Attachment J.2 - Section C- Site Specific PWS (Amendment 0001).docx

Attachment J.2

SP3300-20-R-5010

SECTION C-N SUPPLEMENT TO ATTACHMENT J-1 SECTION C-SITE SPECIFIC

REQUIREMENTS

A. This supplement to the PWS details the customer and site-specific requirements associated with warehouse and distribution operations performed at the USAFRICOM DLA Distribution Center Djibouti, Africa (DDDA) located at Camp Lemonier, Djibouti-Horn of Africa (CLDJ-HOA).

B. In addition to the requirements identified in Attachment J-1, Section C, the Contractor shall perform all of the requirements in Attachment J-2, Section C-N, Site Specific Requirements.

C. The requirements described in Attachment J-2, Section C-N are those required for operations of a Central Receiving Point (CRP) and a Supply Support Activity (SSA) in support of USAFRICOM CLDJ-HOA.

D. Refer to the USARAF DDDA DJ SSA CLDJ Internal SOP ISOP – dated 6AUG19 included as attachment 1 at the end of this document, for SSA operations.

SECTION C-1N GENERAL CONDITIONS AND REQUIREMENTS

A. This Section provides general information relating to the conditions of operation and general requirements relating to the material and distribution services performed at DDDA.

1.1N SCOPE OF WORK

A. DDDA consists of general warehousing operations and the operation of a CRP and SSA at CLDJ-HOA.

1.2.3N DUTY HOURS AND ACCESS TO FACILITIES

A. The Government requires the GOCO facility to be open and accessible as follows. All time references are in Local Djibouti Time.

GOCO Facility Djibouti

GOCO Facility Djibouti

B. The Contractor shall work 7 days a week and not observe any U.S. Holidays. The Contractor shall divide/shift their workforce on all observed Local Holidays as stated by local law.

C. Actual hours of operation may increase for emergency, storage/distribution related functions that are performed in response to, or are affected by customer operational requirements. The times, including times outside of normal operating hours, that functions are performed under this contract are dictated by the operational requirements of the customers that are being supported.

SECTION 3.1N GOVENRMENT PROPERTY, EQUIPMENT, SYSTEMS, TRAINING AND SUPPORT SERVICES

3.1.1N GOVERNMENT PROVIDED EQUIPMENT

A. See Technical Exhibit 3.4 Government Equipment.

Section C-5N Specific Tasks

5.13N Central Receiving Point – Camp Lemonier

A. The contractor shall manage and operate the Central Receiving Point (CRP) within space allocated to DLA Distribution on Camp Lemonier to receive, process and temporary store all ground, container, and Air cargo addressed to the CRP for Camp Lemonier tenants and units deployed forward. The CRP shall be capable of performing operations 24/7 as necessary. Surface cargo will be routed directly to the DLA CRP. Material shipped via Military and Commercial Air will be off-loaded at Djibouti-Ambouli International Airport, adjacent to Camp Lemonier. Air cargo identified for customers on CLDJ will be processed in the Global Air Transportation and Execution System (GATES) by Air Terminal Operations Center (ATOC) personnel and processed for Country Clearance. Customs clearance will be coordinated by CLDJ J4/N3L Government Personnel. Once cleared by Djibouti Customs, the CLDJ Fleet Logistics Center (FLC) will notify DLA/Contractor. The DLA Contractor will provide local pickup of material (at the APOD) for CLDJ/on-base customers and move the material to the CRP under DLA local transportation assets. Cargo and Small parcels from commercial carriers FEDEX, DHL, and UPS will be received at DLA CRP.

B. The contractor shall process all CRP material receipt through consolidation in 24 hours or less average time. The government will measure this requirement using all CRP material received and processed through consolidation for each month using MIS data Element 22600. The material received at the CRP will be transshipped and manifested into a designated location for customer DODAACs. Generally, the material will arrive with a clearly defined and delineated destination, but the contractor may receive misdirected, damaged, or frustrated material and the contractor shall process IAW DLA Distribution SOP 4540.030, Frustrated Cargo.

C. The contractor shall process all material through DSS IAW DLA Distribution SOP 4000.04 Receiving and in conjunction with SOPs 4000.01, 4000.02, 4000.03, 4000.05, 4000.06, 4000.07 4000.08 and 4000.09. The material received at the CRP will be processed as an on-base transshipment for pickup by the customer. Contractor shall ensure all manifests are closed in DSS within 24 hours after customer pickups are complete. Customers picking up their material from CRP shall be escorted at all times. All containers inbound to Camp Lemonnier will go through the CRP. Contractor shall contact the customer that is listed as the point of contact on the manifest for further movement of the container to its final destination on Camp. Camp Lemonnier tenants are responsible for submitting the Transportation Movement Request (TMR) to offload and load containers.

D. The Contractor shall coordinate with local vendors and carriers for delivery and pickup of containers from and to Camp Lemonnier. The Contractor shall inform local vendors or carriers upon notification from customers for empty container pickups, to avoid charges. All demurrage charges are the responsibility of the Contractor.

E. The contractor shall keep a tracking system for all incoming, outgoing, and commercial containers in possession of customers. Contractor shall inform the Installation Container Control Officer (ICCO) and the KO or Designee for any issues with container movement.

F. Contractor shall submit TMRs for pickup and return of empty containers as needed. The TMR process is only valid for on camp operations.

G. All containers addressed to DLA Distribution or the SSA shall be emptied within 48 hours to avoid accruing charges.

5.14N DLA Camp Lemonier (CLDJ) Supply Support Activity

A. The Contractor will operate the GCSS-A to receive, store, and process supply requests for CLDJ SSA, DODAAC W91K61, RIC WYX, SLOC WYX1. The operation Provides Class II, III (P), IV, VII & IX air and ground repair parts to all units assigned within the East Africa geographical area, plus support to Air Force, Marines and Navy. The Operating hours are Monday through Sunday 0730-1700 hours B. The Contractor will perform CLDJ SSA operations in accordance with CLDJ SSA Standard Operating Procedures included as attachment 1.

