Solicitation_Document.pdf

This solicitation document is an addendum for Bid Number RFP-BHS-FY26-0513 issued by the County of Santa Clara Health System's Behavioral Health Services Department (BHSD) for the Independent Living Home Habitability Improvements Project. The project seeks to award forgivable loans to qualified operators of unlicensed independent living homes serving individuals with Serious Mental Illness to improve conditions and safety in shared living environments while recruiting landlords to house County BHSD clients in homes meeting United States Department of Housing and Urban Development housing quality standards. Eligible habitability improvements include updating bathrooms to comply with ADA requirements, minor renovations such as painting and flooring, repairing or replacing appliances including water heaters and air conditioning equipment, fire system upgrades, bathroom and kitchen remodels, replacement of aging furniture and mattresses, and other improvements to expand bed capacity. The solicitation has a closing date of June 30, 2027, at 15:00 PT, and the anticipated contract term shall commence upon execution of the Agreement and remain in effect through June 30, 2027, to allow for completion of County-approved habitability improvements, required inspections, and verification of compliance for loan forgiveness. This RFP may result in multiple awards and represents a one-time funding opportunity.

The solicitation requires operators and home owners to demonstrate willingness to grant the County first right of refusal for future vacancies, provide assurance that improvements will prevent closure and/or increase bed capacity, and certify that the home is operating legally without providing the level of care and supervision required to be licensed. The bidding documents include multiple attachments covering facility use agreements for both lessees and owners, scope of work, insurance requirements, sample service agreements, contracting principles, inspection checklists, and various application and evaluation materials. All listed documents are designated as optional in the bid package, allowing prospective bidders flexibility in their review of the comprehensive bid documentation materials.