Security Specifications TASK 399 (Elevator Phase2) Section 01541.pdf

Sensitive But Unclassified

UNITED STATES DEPARTMENT OF STATE

BUREAU OF DIPLOMATIC SECURITY

Office of Physical Security Programs

SECURITY SPECIFICATIONS

TASK 399

SECTION 01541

October 17, 2018

Authorizing Official

Facilities Security Division

WARNING

THIS DOCUMENT IS THE PROPERTY OJ<'THE U.S. GOVERNMENT. IT IS UNCLASSIFIED, HOWEVER, IT IS TO BE ADMINISTERED AND DISSEMINATED ON A NEED-TO-KNOW BASIS. ANY DUPLlCA TlON OR

DISTRIBUTION TO NON-U.S. GOVERNMENT AGENCIES OR INDIVIDUALS IS PROHIBITED WITHOUT THE

EXPRESS, ADVANCE APPROVAL OF THE DEPARTMENT OF STATE.

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01541 SECURITY SPECIFICATIONS

HSTTASK399

Application

The information contained in this document applies to the TASK 399 secure construction site.

Table of Contents

SECTION I: DEFINITIONS AND TERMS 4

SECTION II: GENERAL 7

SECTION III: PROCEDURES 11

BUILDING ACCESS / BADGE ApPLICATION PROCESS 11

CRITERIA 12

Examples 12

ACCESS CONTROL. 15

MATERIAL PROCUREMENT 16

MATERIAL STORAGE 17

MATERIAL DELIVERY (TRANSIT 18

OFF SITE PREFABRICATION 18

TOOLS 18

SECTION IV: SPECIAL REQUIREMENTS 19

SECURITY TRADES 19

SECTION V: INFORMATION SECURITY 19

PURPOSE 19

DEFfNITION 19

TRANSMISSION, STORAGE, AND DESTRUCTION OF SBU 20

SECTION VI: CONSTRUCTION SITE SECURITY REQUIREMENTS 21

SECURE STORAGE AREA 21

APPENDIX A: 23

DS/SSO SECURITY MATRIX : 23

APPENDIX B: 24

SITE VISITOR REQUEST FORM 24

APPENDIX C: 25

PIIOTO PASS REQUEST FORM 25

APPENDIX D: 26

DS-1838 REQUEST FOR BUILDfNG PASS IDENTIFICATION CARD 26

Sensitive But Unclassified

APPENDIX E: 28

SITE DEI.JVERY FORM 28

APPENDIX F: 29

PROCUREMENT, INSPECTION, SELECTION, SECURITY, AND HANDLING OF MATERIAL 29

General 29 Procurement of non-inspectable controlled materials 29 Random Procurement 29 Random Selection · 29 Procurement of inspectable materials 30 Raw materials 30

Sensitive But Unclassified

ACF

AlOPRJRPM

CONTAINER

COR

CLEARED

U.S. CITIZEN

CONTRACTOR!

CONTRACTOR

PERSONNEL

CONSTRUCTION

.SECURITY

SPECIFICA nONS

CST

CONTROLLED

DSIFSD

DSIFSD/DBB

Sensitive But Unclassified

Section I: Definitions and Terms

Access Control Facility: A single site entry/access processing location.

The Bureau of Administration/Operations/Real Property Management is responsible for providing a complete range of domestic real property management services including leasing, architectural, engineering and construction services, floor plan design, and furniture selection for all Department organizations.

Standard air and sea freight containers commonly used for international shipments of materials or cargo or on site storage. The terms Air Container, Sea Container, and Container are synonymous for the purposes of this plan, unless otherwise noted.

Contracting Officer's Representative

U.S. citizen possessing a current validated security clearance (minimum SECRET) as required by the Form DD 254 contract document and authorized by the DS/FSD/DBB SSM to be at TASK 399 associated support site(s), or the projects SSA.

In addition to the general construction contractor, these terms include all employees, consultants, and subcontractors and suppliers to the general construction contractor

The portion of the contract documents that outline the specific details and requirements of the Construction Security Plan as it relates to construction .

Construction Surveillance Technician(s) who are the on-site SSM representatives for all security activities in the TASK area or project area.

Controlled is the state of being directly protected by the 24-hour presence of a cleared U.S. citizen or being under the protection of properly installed technical devices approved by the U.S. Government.

