SOLICITATION 36C24825R0127 BB Correct PT Privacy Def 2N 2S LC VAMC.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24825R0127

X

06-17-2025

573A4-18-603

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Parkway

Suite 525

Tampa FL 33673

Department of Veterans Affairs

Network Contracting Office 8 (248)

8875 Hidden River Parkway

Suite 525

Tampa FL 33673

Amber Milton (727) 251-2899

Project Title: BB Correct Patient Privacy Deficiencies 2N/2S Lake City VAMC

Project Number: 573A4-18-603

Location: Lake City VA Medical Center, 619 South Marion Avenue Lake City, FL 32025-5808.

POP: 693 Calendar Days from the NTP

Wage Determination: DBA FL20250008 05/02/2025 applies to this project.

Magnitude of Construction: Pursuant 36.204(g) $10,000,000.00 and $15,000,000.00.

NAICS - 236220: Size Standard of $45M

Service Code: Z2DA

Project Description - Contractor will provide all labor, materials, and supervision to Correct Patient Privacy

Deficiencies at the Lake City Veterans Affairs Medical Center. The renovation consists of preparing site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work IAW design and specifications

Due to limited SDVOSB response this requirement is a resolicitation from36C24825R0067 that was set aside as an SDVOSB is now open to SBA certified, Small Businesses (SB)

Offerors must be registered in SAM (www.sam.gov) at the time of offer submission and prior to award

Est. Solicitation Date: 12/26/2024

Actual Solicitation Date: 12/18/2024

Status: Resolicit Proposal for second AE Due 06/20

Issues: None

Critical due dates for RFI's, Site Visit, Proposals will be listed below

Award is subject to the availability of funds. No contract award will be made until appropriated funds are available.

Critical Dates:

Site Visit: 06/24/2025 @1000 EST Meeting Location: Lake City VAMC in front of BLD 619

RFI's Due: 06/26/2025 @ 1300 EST

Proposals Due: 07/16/2025 @ 1300 EST

POC's:

Contracting Officer (CO): Amber Milton, amber.milton@va.gov

Contracting Officer Representative (COR): Paul Drake, paul.drake1@va.gov

THIS IS A RESOLICITATION FOR AN SDVOSB 36C24825R0067 PREVIOUS RFI'S ATTACHED FOR PROJECT CONTINUITY.

After NTP 693

X 52.211-10

X

1 emailed 1300 EDT

07-16-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Parkway

Suite 525

Tampa FL 33673

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

I. BID MATERIAL:

II. BID GUARANTEE:

III. PAYMENT & PERFORMANCE BONDS:

IV. TAXES:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

I. GENERAL PROPOSAL INFORMATION

1. PROPOSAL PREPARATION INSTRUCTION

2. PROPOSAL SUBMISSION

3. CONTRACT AWARD

4. PROPOSAL REQUIREMENTS AND FORMATTING

5. VOLUME I TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

6. VOLUME II RELEVANT PAST PERFORMANCE/ EXPERIENCE PREPARATION

INSTRUCTIONS

7. VOLUME III PRICE PROPOSAL GENERAL INFORMATION PREPARATION

INSTRUCTIONS

III. EVALUATION FACTORS FOR AWARD AND PRICE EVALUATION

1. EVALUATION FACTORS AND PRICE INSTRUCTIONS

2. FACTOR 1: TECHNICAL APPROACH AND TECHNICAL QUALIFICATIONS

3. FACTOR 2 – PROJECT PLANNING/SAFETY/IC/QC

4. FACTOR 3 – PROJECT SCHEDULE

5. RELEVANT PAST PERFORMANCE/ EXPERIENCE

6. PRICE EVALUATION

IV. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (SEP 2023)

2.3 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

2.4 52.216-1 TYPE OF CONTRACT (APR 1984)

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.9 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.10 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

2.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.12 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.4 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.5 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.6 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.8 52.219-16 LIQUIDATED DAMAGES—SUBCONTRACTING PLAN (SEP 2021)

4.9 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.10 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.11 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.12 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.13 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.15 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.21 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 73

4.22 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.23 MANDATORY WRITTEN DISCLOSURES

4.24 IT CONTRACT SECURITY

4.25 DBA Wage Determination

4.26 ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

ITEM I (BASE BID: PN: 573A4-18-603 BB Correct Patient

Privacy Deficiencies Lake City VAMC. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Correct Patient Privacy Deficiencies In accordance with design and specifications.

