RFIs 36C24825R0067 Correct Patient Privacy.xlsx
XLSX spreadsheet 110 KB Posted
- Solicitation number
- 36C24825R0127
About this file
This is a Request for Information (RFI) document for VA Project 573A4-18-603, a patient privacy deficiencies correction project at the Lake City, FL VA Medical Center. The RFI contains a detailed comment matrix with 125 questions and responses from potential contractors, primarily Drake Pointer Construction Group and other vendors, addressing technical specifications, project scope, and clarification requests for the renovation of Levels 2 North and 2 South in Building 64.
Key project details include a planned Notice to Proceed (NTP) date of 9/22/2025, renovation of occupied medical facility wings, and complex systems integration requirements for nurse call, access control, and medical infrastructure. The project involves replacing and upgrading existing systems, with specific attention to patient privacy, medical technology infrastructure, and compliance with VA guidelines. Critical areas of focus include nurse call system specifications, Buy American Act compliance, integration with existing hospital systems, and precise technical requirements for medical equipment installations. The solicitation is set aside for small businesses and is a resolicitation of a previous SDVOSB opportunity.
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DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or VA Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
Column I: Contains VHA Section/ POC shop comments/questions/response
Column J: Contains Contractor Name requesting /questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | DOCUMENT NAME | COMMENT TYPE | |
| (Select from drop down) | Received Date | QUESTIONS / COMMENTS | ||
| (With justification of why considered source selection sensitive if applicable) | VA Response | Response Date | VA |
Response
| From | Company Name | |||||||||
| 1 | General | General | Administrative | 5/2/25 | Please advise on deck height | The typical floor to floor height is 11'-11" | 5/9/25 | Drake | Pointer Construction Group | |
| 2 | General | General | Administrative | 5/2/25 | Please advise on deck and floor construction type and material thickness | The construction type for L2 & L3 is concrete beam and slab reinforced with rebar. The Beam depth for L2 varies from 14" to 44" and L3 varies from 14" to 26". The structural slab is predominantly 4" thick. | 5/9/25 | Drake | Pointer Construction Group | |
| 3 | General | General | Administrative | 5/2/25 | Please advise who the existing manufacturers of the Fire Alarm, DDC Controls, CCTV, Access Controls, Nurse Call and Medical Gas Certification | Existing: Fire Alarm is Siemens, Nurse Call is Ascom, BAS is Siemens, Access Control Lenel. Note: For simplification, consider Level 2 and Level 3 as separate entities from the remainder of B64. The VA PM will consider, for acceptability, other manufactures submittals for Fire Alarm, DDC, BAS, and Nurse Call if these provide greater benefit to the facility for patient care, operability and maintanability; particularly, commercial availability, ease of use, and nonproprietary componentry. SSTV and PACS information provided by Access Control attachment. | 5/9/25 | Drake | Pointer Construction Group | |
| 4 | General | General | Administrative | 5/2/25 | Please confirm there are enough licenses available for the Access Control additions | For simplification, consider Level 2 and Level 3 as separate entities from the remainder of B64. | 5/9/25 | Drake | Pointer Construction Group | |
| 5 | General | General | Administrative | 5/2/25 | Please confirm there are enough licenses available for the CCTV additions | For simplification, consider Level 2 and Level 3 as separate entities from the remainder of B64. | 5/9/25 | Drake | Pointer Construction Group | |
| 6 | General | General | Administrative | 5/2/25 | Please confirm there is enough space on the existing nurse call server for new design | For simplification, consider Level 2 and Level 3 as separate entities from the remainder of B64. | 5/9/25 | Drake | Pointer Construction Group | |
| 7 | General | General | Administrative | 5/2/25 | Please advise who is responsible for terminal cleaning | The GC should maintain a clean workspace and a final cleaning, however, the VA EMS will conduct a final "terminal" clean before patient occupancy. | 5/9/25 | Drake | Pointer Construction Group | |
| 8 | General | General | Substantive | 5/2/25 | Please specify the existing wall type partition types (i.e. gypsum board, masonry,..) in the 2nd floor and 3rd floor work areas. | The existing wall type are gypsum on metal stud, plaster on wire lathe, gypsum block and a combination thereof. | 5/9/25 | Drake | Pointer Construction Group | |
| 9 | General | General | Administrative | 5/2/25 | Please confirm that stored materials can be billed for on this project. Please advise of any procedures or verifications required to submit for stored materials billing | At the discretion of the Contracting Officer | 5/9/25 | Drake | Pointer Construction Group | |
| 10 | General | General | Administrative | 5/2/25 | Please provide current structural and MEP as-built drawings for the 2nd and 3rd floor work areas as well as for the roof areas to be affected by this project.. | MEP asbuilt is not readily available for a reasonable response time. c.1953 structural attached under separate cover. | 5/9/25 | Drake | Pointer Construction Group | |