C. The Government will provide Global Combat Support System-Army (GCSS) training. Experience in GCSS-Army logistical systems is waived due to GCSS-ARMY being a currently fielded system and not normally associated with DLA operations. USARAF G4 ICW USAREUR G4 will provide initial GCSS-ARMY New Equipment Training (NET) to designated DLA staff. The contractor will be responsible for completion of GCSS-ARMY GTRACS online training and completion of Army NET or training provided by the USAREUR Mobile Training Team (MTT) NET.

5.15N CLASS IV MATERIAL

A. Due to the cumbersome nature of class IV material and the unique handling and storage requirements, the Contactor shall ensure that employees charged with receipt, store, and issue of class IV material are properly trained and equip with the appropriate MHE and PPE to safely and efficiently handle and process the material.

Attachment 1 - USARAF DDDA DJ SSA CLDJ Internal SOP ISOP – dated 6AUG19 image1.emf

Acrobat Document

Internal SOP – CLDJ SSA

Department of the Army United States Army Africa (USARAF)

Camp Lemonnier Djibouti Supply Support Activity (CLDJ SSA)

Internal Standing Operating Procedures

Content: Page

1. Purpose: 3

2. Scope: 3

3. Mission: 3

4. Organization: 3

5. References: 3

6. Operation Hours: 3

7. Duties and Responsibilities: 3

7.1 Daily Standard Transactions 3

7.2. Accountable Officer / Facility Manager: 4

7.3. Individual Sections Concept of Operation 5

7.4. Section Leaders: 6

a. Stock Control 6

b. Stock Control operator 6

c. Warehouse Supervisor 8

d. Receiving Section 8

e. Storage Section 10

f. Issue Section 13

g. Turn-in Section 15

h. Major Assembly Section/DLR 15

i. Hazmat Storage Section 15

8. General Information 16

a. System Access 16

b. GCSS-A Codes 16

9. Procedures: 16

9.1. Stock Control 17

9.2. Procedure for Research 20

9.3. Shipping Section 27

9.4. Receiving Section 28

9.5. MHE Support 29

9.5. Turn–In Section 30

Content: Page

9.7. Class VII End Items 34

9.8. Storage Section 34

9.9. Issue Section 36

9.10. Major Assembly Section/Turn-in 37

9.11. Hazardous Materiel 39

9.12. Inventories 39

10. Annexes:

A. GCSS-A Codes 40 B. Status Codes 54 C. Advise Codes 56 D. Recoverability Codes 57 E. Safety 58 F. Physical Security 60 G. Key Control 62 H. Training 64 I. Environmental 65 J. Force Protection 72 K. GCSS-A Battle Rhythms and SSA Evaluation Checklist 73

Department of the Army United States Army Africa (USARAF)

Camp Lemonnier Djibouti Supply Support Activity (CLDJ SSA) Internal Standing Operating Procedures

1. Purpose: This SOP contains procedures to be followed by the personnel that work in the above CLDJ SSA, DODAAC W91K61, RIC WYX, SLOC WYX1.

2. Scope: This SOP is only applicable to the personnel that work in the CLDJ SSA when processing supply requests for supported and all training units within Camp Lemonnier, Djibouti and East Africa footprint. It is focused primarily on the section leader’s daily responsibilities and help while performing routine tasks.

3. Mission: Provides Class II, III (P), IV, VII & IX air and ground repair parts to all units assigned within the East Africa geographical area, plus support to Air Force, Marines and Navy.

4. Organization: The CLDJ SSA is organized IAW USARAF TDA WJHEAA.

5. References: CLDJ SSA personnel will at a minimum use the current GCSS-A online End user manual Warehouse operations and other applicable supply manuals to ensure the right procedures are being followed in conjunction with procedures set forth in this SOP.

6. Operating Hours:

Monday through Sunday: 07:30 - 17:00 hours

7. Duties and Responsibilities:

7.1. Daily Standard Transactions:

Transactions to check daily for completeness.

LL01- Warehouse Cockpit is used to verify all movements have been done in the SSA.

LT23- Used to verify all Transfer Orders have been confirmed.

VL06O- For Goods Issue to verify all parts have been Post Goods Issued to the customer bins.

VL06o-For Picking to verify all Transfer Orders have been created.

LX02- Use storage type to verify no materials have been posted to temporary bins using storage types such as YYY.

LX22- to verify all inventories have been closed out.

7.2. Accountable Officer:

Overall responsible for the daily operation of the CLDJ SSA. Determines when actions need to take place and provides the resources to the individual section leaders to do their jobs. Responsible for training subordinates in all areas that pertains to the functional operation of the CLDJ SSA. Maintain signature authority for all outgoing correspondence originating from the CLDJ SSA unless otherwise delegated. Prepare, review and submit required reports (including BI reports generated by GCSS-A). Only one authorized to ZDIRECT items to other SSA and DRMO. Updates ISOP as required based on changes received from GCSS-A PM, USARAF G4 MM and internal processes conducted at the SSA.

7.3. Individual sections concept of operation:

• Maintain one central request processing area of Supply Class (Class II, III(P), IV and IX air and ground) (Stock control).

• Maintain one central receiving and shipping area (Receiving).

• Maintain one central issue area (Issue).

• Maintain one central area for all excess (Turn-in).

• Maintain one central stock area (Storage).

• Review and maintain signature Cards, except storage and receiving (DA Form

1687).

