Solicitation - FA564126R0001.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

FA564126R0001

6. SOLICITATION ISSUE DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Barbara Wafzig

b. TELEPHONE NUMBER (no collect calls) 314-489-7131

8. OFFER DUE DATE/

LOCAL TIME

01 Jun 2026

03:00 PM

9. ISSUED BY CODE: FA5641

FA5641 764 ESS PK

UNIT 3187, APO AE 09094-3187

APO, AE 09094-3187

UNITED STATES

Barbara Wafzig, Email: barbara.wafzig.de@us.af.mil Noemi Toth-Phillips , Email: noemi.toth-phillips@us.af.mil Telephone: 0000000

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

NORTH AMERICAN

INDUSTRY

CLASSIFICATION

STANDARD (NAICS):

491110

HUBZONE SMALL

BUSINESS

ECONOMICALLY

DISADVANTAGED WOMEN-

OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

USD 9,000,000.00

SERVICE-DISABLED

VETERAN-OWNED SMALL

BUSINESS (SDVOSB)

8(A)

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a.THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM-DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

REQUEST FOR

QUOTE (RFQ)

INVITATION

FOR BID (IFB)

REQUEST FOR

PROPOSAL (RFP)

15. DELIVER TO CODE:

See Schedule

16. ADMINISTERED BY CODE:

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE:

TELEPHONE NUMBER

18a. PAYMENT WILL BE MADE BY CODE:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT

PRICE

24.

AMOUNT

See Schedule (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See Section G - Contract Administration Data

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR

52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER DATED . YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: See Schedule

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

COMPUTER GENERATED STANDARD FORM 1449 (REV. 11/2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

Created On:

01 May 2026, 13:52 PM Central European Summer Time

Solicitation/Contract Form Germany Aerial Mail Terminal (GAMT) IV

GAMT IV services are for receipt, processing, and dispatch of mail, including postal equipment and supplies performed at Frankfurt International Airport, Germany.

Product Service Code: R604

FA564126R0001

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

Phase-In Period Germany Aerial Mail Terminal handling and distribution service IAW Attachment 1 (PWS).

Period of performance: 01 Dec 2026

- 31 Jan 2027.

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

2 Months

Base Period - Baseline Mail Sorting Germany Aerial Mail Terminal handling and distribution service IAW Attachment 1 (PWS).

Period of Performance (PoP): 01 Feb 2027 - 30 Nov 2027.

Baseline Description: The Offeror shall base its Firm-Fixed-Price for these services on the historical workload data and the sample STMR schedules provided in PWS Appendix B and Appendix C. This baseline covers all anticipated, routine mail handling and distribution services for the indicated PoP.

The contractor shall invoice monthly.

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

10 Months

Base Period - Contingency/Wartime Mail Surge Operations

Provide mail handling and distribution services for extraordinary volume surges IAW Attachment 1, PWS Section 13. This CLIN is activated only for a declared contingency per the terms of the Section H clause titled "Extraordinary Mail Volume Surge."

Payment is authorized on a firm-fixed-price per-kilogram basis only for mail volume processed in each month that exceeds the 800,000 kg Surge Activation Threshold.

The quantity cited is the Government's best estimate for proposal evaluation purposes and is not a guaranteed minimum purchase.

The total payments under this CLIN shall not exceed 750,000.00 Euros.

The total cumulative payments made across all surge CLINs (0003, 1003, 2003, 3003, and 4003) over the entire contract period of performance shall not exceed the total contract ceiling of 3,750,000.00 Euros unless formally modified in writing by the Contracting Officer.

50,000 Actual Kilograms Not to Exceed

Period of Performance: 01 Feb 2027

- 30 Nov 2027.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

Base Period - Data/Reporting Items

THIS CLIN IS NOT SEPERATELY PRICED

This CLIN is for data in support of CLINs 0001, 0002 and 0003.

All contract deliverables shall be IAW with the attached PWS.

All costs associated with this CLIN are captured under the respective CLINs.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

1 Lot

Option Line Item

Option Period 1 Option 1 - Baseline Mail Sorting Germany Aerial Mail Terminal handling and distribution service IAW Attachment 1 (PWS).