The Bureau of Diplomatic Security / Facilities Securities Division consists ofthree (3) branches: Domestic Buildings Branch, Project Coordination Branch, and Security Standards and Compliance.

The Bureau of Diplomatic Security/Facilities Security Division/Domestic Buildings Branch based upon location and scope, is responsible for ensuring that all construction drawings specifications, submittals are reviewed and comments coordinated via AlOPRIRPM to GSA.

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DS

DSS

ESCORTS

FINAL

CONSTRUCTION

SITE

FINISH WORK

GENERAL

CONSTRUCTION

WORK

GOVERNMENT

GSA

lAW

INSPECTABLE

MATERIALS

MASONRY UNIT

(MU)

NON-

EXPENDABLES

NON-

INSPECTABLE

MATERIALS

RANDOM

PROCUREMENT

(APPENDIX - F)

Sensitive But Unclassified

Diplomatic Security.

Department of Defense Security Service

Any person with DOS approved authority to escort approved visitors outside of the TASK area.

TASK 399 - The subject of this contract

All work other than general construction work (see below).

The construction of the structural shell of the building, including the installation of major utilities and feeder lines, and including all materials which are component parts of structural elements. This does not include subsequent work, which attaches or places material in, on, or through structural elements.

Any person assigned to the project representing AlOPR, DS, or GSA

General Services Administration is an independent agency of the United States government that is responsible for providing construction management for AlOPRIRPM and Department agencies.

In Accordance With

Materials which can be inspected through existing DS -approved means.

Material, such as blocks, bricks, tiles, etc., which cannot be inspected by DS-approved means.

Items that are not consumed in their normal useful life: examples would include furniture, furnishings, and security equipment.

Materials which cannot be inspected by DS-approved means. Examples include electrical, electronic, and electromechanical materials, such as ballasts, switches, motors, breaker panels, etc.

A method of acquiring low volume non-inspectable materials or emergency items required for completion of the project.

Sensitive But Unclassified

RANDOM

SELECTION

(APPENDIX - F)

RAW

MATERIALS

SECURE

STORAGE

AREA (SSA)

Sensitive But Unclassified

Random selection is a process by which a percentage of materials which are common throughout the project and not unique in type, size, color or design for specified areas are selected from materials purchased in bulk and shipped to the Secure Storage Area (SSA) or final construction site without security restrictions. Random selection will take place immediately upon receipt of each shipment and the selected materials will be immediately placed in the SSA or other areas determined by the Site Security Manager.

Unfinished materials, especially unprocessed natural products used in assembly or manufacture. Examples include water, cement, sand, and aggregate.

A specific enclosed area, or a container within a secure perimeter, in which materials are stored to protect their security integrity.

Access to this area will be controlled by the site security manager's office.

If SSA is not available, material will be secured within the TASK area.

SITE SECURITY The SSM is the DSIFSDIDBB project officer, which is responsible for MANAGER (SSM) construction security in the TASK area.

TASK AREA

UNRESTRICTED

PROCUREMENT

(APPENDIX - F)

UNCLEARED

UNIFORMED

PROTECTIVE

OFFICER

(UPO)

VISITOR

TASK 399, the construction/project site

The acquisition (purchase and shipment) of any material for use on this project without security control or safeguard. Use of such material in selected areas may be subject to other security controls, e.g. secure storage, random selection, DS approved inspection techniques, etc.

Personnel not in possession of a security clearance issued IAW E.O.

12968.

Armed departmental guards possessing a valid security clearance and performing defined security duties

Personnel seeking access to the TASK area or SSA who have not been issued a Building Picture Identifying Badge, but have been authorized to access the building from DS. All visitors must be escorted 100% of the time by authorized individuals while on the site.

NOTE: The acronyms, terms and definitions written in this section pertain only to this section (01541). Other sections may have different definitions for the same word or acronym which has no bearing on this section.

Sensitive But Unclassified

SectionII: General

1. This section of the contract documentation establishes the security requirements and specifications for this project and supersedes all other requirements and specifications written and oral for this project thereof.

2. The contractor agrees, on behalf of himself and all sub-contractors that these security regulations will be adhered to by contractor personnel on the property. The contractor shall make a specific provision of his subcontractors that these regulations be accepted.