Stock Control:

• Handle all customer walk-ups.

• Perform inquiry to see if the requested item or substitute is available.

If yes, give the paperwork to stock control for processing to include HAZMAT material.

• Stock control will process DWMS.

• Stock control will process COI (immediate MRO).

• Send customer to the issue point with the produced MRO (COI processes).

• Issue point pull item from stock.

• Issue point processes the issue and closes the loop.

Stock Control process all:

• Requisitions (automated) to include Non Army Customers.

• Walk-ups for supply class II, III(P), IV and IX.

• Exception requests.

• Cancellations.

• Modifications.

• Warehouse denials.

• Condition code changes (MIGO).

• Inventory actions (start, post, and cancel inventories).

Receiving/Shipping process all:

• Receipts from wholesale regardless of supply class.

• Receipts from referral.

• Receipts from temp loan.

• Process all shipping documents.

• Manage break bulk point.

• Contacts the issue point to pick up all items going to customers.

• Contacts affected warehouse to pick up all items going to storage.

• Hold and issue all items going to customers regardless of supply class **.

• Ensure that HAZMAT items going to customers has been bar-coded by the warehouse personnel prior to the issue.

• Hold MROs for bulk items.

• Process and confirm all issues.

NOTE: MROs for items requiring secondary containment (HAZMATs) will be held at the HAZMAT warehouse and issued from that location. Issue point will confirm the issue in the system and maintain the file.

Storage:

• Pick up all processed items from the receiving section for storage.

• Label and attach MSDS to all Hazmat items prior to storing.

• Label and attach MSDS to all HAZMATs NSL prior to the items being sent to the issue point for customers.

• Conduct inventories and location surveys as directed by stock control.

• Perform location maintenance functions.

NOTE: HAZMATs items received and processed by the receiving section will be labeled, bar-coded and entered into the HMMS system by the HAZMAT warehouse personnel prior to storing. All HAZMAT NSL items going to customers will also be picked up, labeled, bar-coded and entered into the HMMS prior to issuing to the customer.

Turn-In:

• Process all customer turn-ins.

• Process all shipment confirmation.

• Manage transportation and disposition of items going to DRMO, and other areas as directed by GCSS-A.

Major Assembly/Depot Level Repairable (DLR):

• Process all Major Assembly/DLR turn-ins.

7.4. Section Leaders:

a. Stock Control: Responsible for preparing all pertinent daily, weekly, monthly, quarterly monthly and as required report by utilizing all available logistics information sources including GCSS-A, LIW, and others. Monitors warehouse activity monitor and schedules the daily operations in the stock control and the entire warehouse.

Each section of the CLDJ SSA is responsible for providing quality service and support to all customers within the guidelines of Army Regulations, internal and external SOP’s that supports this organization. We must work in partnership with our customers to develop a friendly atmosphere. If at any time an CLDJ SSA employee runs into a problem or situation that cannot be handled at his/her level, they must inform their direct supervisor immediately so that any unresolved issues can be rectified. All employees are expected to conduct themselves in a professional manner regardless of the circumstance.

b. Stock Control operator: Responsible for all functions that takes place at the GCSS-A System. Ensures that all GCSS-A operators get the following basic GCSS-A administration training, including:

Access to the GCSS-A System and workstations (password management).

WEB GCSS-A online.

Stopping and suspending work.

GCSS-A V2.0 All.

Warehouse Operator 40 hours Training

c. Warehouse Supervisor: Responsible for all the daily activities throughout the warehouse, with the exception of stock control. Makes decisions as to who performs what action or task at the receiving, storage, and the turn-in / shipping section. Monitors and reports directly to the Accountable Officer as to the daily status of warehouse workers and ensures personnel are trained in warehouse operations and GCSS-A.

d. Receiving section: Responsible for the processing of all materials receipts and follow-on movement to storage or issue for both ATF and NSL items. Makes coordinates for the transportation of retrograde excess and break bulk items. Responsible for receiving all shipments and the break bulk point. Also responsible for the shipments of referrals, excess stocks, and unserviceable DLRs items to the appropriate sources. The personnel that work in this section will at a minimum perform the following tasks on a daily basis or as applicable:

Process all incoming parts before closeout each day.

Use the Hand Held Tablet (HHT) to process all receipts (when operational).

Lay out all parts and match against documents before processing. Check quantities against receipt document before input.

Put all parts where they’re supposed to go with MROs attached or in a packing list envelope.

Put all loose issue parts in a brown paper bag.

Check the error file for all discrepant receipts. Work it daily before the closeout.

Build catalog as applicable.

Research all receipt with no paperwork. Process MIGO if there is no valid due in.

e. Storage Section: Responsible for the storage of ATF items; pulling excess items and referrals from storage bins; and coordinating the shipping and transportation of excess/referral material. The storage section is also responsible for Location Maintenance. On a daily basis or as applicable, the personnel at this section will at a minimum perform the tasks listed below:

Check at least twice a day for MROs from the stock control section and pull all at least twice a day.

Check the balance in the location against what’s in the system after each MRO is pulled. Report all discrepancies to the production control supervisor.

Check the receiving section first thing each morning to pick up all receipts going to storage.

All receipts going to storage without a valid location the same day received.

Check the system daily for unknown location and assign location as applicable.

Ensure overflowing locations are re-warehoused as necessary.

Perform a 10% location survey and inventory once a week for sensitive items and once a month for all others.

Put all parts in location before pulling MROs.

Bring all material release denials to the attention of the production control supervisor.

Place all issues in the appropriate customer bin.

Ensure that sensitive items are stored in a separate area.

Place sensitive parts for customers in the vault (cage) until signed for.