POP is 693 calendar days for all phases of the project in accordance with the NTP.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

GRAND

TOTAL

A.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

1.00 693 Days from

NTP

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

I. BID MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request for Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

II. BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

III. PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from https://www.gsa.gov/forms.

IV. TAXES:

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing https://www.gsa.gov/forms https://www.gsa.gov/forms

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

3. MAGNITUDE OF THIS PROJECT: Between $10,000,000 and $15,000,000 in accordance with (IAW)

VAAR 836.204(f)(2).

4. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220 Commercial and Institutional Building Construction. The Small Business size standard is $45 Million.

5. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

6. SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT

(CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

7. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and eighty (180) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

8. REQUESTS FOR INFORMATION/QUESTIONS: Requests for Information (RFIs) (Exhibit A) or questions shall be submitted via email to amber.milton@va.gov by the Prime Offeror. Prime offeror should consolidate RFIs/questions from its team members and submit as one submission to the maximum extent practicable.

8.1. Offerors may submit RFIs or questions via email to amber.milton@va.gov at any time; however, RFIs or questions received after the due date may not be answered.

8.2. To easily identify all RFIs or questions for this project, email subject line shall be submitted using titled using the following format: RFI – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

8.3. No telephone RFIs/Questions will be accepted.

9. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9.1. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative

(COR)”

10. LIMITATIONS ON SUBCONTRACTING (LOS) (Exhibit B) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees http://www.sam.gov/ mailto:amber.milton@va.gov that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

11. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

12. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to

SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

13. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442

Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable.

13.1. The bid bond will be submitted with Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named “BID BOND – SOLICITATION NUMBER –

OFFEROR COMPANY NAME”.

14. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed (Exhibit C) - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 03 represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

14.1. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed attachment.

14.2. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting EMR-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed attachment.

14.3. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

15. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

16. WAGE DETERMINATION & CONSTRUCTION WAGE RATE REQUIREMENTS (DAVIS BACON ACT): See Block 10 for wage rate determination. The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

17. Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

18. Superintendence: The offeror shall provide, from their own staff, a competent 30-hour OSHA certified superintendent. This individual shall be 100% full time dedicated to supervision and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

19. Holidays: The following federal holidays are observed:

New Year's Day MLK Jr.’s Birthday President's Day Memorial Day Juneteenth Independence Day

Columbus Day Labor Day Thanksgiving Day

Christmas Day Veterans Day

19.1. Any other holiday proclaimed by the President as a Federal Holiday.

19.2. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

20. Contractor Performance Assessment Reporting System (CPARS): Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

20.1. The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.

20.2. The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).

https://www.cpars.gov/

21. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E- Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

22. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204-14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

- - - END OF GENERAL PURPOSE INFORMATION - - -

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. PROPOSAL PREPARATION INSTRUCTION

1.1. Proposal should be labelled as VOLUMES I, II, III. One electronic copy of all Volumes of the proposal

(General Information, Technical, Past Performance and Price) shall be submitted to the Contracting Officer via email to amber.milton@va.gov on or before the due date.

1.1.1. VOL I Technical Proposal

1.1.2. VOLII Past Performance

1.1.3. VOLIII Price and General Information

1.2. The submission of the documentation specified below will constitute the Offeror’s acceptance of all the terms and conditions of the RFP, including attachments and any issued amendments.

1.3. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.4. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.5. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

2. PROPOSAL SUBMISSION

2.1. All proposals shall be submitted by the Prime Offeror no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at amber.milton@va.gov. NO

OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 8 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

3. CONTRACT AWARD

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government. The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

4. PROPOSAL REQUIREMENTS AND FORMATTING

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the Prime Offeror owner or by a person with authority to bind company and dated.

