SUMMARY OF CHANGES - AMENDMENT 0001.pdf

SUMMARY OF CHANGES – AMENDMENT 0001

SOLICITATION FA564126R0001 – GAMT IV

DATE: 22 May 2026

1. PURPOSE: The purpose of this document is to summarize the changes executed in Amendment 0001 to the subject solicitation. These changes encompass updates to the Performance Work Statement (PWS), Solicitation Instructions (Addendum to FAR 52.212- 1), Evaluation Criteria (Addendum to FAR 52.212-2), and Section H.

Specifically, this amendment:

• Clarifies the boundaries of the 24/7 operational requirements;

• Assigns airport access badge responsibilities to the Contractor;

• Completely removes the requirement for the Contractor to handle Registered Mail

• Mandates the proposed facility be located strictly "at" Frankfurt International Airport;

• Updates proposal page limits and removes DFARS references regarding the Mission Essential Plan;

• Clarifies the evaluation methodology for unknown past performance; and

• Establishes a 3-business-day notification timeline for Contingency/Wartime Mail Surge Operations under Clause H.001.

2. SUMMARY OF CHANGES: The following sections of the solicitation have been amended:

A. PERFORMANCE WORK STATEMENT (PWS) CHANGES

PWS Paragraph 5.1 (Mail Processing)

FROM:

5.1. The contractor shall have the capability to process mail 24 hours per day, 7 days per week, as required. The need for 24/7 operations will be determined by the COR based on mail volumes and flight schedules. The contractor shall ensure the accountability, safety, security, and integrity of the mail at all times throughout handling, processing, and transportation.

TO:

5.1. The contractor shall maintain the capability to process mail 24 hours per day, 7 days per week. The Government and the contractor shall manage the activation of this capability as follows:

a. Routine Operations & Delays: To clear short-term backlogs caused by routine flight delays, inclement weather, or system outages (e.g., AMPS), the COR may direct the contractor to execute short-term extensions of daily operational hours.

b. Holiday Peak Season: During the predictable holiday mailing season (November – January), volume surges and weather delays frequently necessitate a shift to continuous 24/7 operations. This seasonal transition is considered part of standard baseline operations. The contractor shall coordinate this transition with the COR based on volume and transportation schedules.

c. Unforeseen Contingencies: Any requirement to transition to sustained, continuous 24/7 operations outside of the predictable holiday peak season (such as those resulting from unforeseen operational shifts or national directives) shall be directed exclusively by the Contracting Officer (CO). If the CO directs the contractor to transition to sustained 24/7 operations, and the volume does not meet the thresholds established in the Contingency/Wartime Mail Surge Operations clause (H.001), the Government and the contractor will negotiate the change in operational schedule via a bilateral modification.

PWS Paragraph 5.6 (Registered Mail Processing)

FROM:

5.6. If registered mail is encountered during performance, the contractor shall immediately deliver it to the COR for proper handling and processing.

TO:

5.6. The contractor is not authorized to process, manifest, or take official custody of Registered Mail or classified material. In the event registered mail is encountered during performance, the contractor shall immediately notify the COR or designated Government representative to physically retrieve and process registered mail.

PWS Paragraph 9.2.1 (Project Manager Clearances)

FROM:

9.2.1. The Project Manager and the Alternate Project Manager shall be US citizens and shall possess and maintain an active "Secret" security clearance to meet security requirements associated with the handling of Registered, Classified, and other Sensitive mail.

TO:

(Original paragraph deleted in its entirety. Original Paragraph 9.2.2 has been renumbered to 9.2.1).

PWS Paragraph 9.3 (Contractor Security and Personnel Requirements)

FROM:

9.3. The contractor shall ensure that all personnel employed under this contract, including any representatives of the contractor entering the contractor-operated facility or handling U.S. military mail, comply with all security regulations directed by the MPM. Additionally, prior to the start of performance of subject contract, all contractor personnel (including Local Nationals, EU citizens, and non-EU citizens) shall submit, a Good Conduct Certificate (Polizeiliches Führungszeugnis) to the Project Manager. The Government will provide all contractor employees with an airport access badge based on their duties and assigned work location. Contractor employees shall wear and prominently display these access badges at all times.