Make sure there is a planograph at each storage area. Maintain a file of all inventories and location surveys for specified period. Maintain a file of multiple location lists.

f. Issue Section: Personnel working in this section are responsible for all customer part issues coming from the receiving, storage, and the Turn-in section. At a minimum, the below list of tasks will be performed:

Create a verification list and verify all parts in the customer bins beforehand.

Use the HHT to process all issues (when operational).

Make sure you have two copies of issue document, one for the customer and the other one for our files.

Prior to issuing parts to any customer, check the signature card (DA Form 1687) to make sure person is authorized and does have an index number assigned.

Always issue parts only to the right person per index.

Make sure customers are not getting their own parts. All customers should stay behind the issue counter.

All customer parts should have an MRO attached to it, except bulk items.

Maintain a separate file for all bulk MROs awaiting pickup.

All customer parts must be issued within 24 hours. Customers not picking up their parts should be brought to the attention of the Accountable Officer.

Ensure customers match the MRO’s against the part and quantity received. All discrepancies noted should be resolved prior to the customer leaving the warehouse.

Make sure the customer signs the issue documentation after all parts have been verified with block 10, 22 and 23 completed.

Attach all signed MROs to the issued list. File and maintain for period specified in this SOP.

Ensure Post Goods Receipt (PGR) for all Wave 1 customers are completed within 24 hours

g. Turn-In Section: Responsible for the coordination and turn-in of class II, III(P), IV and IX air and ground that’s stocked at the CLDJ SSA. The section will ensure that units are authorized and can turn-in on a walk in basis

All turn-ins received from customers will be processed as soon as possible.

Segregate by serviceability code prior to processing.

Place processed parts in the correct location, i.e. do not mix the serviceable parts with the unserviceable.

Make sure that required paperwork is attached to the part prior to turning it in to the right location.

Maintain a file system that should identify customer’s turn-in document. File by DODAAC/document number sequence and maintain for a period specified in this

SOP.

Segregate outgoing shipments per destinations

Maintain a file system to identify all shipping documents. File by DODAAC and shipped date.

h. Major Assembly/DLR: The personnel that work in this section are normally part of the turn-in section. This means they will perform the same tasks as outlined above.

When the section operates separately, they will do all of the above plus the following:

Units can turn in their DLR lines without an appointment.

Ensure that all parts received from customer have the required paperwork as outlined in the external SOP.

Pull all DLR parts and put them in the issue area. Ensure that the DLR or the issue section confirms the issue.

i. HAZMAT Storage: The individual work leader in this section is responsible for the identification and storage of all stocks that’s considered hazardous; that means all classes of supply stocked. This individual should possess extensive knowledge of handling and working with hazardous materials.

8. General Information:

a. System Access: Access to the GCSS-A system is password controlled. The Accountable Officer, the Facility Manager, the Production Control Supervisor and the Stock Control section leader are the only ones authorized to assign passwords to all personnel that require access. .

b. GCSS-A Commands: All commands pertaining to the GCSS-A system can be viewed by GCSS-A smart book. Most of the common commands used by each section are listed as Annex A. Commands that are only valid at the GCSS-A Tower are indicated as such.

9. Procedures:

a. Training: The Admin Section will collect and report all successful completion of mandatory trainings. After a successful training, the employee will provide training certificates to the admin office for filling. Management Assistant will annotate all trainings attended in an access database. One copy of the certificate will be sent to DLA Distribution Depot Sigonella (DDSI)) and one copy will be filed in the employees personnel file.

b. Awards: Awards are a useful tool for recognizing deserving employees and improving morale and productivity at the CLDJ SSA. The Accountable Officer/Facility Manager and the Supervisor determine the type of award (for detailed information on types of awards see AR 672-20) and the amount for monetary awards, based on achievements and fund availability. Awards information (name, type of award, amount, date received) is recorded in an Excel spreadsheet.

9.1. STOCK CONTROL:

a. Customer Assistance: The section will check GCSS-A system for customers request and if the item is on hand will send the customer to the appropriate section for issue. Stock control section will process all walk-ups as ‘post-post’ without establishing due out for any training unit. Download statuses after each closeout. Refer to the daily responsibilities and the commands in Annex A to accomplish daily requirements. Also refer to the GCSS-A users and end users manual for detail instructions of how to process a transaction. Consult the Accountable Officer, the Facility Manager or the production control supervisor when in doubt of a process.

b. Processes: Process all transactions. Be prepared to all Non Army Customer (NAC) request in GCSS-A. In the event of system malfunction, the following will take place:

Notify higher headquarters and GCSS-A Supply Channels.

Notify customer units and CSSAMO.

Conduct Wall-to-Wall Inventory if needed.

Initiate manual supply procedures.

Re-establish all manual transactions once GCSS-A becomes operational.

c. Reports: To produce the required daily, weekly, monthly, and annual reports can be obtained from the following sources:

GCSS-A (Global Combat Support Systems-Army).

LIW (Logistic Intelligence Warehouse).

The following reports will be utilized to obtain the required information for the required report:

ATF ZERO BALANCE REPORT:

Create this report by entering ATF on the action line enter plant 2001 and Storage Location WYX1.

b. Causative Research: Causative research is a part of the inventory process. It will be conducted and documented on the Inventory Adjustment Report (IAR) for inventory discrepancies of sensitive items, coded with a CIIC of 7 or 4, and adjustments over $1.000 in extended line item value.

(1) Background: After all Count Control Documents have been input back into GCSS-A, the system changes the Freeze Flag to 0 and posts the quantity to the ABF. It also creates an IAR when the computed value of the overage or shortage is equal to or greater than the system IAR parameter value. This report is used to explain why there were adjustments to the ABF/Stock Record Account. GCSS-A produces IAR’s for all adjustments because it cannot determine if they are justifiable or not. IAR’s will be prepared and forwarded to the approval authority within 30 days.