3. All persons employed within the boundaries of the property or permitted to enter the property and areas are required to comply with the security regulations that have been established for this contract, and any security regulations present or in the future that are established for this federal facility. Any violation of, or non-compliance with, these security regulations by the contractor, sub-contractors, and any of their employees will be adjudicated by Diplomatic Security (DS) and may be grounds for immediate removal from this project, with government denial of all costs associated with removal and the replacement of the terminated party.

4. The Site Security Manager (SSM) will provide this project with a TASK number which will be the projects sole identifier in all correspondence. Any other reference to the project location may result in a security violation. See security classification guide for more details.

5. All areas of and work performed in the construction site may be monitored by Closed Circuit Television (CCTV), Construction Surveillance Technicians (CSTs), or a combination of both.

6. Security clearance requirements for the project/TASK will be in accordance with the latest DS/SSO matrix "Clearance and CST Requirements for Construction, Renovation, General Maintenance and Repair Projects in SCI Space" (APPENDIX- A). Each contractor or sub-contractor must have an active clearance based upon their respective trade and the type of facility in which they will be working. Individuals will also require clearances if working within, above, or below the TASK area as well as any adjacent spaces.

7. The company(ies) must have the appropriate facility clearance as required by the Department of Defense Contract Security Classification Specification (DD Form 254) included in their contract(s). As noted their DD Form 254, the contractor's Facility Security Officer (FSO) must submit visitor authorizations requests (VARs) to DSIIS/IND (Industrial Security Division) for review/approval and courtesy copy (CC) the SSM. DS/ISIIND will ensure that the individual is cleared to the appropriate level

Sensitive But Unclassified and advise the COR and SSM accordingly. Only after approval of the VAR will personnel be allowed to perform on this project/T ASK.

8. U.S. law requires companies to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. The general contractor will be responsible to vet all employees or other personnel through the e-verify system https:llwww.uscis.gov/e-verify. Only personnel meeting the aforementioned criteria are eligible for further processing as found in Section III below. Through submission of personnel access requests, the general contractor is affirming that each individual has been deemed to meet the appropriate criteria. Should the Government discover that individuals submitted by the general contractor do not meet the Homeland Security criteria, the individual(s) shall be removed and the general contractor will be issued a security violation. The Government reserves the right to validate all access control submissions through e-verify.

9. The government will remove from the TASK area and elsewhere that work is in progress for this project, any employee of the contractor or subcontractor that the government deems a security risk. The government will also remove any person whose continued employment at the work site is deemed by the government to be contrary to the public interest.

10. Non-publicity. It is a specific condition of this contract that the contractor and any sub-contractor performing work on this project shall not use or allow to be used any aspect ofthis project for publicity or advertising brochures.

11. During the performance of this contract, the contractor will be required to construct temporary barriers and doors to isolate the TASK area as instructed by the SSM.

12. All doors associated with the TASK area, as required by specifications, shall be installed through coordination with the Site Security Manager (SSM) and contingent on other applicable Departmental specialists.

13. The contractor shall ensure that interior lighting system will be configured for continuous operation at a minimum of 10FC at 3' above structural floor to provide illumination. Uniformity shall be at a minimal of 4:3 (max:min).

14. All electronic devices such as cell phones, cameras, photographic equipment, laptops, tablets, smart watches/fitbits, etc. are not permitted in the TASK area.

15. Admittance to and exit from the building and the TASK area, approved personnel shall be in strict accordance with these security regulations as well as any security rules and regulations stated by the SSM or a CST designated by the SSM.

Sensitive But Unclassified Destroy By Shredding http://https:llwww.uscis.gov/e-verify.

16. At the discretion of the SSM, based upon the size, scope, and on-site personnel population, supplemental badging and screening may be required to enter the TASK area.

17. Daily access to the building and TASK area will be controlled by CSTs, UPOs, or a combination of both.

18. Visitors: Requests for visitors to the TASK area (See APPENDIX - B) must be submitted to the SSM through GSA, at a minimum, five (5) business days prior to the intended date of visit. GSA shall be responsible for building access and for the requested visitors. The SSM will defme the limit/degree of access which the visitor is authorized. GSA is responsible for providing clearance verification (VARs) to the

SSM.

19. Escorts for areas outside ofthe TASK areas will not be provided by the SSM.

Scheduling of escorts must be provided by the client, GSA, or AlOPRIRPM.