| 11 | General | General | Substantive | 5/2/25 | Please confirm the turnaround time after phase 2 South is completed before the Contractor receives full access to 2 North. | This is an uncertainty at the moment. Please consider a minimum of 30 days for transition scheduling. | 5/9/25 | Drake | Pointer Construction Group | |
| 12 | General | General | Substantive | 5/2/25 | Please advise if the Project Superintendent can serve as a "dual hat" as the Quality Control Manager (QCM) on the project. | It is prefered that the principal Superintendent has a singular focus. | 5/9/25 | Drake | Pointer Construction Group | |
| 13 | General | General | Substantive | 5/2/25 | Please advise if the Project Superintendet can serve as a "dual hat" as the Site Safety and Health Officer (SSHO)on the project. | It is preferred that the safety specialist (SSHO) not be the same individual as the principal superintendent. The VA PM may accept a second (assistant) superintendent in the role of safety specialist (SSHO) and quality manager (QCM). | 5/9/25 | Drake | Pointer Construction Group | |
| 14 | Sheet AE-602 | Finish Schedule, Legend and Notes | Substantive | 5/2/25 | Please provide specifications for EPY Floor finish in the Telecom Room 201. No information provided in the Room finish legend. | Static Dissapative Epoxy. Stonhard Stonkote ESD | 5/9/25 | Drake | Pointer Construction Group | |
| 15 | Sheet AE-602 | Finish Schedule, Legend and Notes | Substantive | 5/2/25 | Please provide the SC Special Coating type finish for all ceilings. | SC-2 | 5/9/25 | Drake | Pointer Construction Group | |
| 16 | Sheet AE-601 | Door Schedule, Details and Types | Substantive | 5/2/25 | Please provide Tempered Glass Type as per Note 6 found on the door schedule. No information was provided. | Clear, thickness consistent with door STC of 33 or better. | 5/9/25 | Drake | Pointer Construction Group | |
| 17 | Sheet AE-601 | Door Schedule, Details and Types | Substantive | 5/2/25 | Please provide Sound rating door information as indicated on the door schedule per Note 2. No information was provided. | STC (sound transmission class) of 33 or better approximately matching wall STC value | 5/9/25 | Drake | Pointer Construction Group | |
| 18 | Sheet AE-101 | Second Floor Plan - Overall | Administrative | 5/2/25 | Please provide the Paint finish type for the existing door frames we have to paint. | MAIN FLOORING (Non – Clinical Areas) – Mannington, Spacia Wood, Windsor Oak Moleskin, SS5W12376 – square edge |
ACCENT FLOORING(Non – Clinical Areas) – Mannington, Spacia Wood, Windsor Oak Ashen, SSW12372 – square edge **Location of use Must Be Preapproved by Interior Design** FLOORING, CLINICAL AREAS – like Hemodialysis, ICU, ECT – Mannington, Assurance III, Hailstone with 6” Flash Cove Base**Floor pattern, and color combination Must Be Preapproved by Interior Design** FLOORING, CLINICAL AREAS – like OR’s, Cardiac Cath, ETC - Mannington, BioSpec Armor, Breezy, Pistachio, Snowy Owl, with 6” Flash Cove Base **Floor pattern, and color combination Must Be Preapproved by Interior Design** WALL PROTECTION; Inpro, Match mail wall paint, Origami White RUBBER BASE – Johnsonite, Traditional Wall Base, Toast 283 MAIN PAINT – Origami White, SW 7636 ACCENT PAINT – Rain, SW 6219 **Location of use Must Be Preapproved by Interior Design** SOLID SURFACE; Sparkling Granita, or Antarctica
| LAMINATE; Wilsonart, Veranda Teak | 5/9/25 | Interiors | Pointer Construction Group | |||||||
| 19 | General | General | Administrative | 5/2/25 | Please confirm the replacement of the existing windows and window treatments are not to be included in our scope of work. | Windows will be replaced under a separate ongoing project awarded to Blue Cord. Sill finishes as part of the interior wall renovation about the exterior will fall under this (573A4-18-603) solicitation scope. | 5/9/25 | Drake | Pointer Construction Group | |
| 20 | Sheet AD-102 | Third Floor Demolition Plan | Substantive | 5/2/25 | Please provide as builts and specifications for the 3rd floor Existing Screen Metal Porch we are to salvage, refinish and reinstall per plans. | Deck asbuilt is not readily available for a reasonable response time. Refer to provided structural design. | 5/9/25 | Drake | Pointer Construction Group | |
| 21 | Sheet AE-101 | Second Floor Plam - Overall | Substantive | 5/2/25 | Please provide cross-section details 1/A/503, 2/A503, 3/A503, 4/A503, 5/A503 & 6/A503 noted on sheet AE101. | A PDF copy of Sheet AE503 is provided with this response. | ||||
| 5/12/25 | Drake | Pointer Construction Group | ||||||||
| 22 | Sheets AE-101 , AE-102, AE-103 and AE-106 | Second Floor Plam - Overall , Second Floor Plan - 2 South, Second Floor plan - 2 North, Third Floor Plan - Overall | Substantive | 5/2/25 | Please provide cross section detail 4/A302, 8/AE302, 9/AE302, 9A/A302 & 10/A302 noted on sheet AE101 next to the Equipment storage room A213 on the second floor. Sheet A302 is not included in the plans. Please review and advise. | A PDF copy of Sheet AE302 is provided with this response | 5/12/25 | Drake | Pointer Construction Group | |
| 23 | General | General | Administrative | 5/2/25 | Sheet A503 is not included in the plans. Please review and advise. | A PDF copy of Sheet AE503 is provided with this response. | 5/12/25 | Drake | Pointer Construction Group | |