(2) Sources for Causative Research:

Inventory Adjustment Report (IAR).

GCSS-A Document History Utility.

ILAP (Integrated Logistics Analysis Program).

GCSS-A (Bin ticket review).

Stock Control File (Receipts, Issues).

NOTE: There are no instructions for causative research in any manual and the following procedures are only ideas how and what can be done to research adjustments.

9.2. Procedures for research:

(a) Write down the discrepancy, location, NSN and nomenclature and go back to the storage location and check against NSN, UI, QTY, Bin label and the item itself. If there are open boxes with smaller packages in it, take the items out and count them again. If UI is BX, PG, DZ use FEDLOG to determine the correct UMQ (Unit Measurement Quantity). It happens very often that one BX consists of two boxes or more. Be careful if there are discrepancies with UI “SET”. If FEDLOG doesn’t show a unit pack quantity get with RX, MAV or customer to determine if the set consist of the correct quantity.

(b) Check also the bins next to the location – maybe some items got misplaced or if the location is full there might be a sign telling you: ”Rest on Floor”? If location bin tickets attached to the items, they have to get the data Doc Number, Quantity, Date on it.

(c) At any GCSS-A workstation request the history by NSN in ZMB59.

(d) Check for the date and on-hand quantity of last inventory which can be found by searching for the an inventory posting.

(e) Check first if there was an adjustment in the past for the same quantity and try to find the reason for this adjustment – if there was none do the adjustment – (Sample:

EA 1 gain and EA 1 loss cancel each other for no discrepancy).

(f) If there was no adjustment, which could get reversed, go to the files at Stock Control and pick all documents marked on the doc history listing. Check the document number, suffix code, quantity, condition code and NSN against the history data.

(i) Shortages: Search for issues with the exact same amount and possibility of duplicate issues (MROs).

(j) Overages: Use ZMB59 (Material Document List) to find out if there are unconfirmed MRO’s with the same quantity. Check the files and get with the warehouse to find out if the MRO got lost or if it just didn’t get confirmed.

(k) Another important thing to check for both losses and gains are FEDLOG. In some cases caused by either the operator or a wrong entry in Supersession Chain (PIC03). If there are valid substitute NSN’s or Part numbers do the same checks on the substitutes.

Final Documentation of the findings: After finishing causative research write down the final findings into the CLDJ SSA internal inventory research list. Last step is to add IAR values to the CLDJ SSA IAR LOG, which will be used as data source for weekly and monthly inventory report’s to higher. See sample and explanation below:

Perpetuate the document number and the Julian date from IAR.

Losses are the total amount of losses from IAR.

Adjusted losses are the total amount of losses minus the losses explained during causative research.

Gains are the total amount of gains from IAR.

Adjusted gains are the total amount of gains minus the gains explained during causative research.

See the Accountable Officer taking with you the IAR's, the IAR LOG and the results from causative research.

After approvals and signatures from the Accountable Officer and the LRC-B, keep all related files to the IAR on file for 2 years.

SAMPLE: FOR CLDJ SSA IAR PROTOCOL

Document Julian Date Losses Actual Losses Gains Actual Gains Pseudo

Number Date ($) ($) ($) receipt

Page 1 FY 2007

$271,450.05 $12.72 $211,545.46 $0.00 $60,891.84

6321 0003 $0.00 $0.00 $241.00 $0.00 $0.00

6321 0021 $241.00 $0.00 $0.00 $0.00 $0.00

6346 0108 $1,189.12 $0.00 $0.00 $0.00 $0.00

7051 0137 $11,538.00 $0.00 $0.00 $0.00 $0.00

7037 0053 $1,239.21 $126.45 $0.00 $0.00 $1,119.76

7043 0038 $9,588.24 $0.00 $0.00 $0.00 $9,588.24

7046 1062 $2,908.77 $0.00 $0.00 $0.00 $2,908.77

7047 0037 $2,528.20 $0.00 $0.00 $0.00 $2,528.20

7050 0015 $2,438.40 $0.00 $0.00 $0.00 $2,438.40

7037 0145 $0.00 $0.00 $3,344.55 $0.00 $0.00

7025 0119 $1,143.54 $0.00 $0.00 $0.00 $1,143.54

7033 0053 $2,369.57 $0.00 $0.00 $0.00 $2,369.57

7036 0086 $1,033.57 $0.00 $0.00 $0.00 $1,033.57

Total

Losses Total Adj.

Losses Total Gains

Total Adj.

Gains Total

$307,667.67 $139.17 $215,131.01 $0.00 $84,021.89

(4) SDRs: This report is generated by the GCSS-A system based on parameter settings. From GCSS-A, use the command PRSF to generate the report. This report will normally generate an inventory adjustment report if the item is considered pilferable or sensitive. Use the following procedures to work the receipt.

(a)..Receive SDR receipt printout from the Stock Control Section.

Hold for 30 days to see if the part will be received at a later date.

(5) ATF Review: The supervisor is responsible for the planning, coordination and execution the ATF Review Board actions. The following references will be used: AR 710-2, (Supply Policy Below the National Level), DA Pam 710-2-2, (Supply Support Activity Supply System - manual procedures).

General Requirements: The ATF review board will follow the procedures as outlined in AR710-2. There are several Departments of the Army endorsed automated and manual methods available. These are Days of Supply (DOS) and Economic Order Quantity (EOQ) computations. GCSS-A, at present does not generate ATF reviews based on EOQ computations. Alternative processes are developed for in ILAP for EOQ computation and Dollar Cost Banding computation. It is the option of each command to use the process that best meets the command’s philosophy.

