SF330 - 36C77623R0074.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* EHRM Infrastructure Upgrades Design Bath NY Project 528A6-22-700

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131

SOLICITATION NUMBER* 36C77623R0074

RESPONSE DATE/TIME/ZONE 05-18-2023 2PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1BG

NAICS CODE* 541330

PLACE OF PERFORMANCE VA Finger Lakes Health Care System (VAFLHCS)

Bath VAMC

76 Veterans Ave

Bath NY

POSTAL CODE 14880

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

POINT OF CONTACT*

Contract Specialist

Jason Phillip jason.phillip@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov/

URL DESCRIPTION Department of Veterans Affairs Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM

(SF) 330 ARCHITECT-ENGINEER QUALIFICATIONS PACKAGES ONLY. ALL INFORMATION

NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION

PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED.

THE GOVERNMENT WILL NOT PAY FOR, NOR REIMBURSE, ANY COSTS ASSOCIATED

WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION

TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

The only attachments being provided at this time are the SOW and PPQ.

1. GENERAL INFORMATION:

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project # 528A6-22-700

EHRM Infrastructure Upgrades Design at the VA Finger Lakes Health Care System

(VAFLHCS) Bath VA Medical Center at 76 Veterans Ave, Bath, NY 14810. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of

Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 “Architectural and Engineering Services” and VA

Acquisition Regulation 836.6. In accordance with FAR 36.209 “Construction Contracts with

Architect-Engineer Firms,” no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns

(SDVOSB). The NAICS Code for this procurement is 541330 “Engineering Services” and the annual small business size standard is $25.5M. This project requires a full design team to complete this project. The projected award date for the anticipated A-E contract is on or before

August 2023.

The anticipated period of performance for completion of design is 365 calendar days after Notice of Award (NOA). The VAAR magnitude of construction is between $20,000,000 and

$50,000,000. Please note that the period of performance for the design completion begins with the issuance of the NOA and that a Notice to Proceed (NTP) will not be issued for the completion of a design project. The solicitation support services, and construction period services will be option items that will be exercised after the award of the construction project.

3. A-E SELECTION PROCESS:

Firms submitting SF 330’s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:

A. SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3-(c), at least three

(3) of the most highly qualified firms will then be notified of the Government’s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted (if requested), to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts.

B. Discussions will be held with the most highly qualified firms in the form of written responses. The firms invited to participate in discussions will be notified by email and provided further instructions, to include any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked based on the primary and secondary selection criteria (if necessary), and the most highly rated firm will be selected and subsequently sent the solicitation. The final evaluation and ranking will consider the SF330 submission for each firm, as well as additional information obtained via discussions.

C. RFP and Negotiations: A site visit will be authorized for the highest rated firm during the negotiation process. An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations are not successful with the highest rated firm, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.

4. SELECTION CRITERIA:

Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria.

A. Primary Selection Criteria:

1. Professional Qualifications necessary for satisfactory performance of required service.

The design firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in any one of the United States of America.

Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

Key positions and disciplines required for this project include but are not limited to:

Architect (LEED certified), CADD Technician, Registered Communications Distribution

Designer (RCDD), Estimator, Civil Engineer, Electrical Engineer, Environmental

Engineer, Fire Protection Engineer, Industrial Hygienist, Mechanical Engineer, Plumbing, Project Manager, Quality Assurance, Structural Engineer, and Physical

Security Specialists.

Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement: I [signatory authority]

___________________, [company] __________________, certify that the team proposed to perform under this requirement demonstrates the capability of 50%

SDVOSB performance in compliance with 48 CFR 852.219-73. The information provided in sections C through E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

2. Specialized Experience: Specialized experience and technical competence in the design and construction period services shall be provided for network infrastructure installation, renovations, or upgrades. Projects experience should include upgrading large scale

(multi-building with multiple generational OIT systems) fiber optics, data cable, structured cabling, electrical distribution design, electrical upgrades, uninterruptable power systems (UPS), electrical bonding, building management systems/building automation systems (BMS/BAS), HVAC, IT room renovations/expansion/relocations, Data Centers/Server Rooms reconfiguration, and physical security upgrades, duct bank and direct boring operations.

Other specialized experience includes experience in critical path scheduling, fire protection, construction infection control protocols, energy conservation, transition, and sustainable design practices. Include no more than five (5) Government and private experience projects similar in size, scope and complexity, and experience with the types of projects above. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects and familiarity with VA Design Guides/Manuals, Master Specifications and other applicable standards. The information provided in sections F and G of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

3. Capacity: The evaluation will consider the firm’s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA during the previous 12 months and the full potential value of any current indefinite delivery contracts. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the completion percentages and expected completion date for the VA projects awarded in the previous 12 months. The information for this factor shall be provided in Section H of the SF 330.

Please ensure the capacity applies toward the team/personnel provided in the SF 330.

4. Past performance: Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The past performance will be evaluated for all projects provided in section F to include a review of Contractor Performance Assessment Rating System (CPARS). The following information is required for all projects noted in section F: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. Evaluations will consider superior performance ratings on recently completed projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract.

The information for this factor shall be provided in Section H of the SF 330.

If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document. *Completed PPQs should be incorporated into the SF330 directly. PPQs should not be submitted to VHA PCAC directly. The PPQs will be counted towards the page limitations for this submission.