5. VOLUME I TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

The following must be included in the offeror’s technical proposal:

5.1. VOLUME I- TECHNICAL PROPOSAL: Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, DUNs, etc.)

5.1.1. Table of Contents

5.1.2. Required Submittals for Factor 1 - Technical Approach

5.1.3. Required Submittals for Factor 2 - Project Planning/Safety/IC/QC

5.1.4. Required Submittals for Factor 3 –Project Schedule (Exhibit D)

* TECHNICAL PROPOSAL SHALL NOT INCLUDE PAST PERFORMANCE/ EXPERIENCE OR PRICING DATA **

6. VOLUME II RELEVANT PAST PERFORMANCE/ EXPERIENCE PREPARATION INSTRUCTIONS

The following must be included in the offeror’s technical proposal:

6.1. VOLUME II RELEVANT PAST PERFORMANCE: Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, DUNs, etc.)

6.2. Performance Relevancy Survey (Exhibit E)

6.3. Provide projects that demonstrate experience constructing and managing general construction projects including work in an actively populated business environment and phasing projects on a large scale. Ensure to add Pictures of completed work.

6.4. Past Performance Questionnaire (Exhibit F)

*** PAST PERFORMANCE/ EXPERIENCE SHALL NOT INCLUDE PRICING DATA ***

7. VOLUME III PRICE PROPOSAL GENERAL INFORMATION PREPARATION INSTRUCTIONS

The following must be included in the offeror’s proposal:

7.1. GENERAL INFORMATION: Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, DUNs, etc.)

7.1.1. Table of Contents

7.1.2. Signed SF 1442, with Blocks 14-20C completed including acknowledgement of any Amendments

7.1.3. Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND SOLICITATION NUMBER – OFFEROR COMPANY NAME”. (Refer to General Information Section, paragraph 13 for details).

7.2. Completed Experience Modification Rate (EMR) Form shall be submitted in a separate PDF document (do not combine/save with other documents).(Exhibit C)

7.3. Completed REPRESENTATIONS AND CERTIFICATIONS this is included in the solicitation follow instructions in clause 3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

7.4. VOLUME III- PRICE PROPOSAL: The following must be included in the offeror’s proposal:

7.4.1. Completed Price Schedule. Located in the Solicitation under A.3 PRICE/COST SCHEDULE

7.4.2. Price Proposal Breakdown to support price proposed. Submit excel version NOT PDF (Exhibit I).

7.4.3. The proposed prices will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

7.4.4. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees.

7.4.5. PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness.

- - - END OF PROPOSAL PREPARATION AND EVALUATION INFORMATION - - -

III. EVALUATION FACTORS FOR AWARD AND PRICE EVALUATION

1. EVALUATION FACTORS AND PRICE INSTRUCTIONS

1.1. This section outlines the criteria the Government will use in evaluating the offerors’ capabilities and proposals for the solicitation. The Government will compare each offeror’s capabilities and proposal elements against the predetermined evaluation criteria related to the Government’s requirement defined herein. This is a competitive, best value subjective tradeoff, source selection that will be conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 15 and 36.

1.2. Best Value Evaluation: The Government will evaluate all proposals received against Technical (Factor 1), Past Performance (Factor 2), and Price (Factor 3). As stated in Section 1 of proposal preparation instructions, General Information will be used as part of the separate determination of Contractor responsibility IAW FAR 9.1 Responsible Prospective Contractors. Proposals will be evaluated, and award will be made utilizing a Trade-Off process which includes use of a combined Technical/Risk rating methodology for Factor 1 considering all three facets of the rating definitions (demonstrated Approach and Understanding, relationship of the strengths and weaknesses, and degree of Risk) when determining the Technical Factor rating. The Government will conduct evaluations at the subfactor level, however an individual rating for each subfactor within Factor 1 will not be assigned. Instead, the Government will assign a single rating (one at the Factor 1 level) based on the evaluation findings and risk associated with each of the subfactors. The subfactors within Factor 1 are equal in importance. Factor 2 will receive an overall confidence assessment rating. Factor 3 will not be given a rating or scored. Factors 1 and 2 when combined, are equal to price.