(a) ATF Review Board results will be generated into GCSS-A at least annually.

More frequent reviews are encouraged.

(b) ATF review Board results and higher-level approval constitutes immediate authority to decrease or delete ATF lines. It does not constitute authority to expend dollars for the increase or additional lines of ATF. The budget comptroller has reserved this level of authority do to budgetary considerations.

(c) The ATF Review Board will include the following documentation:

Board minutes specifically addressing the requirements of AR 710-2.

Statement of the method used to derive ATF stockage levels.

Justification for deviations (Letter signed by 0-6 and above).

Current ATF.

Marked up ATF recommended Adds.

Marked up ATF recommended Increases.

Marked up ATF recommended Deletes.

Marked up ATF recommended Decreases.

Any other related documentation.

(d) Preparations: Submit ASL Review Request to Army Material Command Stock Determination Branch

Notify 21st TSC at Kaiserslautern at least 8 days in advance.

The review board candidate transactions will be in text-(.txt) format and sent to the CLDJ SSA via e-mail.

(e) Files:

The package should contain the following candidate files:

o ATF increases.

o ATF decreases.

o ATF additions.

o ATF deletions.

o ATF unchanged.

Import each of these files into an Excel spreadsheet and calculate number of lines and total $ value. This provides you an overview how balances would change and how much money would be needed in case all changes would be accepted. Add empty view columns into the spreadsheets.

Stock control should fill these empty columns with in-house data like:

o How many weeks were the NSN at zero balance?

o Essentiality code.

o Remarks column.

(f) Execution: Prepare a memorandum for the CLDJ SSA customers asking them to review the files, and make any recommendations for changes they would like to see.

After return setup a meeting at the CLDJ SSA to review the candidates and customer comments.

Decisions should be made based on the following items:

o Is the item mission essential tied to equipment readiness.

o How long has the item been zero balance.

o Is it one of the preferred classes of supply.

o Is it a seasonal item.

o Do we agree or disagree with the customer recommendation.

After all decisions are made finalize the files, get the $ values and prepare the letter of approval for the 405th Commander and the AMC Resource Management. The memorandum should list as a minimum the current configuration, the proposed changes and the proposed configuration with dollar values.

Upon approval print the current ILAP ATF values and keep the printout on file.

Call 21st TSC and AMC to schedule an appointment for final implementation of the changes.

To avoid excess shipments, recommend establishing Retention Levels on all lines that are candidates for deletion or decrease. RL’s entered on the 2A box should equal the current RO’s.

Make sure that all retention level is posted at the CLDJ GCSS-A.

Input deletions and decreases, run the process at the 21st TSC and verify again with the CLDJ SSA that all changes worked.

(f) Documentation: Print another ILAP ATF value report and keep it on file together with the first one, the memorandum, the approval and all posted changes for two years.

(6) Central files maintenance:

(a) General Requirements: Documents are to be established, filed and maintained in accordance with applicable Army regulations. For document and data control, all sections are responsible to adhere to the provisions outlined in applicable references.

(b) External Documents: All documents initiated by an external source and sent to us through any media e.g. e-mail, disk or hard copy.

(c) Internal Documents: All documents initiated within our activity and approved by the responsible personnel, e.g. Accountable Officer, Facility Manager.

(d) Production control documents: Quality management documents including IOP’s.

(e) All GCSS-A supply related documents and blank forms are controlled and maintained at the locations listed below:

QM Documents: All QM documents will be published under the signature of the Accountable Officer.

Changes: Internal documents will generally be changed by the originator after stepping through all elements concerned and approved by the Accountable Officer. Changes of external documents will be received through the appropriate distribution system and controlled/maintained by the Administration Office.

ADP records and electronic media (CD-Rom’s) will be maintained under the provisions stated in ARIMS with specific consideration to system security requirements. Backup of automated systems:

Sequential Filling System: The central files maintenance section will maintain all documents pertaining to the following sections:

Turn-In/Classification:

DA FORM 2765-1 CUSTOMER TURN-IN

DD FORM 1348-1A TURN-IN TO DRMO OR DEPOT

DA FORM 5504 MAINTENANCE REQUEST

Receiving:

DD FORM 1484-2 TRANSPORTATION DOCUMENT

IN-HOUSE RECEIVING REPORT

BBP DODAAC LIST

IN-HOUSE MONTHLY RECEIVING REPORT

LOCATION TRACKING SHEET

FEDEX PART # 153076 AIR WAYBILL SHEET

SURFACE MANIFEST SHEET

LOADLIST FOR TRUCKS AND TRAILORS

Major Assembly/DLR:

DD FORM 1348-1A TURN-IN TO DRMO/DEPOT

DD FORM 1348-1A (MRO) ISSUE TO CUSTOMER

DA FORM 1687 DELEGATION OF AUTHORITY

DA FORM 2765-1 (D6A) CUSTOMER TURN-IN

DA FORM 2765-1 (A5_) ISSUE TO CUSTOMER (Hand carry)

DA FORM 5504 MAINTENANCE REQUEST

Issue Point:

Class III (P) storage area/HMIC:

Customer Assistance:

PCN AJT-028 RECONCILIATION LISTING

PCN AJT-030 DLR RECONCILIATION LISTING

The following report will be printed or are automatically generated and will be held for the time period indicated:

9.3. Shipping Section: Material identified for shipment will be released and pulled from location in following sequence order: Referrals, Major Assembly/DLR, and excess.

Referrals and excess shipments will be temporally stored at the Warehouse (Issue Section). Excess unserviceable DLR's ect. will be temporally stored at the Major Assembly issue building. All denials will be reported to Stock Control Supervisor, Facility Manger and Accountable Officer.

a. Referrals/Excess (Warehouse Supervisor):

(1) The Warehouse Supervisor will coordinate with the Receiving Section Leader to ship outbound referrals/excess with USARAF G4 Mobility Operation Funds Verification and Use Authorization (FVUA) and Camp Lemonnier Air Operations.