| 24 | Sheets AE-707 and AE-708 | Second Floor Signage Plan, Third Floor Signage Plan | Substantive | 5/2/25 | Please provide Signage specifications for Key notes: A, B, C, D,E & F noted on the signange plans. No information was provided. | Sign Types A, B, C, D, E, and F are shown on Sheet AE709. Theses are sign type | ||||
| details 1,2,3,4,5 and 6/AE709. | 5/12/25 | Drake | Pointer Construction Group | |||||||
| 25 | General | General | Substantive | 5/2/25 | The Bid Documents indicate signage is to match "existing." Please provide the existing Signage specifications. | New signage should comply with VA guide PG 18-10. | 5/12/25 | Drake | Pointer Construction Group | |
| 26 | Sheet E-001 | Electrical Legend, Notes and Abbreviations | Substantive | 5/2/25 | Sheet E001 indicates a symbol for "SSTV Head End Equipment", however, we do not see the location for the equipment. Please indicate the desired location for this equipment. | This placement will be detemined by VA Access Control technician after award. Assume that it will be located within the central core region. | 5/9/25 | Drake | Pointer Construction Group | |
| 27 | Sheet EP-104 | Third Floor Plan - Power | Administrative | 5/2/25 | Sheet EP-104 in Rooms 308 and 309, a receptacle symbol with a superscript "T". Please indicate the design intent for this symbol. | Refer to Sheet E001 under “SYMBOL” and “DESCRIPTION”. These are the left-hand |
columns on the sheet.
The last sentence in the first note under POWER DEVICES reads: “ "T" INDICATES
TAMPER RESISTANT” .
| 5/12/25 | Drake | Pointer Construction Group | |||||||
| 28 | Spec. 09 06 00-11 and Sheet AE-802 | Equipment Schedule and Notes | Substantive | 5/2/25 | Please provide Model #'s for all toilet accessories that the Contractor is to furnish and install as indicated on the Equipment Schedule. The information was not provided in the specifications. | The response window is not open long enough to respond with all such nomenclature. Please provide a line item allocation for those fixtures not particularly identified. | 5/9/25 | Drake | Pointer Construction Group |
| 29 | Sheet AE-802 | Equipment Scheudle and Notes | Substantive | 5/2/25 | Please confirm that the Contractor is to furnish and install all of the Patient lifts and the Overhead rail support systems for both the Single patient rooms as well as the Bariatric rooms. The equipment schedule indicates that the VA is to provide the patient lifts for the non-Bariatric lifts with the Contractor installing - (see note A1205) and that the Contractor is furnishing and installing the Bariatric ones (see note A1203). Please clarify the patient lifts scope of work. | Please provide a line item allocation for GC to install all lifts/rails/controls within the standard and bariatric patient room. | 5/9/25 | Drake | Pointer Construction Group |
| 30 | Sheet AE-802 | Equipment Scheudle and Notes | Substantive | 5/2/25 | Please confirm who is to provide the Cubicle Tracks and Curtains. Items # A5180 & A5205 on the Equipment Schedule state contradictory information provided. | GC to provide. | 5/9/25 | Drake | Pointer Construction Group |
| 31 | Section 01 00 00 - General Requirements and Solicitation | General Requirements and Solicitation | Administrative | 5/2/25 | In the General Requirements (section 01 00 00, 1.3 A thru C, Pages 1 and 2), it indicates that the Contractor is to provide a Base Bid with Alternate No. 1 and Alternate No. 2 while the Price/Cost Schedule in the Solicitation (Page 6 of 86) indicates only a Base Bid. Please clarify if alternates are required or not and if so, please revise the Price/Cost Schedule in the Solicitation. | Solicitation pricing takes precedence. There is a base bid only no alternates. | 5/9/25 | Drake | Pointer Construction Group |
| 32 | Sheet AE-601 | Door Schedule, Details and Types | Substantive | 5/2/25 | Please provide Fire Rating information for the Fire Rated Glass (Note. 5) on the Non-Rated doors found on the Door schedule. | 45 Minutes for those not specifically indicated. | 5/9/25 | Drake | Pointer Construction Group |
| 33 | Sheet AE-601 | Door Schedule, Details and Types | Substantive | 5/2/25 | Please confirm Fire Rating on all doors noted on the door schedule. | 45 Minutes for those not specifically indicated. | 5/9/25 | Drake | Pointer Construction Group |
| 34 | General | General | Substantive | 5/2/25 | Per the site visit on 4/28, it appeared that many of the existing walls were of masonry or similar materials. Please confirm that the Contractors are to assume that all existing walls to be demolished are masonry. | It can be inferred that the majority of the main corridor walls and interior walls at the building exterior perimeter will be of plaster on wire lathe, with gypsum pyroblock in some instances. The original paint layers have been confirmed to contain lead paint. | 5/9/25 | Drake | Pointer Construction Group |
| 35 | General | General | Substantive | 5/2/25 | Please provide photos of the roof area where AHU's are to be replaced that could not be seen during the site visit. | provided as separate file | 5/12/25 | Drake | Pointer Construction Group |