5. Knowledge of Locality: Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations.

The information for this factor shall be provided in Section H of the SF 330. Note that the intent of this factor is to showcase a firm’s understanding of the site and locality, and not where the firm is located and how they would travel to the site. Information related to the firm’s location, shall be provided in section H, under Secondary Selection Criteria Factor

1.

6. Experience in construction period services Experience in construction period services to include solicitation support services, professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, support of construction contract changes to include drafting statements of work and cost estimates, attendance at weekly conference calls, providing minutes of meetings between the AE, VA, and contractors, pre-final inspection site visits, generation of punch-list reports, commissioning services and production of as-built documentation. The information for this factor shall be provided in

Section H of the SF 330.

B. Secondary Selection Criterion*:

• Geographic location. Location of the firm, as measured by the driving distance

(miles) between the Offeror’s principal business location and the VA Finger Lakes

Health Care System (VAFLHCS) Bath VA Medical Center at 76 Veterans Ave, Bath, NY 14810. Determination of the mileage will be based on Google Maps

(https://www.google.com/maps/dir/).

* The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The https://www.google.com/maps/dir/ secondary selection criterion will not be applied when determining a firm’s SF 330 submission.

5. SUBMISSION REQUIREMENTS:

The below information contains the instructions and format that shall be followed for the submission of the SF330 Statement of Qualifications:

• Submit ONE (1) SF330 Statement of Qualifications to Jason Phillip at jason.phillip@va.gov.

This shall include Parts I and II and any applicable attachments.

• The submission must include the SF330, Architect-Engineer Qualifications (form is available online at http://www.cfm.va.gov/contract/ae.asp).

• The SF330 submission is due by 2:00 PM ET on May 18, 2023.

• The SF330 shall be submitted in one email and have a file size no larger than 5 MB. No hard copies will be accepted.

• The subject line of the email shall read: “SF330 R0074 - Bath”

• The SF330 submission shall not exceed a total of FIFTY (50) pages. This includes CPARS and/or PPQs and any other relevant information. Any pages submitted by an offeror that exceed the limit will not be considered during the evaluation. Each page shall be in Arial or

Times New Roman, size 12 font, single spaced. The title page, table of contents, and Part II of the SF330 will NOT count toward the page limitation.

• A PPQ from previous projects may be submitted for this project. If significant portions of a project have been completed since the previous PPQ was filled out, a new PPQ should be submitted to accurately assess the project. *Note: All PPQs should be completed by the evaluator and returned to the A-E firm. The submitting A-E firm must incorporate completed PPQs into the SF330 document. PPQs should not be submitted by the evaluator directly to VHA PCAC.

• Firms must include the following information in section A of the SF330 submission:

1) Cage Code

2) SAM Unique Entity Identifier

3) Tax ID Number

4) The email address and phone number of the Primary Point of Contact

• All questions shall be submitted to jason.phillip@va.gov with the subject line “SF330 R0074

- Bath Question”. The cutoff for question submission is 2:00 PM ET on May 3, 2023.

Questions will be answered through modification to the Pre-Sol Notice posted to Contract

Opportunities at SAM.gov.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business

(SDVOSB) concerns. Offers received from other than SDVOSBs will not be considered.

Offerors must be verified as SDVOSBs by the U.S. Small Business Administration (SBA) and visible in the Veteran Small Business Certification (VetCert) database

(https://veterans.certify.sba.gov/) at the time of SF330 submission, interview presentations, and award. Failure to be BOTH visible and verified at these times will result in the offeror being deemed unacceptable and ineligible for award.

NOTE: As of January 1, 2023, all SDVOSBs that were previously verified by VA's Center for Verification and Evaluation (CVE) are automatically granted certification by the SBA mailto:jason.phillip@va.gov http://www.cfm.va.gov/contract/ae.asp mailto:jason.phillip@va.gov https://sam.gov/ https://veterans.certify.sba.gov/ for the remainder of the firm’s eligibility period. The SBA intends to grant a one-time, one-year extension of certification to current SDVOSBs verified by the VA as of the transfer date on January 1, 2023. This additional year will be added to the existing eligibility period of a current participant. New applicants certified by SBA after January 1, 2023, will receive the standard three-year certification period. The National Defense Authorization Act for Fiscal

Year 2021 (NDAA 2021) grants a one-year grace period for self-certified SDVOSBs until

January 1, 2024. During the grace period, self-certified businesses have one year to file an application for SDVOSB certification and may continue to rely on their self-certification to compete for non-VA SDVOSB set-aside contracts. Self-certified SDVOSBs that apply before January 1, 2024, will maintain their eligibility through the expiration of the grace period until SBA issues a final eligibility decision.

• All joint ventures must be SBA verified at the time of SF330 submission, interview presentations, and award and must submit agreements that comply with 13 CFR 128.402 prior to contract award.

• All prime firms must meet the NAICS code requirement specified in this notice. The

Contracting Officer shall verify the NAICS code in VetCert. Failure to meet the NAICS code requirement may result in the rejection of the SF330 submission.

• SF330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF330 submission package.

• It is the offeror’s responsibility to check the Contract Opportunities website at SAM.gov for any revisions to this announcement prior to submitting their SF330.

See attached document: SOW AE Design - Bath - EHRM Infrastructure Upgrades 4-14-23.

See attached document: PPQ - AE Design EHRM Infra Bath.

End of Document https://sam.gov/