(2) Referrals/excess will be shipped out as fast as possible at least twice a week. If required, immediately during next working day if designated multi-pack box is three quarter full or single items are packed sealed and labeled with required paperwork.

Ensure referrals/excess are prepared for outbound shipment.

Ensure all markings are spray painted over or marked out.

Ensure outbound multi-pack box has a top attached and is secure down with strapping band or packing tapes.

Ensure all MROs are secured in a shipping pack affix for shipping item, position all assets with multiple quantities from same document number in the same box.

Pull last copy of MRO to be used to process confirmation requirements.

(3) Assign GBL/Freight Bill number (TCN) by pulling one MRO out from shipping box and use this document number to fill out two copies of FB Form 1237, Freight Tally/Truck Arrival Notice.

(4) Confirmation requirement: A box marked by identification will be use for collection of all MROs requiring confirmation process. Perform confirmation process within 24 hours of pulling the box or single parts from Warehouse Issue Section.

(a) Confirmation (verification) will be performed interactive or with HHT scanner when stocks are pulled from storage location.

(b) To confirm sensitive or denials, on GCSS-A Action line keypunch "DIC" and press ESC. Input necessary information to confirm sensitive or processing of denials.

(5) Shipping verification. Once all assets are pulled and gather in the shipment box, one must now scan each document number from the MMS Master Menu "Shipping" selection mode. Create documentation (LL01) for this DODAAC and generate the shipping list. Select TCN and allow the system to assign a TCN for the shipment.

Attach the shipping list and TCN to the multipack.

b. Break Bulk/Excess:

(1) Material identified for excess shipment:

(a) Ensure no due-out is registered in GCSS-A due-out Activity Master File.

(b) Ensure material is identified as the same as the NSN on prepared MRO.

(c) Forward excess material to the Issue Section Warehouse for shipping purpose.

(2) Receipt Break Bulk items will be stored at the outbound Break Bulk storage area.

(3) Customers will be informed to pick up their stuff once broken down and segregated. If the customer does not have access to transportation, the CLDJ SSA delivery will deliver material to customer.

(4) Break Bulk shipments for customer not located within the 7th Army JMTC will be requested through Transportation Office or TMP. If the driver and the CLDJ SSA delivery truck are available, decision will be made whether to utilize that method of transportation.

9.4. Receiving: Refer to the daily responsibilities for actions that need to be accomplished on a daily basis. Also use applicable manuals and desktop SOP to accomplish required tasks in this section. Receipts from all sources will be processed same day received before close of business each day. Use the HHS to process all parts received (when operational). When in doubt of an action, or make a mistake during a process, notify the production control supervisor or the Accountable Officer.

a. Material receipts will be processed by priority in the following order:

(1) Air Lines of Communication (ALOC) Pallets.

(2) 02 999 multi-pack boxes.

(3) Standard multi-pack boxes and other Direct Surface Shipments (DSS) via containers.

(4) Local delivering services (e.g. UPS, FedEx, UPS).

(5) Break Bulk Point Items.

b. Multi-pack shipments possessing the Automated Manifest System (AMS) Optical

Memory Card (OMC) will be processed immediately.

c. Material will be segregated into the following categories:

o BBP will not be processed into GCSS-A but grouped together by geographical location and transportation for follow-on movement initiated.

o ALOC Pallets will be broken down and transported into the Receiving Section.

o Multi-pack box will be transported and processed within the Receiving Section.

o Bulk items will be transported to a temporary location outside and processed using the HHS Devices.

o Local deliveries (A0E/A05 Special Requests) will be transported and processed to a designated area within the Receiving Section.

d. Discrepant Shipments/Litigation:

(1) Damaged, missing, or short shipments will be processed and Reports of Discrepancy (ROD) developed.

(2) Pseudo-Receipts will initiate an inventory requirement. Upon completion and verification of pseudo-receipt, a ROD will be initiated and maintained with the ROD section.

e. All material receipts will be segregated into the following categories for follow-on processing:

(1) Receipt for Stock/ATF Replenishment.

(2) Customer Issue.

(3) Post-Post.

(4) Excess.

(5) ROD/Discrepant Shipments.

9.5. MHE Support: All Warehouse Sections that uses or requires MHE will adhere to all applicable safety measures. Under no circumstances will the safety of the operator or other personnel be jeopardized for the sake of mission accomplishment.

a. MHE Vehicles/Operators:

Forklift operator will wear hearing protection at all times when operating a forklift that’s not electric powered.

Ensure personnel are performing security measures correctly.

Ensure before, during and after operations maintenance checks and services on forklifts and MHE vehicles.

Check to ensure that all power, charging, and ground cables are disconnected before movement of vehicle.

Insure two individuals are present while working with electrical materials.

Always have a guide to direct movement of vehicle of MHE when view by driver is obstructed.

Insure chock blocks are used when a vehicle is parked for unloading or loading of supplies. MHE will have its forklift blades flushed with the ground when not in operation.

Keep vehicles free of all excess debris and trash.

Ensure personnel are performing security measures correctly.

Transport supplies with forklifts to designated areas.

Forklifts will be topped up daily at end of duty day. Addition fuel requirements will be reported to section supervisor.

9.6. Turn-In:

a. All units with turn-in materials will call the CLDJ SSA Turn-in Section for coordination of turn-in appointment. Paperwork will be verified by the Manager before it’s accepted for turn-in. All turn-ins will be processed and put into location on daily basis. Materials will be segregated into the following categories:

(1) Depot pack items (considered serviceable).

