Solicitation Amendment FA564126R00010001 SF 30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

J

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

21 May 2026

4. REQUISITION/PURCHASE

REQUISITION NUMBER

5. PROJECT NUMBER (if applicable)

6. ISSUED BY CODE FA5641

FA5641 764 ESS PK

UNIT 3187, APO AE 09094-3187

APO, AE 09094-3187

UNITED STATES

Barbara Wafzig, Email: barbara.wafzig.de@us.af.mil Noemi Toth-Phillips , Email: noemi.toth-phillips@us.af.mil Telephone: 0000000

7. ADMINISTERED BY (if other than Item 6)

CODE

SCD: PAS:

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code)

CODE: FACILITY CODE:

9A. AMENDMENT OF SOLICITATION NUMBER

FA564126R0001

9B. DATED (SEE ITEM 11)

01 May 2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; 1 or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required) See Section G - Contract Administration Data

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK

ONE

A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Schedule

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

NOEMI TOTH-PHILLIPS

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

21 May 2026

Computer generated. Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA-FAR (48 CFR) 53.243

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this Amendment is to update the Performance Work Statement (PWS) and Solicitation Instructions, and Block 14 (Description of Amendment/Modification):

extend the proposal due date.

Specifically, this amendment executes the following changes:

1. Solicitation Deadlines: The deadline for receipt of proposals is extended form 01 June 2026 to 16 June 2026 at 15:00 CET. The deadline for submitting questions is extended to 26 May 2026 at 15:00 CET.

2. PWS Updates (Attachment 1):

Paragraph 5.1: Amended to clearly define the boundaries of 24/7 capability, explicitly separating routine daily operations and the Holiday Peak Season (Nov-Jan) from unforeseen contingencies requiring Contracting Officer authorization.

Paragraph 5.6: Amended to remove the requirement for the Contractor to process or take official custody of Registered Mail or classified material.

Paragraph 9.2.1: Paragraph deleted. Because the Contractor will no longer handle Registered Mail, the requirement for the Project Manager and Alternate Project Manager to be U.S. citizens and possess active Secret Security Clearances has been removed.

Paragraph 9.3: Amended to clarify that the Contractor is solely responsible for coordinating, obtaining, and funding all Frankfurt International Airport access badges and required training for its employees.

Paragraph 13.1: Amended to remove DFARS references regarding the Mission Essential Plan (MEP), transitioning the MEP into a standard PWS requirement.

3. Solicitation Instructions updates (Attachment 2) Volume II Page Limit: The maximum page limit for Volume II (Technical) has been increased from 25 pages to 30 pages.

Mission Essential Plan: The instructions have been updated to clarify that the MEP shall be submitted within Volume II Technical, not as a separate volume.

Facility and Airport Operations Plan: updated to read "at Frankfurt International Airport"

4. Solicitation Evaluation updates (Attachment 3) Factor III Past Performance - paragraph 1.4.4. updated to include a note explaining that unknown past performance will be considered "acceptable"

5. Section H - updated language stating the Contractor must submit their Request for Determination "within three (3) business days of reasonably projecting that the 800,000 kg Surge Activation Threshold will be exceeded".

Except as provided herein, all other terms and conditions of the solicitation remain unchanged and in full force and effect.

Solicitation/Contract Form

The following modifications were made:

Information From To Response Due Date 01 Jun 2026 16 Jun 2026

Special Contract Requirements

Header Miscellaneous Text (Modified):

H.001 Contingency/Wartime Mail Surge Operations

1. Purpose:

This clause establishes the exclusive mechanism for activating and paying for mail handling services under CLIN X003. This CLIN is intended to address unforeseen, large-scale increases in mail volume that significantly exceed the established Surge Activation Threshold, caused specifically by a declared "Contingency Surge Event." It is not intended to cover predictable volume fluctuations, such as the peak holiday season (PWS 4.1.4) or routine military exercises, which must be accounted for in the firm-fixed-pricing of the primary service CLINs.