Period of Performance: 01 Dec 2027

- 30 Nov 2028.

Baseline Description: The Offeror shall base its Firm-Fixed-Price for these services on the historical workload data and the sample STMR schedules provided in PWS Appendix B and Appendix C. This baseline covers all anticipated, routine mail handling and distribution services for the indicated PoP.

The contractor shall invoice monthly.

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Period 1 Option 1 - Contingency/Wartime Mail Surge Operations

Provide mail handling and distribution services for extraordinary volume surges IAW Attachment 1, PWS Section 13. This CLIN is activated only for a declared contingency per the terms of the Section H clause titled "Extraordinary Mail Volume Surge."

Payment is authorized on a firm-fixed-price per-kilogram basis only for mail volume processed in each month that exceeds the 800,000 kg Surge Activation Threshold.

The quantity cited is the Government's best estimate for proposal evaluation purposes and is not a guaranteed minimum purchase.

The total payments under this CLIN shall not exceed 750,000.00 Euros.

The total cumulative payments made across all surge CLINs (0003, 1003, 2003, 3003, and 4003) over the entire contract period of performance shall not exceed the total contract ceiling of

50,000 Actual Kilograms Not to Exceed

3,750,000.00 Euros unless formally modified in writing by the Contracting Officer.

Period of Performance: 01 Dec 2027

- 30 Nov 2028.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

Option Line Item

Option Period 1 Option 1 - Data/Reporting Items

THIS CLIN IS NOT SEPERATELY PRICED

This CLIN is for data in support of CLINs 1002 and 1003.

All contract deliverables shall be IAW with the attached PWS.

All costs associated with this CLIN are captured under the respective CLINs.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

1 Lot

Option Line Item

Option Period 2 Option 2 - Baseline Mail Sorting Germany Aerial Mail Terminal handling and distribution service IAW Attachment 1 (PWS).

Period of Performance: 01 Dec 2028

- 30 Nov 2029.

Baseline Description: The Offeror shall base its Firm-Fixed-Price for these services on the historical workload data and the sample STMR schedules provided in PWS Appendix B and Appendix C. This baseline covers all anticipated, routine mail handling and distribution services for the indicated PoP.

The contractor shall invoice monthly.

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Period 2 Option 2 - Contingency/Wartime Mail Surge Operations

Provide mail handling and distribution services for extraordinary volume surges IAW Attachment 1, PWS Section 13. This CLIN is activated only for a declared contingency per the terms of the Section H clause titled "Extraordinary Mail Volume Surge."

Payment is authorized on a firm-fixed-price per-kilogram basis only for mail volume processed in each month that exceeds the 800,000 kg Surge Activation Threshold.

The quantity cited is the Government's best estimate for proposal evaluation purposes and is not a guaranteed minimum purchase.

The total payments under this CLIN shall not exceed 750,000.00 Euros.

The total cumulative payments made

50,000 Actual Kilograms Not to Exceed across all surge CLINs (0003, 1003, 2003, 3003, and 4003) over the entire contract period of performance shall not exceed the total contract ceiling of 3,750,000.00 Euros unless formally modified in writing by the Contracting Officer.

Period of Performance: 01 Dec 2028

- 30 Nov 2029.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

Option Line Item

Option Period 2 Option 2 - Data/Reporting Items

THIS CLIN IS NOT SEPERATELY PRICED

This CLIN is for data in support of CLINs 2002 and 2003.

All contract deliverables shall be IAW with the attached PWS.

All costs associated with this CLIN are captured under the respective CLINs.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

1 Lot Not Separately Priced

Option Line Item

Option Period 3 Option 3 - Baseline Mail Sorting Germany Aerial Mail Terminal handling and distribution service IAW Attachment 1 (PWS).

Period of Performance: 01 Dec 2029

- 30 Nov 2030.

Baseline Description: The Offeror shall base its Firm-Fixed-Price for these services on the historical workload data and the sample STMR schedules provided in PWS Appendix B and Appendix C. This baseline covers all anticipated, routine mail handling and distribution services for the indicated PoP.

The contractor shall invoice monthly.