(2) Serviceable items.

(3) Unserviceable items.

b. Processing Customer Turn-ins:

(1) Customer and Turn-in Section personal will lay out all turn-ins for inspection and to ensure all paperwork is correct. Paperwork must be completed and match up with items being turned in. Items must be clean and free of dirt and grease, and drained of all fluid (if applicable) also.

(2) All customer turn-ins will then be processed by the Turn-in Section. The transaction will be processed using the customer's document number, Fund Code, NSN, type of stock number, quantity, condition code and unit of issue.

(3) After the part has been processed, the GCSS-A will automatically generate Location Bin Tickets, Customer issue, DRMO MROs and/or Maintenance Request Forms for items to be forwarded to the Maintenance Shop (MAV).

(4) After Location Bin Tickets, MROs and/or Maintenance Request Forms are generated for the part, the turn-in section ensures that all paperwork is attached to the part and that the part is placed in the proper location.

(5) Parts for turn-in to DRMO will be placed in the appropriated container or M-Box.

(6) Parts for storage will be pushed to the storage section daily.

(7) Parts for customer will be issued daily.

(8) Parts for turn-in to Maintenance Shop will be turned in daily. Copies of DA Form

2407/5504 maintained on file for all parts turned in to maintenance repair.

(9) All parts will be processed daily. All parts processed will be placed in proper locations (storage/customer bins/DRMO staging area) and/or turned in to maintenance daily. Parts will not lie around the Turn-in Section.

(10) Ensure daily clean up of work area.

(11) The Turn-in Section Supervisor will ensure he maintains current copies of SOPs from DRMO/Maintenance Shop. He will ensure a good working relation with DRMO/Maintenance Shop and understands all the requirements for turn-ins.

(12) Proper crating and packing standards:

(a) DLR turn-ins/Unserviceable and not depot packed items must be:

Clean and free of dirt and grease.

Drained of all fluid (if applicable)

Properly taped or capped to protect openings and threaded fittings.

Greased or spot painted on exposed surfaces to prevent deterioration.

Properly boxed, palletized or containerized (if applicable) to facilitate handling and protection.

Complete with all applicable components. Incomplete items have accompanied by appropriate documentation.

(b) Turn-in shipments from CLDJ SSA determined by 21st TSC and GCSS-A output instructions.2

(c) All material receipts segregated into the following categories for follow-on processing:

Receipt for Stock/ATF Replenishment.

Customer issue.

DRMO.

Other GCSS-A Stations.

SAK Security Warehouse.

(d) Documentation:

DA Form 2765-1 turn-ins will be filed at the Classification Section for two

DD Form 1348-1 receipts/issues maintained on file for two years at Stock

Control.

GCSS-A Location Bin Tickets for stock will be kept in the system for 90 days.

Maintenance DA Forms 2407/5504 filed for two years at the Classification

9.7 CLASS VII Major End Items:

a. Sensitive item turn-in will be processed IAW AR 710-2 and GCSS-A procedure.

b. Unit will maintain possession of item.

c. PBO will process Inbound Delivery (IBD) to the SSA.

d. Disposition instructions will be given to owning unit.

f. Owning unit is responsible for follow-on transportation/shipment IAW disposition instructions.

g. Class VII customer turn-ins (CIIC 7, 9 and vehicles) will be processed in GCSS- A:

(1) Unit will maintain possession of item.

(2) PBO will process IBD to SSA.

(3) Disposition instructions given to owning unit.

(4) Owning unit is responsible for follow-on transportation/shipment IAW disposition instructions.

9.8 Storage section:

a. Once a week, preferable on Fridays, a 10% location survey and inventory will be conducted by this section for all sensitive items, and monthly for all others. Refer to the commands in Annex B to accomplish the tasks for this section. When in doubt of a process, refer to applicable manuals, the Production Control Supervisor, the Facility Manager, or the Accountable Officer.

b. Location Survey: A location survey will be conducted before cyclic and wall-to-wall inventories. This process is designed to find location errors and produce a new locator deck for the CLDJ SSA. This process may be conducted manually or automated with the HHT.

(1) Preparation:

Prepare a List of all survey-teams available.

Stop adding, deleting or changing locations.

Produce and clear “Unknown Location List”.

Make sure all changes were also done at the Warehouse. (Label).

Select “Location Survey Print” to produce the List by location range.

Using HHS use “Location Survey” scanning locations in sequence.

(2) Execution: Dispatch work teams to conduct the survey.

Survey-teams will verify:

Location.

Condition Code.

Unit of issue.

National Stock Number.

Once complete survey teams will return Location Survey List to Stock Control for input.

Once completed using HHS to complete survey.

Correct any exceptions or mismatches listed on Location Survey/Accuracy Exception Report.

(3) Documentation:

Location Survey (Print) will be maintained on file for two (2) years.

Survey/Accuracy Exception Report will be maintained on file for two years.

(4) Inventory: The purpose of an inventory is to determine the condition, location, and quantity of materiel on hand; to adjust stock records to reflect actual quantities; and to determine and correct the cause of discrepancies. An open or cyclic inventory is the counting of selected assets during a prescribed period. The monthly 10%, sensitive items, and prioritized A, B, C lines will be performed in accordance with published schedule.

(a) Preparation:

Conduct location survey ensuring 100% location accuracy prior to initiation of cyclic inventory.

Prepare a list of all count-teams available.

Establish cut-off time for processing receipts.

Ensure all parts that were processed are placed in the appropriate storage location.

Establish a cut-off time for processing interactive and batch files.

Ensure that all MROs are pulled from storage locations.

Check that all denials are processed.

Manually input appropriate category lines.

Print Count Cards.

Brief inventory plan.

(b) Execution:…