| 36 | General | General | Substantive | 5/2/25 | Please clarify the adjacent areas that will be occupied during construction along with any additional phasing, beyond the phasing defined in the contract documents, that may be required to facilitate safe ingress and egress | Building 64A & 64B will be occupied. Level 2 South wing (2S), currently vacant, will be first sequence. Level 2 North wing (2N) is occupied. | 5/9/25 | Drake | Pointer Construction Group |
| 37 | General | General | Substantive | 5/2/25 | Please confirm that specification section 13 05 41 is applicable to this project as the Lake City VAMC is located in an area classified as Zone 0. | Based on the VA H18-8 siesmic guide, the facility is rated in the LOW risk category. | 5/12/25 | Drake | Pointer Construction Group |
| 38 | General | General | Substantive | 5/2/25 | During the site visit, it was mentioned that a window relacement project would likely be in progress when this project starts. Please define the anticipated impact the window replacement project is expected to have on the perfromance of this project. | Wing 2S windows will be replaced over the next few months, partial demolition is currently underway. It is likely most windows in 2S will have been replaced by the time mobilization occurs for this effort. 2N remains an uncertainty at this time. | 5/9/25 | Drake | Pointer Construction Group |
| 39 | Substantive | Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? | see response to lines 12 & 13 above | 5/9/25 | Drake | Blule Cord | |||
| 40 | Substantive | If no to the question above, will the SSHO need to be full-time for this project? | see response to lines 12 & 13 above | 5/9/25 | Drake | Blule Cord | |||
| 41 | Substantive | Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? | see response to lines 12 & 13 above | 5/9/25 | Drake | Blule Cord | |||
| 42 | Substantive | If no to the question above, will the QA/QC need to be full time for this project? | see response to lines 12 & 13 above | 5/9/25 | Drake | Blule Cord | |||
| 43 | Substantive | Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? | see response to lines 12 & 13 above | 5/9/25 | Drake | Blule Cord | |||
| 44 | Substantive | Please confirm the issued drawing set is the latest and complete set. | TMM Plan set date 1/29/2024 is most current issue. | 5/9/25 | Drake | Blule Cord | |||
| 45 | Substantive | Please confirm the current design documents meet current VA TIL guidelines. | For simplicity, the current set is considered accurate at the time of acceptance (2024). | 5/12/25 | Drake | Blule Cord | |||
| 46 | Substantive | Please provide the latest wage determination for this project’s county. | updated wage determination attached. | 5/12/25 | Drake | Blule Cord | |||
| 47 | Administrative | Past Performance: If we have a PPQ, requested for another opportunity, that is less than 12 months old, can we use it within our proposal? Or will a new PPQ need to be requested? | As far as the VA PM is concerned, the PPQ from a recent project is acceptable. | 5/9/25 | Drake | Blule Cord | |||
| 48 | Substantive | Is the use of temporary plastic wall panels (such as STARC panels) acceptable? | Yes, rigid panels are now preferred by VA PM. | 5/9/25 | Drake | Blule Cord | |||
| 49 | Substantive | Who is responsible for the terminal clean of the project area? | see response to item #7 | 5/9/25 | Drake | Blule Cord | |||
| 50 | Substantive | Who is responsible for contracting the commissioning agent? | This should be part of the AE Construction Period Service. | 5/12/25 | Drake | Blule Cord | |||
| 51 | Substantive | Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings? | For simplicity, the specifications and drawings are subcomponents of the statement of work (SOW). | 5/9/25 | Drake | Blule Cord | |||
| 52 | Substantive | For planning the preliminary project schedule, please provide the anticipated NTP date. This will assist the VA in comparing the schedules provided by all bidders. | For planning purposes, assume 9/22/2025 as NTP. | 5/9/25 | Drake | Blule Cord | |||
| 53 | Substantive | Are other headwall manufacturers that comply with the Buy American Act acceptable to the VA? | The VA PM will consider suitable headwall manufacturers in addition to the basis of design. | 5/9/25 | Drake | Blule Cord | |||
| 54 | Substantive | Are other patient lift manufacturers that comply with the Buy American Act acceptable to the VA? | No, the facility intends to standardize all lifts. Current model standard is Guldman GH3+ with Traverse rails unless noted otherwise (UNO). | 5/12/25 | Drake | Blule Cord | |||
| 55 | Substantive | Sheet AE709 is missing from the drawing set. Will the VA please provide it? | A PDF copy of Sheet AE709 is provided with this response. | 5/12/25 | Drake | Blule Cord | |||
| 56 | Substantive | Will the contractor be responsible for providing temporary air to the floors above and below the project area during construction? | see item #60 | 5/9/25 | Drake | Blule Cord | |||
| 57 | Substantive | If contractors are required to provide temporary air, will the VA please provide specs on the cfm, temperature setpoints, and assumed daily load? | see item #60 | 5/9/25 | Drake | Blule Cord | |||
| 58 | Substantive | Will the VA please provide the basis of design for the aluminum sliding doors? | This is indicated on Note #4 of drawing sheet AE601 | 5/9/25 | Drake | Blule Cord | |||
| 59 | Substantive | Will the aluminum sliding doors be operated manually or automatically? | This is indicated on Note #4 of drawing sheet AE601 | 5/9/25 | Drake | Blule Cord | |||