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

12 Months

Option Period 3 Option 3 - Contingency/Wartime Mail Surge Operations

Provide mail handling and distribution services for extraordinary volume surges IAW Attachment 1, PWS Section 13. This CLIN is activated only for a declared contingency per the terms of the Section H clause titled "Extraordinary Mail Volume Surge."

Payment is authorized on a firm-fixed-price per-kilogram basis only for mail volume processed in each month that exceeds the 800,000 kg Surge Activation Threshold.

Option Line Item

The quantity cited is the Government's best estimate for proposal evaluation purposes and is not a guaranteed minimum purchase.

The total payments under this CLIN shall not exceed 750,000.00 Euros.

The total cumulative payments made across all surge CLINs (0003, 1003, 2003, 3003, and 4003) over the entire contract period of performance shall not exceed the total contract ceiling of 3,750,000.00 Euros unless formally modified in writing by the Contracting Officer.

Period of Performance: 01 Dec 2029

- 30 Nov 2030.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

50,000 Actual Kilograms Not to Exceed

Option Line Item

Option Period 3 Option 3 - Data/Reporting Items

THIS CLIN IS NOT SEPERATELY PRICED

This CLIN is for data in support of CLINs 3002 and 3003.

All contract deliverables shall be IAW with the attached PWS.

All costs associated with this CLIN are captured under the respective CLINs.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

1 Lot Not Separately Priced

Option Line Item

Option Period 4 Option 4 - Baseline Mail Sorting Germany Aerial Mail Terminal handling and distribution service IAW Attachment 1 (PWS).

Period of Performance: 01 Dec 2030

- 30 Nov 2031

Baseline Description: The Offeror shall base its Firm-Fixed-Price for these services on the historical workload data and the sample STMR schedules provided in PWS Appendix B and Appendix C. This baseline covers all anticipated, routine mail handling and distribution services for the indicated PoP.

The contractor shall invoice monthly.

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

12 Months

Option Period 4 Option 4 - Contingency/Wartime Mail Surge Operations

Provide mail handling and distribution services for extraordinary volume surges IAW Attachment 1, PWS Section 13. This CLIN is activated only for a declared contingency per the terms of the Section H clause titled "Extraordinary Mail Volume Surge."

Payment is authorized on a firm-fixed-price per-kilogram basis only for mail volume processed in each month that exceeds the 800,000 kg Surge Activation Threshold.

The quantity cited is the Government's best estimate for proposal evaluation purposes and is not a guaranteed minimum purchase.

The total payments under this CLIN shall not exceed 750,000.00 Euros.

The total cumulative payments made across all surge CLINs (0003, 1003, 2003, 3003, and 4003) over the entire contract period of performance shall not exceed the total contract ceiling of 3,750,000.00 Euros unless formally modified in writing by the Contracting Officer.

Period of Performance: 01 Dec 2030

- 30 Nov 2031.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

50,000 Actual Kilograms Not to Exceed

Option Line Item

Option Period 4 Option 4 - Data/Reporting Items

THIS CLIN IS NOT SEPERATELY PRICED

This CLIN is for data in support of CLINs 4002 and 4003.

All contract deliverables shall be IAW with the attached PWS.

All costs associated with this CLIN are captured under the respective CLINs.

FOB: Destination

Product Service Code: R604 Pricing Arrangement: Firm Fixed Price

1 Lot Not Separately Priced

Description/Specifications/Statement of Work

Requirements The GAMT IV operation ensures the efficient receipt, processing, and dispatch of mail, including postal equipment and supplies, for military personnel, Department of Defense (DoD) civilians, and contractors within the European Theater and other designated Areas of Responsibility (AoRs). Primary customers include military and civilian personnel utilizing Army and Air Force Post Offices (APOs). This facility supports mail operations for all military locations in the European Theater, international destinations, and designated delivery points within the Continental United States (CONUS) gateways. Mail handling services are to be provided at the Frankfurt International Airport.