20. Normal site hours will be from 0600 - 1800 hours, Monday - Friday. Off-Duty hours are from 1801-0559, Monday through Friday, all day Saturday and Sunday, and all Federal holidays.

a. If work is to be conducted outside the normal work hours, the contractor will give the SSM and the contracting officer or his designated representative, a minimum of three (3) business days' notice. This notice is required to ensure that security resources may be coordinated and that access to the area will be possible and is separate and distinct from any notices required for outages.

b. During normal workdays when additional time is needed for continuous or inherently lengthy construction operations (such as crucial concrete placement), the contractor shall notify the SSM at least four (4) hours in advance of need for extended site hours. The contractor shall pay the additional expense associated with the additional hours for security personnel.

c. Should the general contractor or sub-contractor( s) schedule construction activities and unexpectedly cancel within a 24 hour period, the general contractor will incur all costs associated with the allocation of the scheduled security resources.

21. No employee recruitment or hiring interviews will be conducted within the construction site.

22. DS will have unfettered access to the construction site. Construction Surveillance Technician's (CST's) report directly to the SSM and will be deployed throughout the job-site to monitor all aspects of work being conducted.

Sensitive But Unclassified

23. The construction contractors and sub-contractors will be responsible for securing their personal materials, tools, and equipment.

24. The following items are prohibited on the construction site:

• Cameras • Knives with blades • Any illegal Drug as

• Camera Phones exceeding 2 W' in Defined by Local and

• Video Recorders length Federal Law

• Wireless Internet • Firearms • Any Photographic Devices • Explosives Equipment

• Radios • Any Illegal Weapon • Pepper Spray

• Laptop Computers as Defined by Local • Smart watches

• Alcohol and Federal Law • Fitbits

• Pornography • Mace

25. Discovery of prohibited items that are prohibited in the TASK area may result in confiscation of item(s), possible destruction of said item(s), permanent removal from the TASK area and access to any DoS facility is revoked. Additionally, the offending person(s) may have their clearance(s) revoked.

26. Emergency exit doors must only be used in the event of a fire or a life-threatening situation. At no time shall an emergency exit door be used for convenience of the contractor or to facilitate the movement of equipment or material. Violators will be deemed a security risk and will be removed from project effort.

27. Discovered site conditions I anomalies (i.e., walker ducts, abandoned infrastructure etc.) found during demolition or construction that where not addressed in the final construction documents may require remediation. The SSM will provide the required actions for said remediation to GSA and AIOPRIRPM. Costs associated with remediation will not will not be borne by DS.

28. The general contractor shall provide to the SSM, a weekly abbreviated work schedule no later than 12:00 pm Wednesday that illustrates the projected work for the following week beginning on that Monday and ending that following Sunday. For each category of work, show locations, materials to be installed, and any anticipated afierhours, weekend, or holiday work. The general contractor will submit a weekly written progress report no later than 12:00 pm Monday referencing completion, in-progress, and or delay and the associated cause for each item I discipline listed in the prior week's report.

Sensitive But Unclassified

29. Photography via any type of device, in the project area is strictly controlled and will only be authorized by the SSM. In the event personnel are found taking photographs, any or all of the following may result: confiscation and inspection of the device, deletion of the photographs or destruction of the media (e.g. film or sim card), destruction of the device, and permanent removal ofthe individual(s) from the project site. A photo request form (APPENDIX - C) must be submitted to the SSM at least three (3) business days prior to the event. All photographs must be reviewed by the SSM or the SSM's representative. Dissemination, publication, duplication, or other use beyond that which was requested and approved is not authorized unless written authorization is received from Diplomatic Security.

30. At the commencement of work under this contract, the following security procedures shall apply:

a. At the beginning of each workday the contractor will coordinate the work schedule with the SSM or his designee. At the end of the workday the contractor will verify that all contractor personnel have vacated the premises with the SSM or his designee. The CSTs will check all doors and access points to verify that the site is secure.

b. The contractor will provide an off-hour call list to the SSM of at least five responsible persons who will respond to the site for off-hour issues. The list will include the name and contact numbers of the responding person in order of priority.

Section III: Procedures

1. Building Access / Badge Application Process

1. Based upon the scope ofthe project, the associated projected work force, and at the discretion of the SSM, different badging procedures will be utilized.

a. The general contractor and sub-contractors will be issued DoS badges for access to the building.