| 60 | Substantive | Please clarify if the contractor will be required to supply temporary utilities to the adjacent floors during construction during utility tie-ins. | Presumptively, the utility bypass work will be completed in such a manner that it can transition with a minimal delay, thereby nullifying the need for lengthy rental of chiller trailers or other temporary systems. Please plan accordingly, based on your presumed work plan. | 5/9/25 | Drake | Blule Cord | |||
| 61 | Substantive | The project calls out Amico as the Headwall basis of design and gives a contact for Amico (a foreign Company)…yet there seems to be no information in the plans for others to price out Headwalls. |
Could you please provide the Headwall information in the solicitation so others may compete for the Headwall business.
HSI is a small, women owned business that manufactures 100% in the USA. As so, we provide a lot of Headwalls to VA Hospitals and would like to price Headwalls for this project.
| The VA PM will consider suitable headwall manufacturers in addition to the basis of design. | 5/9/25 | Drake | HIS Headwall | |
| 62 | Substantive | The project calls out Amico as the Headwall basis of design and gives a contact for Amico (a foreign Company)…yet there seems to be no information in the plans for others to price out Headwalls. |
Could you please provide the Headwall information in the solicitation so others may compete for the Headwall business.
HSI is a small, women owned business that manufactures 100% in the USA. As so, we provide a lot of Headwalls to VA Hospitals and would like to price Headwalls for this project.
| The VA PM will consider suitable headwall manufacturers in addition to the basis of design. | 5/9/25 | Drake | HIS Headwall | |||||
| 63 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Can you please provide the make, model, and version of the existing nurse call system currently utilized in the areas covered under this solicitation? | ASCOM | 5/9/25 | Drake | Standard Communications, Inc. |
| 64 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | When was the current nurse call system deployed in the areas covered by this solicitation? | 2024 upgrade | 5/9/25 | Drake | Standard Communications, Inc. |
| 65 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Is the current nurse call system covered by a maintenance agreement for hardware and software? | No | 5/9/25 | Drake | Standard Communications, Inc. |
| 66 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Is the current nurse call system covered by a services agreement? | No | 5/9/25 | Drake | Standard Communications, Inc. |
| 67 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Is the current nurse call system integrated into any 3rd party systems (i.e. Vocera, VistA, etc)? | Vocera, and Hilrom Bed alarm is connected | 5/9/25 | Drake | Standard Communications, Inc. |
| 68 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | What specific features or workflows of the existing nurse call system (e.g., call alerts, mobile notifications, staff assignments) must the new system support or replicate through integration? | The VA PM will consider suitable systems that provide clear communication between nursing staff and patient, visual indicators in corridor to identify if a nurse is already present, bed alarm integration (HilRom) and nurses communicator (Vocera). | 5/12/25 | Drake | Standard Communications, Inc. |
| 69 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Does "integrate with" require full interoperability with the current nurse call system, or are specific points of interaction (e.g., data sharing, call routing) sufficient? | For simplicity, Each level (2,3) will be treated as an independent sector from the remainder of B64. | 5/12/25 | Drake | Standard Communications, Inc. |
| 70 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Should the new system appear as an extension of the existing nurse call system? | No | 5/12/25 | Drake | Standard Communications, Inc. |
| 71 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Does "be part of" imply adopting the existing nurse call system’s hardware, software, user interface, or operational protocols? | No | 5/12/25 | Drake | Standard Communications, Inc. |
| 72 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Are there expectations for a unified appearance or workflow? | This will be refined based on the selected system and its capabilities. | 5/12/25 | Drake | Standard Communications, Inc. |
| 73 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | What interfaces or protocols (e.g., APIs, HL7, SIP) are required for integration? | Presume a new install with minimal integration | 5/12/25 | Drake | Standard Communications, Inc. |
| 74 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Are there specific versions of the existing nurse call system we need to support, and does the integration involve shared infrastructure (e.g., servers, network)? | see item #73 | 5/12/25 | Drake | Standard Communications, Inc. |
| 75 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Should the new system’s interface and operation match the existing nurse call system for end-users (e.g., nurses), or is a different interface acceptable as long as core functions are maintained? | see item #73 | 5/12/25 | Drake | Standard Communications, Inc. |