2. Definitions:

For the purposes of this clause, the following definitions apply:

a. Surge Activation Threshold: 800,000 kilograms of mail processed in a single calendar month. This threshold represents the maximum volume of mail risk assumed by the Contractor under the firm-fixed-price baseline CLIN before contingency surge pricing applies.

b. Contingency Surge Event: An event that meets both of the following criteria:

(1) Qualifying Event: The event must be one of the following:

FA564126R00010001

(i) A formal declaration of a national or international emergency, or a significant military operation by the U.S. Government or NATO, that directly impacts mail flow through the USAFE-AFAFRICA Area of Responsibility (AOR).

(ii) A complete and unforeseen closure of a key transportation hub (e.g., Frankfurt International Airport) that directly disrupts mail transport for a period reasonably expected to exceed 30consecutive days.

(iii) A documented, unforeseen surge of military personnel into the AOR, not part of a scheduled rotation, that is projected to increase mail volume by more than 25%.

(iv) A natural disaster that directly and demonstrably disrupts normal mail processing and transportation patterns.

(2) Direct Impact: The Qualifying Event must be the direct cause of a projected exceedance of the Surge Activation Threshold.

3. Process for Activation:

Payment under the Surge CLIN shall be authorized only after the following three-step process is completed:

a. Step 1: Contractor Request for Determination. The Contractor shall monitor its daily mail volume. If processing data indicates the total volume for the current month is projected to exceed the Surge Activation Threshold, the Contractor must submit a formal written "Request for Determination" within three (3) business days of reasonably projecting that the 800,000 kg Surge Activation Threshold will be exceeded to the Contracting Officer's Representative (COR). The Contractor may use any written format they deem appropriate for the request. This request serves as the trigger for a Government review and is not a request for payment itself. This request must include:

(1) The projected total monthly volume and the methodology used for the projection.

(2) All available supporting data (e.g., daily AMPS data, DD Forms 1372).

b. Step 2: Government Review and Recommendation. The submission of a Request for Determination will initiate a formal government review. The COR will:

(1) Validate the Contractor's volume projection by comparing the supporting data submitted by the Contractor with independent Government data sources.

(2) Determine the root cause of the volume surge. This determination will be based on information provided by the U.S. Postal Service (USPS), as only they have the authority and system-wide data to assess transportation and network impacts.

(3) Provide a formal recommendation to the Contracting Officer (CO), including the validated volume projection and the determined cause.

c. Step 3: Contracting Officer Authorization. The CO has the sole authority to determine if a "Contingency Surge Event " has occurred based on the projected need. If the CO determines the criteria are met, and only after funds have been formally obligated against CLIN X003, the CO will issue a formal, written authorization to the Contractor. This Authorization will include the projected overage quantity for which funding has been committed. This written authorization from the CO is the only document that activates the Surge CLIN. The authorization is valid only for the calendar month specified in the notice and permits the Contractor to bill for excess volume incurred during that month. If the Government anticipates the Contingency Surge Event will continue into subsequent months, the CO's authorization may include guidance for the Contractor to submit a new volume projection for the following month. The Government will then issue a separate, written authorization for each subsequent month in which the surge conditions are expected to continue.

d. Unilateral Government Activation. The Government reserves the unilateral right to activate this process. If the CO anticipates a "Contingency Surge Event" will occur, the CO may issue a formal "Notice of Anticipated Surge" to the Contractor. This notice will serve as the trigger for the Government Review and Recommendation step (paragraph 3.b) and the CO's final authorization (paragraph 3.c), even in the absence of a formal request from the Contractor.

4. Payment

a. Payment Mechanism: Upon receipt of the CO's written authorization, the Contractor is authorized to bill for services under CLIN X003

b. Rate and Calculation: Payment will be made at the firm-fixed-price of [Insert Proposed Price] per kilogram. This rate applies only to the number of kilograms processed in excess of the 800,000 kg Surge Activation Threshold for that authorized month.

c. Calculation of Payment: Based on final, end-of-month data, payment will be calculated using the following formula. The calculation applies only if the "Total Verified Monthly Volume" for the authorized month exceeds the 800,000 kg Surge Activation Threshold.