2. For safety and security reasons, persons not on the "Site Access List" may be permitted access to the construction site when escorted by "Authorized" DoS or designated representative, with sign in authority and with prior authorization from the SSM (See Section II, paragraph 18).

Sensitive But Unclassified

3. Only personnel listed on the access roster will be allowed to enter the construction site.

The SSM is the only person authorized to change the access roster or authorize any exceptions.

4. For projects that will have DoS badges or Building Pass Identification Cards (BPIC) issued, which allows the identified holder access to areas within a Department facility, the BPIC is in compliance with the Homeland Security Presidential Directive 12 (HSPD-12), Policies for a Common Identification Standard for Federal Employees and contractors, signed by President George W. Bush on August 27,2004. The following security forms must be submitted for processing. Forms are available from the GSA representative.

a. Company Letter of Request on company letterhead (See para.l.c. above)

b. DS-1838 Request for Building Pass Identification Card (see APPENDIX - D)

c. SF 8SP Questionnaire for Public Trust Positions (Retrievable from website:

http://www.opm.gov/Forms/pdf filllsf85p.pdf)

6. Individual's final BPIC information is required to be sent to the SSM so that it may be added to the access roster.

7. Badges will not be issued to those personnel who meet the criteria as outlined below.

2. Criteria

1. Criminal: The following criteria shall be used as a basis for determining if a construction badge/access of any type will be denied, revoked, or not renewed. The purpose of construction badge/access denial and nonrenewal is to protect employees, information, and property. The denial shall be based on background information that would indicate that the person could pose a threat to persons, information, or property.

Examples:

1. Any felony conviction may be grounds for denial of a construction badge/site access.

2. Any felony violation, or arrest, which is pending and results in confinement or internment will be subject to review and adjudication by the SSM and may be grounds for denial of a construction badge/site access.

3. Any conviction of the following criminal offenses as described in Part One of the current National Uniform Crime Reporting Handbook:

a. Criminal Homicide

b. Forcible Rape

c. Robbery * (Within the past seven years)

Sensitive But Unclassified Destroy By Shredding http://www.opm.gov/Forms/pdf

d. Aggravated Assault * (within the past seven years)

e. Burglary--(Breaking and Entering) * (within the past seven years)

f. Larceny-theft * (within the past seven years)

g. Motor Vehicle Theft * (within the past seven years)

h. Arson * (within the past seven years)

4. Any conviction of the following criminal offenses as described under Part Two of the National Crime Reporting Handbook:

a. Simple Assault. A conviction of simple assault within the past 7 years that indicates that the person is likely to become involved in physical altercations with his or her fellow employees or other DoS employees, or guest at the Department.

b. Stolen Property. A conviction of buying, receiving, or knowingly possessing stolen property within the past 7 years that indicates that the person may become involved in buying, receiving, or knowingly possessing stolen property while in DoS space.

c. Vandalism. A conviction of willful or malicious destruction, injury, disfigurement, or defacement of any public or private property, real or personal, within the past 7 years that indicates the person is likely to become involved in vandalism of DoS property.

d. Weapons Violations. All weapons violations within the past 7 years that indicates that the person may become involved in the same type of offense on DoS property, or by the nature of the specific offense, indicates that the person is likely to be a danger to DoS employees or guests.

e. Sex Offenses. (Other than Forcible Rape.) Any sex offense within the past 7 years that by nature of the specific offense, indicates that the person could become involved with similar offenses directed against the DoS employees or guests.

f. Drug Violations. Violations of any offenses involving unlawful possession, sale, use, growing and/or manufacturing of illegal drugs (i.e., marijuana, cocaine, crack cocaine, hashish, opium, morphine, codeine, heroin, amphetamines, barbiturates, methaqualone, tranquilizers, LSD, PCP, or prescription drugs) within the past 7 years, that by the nature ofthe specific offense indicates that the person could become involved with similar offenses directed against DoS employees or guest.

NOTE: If an arrest has occurred within the past seven years, earlier criminal activity will be reviewed and may have an influence on unlimited site access.

Sensitive But Unclassified

5. In the absence of a conviction, or if there are multiple arrests or convictions that differ from the criteria set forth above, the applicant may be denied issuance of a DoS badge/access of any type at the discretion of the Department based upon sound and reasonable judgment.