| 76 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Are there dependencies on the existing nurse call system (e.g., licenses, software updates) or third-party systems (e.g., EHR, middleware) to enable integration? | Vocera, and Hilrom Bed alarm | 5/12/25 | Drake | Standard Communications, Inc. |
| 77 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | Who is responsible for coordinating the dependencies on the existing nurse call system (e.g., licenses, software updates) or third-party systems (e.g., EHR, middleware) to enable integration? | see item #73 | 5/12/25 | Drake | Standard Communications, Inc. |
| 78 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | What criteria or test scenarios will be used to verify successful integration and confirm the new system is "part of" the existing nurse call system? | see item #73 | 5/12/25 | Drake | Standard Communications, Inc. |
| 79 | TT101 & TT102 | 2024 01 29 Drawings Electrical | Critical | In the event the existing nurse call system is no longer available for purchase or supported by the manufacturer, would an "or equal" nurse call system be acceptable, provided it meets or exceeds the existing system's functionality and integration requirements? | see item #73 | 5/12/25 | Drake | Standard Communications, Inc. |
| 80 | 275223 | Specifications Vol 2 | Critical | Is the proposed nurse call system required to comply with the Buy American Act (41 U.S.C. §§ 8301–8305) for all VA projects under this contract? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 81 | 275223 | Specifications Vol 2 | Critical | For manufactured products in the nurse call system (e.g., hardware, devices), must at least 55% of the cost of components come from domestic sources, as per 2025 Buy American Act (41 U.S.C. §§ 8301–8305) regulations? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 82 | 275223 | Specifications Vol 2 | Critical | For manufactured products, is final assembly or manufacturing in the United States required? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 83 | 275223 | Specifications Vol 2 | Critical | Must all products in the nurse call system be substantially transformed in the U.S. into a new and different article of commerce? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 84 | 275223 | Specifications Vol 2 | Critical | For any iron or steel products used in the nurse call system (e.g., structural components, conduit), is it required that all manufacturing processes, from melting to coating, occur in the U.S.? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 85 | 275223 | Specifications Vol 2 | Critical | Does the Buy American Act (41 U.S.C. §§ 8301–8305) compliance requirement extend to all components of the nurse call system, including those provided by subcontractors or third-party suppliers? | Consult the BAA for specific currency. | 5/9/25 | Drake | Standard Communications, Inc. |
| 86 | 275223 | Specifications Vol 2 | Critical | Must suppliers provide a signed certification statement attesting to Buy American Act (41 U.S.C. §§ 8301–8305) compliance for the nurse call system? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 87 | 275223 | Specifications Vol 2 | Critical | Is documentation required to detail |the domestic origin of components for manufactured products (e.g., percentage of domestic content)? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 88 | 275223 | Specifications Vol 2 | Critical | Must suppliers submit evidence of the location of final assembly or manufacturing for manufactured products? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 89 | 275223 | Specifications Vol 2 | Critical | Is documentation needed to confirm that products have been substantially transformed in the U.S.? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 90 | 275223 | Specifications Vol 2 | Critical | For iron or steel products, must suppliers provide documentation verifying that all manufacturing processes (from melting to coating) occurred in the U.S.? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 91 | 275223 | Specifications Vol 2 | Critical | Are suppliers required to submit a bill of materials or cost breakdown to demonstrate that at least 55% of component costs are domestic for manufactured products? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 92 | 275223 | Specifications Vol 2 | Critical | If a waiver or exception is claimed, must suppliers provide supporting documentation (e.g., justification for non-availability or cost differential)? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 93 | 275223 | Specifications Vol 2 | Critical | Does the VA require specific forms or templates (e.g., FAR-based certification forms) for Buy American Act (41 U.S.C. §§ 8301–8305) compliance documentation? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 94 | 275223 | Specifications Vol 2 | Critical | Must all Buy American Act (41 U.S.C. §§ 8301–8305) compliance documentation be submitted prior to product delivery or installation? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 95 | 275223 | Specifications Vol 2 | Critical | Are suppliers required to maintain Buy American Act (41 U.S.C. §§ 8301–8305) compliance records for audit purposes after project completion? | see item #85 | 5/9/25 | Drake | Standard Communications, Inc. |