Packaging and Marking

Inspection and Acceptance Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F3NF01 CountryCode: USA

F3NF01 HQ USAFE AIRPS

AF NO MILSBILLS PROC CP 4809062, UNIT 3340

APO, AE 09094-3340

UNITED STATES

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC

2 Months

Period of Performance From 01 Dec 2026 To 31 Jan 2027

10 Months

Period of Performance From 01 Feb 2027 To 30 Nov 2027

50,000 Actual Kilograms

Period of Performance From 01 Feb 2027 To 30 Nov 2027

1 Lot

Period of Performance From 01 Feb 2027 To 30 Nov 2027

Option Line Item

12 Months

Period of Performance From 01 Dec 2027 To 30 Nov 2028

Option Line Item

50,000 Actual Kilograms

Period of Performance From 01 Dec 2027 To 30 Nov 2028

Option Line Item

1 Lot

Period of Performance From 01 Dec 2027 To 30 Nov 2028

Option Line Item

12 Months

Period of Performance From 01 Dec 2028 To 30 Nov 2029

50,000 Actual Kilograms

Period of Performance From 01 Dec 2028 To 30 Nov 2029

Option Line Item

1 Lot

Period of Performance From 01 Dec 2028 To 30 Nov 2029

Option Line Item

12 Months

Period of Performance From 01 Dec 2029 To 30 Nov 2030

Option Line Item

50,000 Actual Kilograms

Period of Performance From 01 Dec 2029 To 30 Nov 2030

Option Line Item

1 Lot

Period of Performance From 01 Dec 2029 To 30 Nov 2030

Option Line Item

12 Months

Period of Performance From 01 Dec 2030 To 30 Nov 2031

Option Line Item

50,000 Actual Kilograms

Period of Performance From 01 Dec 2030 To 30 Nov 2031

Option Line Item

1 Lot

Period of Performance From 01 Dec 2030 To 30 Nov 2031

Contract Administration Data

Ombudsman

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/ or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Alex Hight AFICC/KU, UNIT 3103, APO, AE 09094-3103 AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: alex.hight@us.af.mil

Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209

Alternate: Mr. Alexander Larsen AFICC/KU, UNIT 3103, APO, AE 09094-3103 AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: alexander.larsen.1@us.af.mil Tel: Comm: (49) 6371-47-5938 DSN: (314)480-5938.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

DFARS Clauses Incorporated by Full Text

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. (Dec 2018)

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC 2018)

(a) Definitions. As used in this clause-

"Contract financing payment" means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include-

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed- Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include-

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

"Electronic form" means any automated system that transmits information electronically from the initiating system to affected systems.

"Invoice payment" means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include-

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

"Payment request" means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

"Receiving report" means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order. .

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when-

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Electronic invoicing.

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before WAWF training.

submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract WAWF payment instructions.

or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.) - There are no CLINs for the shipment of a deliverable.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2 in 1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.) For all CLINs invoiced under the GAMT IV contract invoice 2 in 1 shall be used.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment Document routing.

requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5641

Admin DoDAAC FA5641

Inspect By DoDAAC F3NF01

Ship To Code F3NF01

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F3NF01

Service Acceptor (DoDAAC) F3NF01

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the Payment request.

payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

noemi.toth-phillips@us.af.mil and barbara.wafzig.de@us.af.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

252.232-7008 Assignment of Claims (Overseas). (Jun 1997)

ASSIGNMENT OF CLAIMS (OVERSEAS) (JUN 1997)

(a) No claims for monies due, or to become due, shall be assigned by the Contractor unless-

(1) Approved in writing by the Contracting Officer;

(2) Made in accordance with the laws and regulations of the United States of America ; and

(3) Permitted by the laws and regulations of the Contractor's country.

(b) In no event shall copies of this contract or of any plans, specifications, or other similar documents relating to work under this contract, if marked "Top Secret," "Secret," or "Confidential" be furnished to any assignee of any claim arising under this contract or to any other person not entitled to receive such documents. However, a copy of any part or all of this contract so marked may be furnished, or any information contained herein may be disclosed, to such assignee upon the Contracting Officer's prior written authorization.

(c) Any assignment under this contract shall cover all amounts payable under this contract and not already paid, and shall not be made to more than one party, except that any such assignment may be made to one party as agent or trustee for two or more parties participating in such financing. On each invoice or voucher submitted for payment under this contract to which any assignment applies, and for which direct payment thereof is to be made to an assignee, the Contractor shall-

(1) Identify the assignee by name and complete address; and

(2) Acknowledge the validity of the assignment and the right of the named assignee to receive payment in the amount invoiced or vouchered.