Payment = (Total Verified Monthly Volume - 800,000kg) x (Firm-Fixed-Price per Kilogram)

Example:

Projected Overage for authorization: 150,000 kg

Final Verified Monthly Volume for authorized month:945,000 kg

Surge Activation Threshold: 800,000 kg

Firm-Fixed-Price per Kilogram: 0.10

Calculation: (945,000 kg - 800,000 kg) = 145,000billable kg

Total Payment under CLIN: 145,000 kg * 0.10/kg = 14,500.00

If the Total Verified Monthly Volume is less than or equal to the Surge Activation Threshold, no payment will be made under this CLIN for that month.

De Minimis Threshold: Notwithstanding the formula above, if the final calculated "Total Payment under CLIN" for a given month is less than 100.00, the payment shall be deemed 0.00, and no invoice shall be submitted or paid for that month under this CLIN.

d. Invoicing: To receive payment, the Contractor's invoice must include a copy of the CO's written authorization for that month and the verified volume data (e.g., PS Forms 2942-A, DD Forms 1372, AMPS data) supporting the invoiced amount.

e. Contract Ceiling and Contractor Notification Requirement:

(1) Ceiling: The total cumulative payments made under the Surge CLIN (X003) over the entire contract period of performance shall not exceed the total ceiling price established in the contract schedule. The Government is not obligated to pay the Contractor any amount in excess of this total ceiling.

(2) Notification: The Contractor shall notify the CO in writing when, in the Contractor's best judgment, the total cumulative payments for surge work will reach 85 percent of the total ceiling amount. The notification shall state (i) the estimated date when that point will be reached, and (ii) an estimate of the total funding, if any, needed to continue surge performance through the end of the current period of performance.

(3) Assumption of Risk: The Contractor is not authorized to perform surge work or incur costs that would cause the total cumulative payments to exceed the contract ceiling. Any work performed that results in exceeding the total ceiling is done at the Contractor's sole risk and expense and will not be paid by the Government unless and until the contract is formally modified by the CO to increase the ceiling.

f. Limitation of Government's Obligation for an Activated Month: The CO's written authorization will include a projected overage quantity for which funds have been obligated for that month. In no event shall the Government's payment obligation for that month exceed the amount calculated for the projected quantity stated in the CO's authorization letter.

If, during performance under this clause, the Contractor anticipates the actual volume will exceed the authorized projected quantity, the Contractor shall immediately notify the COR and CO in writing. The Contractor is not authorized to incur costs beyond the amount covered by the CO's initial authorization for that month unless and until the CO issues a revised written authorization with additional funding. Performance beyond the authorized quantity without a revised authorization is done at the Contractor's sole risk and expense.

List of Attachments

The following Header Attachment(s) were added:

Information Value Other Attachment RFP Atch 2 - Addendum to RFO 52.212-1 Instructions to Offerors Attachment Name RFP Atch 2 - Addendum to FAR 52.212-1, Instructions Date 21 May 2026 Number 02 Reference Identifier RFP Atch 2 - Addendum to RFO 52.212-1 Instruction to Offerors

The following Header Attachment modifications were made:

Cover Letter

Information From To Attachment Name Cover Letter Cover Letter 21 May 26 Date 01 May 2026 21 May 2026

RFP Atch 1 - Performance Work Statement Information From To Attachment Name RFP Atch 1 - Performance Work Statement RFP Atch 1 - PWS 21 May 26 Date 30 Apr 2026 21 May 2026

RFP Atch 3 - Addendum to RFO 52.212-2, Evaluation

Information From To Date 22 Apr 2026 21 May 2026

The following Header Attachment(s) were deleted:

RFP Atch 2 -Addendum to RFO 52.212-1 Instructions to Offerors