6. Whenever it can reasonably be shown that the applicant falsified material fact, i.e. that the applicant knowingly or intentionally provided false information or omitted information, the construction badge/access shall be denied.

7. If a specialist is required to perform work on the site and has not been submitted for access, the contractor has the responsibility to follow the procedures outlined in Section III, paragraph 1.

8. An individual who does not meet the criteria for a construction badge of any type, or access list will be placed on a separate control list maintained by the SSM. Further investigation of these personnel will be conducted to determine their suitability for a badge or access. These investigations can take up to one (1) plus years to complete.

9. Personnel who are placed on a denied access list are prohibited from entering the construction site. These personnel will not be allowed access to the job site, facility or any of its annexes under any circumstance.

10. The contractor shall be responsible for requiring employees to prominently display their "construction badge" at all times while on the work site. It is the responsibility of each individual badge bearer; to immediately surrender his or her badge upon request of authorized DS personnel.

11. Failure to properly display their badge may result in permanent removal from the TASK area.

12. The contractor shall deliver immediately to the SSM any construction badge when continued access to the site is no longer required, when job termination occurs or upon demand ofDS project officer or the SSM.

13. If a DoS badge lost or destroyed by contractor employees either willfully or irresponsible negligence, the following punitive measures may be taken:

a. First Offense: Minimum one working day suspension from the job site.

b. Second Offense: Minimum three working day suspension from the job site.

c. Third Offense: Permanent suspension for the job site.

14. Counterfeiting, altering, or misusing an issued BPIC violates Section 499, Title 18 ofthe U.S. Code and may result in the responsible person(s) being fined not more than $2,000 or imprisoned not more than five years, or both.

Sensitive But Unclassified

3. Access Control

1. Admittance to and departure from the construction site will be controlled by DoS as determined by DS. Daily access to the construction site will be through the primary ACF at the Joggers entrance on 21 st Street. All contractor personnel will use this entrance to access and exit the facility unless otherwise authorized by the SSM. The loading dock on 21st Street or the entrance on C Street may be secondary entrances which will only be used after hours. The Uniformed Protective Officer (UPO) will verify all personnel accessing the building are properly cleared and on the access roster.

2. Access to the TASK area will be granted promptly at the start of the established working hours and not before. All contractor personnel must exit the TASK area prior to the end of the established working hours. Personnel discovered on the TASK area outside the established working hours will be deemed a security risk and may be removed from access and investigated at the discretion ofDS.

3. Upon access to the building, construction personnel not possessing a BPIC must be met by Department personnel (i.e., Department escorts or personnel with escort authority).

4. CSTs will not act as escorts.

6. Contractors will insist that their employees use the most direct route between their entry point to the building and TASK area. If an individual is found in an unauthorized area, or without an appropriate escort, a security incident review shall be initiated. Personnel without an appropriate escort and the individual performing escort duties may be removed from the site at the discretion of the SSM.

7. AlOPR and GSA will provide access requests to the SSM of all that require access to the TASK area. The request shall contain each individual's full name, company name or Government agency, position, and DoS badge number if applicable.

8. For access to the construction site, outside the established working hours, including weekends and holidays, the contractor shall provide an after hour's request to the SSM.

The request will include the dates and times of requested work, individual's full name, and areas of work that will require access during those times. The after hour's request shall be submitted to the SSM at least three (3) business days in advance of the planned commencement of work.

9. All non-departmental personnel entering the TASK area will be required to pass through a metal detector, be screened, and may be required to submit to a physical search prior to entry.

Sensitive But Unclassified

10. All incoming hand carried tools; equipment, personal possessions, etc. will be physically inspected and electronically screened using X-ray, metal detectors, or other devices to ensure the secure integrity of the item. In such cases, the contractor will be responsible for placing all items on or in screening systems. This is not the responsibility ofthe security personnel.

11. For scheduling purposes, allow a minimum of five (5) minutes per person to clear the screening process to access the building. Resulting delays or work stoppage costs associated with the security screening process of personnel or material will be borne entirely by the contractor. It is the responsibility of the contractor and sub-contractors to make specific scheduling provisions for screening access (e.g. staggering start times for trades).