(End of clause)

Special Contract Requirements H.001 Contingency/Wartime Mail Surge Operations

1. Purpose:

This clause establishes the exclusive mechanism for activating and paying for mail handling services under CLIN X003. This CLIN is intended to address unforeseen, large-scale increases in mail volume that significantly exceed the established Surge Activation Threshold, caused specifically by a declared "Contingency Surge Event." It is not intended to cover predictable volume fluctuations, such as the peak holiday season (PWS 4.1.4) or routine military exercises, which must be accounted for in the firm-fixed-pricing of the primary service CLINs.

2. Definitions:

For the purposes of this clause, the following definitions apply:

a. Surge Activation Threshold: 800,000 kilograms of mail processed in a single calendar month. This threshold represents the maximum volume of mail risk assumed by the Contractor under the firm-fixed-price baseline CLIN before contingency surge pricing applies.

b. Contingency Surge Event: An event that meets both of the following criteria:

(1) Qualifying Event: The event must be one of the following:

(i) A formal declaration of a national or international emergency, or a significant military operation by the U.S. Government or NATO, that directly impacts mail flow through the USAFE-AFAFRICA Area of Responsibility (AOR).

(ii) A complete and unforeseen closure of a key transportation hub (e.g., Frankfurt International Airport) that directly disrupts mail transport for a period reasonably expected to exceed 30consecutive days.

(iii) A documented, unforeseen surge of military personnel into the AOR, not part of a scheduled rotation, that is projected to increase mail volume by more than 25%.

(iv) A natural disaster that directly and demonstrably disrupts normal mail processing and transportation patterns.

(2) Direct Impact: The Qualifying Event must be the direct cause of a projected exceedance of the Surge Activation Threshold.

3. Process for Activation:

Payment under the Surge CLIN shall be authorized only after the following three-step process is completed:

a. Step 1: Contractor Request for Determination. The Contractor shall monitor its daily mail volume. If processing data indicates the total volume for the current month is projected to exceed the Surge Activation Threshold, the Contractor must submit a formal written "Requestor Determination" to the Contracting Officer's Representative (COR). This request serves as the trigger for a Government review and is not a request for payment itself. This request must include:

(1) The projected total monthly volume and the methodology used for the projection.

(2) All available supporting data (e.g., daily AMPS data, DD Forms 1372).

b. Step 2: Government Review and Recommendation. The submission of a Request for Determination will initiate a formal government review. The COR will:

(1) Validate the Contractor's volume projection by comparing the supporting data submitted by the Contractor with independent Government data sources.

(2) Determine the root cause of the volume surge. This determination will be based on information provided by the U.S. Postal Service (USPS), as only they have the authority and system-wide data to assess transportation and network impacts.

(3) Provide a formal recommendation to the Contracting Officer (CO), including the validated volume projection and the determined cause.

c. Step 3: Contracting Officer Authorization. The CO has the sole authority to determine if a "Contingency Surge Event " has occurred based on the projected need. If the CO determines the criteria are met, and only after funds have been formally obligated against CLIN X003, the CO will issue a formal, written authorization to the Contractor. This Authorization will include the projected overage quantity for which funding has been committed. This written authorization from the CO is the only document that activates the Surge CLIN. The authorization is valid only for the calendar month specified in the notice and permits the Contractor to bill for excess volume incurred during that month. If the Government anticipates the Contingency Surge Event will continue into subsequent months, the CO's authorization may include guidance for the Contractor to submit a new volume projection for the following month. The Government will then issue a separate, written authorization for each subsequent month in which the surge conditions are expected to continue.

d. Unilateral Government Activation. The Government reserves the unilateral right to activate this process. If the CO anticipates a "Contingency Surge Event" will occur, the CO may issue a formal "Notice of Anticipated Surge" to the Contractor. This notice will serve as the trigger for the Government Review and Recommendation step (paragraph 3.b) and the CO's final authorization (paragraph 3.c), even in the absence of a formal request from the Contractor.