| 96 | 275223 | Specifications Vol 2 | Critical | Please confirm the nurse call audio in the must be full duplex. | Yes | 5/12/25 | Drake | Standard Communications, Inc. |
| 97 | 275223 | Specifications Vol 2 | Critical | Please confirm audio to bathroom is required from a non-audio pull station. | Audio in bathroom is desired, Nursing would like as much contact with patient as possible through whatever system is provided. | 5/12/25 | Drake | Standard Communications, Inc. |
| 98 | 275223 | Specifications Vol 2 | Critical | Please confirm that Staff Terminals and/or Duty Stations are required to have audio. | Yes | 5/12/25 | Drake | Standard Communications, Inc. |
| 99 | 275223 | Specifications Vol 2 | Critical | Please confirm it is acceptable to deploy Staff Terminals and/or Duty Stations without audio. | no | 5/12/25 | Drake | Standard Communications, Inc. |
| 100 | 275223 | Specifications Vol 2 | Critical | Will the operating system and database application installed on the nurse call servers be required to be OI&T One ‐VA Technical Reference Model (TRM) (www.va.gov/trm) approved for installation within the Government? | If it touches the VA network, Yes. | 5/12/25 | Drake | Standard Communications, Inc. |
| 101 | 275223 | Specifications Vol 2 | Critical | Please confirm the location where the new nurse call system headend servers are to be installed. | To be determined. Assumably within the central core area. | 5/12/25 | Drake | Standard Communications, Inc. |
| 102 | 275223 | Specifications Vol 2 | Critical | Please confirm the location where the current nurse call system headend servers are to be installed. | see item #101 | 5/12/25 | Drake | Standard Communications, Inc. |
| 103 | 275223 | Specifications Vol 2 | Critical | Can the government confirm that ALL Nurse Call Network devices shall be UL-1069 listed including all Gateways, Staff Consoles, Annunciator Stations, Workflow Terminals, Data Switches, Patient Stations, Staff Stations, Room Controllers, Dome Lights, Zone Lights, Peripheral Stations, Pillow Speakers, and Call Cords? | To say ALL must be may potentially limit the field of compatible components. The main components should be UL-1069 compliant and the remainder are preferred to be as such. | 5/12/25 | Drake | Standard Communications, Inc. |
| 104 | 275223 | Specifications Vol 2 | Critical | Will the Government confirm that flex conduit down the walls is acceptable? | Rigid conduit is preferred; however, flex is allowable in areas that are congested, or in the case of the the downward end section that would connect to the inwall outlet/switch. | 5/12/25 | Drake | Standard Communications, Inc. |
| 105 | 275223 | Specifications Vol 2 | Critical | Will the Government confirm that the new nurse call system have a Veterans Affairs Office of Information and Technology approved Enterprise Risk Assessment? | if the new system touches the VA network, then Yes. | 5/12/25 | Drake | Standard Communications, Inc. |
| 106 | 275223 | Specifications Vol 2 | Critical | Will the nurse call system be required to have a SIP interface for patient room call back? | Nurse interface is through Vocera | 5/12/25 | Drake | Standard Communications, Inc. |
| 107 | 275223 | Specifications Vol 2 | Critical | Will the Government confirm that automatic configuration via TCP/IP is not mandatory for the new nurse call patient station/room devices and it is acceptable to configure them using DIP switches instead? | The VA PM and Maintenance PM are open to options that greatly improve the maintainability of any proposed system. | 5/12/25 | Drake | Standard Communications, Inc. |
| 108 | 275223 | Specifications Vol 2 | Critical | Will the Government confirm that it is required that the nurse call Patient stations and Staff stations be hot swappable and not require a system shutdown to replace? | This would be desirable. | 5/9/25 | Drake | Standard Communications, Inc. |
| 109 | 275223 | Specifications Vol 2 | Critical | Will the Government confirm that it is required for nurse call system to allow a single patient room to be taken out of service without impacting any other patient rooms or require system shutdown? | This would be desirable. | 5/9/25 | Drake | Standard Communications, Inc. |
| 110 | 275223 | Specifications Vol 2 | Critical | Will the Government confirm that the new Nurse Call system Corridor, Dome and Zone lights must be capable of continuous supervision with a LED status indication light to determine if the devices are operating properly? | As long as the base station confirms device status, corridor may not be required. The visual indicators should be simple and succinct within the corridor to avoid confusion. | 5/12/25 | Drake | Standard Communications, Inc. |
| 111 | 275223 | Specifications Vol 2 | Critical | Will the Government confirm that the Pullcord and Pushbutton Shower Station devices must be Waterproof (IP68)? | Yes, these should be waterproof in the toilets and shower/toilet combination rooms. | 5/9/25 | Drake | Standard Communications, Inc. |
| 112 | 275223 | Specifications Vol 2 | Critical | Can existing back boxes be reused? | possibly, where feasible. But since this renovation will completely reconfigure the wing, reuse may prove more problematic. | 5/9/25 | Drake | Standard Communications, Inc. |
| 113 | 275223 | Specifications Vol 2 | Critical | Can the government confirm that VA staff must receive OEM-provided training for system maintenance and management? | Yes, consider the provision of training VA staff on new system installations as part of the activation and close-out process. | 5/9/25 | Drake | Yes, |