1.3. The evaluation factors consist of Factor 1 - Technical Approach, Factor 2 - Project Planning/Safety/IC/QC, Factor 3 –Project Schedule, Relevant Past Performance each factor shall have equal importance to Price.

2. FACTOR 1: TECHNICAL APPROACH AND TECHNICAL QUALIFICATIONS

2.1. Describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to this project. Provide technical methods and procedures that reflect a construction approach unique to the site and facility. NOTE:

Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

2.2. Schedule and minimizing downtime are crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours.

Table 1. Evaluation Criteria

Volume I - Technical Combined Technical/Risk Rating

Technical/Management Approach Factor 1

Not Assigned Individual Technical Rating

Project Planning/Safety/IC/QC Factor 2

Not Assigned Individual Technical Rating

Project Schedule Factor 3 Not Assigned Individual Technical Rating

Volume II – Relevant Past Performance

Confidence Rating

Volume III - Price Total Evaluated Price (TEP)

Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

2.3. Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or potential solutions to overcome these issues that are included in the offeror’s proposal.

3. FACTOR 2 – PROJECT PLANNING/SAFETY/IC/QC

3.1. Describe your plan for phasing this project in addition to the phasing indicated in the contract documents.

3.2. Describe approach to infection control (IC) and determination of infection control risk assessment for work outside the project area.

3.3. Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the project.

3.4. Develop and include procedures involving key subcontractors in the quality of the construction processes.

3.5. Describe the commissioning process throughout the project.

3.6. Provide the precautions the contractor will take to avoid damage to the facility (include how pre-existing conditions will be documented) and the proposed remediation that will take place if any damage is done to existing elements.

4. FACTOR 3 – PROJECT SCHEDULE

4.1. Submit a preliminary (CPM) Critical Path Method schedule (sample provided) (Exhibit D) for the design and construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the

Contractor contemplates starting and completing the several salient features of the work (acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.).

4.2. The schedule shall be in the form of a progress chart (Gantt chart) of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate length of downtime required for any utilities affecting the operation of other parts of the facility on the schedule. The schedule shall show key milestone dates and switchover and start-up of equipment.

4.3. The schedule is not included in the page limit. To be considered technically acceptable, the proposed “draft” project schedule shall not exceed the project duration stated on the solicitation and include divisions of work required to successfully complete the project:

4.3.1. Identify the tasks required to execute the project, being as detailed as possible using a work breakdown structure to break down the tasks into manageable elements in the logical order of execution.

https://www.levelset.com/blog/work-breakdown-structure/ https://www.levelset.com/blog/work-breakdown-structure/

4.3.2. Identify the time for each task. Set start and finish times.

4.3.3. Calculate the slack.

4.3.4. Determine intermediate phases and total project duration.

4.3.5. Clearly identify the critical path

NOTE: Alternate schedule and phasing recommendations are welcomed and will be considered.

Table 2. Combined Technical/Risk Rating Method

Adjectival Rating Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses.

Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies.

Proposal is not awardable.

5. RELEVANT PAST PERFORMANCE/ EXPERIENCE

5.1. Offeror is responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement. Information shall be provided by completing Performance Relevancy Form (Exhibit E) for relevant project(s). Provide a total of four(4) work experience projects meeting the requirements of this solicitation in performance at any point during the previous five (5) years from the solicitation date or currently ongoing (at least 50% construction complete) that best represent the Offeror’s work experience required on this solicitation. The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience.

5.2. Projects provided for experience should demonstrate experience constructing and managing General Construction projects including work in an actively populated business environment and Phasing Projects on a large scale .

5.3. In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

5.4. If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than five (5) years, it may be considered less relevant.

5.5. The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations.

5.6. The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

5.7. The Government may place greater importance on projects that were performed at an active hospital, depending upon overall role and relevancy considerations.

5.8. Provide the following information Performance Relevancy Form (Exhibit A) for each example.

5.8.1. Project Number, Title and location or facility performed (At least one (1) of the projects submitted must be the same or similar to the project described in the solicitation).