4. Payment

a. Payment Mechanism: Upon receipt of the CO's written authorization, the Contractor is authorized to bill for services under CLIN X003

b. Rate and Calculation: Payment will be made at the firm-fixed-price of [Insert Proposed Price] per kilogram. This rate applies only to the number of kilograms processed in excess of the 800,000 kg Surge Activation Threshold for that authorized month.

c. Calculation of Payment: Based on final, end-of-month data, payment will be calculated using the following formula. The calculation applies only if the "Total Verified Monthly Volume" for the authorized month exceeds the 800,000 kg Surge Activation Threshold.

Payment = (Total Verified Monthly Volume - 800,000kg) x (Firm-Fixed-Price per Kilogram)

Example:

Projected Overage for authorization: 150,000 kg

Final Verified Monthly Volume for authorized month:945,000 kg

Surge Activation Threshold: 800,000 kg

Firm-Fixed-Price per Kilogram: 0.10

Calculation: (945,000 kg - 800,000 kg) = 145,000billable kg

Total Payment under CLIN: 145,000 kg * 0.10/kg = 14,500.00

If the Total Verified Monthly Volume is less than or equal to the Surge Activation Threshold, no payment will be made under this CLIN for that month.

De Minimis Threshold: Notwithstanding the formula above, if the final calculated "Total Payment under CLIN" for a given month is less than 100.00, the payment shall be deemed 0.00, and no invoice shall be submitted or paid for that month under this CLIN.

d. Invoicing: To receive payment, the Contractor's invoice must include a copy of the CO's written authorization for that month and the verified volume data (e.g., PS Forms 2942-A, DD Forms 1372, AMPS data) supporting the invoiced amount.

e. Contract Ceiling and Contractor Notification Requirement:

(1) Ceiling: The total cumulative payments made under the Surge CLIN (X003) over the entire contract period of performance shall not exceed the total ceiling price established in the contract schedule. The Government is not obligated to pay the Contractor any amount in excess of this total ceiling.

(2) Notification: The Contractor shall notify the CO in writing when, in the Contractor's best judgment, the total cumulative payments for surge work will reach 85 percent of the total ceiling amount. The notification shall state (i) the estimated date when that point will be reached, and (ii) an estimate of the total funding, if any, needed to continue surge performance through the end of the current period of performance.

(3) Assumption of Risk: The Contractor is not authorized to perform surge work or incur costs that would cause the total cumulative payments to exceed the contract ceiling. Any work performed that results in exceeding the total ceiling is done at the Contractor's sole risk and expense and will not be paid by the Government unless and until the contract is formally modified by the CO to increase the ceiling.

f. Limitation of Government's Obligation for an Activated Month: The CO's written authorization will include a projected overage quantity for which funds have been obligated for that month. In no event shall the Government's payment obligation for that month exceed the amount calculated for the projected quantity stated in the CO's authorization letter.

If, during performance under this clause, the Contractor anticipates the actual volume will exceed the authorized projected quantity, the Contractor shall immediately notify the COR and CO in writing. The Contractor is not authorized to incur costs beyond the amount covered by the CO's initial authorization for that month unless and until the CO issues a revised written authorization with additional funding. Performance beyond the authorized quantity without a revised authorization is done at the Contractor's sole risk and expense.

Contract Clauses

52.203-6 Restriction on Subcontractor Sales to the Government (Alternate I) (Nov 2021)

52.224-3 Privacy Training (Jan 2017).

52.244-6 Subcontracts for Commercial Products and Commercial Services

252.203-7003 Agency Office of the Inspector General.

252.204-7021 Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements (Nov 2025).

252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations (Deviation 2024-O0006)

252.225-7963 Antiterrorism/Force Protection for Defense Contractors Outside the United States.

ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS OUTSIDE THE UNITED STATES

(DEVIATION 2026-O0041) (FEB2026)

(a) Definition. "United States," as used in this clause, means, the 50 States, the District of Columbia, and outlying areas.

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall -

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(c) The requirements of this clause do not apply to any subcontractor that is

(1) A foreign government;

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from the appropriate Antiterrorism/Force Protection Office at the Command Headquarters.

(End of clause)

52.240-91 Security Prohibitions and Exclusions.

Security Prohibitions and Exclusions (Deviation Date)

(a) Definitions. As used in this clause--

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https:// www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People's Republic of China.

Covered telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means--https://www.sam.gov/

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act--covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to…