| 114 | 275223 | Specifications Vol 2 | Critical | If wall tiles need to be removed in the mastic in the wall tiles also asbestos? | This project will demolish the existing finishes to bare concrete in the designated work zones. Asbestos is anticipated to be present in the flooring mastic, and lead paint is known to be present in the original underlying paint layers on the exterior wall and interior gypsum block and plaster on wire lathed walls. | 5/9/25 | Drake | Standard Communications, Inc. |
| 115 | 275223 | Specifications Vol 2 | Critical | If wall tiles need to be removed does the VA have a model number to order new tiles or attic stock, we can use to replace the tiles? | This project will demolish the existing finishes to bare concrete in the designated work zones. Attic stock is non-existent for this renovation. | 5/9/25 | Drake | Standard Communications, Inc. |
| 116 | 275223 | Specifications Vol 2 | Critical | Please confirm RFI responses will be considered part of the required specifications. | Responses to the RFI questions are intended to clarify information. Due to the short duration of the response time, it is posssible that some responses might not be entirely accurate. | 5/12/25 | Drake | Standard Communications, Inc. |
| 117 | N/A | 5/12/25 | Drake | scDataCom, LLC | ||||
| 118 | Is there an existing PACS onsite? | Yes | 5/12/25 | Drake | scDataCom, LLC | |||
| 119 | If so, what is the existing PACS system serial number or dongle ID? | This information is witheld at this time. | 5/12/25 | Drake | scDataCom, LLC | |||
| 120 | Is the existing PACS fully FIPS 201.3 compliant? | Yes | 5/12/25 | Drake | scDataCom, LLC | |||
| 121 | Are there client and enrollment stations already at the facility, if so how many of each? | Yes, number withheld at this time. | 5/12/25 | Drake | scDataCom, LLC | |||
| 122 | What manufacturer is the existing camera system? | Han-Wha Wisenet Wave | 5/12/25 | Drake | scDataCom, LLC | |||
| 123 | Is it a stand alone or network back to the main VA in Gainesville? | Networked to Gainesville | 5/12/25 | Drake | scDataCom, LLC | |||
| 124 | Is there local storage or does it go back to Gainesville? | Local NVR | 5/12/25 | Drake | scDataCom, LLC | |||
| 125 | Is there available space on the server if there is one at the facility? | Local server for storage is needed. | 5/12/25 | Drake | scDataCom, LLC |
Sheet1
| ERROR:#REF! | Substantive | Sheet AE709 is missing from the drawing set. Will the VA please provide it? | The AE was not available for comment during the response period. Sheet AE709 is noted to be non-existent in the provided plan set, although listed on the cover sheet. | 5/12/25 | Drake | Blule Cord | |||
| ERROR:#REF! | Substantive | Please confirm the issued drawing set is the latest and complete set. | TMM Plan set date 1/29/2024 is most current issue. | 5/9/25 | Drake | Blule Cord | |||
| ERROR:#REF! | Sheet EP-104 | Third Floor Plan - Power | Administrative | 5/2/25 | Sheet EP-104 in Rooms 308 and 309, a receptacle symbol with a superscript "T". Please indicate the design intent for this symbol. | This remains uncertain at this time. The AE was not available for comment during the response period. | 5/12/25 | Drake | Pointer Construction Group |
| ERROR:#REF! | Sheet AE-101 | Second Floor Plam - Overall | Substantive | 5/2/25 | Please provide cross-section details 1/A/503, 2/A503, 3/A503, 4/A503, 5/A503 & 6/A503 noted on sheet AE101. | This remains uncertain at this time. The AE was not available for comment during the response period. Sheet AE503 is noted to be non-existent in the provided plan set, although listed on the cover sheet. | 5/12/25 | Drake | Pointer Construction Group |
| ERROR:#REF! | Sheets AE-101 , AE-102, AE-103 and AE-106 | Second Floor Plam - Overall , Second Floor Plan - 2 South, Second Floor plan - 2 North, Third Floor Plan - Overall | Substantive | 5/2/25 | Please provide cross section detail 4/A302, 8/AE302, 9/AE302, 9A/A302 & 10/A302 noted on sheet AE101 next to the Equipment storage room A213 on the second floor. Sheet A302 is not included in the plans. Please review and advise. | This remains uncertain at this time. The AE was not available for comment during the response period. Sheet AE302 is noted to be non-existent in the provided plan set, although listed on the cover sheet. | 5/12/25 | Drake | Pointer Construction Group |
| ERROR:#REF! | General | General | Administrative | 5/2/25 | Sheet A503 is not included in the plans. Please review and advise. | The AE was not available for comment during the response period. Sheet AE503 is noted to be non-existent in the provided plan set, although listed on the cover sheet. | 5/12/25 | Drake | Pointer Construction Group |
| ERROR:#REF! | Sheets AE-707 and AE-708 | Second Floor Signage Plan, Third Floor Signage Plan | Substantive | 5/2/25 | Please provide Signage specifications for Key notes: A, B, C, D,E & F noted on the signange plans. No information was provided. | This remains uncertain at this time. The AE was not available for comment during the response period. | 5/12/25 | Drake | Pointer Construction Group |
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File details come from the government source that posted it. Updated .