5.8.2. All projects submitted must be at least 50% complete.

5.8.3. At least one (1) of the projects submitted must be valued at greater than $10M and performed within the last 5 years.

5.8.4. Total Project Value and duration (at least 3 shall be greater than $7M).

5.8.5. Contracting Officer and COR Name and contact information, telephone, and email

5.8.6. List of subcontractors.

5.8.7. Initial/Final award amount.

5.8.8. State any change orders if occurred during the project performance.

5.8.9. Pictures of completed work.

5.8.10. Detailed description of work, including trades involved (identify percentage of self- performed work).

5.8.11. Explanation of why the projects were selected as the same or similar and how the experience obtained on the submitted project is pertinent to the execution of this project.

5.9. Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Contractor Performance Assessment Reporting system (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS) and may contact customers other than those identified by the Offeror when evaluating past performance.

5.10. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

5.11. In the absence of CPARS, the Offeror shall submit a completed PPQ form (Exhibit F) from the client for a project(s). If Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ (Exhibit F), which will provide contract and client information for the respective project(s).

5.12. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

If the client requests, questionnaires may be submitted directly to the Government’s point of contact amber.milton@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

5.13. In the case of an Offeror without a record of past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

5.14. The Government will assess the past performance on projects submitted under the Specialized Experience Factor and reserves the right to conduct telephone interviews with point of contacts identified in the proposal and/or to review other recent projects rated in CPARS or other agency performance databases, review and/or contact Offeror-furnished references, or to review personal knowledge. The Government will perform a performance confidence assessment of the Offeror’s probability of successfully meeting the contract requirements considering the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance.

Table 3. Performance Confidence Assessments Rating Method

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

6. PRICE EVALUATION

6.1. PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The

Government may use various price analysis techniques and procedures to make a price reasonableness determination.

6.2. The proposed prices will be analyzed for fairness and reasonableness. There are THREE 3 areas where pricing is included. Include on the SF1442 back page (block 22 on Page 2) Include copy of the

Pricing Schedule of the solicitation (Price/Cost Schedule). Include price breakdown (Exhibit H)

Ensure to submit the Price Breakdown sheet in Excel Format NOT PDF.

6.3. Provide a detailed price breakdown for the purpose of evaluating price. The Price breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General &

Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

- - - END OF EVALUATION FACTORS AND PRICE EVALUATION - - -

This procurement is for Construction Services for project 573A4-18-603- to Correct Patient Privacy

Deficiencies Lake City VAMC, located in Lake City FL

IV. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

CORRECT PATIENT PRIVACY DEFICIENCIES,

Project Number: 573A4-18-603 Lake City VAMC, 619 South Marion Avenue

Lake City, Florida 32025

I. FOREWORD

A. This document does not relieve the construction firms of their professional responsibility to produce a correct, complete, and fully coordinated work.

II. PROJECT DESCRIPTION

A. This project shall Correct Patient Privacy Deficiencies and shall correct several identified deficiencies and shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Correct Patient Privacy Deficiencies identified in one or more prior Facility Condition Assessment (FCA) surveys conducted on behalf of the VA Facility Management Service (FMS).

B. Complete construction specifics and requirements are provided on the construction specifications and drawings set prepared by TMM Toland Mizell Molnar, LLC.

C. Construction Requirements:

1) This work effort is a construction renovation project within an active hospital setting. The project’s focus is the complete renovation of the building 64-unit A (64-A), 2nd floor, north and south wards (2N/2S), for patient care rooms and the central core (3C) of the 3rd floor for future renovation work. In addition to the primary work zones, this work effort will also impact or affect the 1st, 3rd, and 4th floors of building 64-A with regards to utility systems.

Four new HVAC systems will be installed atop adjacent roofs for mechanical system modernization. The hospital will remain open and service patients during the construction process. Existing mechanical systems will continue to serve the various areas not under renovation.

2) The second-floor renovation area is approximately 22,000 ft² and the third-floor core area is about 2000 ft².

3) Other projects will be in progress concurrently across the Lake City VAMC campus. Not all may have been known to the design team during the planning process. Undoubtably, interaction and coordination efforts with other contractor teams will be necessary.