SF 1013_Redacted.pdf

DEPARTMENT OF THE TREASURY

SF 1013 - JUSTIFICATION & APPROVAL FOR FAR SUBPART 13.5 SOLE SOURCE

(INCLUDING BRAND NAME) ACQUISITIONS

ACQUISITION TITLE: Medical Supplies

Treasury Standard Form – 1013 (Rev 12/24)

Prescribed by Treasury: DTAP 1013.501

1. Identification of the requiring activity and the contracting activity:

The requiring activity is the Armed Forces Retirement Home in Gulfport, MS (AFRH-G) and the contracting activity is the Bureau of Fiscal Service.

2.a Nature and/or description of the action being approved:

The purpose of this sole source justification is to obtain approval to award a Firm-Fixed-Price Contract with Medline Industries, LP for medical supplies at the AFRH-G location, in accordance with FAR 6.302-2 Unusual and compelling urgency. The need by date for these items is as soon as possible. The period of performance will be for one (1) twelve-month period.

2.b Name of the vendor. Medline Industries, LP 2.c Requisition No.: AFRH-HCS-26-0002 2.d Bridge contract: Yes No 2.e Brand name: Yes No 3.a A description of the supplies or services required to meet the agency’s needs:

The proposed acquisition is to acquire medical supplies at AFRH-G’s location at 1800 Beach Drive, Gulfport, MS. The vendor must provide medical supplies and an innovative service model to control, support, and manage the medical supplies required by AFRH and perform in accordance with the terms and conditions stated within the Performance Work Statement

(PWS).

3.b Includes IT: Yes No If yes include NAICS and PSC 3.c IGCE/Estimated dollar value (include period of performance breakdown):

4. Identification of the authority being used (Check the box that applies):

41 U.S.C. 1901 – Simplified acquisition procedures.

41 U.S.C. 1903 – Special emergency procurement authority.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

The proposed contractor’s unique qualifications and the nature of the acquisition requires use of the authority cited as follows:

i. The Government has previously used the proposed contractor’s services.

ii. Their established distribution network has proven the ability to deliver on time at a reasonable cost.

iii. The contractor’s existing relationship with AFRH gives them the specific knowledge to meet the critical services needed by the urgent and compelling nature of this requirement.

6. A description of efforts to ensure that offers were solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR subpart 5.2 and, if not, which exception under FAR 5.202 applies:

Due to the urgent and compelling nature of this requirement and AFRH’s current lapse in critical services, an Intent to Sole Source will not be posted. AFRH’s medical supply needs are anticipated to be procured with competitive procedures after this contract’s period of performance has ended.

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable:

(INCLUDING BRAND NAME) ACQUISITIONS

ACQUISITION TITLE: Medical Supplies

Treasury Standard Form – 1013 (Rev 12/24)

Prescribed by Treasury: DTAP 1013.501

The Contracting Officer will determine that the anticipated price(s) will be fair and reasonable based on a comparison of the proposed prices received to previously held AFRH contracts for the same services and invoices from the contractor if needed.

8. A description of the market research conducted (see FAR part 10) and the results or a statement of the reason market research was not conducted:

Contract Specialist Kaity Eaton conducted market research for this requirement. It was determined that neither Unicor or AbilityOne could provide the services needed. It was then determined whether any Treasury or other mandatory sources existed that could meet the requirements. Then, it was determined that Best-in-Class solutions were also not available.

Research of the existing award showed the requirement as an open market small business set aside. The incumbent vendor, SouthernBelle Room, LLC, has withdrawn from providing current services. AFRH is in critical need of a contract for the purchase of medical supplies.

AFRH is federally mandated to provide these supplies to veterans in their care under Title 24 laws and in accordance with their Joint Commission and CARF accreditation standards.

Due to the urgent nature of this requirement, a previous vendor, Medline Industries, LP was asked by the Program Office to provide services. The incumbent vendor was using Medline to order supplies through, and Medline has agreed to provide services to AFRH directly. It was discovered during market research that Medline holds a GSA Contract, 36F79721D0124, that could likely be used for these medical supplies. This solicitation will be sent to Medline directly and use of their GSA Contract will be requested, in accordance with FAR 6.302-2 Unusual and compelling urgency. Due to the urgent and compelling nature of this requirement, and AFRH’s current lapse in critical services, an Intent to Sole Source will not be posted.

9.a Any other facts supporting this justification:

An SF 1012, Limited-Source Justification was completed prior to solicitation. After solicitation, it was determined that Medline’s GSA Contract could not be used for this requirement, and completion of this justification was required.

9.b Attachments: Yes No

10. A listing of sources, if any, that expressed, in writing, an interest in the acquisition:

N/A

11. A statement of the actions, if any, the Requiring Activity or Contracting Activity may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required:

The Contracting Activity will continue to search the marketplace for potential sources in efforts to reveal procurement alternatives for the next competitive acquisition. Since this requirement is a short-term bridge, urgent and compelling award, the Program Office and Procurement agency will plan on future market research in efforts to process a longer-term award using competitive acquisition procedures in accordance with the FAR.

12. Certifications and Approvals:

12.a Program Office certification (Requiring Activity). I hereby certify that any supporting information and data provided, which form the basis for this justification, are accurate and complete to the best of my knowledge and belief.

(INCLUDING BRAND NAME) ACQUISITIONS

ACQUISITION TITLE: Medical Supplies

Treasury Standard Form – 1013 (Rev 12/24)

Prescribed by Treasury: DTAP 1013.501 knowledge and belief, and representative of the Government’s need. Therefore, I hereby consent to the approval of this justification.

Name: Date:

Signature: N/A 13.e Senior Procurement Executive (if over $75 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, as the senior procurement official, I hereby approve this justification.

Name: Date:

Signature: N/A