TO:

9.3. Contractor Security and Personnel Requirements. The contractor shall ensure all personnel employed in the performance of this contract, as well as any representatives entering the contractor-operated facility or handling U.S. military mail, strictly abide by all security regulations directed by the Military Postal Service Procedures Manual (MPM). Prior to commencing performance on this contract, all contractor personnel must submit a valid Good Conduct Certificate (Polizeiliches Führungszeugnis) to the COR. Furthermore, the contractor is solely responsible for coordinating, obtaining, and providing Frankfurt International Airport access badges and any required training for all employees based on their specific duties and assigned work locations. This credentialing process shall be administered by the Project Manager. The contractor shall bear all costs associated with these access badges, including initial application fees, training costs and annual renewals.

The contractor shall ensure that all employees properly wear and openly display their badges at all times while on duty.

PWS Paragraph 13.1 (Performance of Services During Contingency/Wartime Operations)

FROM:

13.1 All contractor services identified in this PWS are essential for performance during crisis declared by the National Command Authority or Overseas Combatant Commander affecting the European theater of operation. The Government will notify the contractor in writing when such a crisis is declared. The contractor shall provide a contingency plan IAW R-DFARS Provision 252.237-7024 “Notice of Continuation of Essential Contractor Services” to the CO with the proposal. The contractual procedures, activation, and payment for surge operations during a declared crisis are exclusively governed by the Section H clause titled 'Contingency/Wartime Mail Surge Operations'.

TO:

13.1 All contractor services identified in this PWS are designated as mission-essential.

These services must be maintained during a crisis or contingency declared by the National Command Authority or Overseas Combatant Commander affecting the European theater of operation. The contractor shall develop, maintain, and execute a Mission Essential Plan (MEP) to ensure the continuity of these services for up to 30 calendar days during periods of crisis. The Government will notify the contractor in writing when a crisis is declared and execution of the MEP is required. The contractual procedures, activation, and payment for operations during a declared crisis are exclusively governed by the Section H clause titled 'Contingency/Wartime Mail Surge Operations'.

B. SOLICITATION INSTRUCTIONS & EVALUATION CHANGES

Addendum to FAR 52.212-1 (Instructions to Offerors), Section 2.1

• Action: Increased the maximum page limit for Volume II - Technical from 25 pages to 30 pages.

Addendum to FAR 52.212-1 (Instructions to Offerors), Section 4.2.2.a(1) - Facility and Airport Operations Plan

FROM:

(1) Identify the specific, proposed facility at or near Frankfurt International Airport (FRA) that will be used for mail handling operations.

TO:

(1) Identify the specific, proposed facility at Frankfurt International Airport (FRA) that will be used for mail handling operations.

Addendum to FAR 52.212-1 (Instructions to Offerors), Section 4.2.2.d(1)

FROM:

(1) The Government has identified the services under this contract as Mission Essential.

Therefore, the Offeror shall submit a Mission Essential Plan as a separate volume with their proposal.

TO:

(1) The Government has identified the services under this contract as Mission Essential per PWS 13.1. Therefore, the Offeror shall submit a Mission Essential Plan with their proposal.

Addendum to FAR 52.212-2 (Evaluation Criteria), Section 1.4.4

• Action: Added the following note to clarify evaluations of unknown past performance:

Note: Unknown Past Performance: In the case of an offeror without a record of relevant past performance, or for whom past performance information is not available or so sparse that no meaningful rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance (see RFO 15.202(c)(1)). Such an offeror shall be determined to have unknown past performance. In the context of this evaluation, "Unknown" shall be considered "Acceptable."

C. SECTION H CLAUSE CHANGES

Clause H.001 Contingency/Wartime Mail Surge Operations (Paragraph 3.a - Step 1)

• Action: Updated the timing requirement for the Contractor Request for Determination to read:

"…the Contractor must submit a formal written “Request for Determination” within three (3) business days of reasonably projecting that the 800,000 kg Surge Activation Threshold will be exceeded..."

3. POINT OF CONTACT: For any questions regarding these changes, please contact the undersigned or Ms. Barbara Wafzig, Contract Specialist.

Noemi Toth-Phillips Contracting Officer

AFICC/764 ESS