Conditions & Notices to Offerors or Respondents

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E-FILE IV

SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

Section L Instructions, Conditions & Notices to Offerors or Respondents

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Factor 5: Small Business Participation Document Large and small businesses must complete and provide all the information required of this section.

This is in addition to the Subcontracting Plan.

Will be incorporated into the resultant contract.

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1. Complete table and provide…