11.All outgoing hand carried tools; equipment, personal possessions, etc. may, at the discretion ofthe SSM or UPO staff, be physically inspected and electronically screened using X-ray, metal detectors or other devices to ensure the secure integrity of the item. In such cases, the contractor will be responsible for placing all items on or in screening systems. This is not the responsibility of the security personnel.

12. The use of stairwells, elevators and freight elevators must be pre-approved by AlOPRJRPM project manager and the SSM.

4. Material Procurement

1. The contractor will submit a site delivery form (APPENDIX - E) listing all materials by line item number, description of material, quantity of material, vendors name, and address to the SSM or his designee five (5) days prior to the delivery date. A site visitor request form (APPENDIX- B) for the driver and any additional delivery laborers must accompany the site delivery form.

2. The contractor will not have the DoS name, building name, address, or any other identifying characteristic on any order, invoice, purchase request, bill of materials, or any other document associated with the procurement of material that will reveal that the destination is the U.S. DoS. Material delivered with said identifying information will not be accepted or allowed on the project site.

3. It is the sole responsibility ofthe general contractor to establish a procedure for deliveries that meets the aforementioned requirement and submit it to the SSM for approval prior to any deliveries and/or purchases for this project.

4. Upon delivery a determination will be made by the SSM or other members ofthe site security team of the varying screening methods of material and the process of transporting the material from the screening facility to the TASK area.

Sensitive But Unclassified

5. Any material, equipment, or tools delivered to the TASK area determined by the SSM, or other members of the site security team, to not be in compliance with the security specifications, listed herein, will be rejected upon arrival at no cost to the government.

6. Drop shipments directly from manufacturers to the TASK area are not authorized and will be rejected by the government at no cost to the government.

7. The government has the unqualified right to inspect any work, materials, tools or equipment used on the TASK area.

8. DS reserves the right to do random procurement (APPENDIX - F) of material at the contractors' suppliers' facility. The SSM or his designee will be on site with a contractor's representative to direct the random procurement process as well as escort the selected material back to the job site. Prior notification of at least (3) business days will be made by the SSM, in order to allow for scheduling of resources. DoS will work with the contractor on this issue.

9. For materials that have already been procured, the SSM will provide a CST to randomly select from the stock of materials received. This means that CST personnel will select materials as they come off the truck or from the material holding site as to which materials can be used in each location. If neither of these methods can be applied, or if there is some question as to the integrity of the material, i.e., if material is suspect as to origin or content, at the discretion of the SSM the material will be subject to physical and electronic screening to include X-ray. It will be the contractor's sole responsibility to supply the labor to handle the material from the delivery of material through the entire inspection process to the storage area. It is not the responsibility ofDS, CSTs, UPOs or other government personnel. When material is randomly procured or randomly selected, it will be logged and physically marked identifying it as cleared material; this marking will remain intact until the material is installed. If markings are removed or the secure integrity comes into question, DS reserves the right to deny the introduction of the material into the room where it is to be installed or to require the material to be re-inspected or removed from the construction site. The re-inspection, removal from the site or complete possible loss of the material to the project will be at the contractor's expense.

5. Material Storage

1. Once material has cleared the inspection process it may be stored in TASK area or SSA, if one is designated, DS will maintain absolute control of the area. All materials received or issued will be logged in and out of the SSA. Any material that has been stored off site or out of DS control will be inspected prior to introduction into the construction site.

Sensitive But Unclassified

6. Material DeliverylTransit

1. Prior to delivery of material to the TASK area a Site Delivery Form (APPENDIX - F) from the contractor to the SSM through the DoS representative will be submitted at least five (5) business days in advance. This memorandum will list the requested date of the delivery, trucks information, driver's information, and a specific BOM that will include description of materials being delivered, quantity of materials, and vendor's name and address. This will ensure security resources are scheduled to receive the materials. If material is randomly selected at contractor's suppliers, DS personnel will escort the material back to the site. Further onsite screening may be required. All on site material will be fully escorted from the inspection area to the TASK area or SSA. The delivery truck and driver's access to the building is the responsibility of the DoS representative.

2. Delivery Times - All deliveries will be scheduled prior to the start of work in the TASK area and in accordance with regulations and statutes set forth by the District of Columbia.

3. Trash chutes will not be approved in the TASK area. All construction waste will be transited to dumpsters via an acceptable freight elevator approved by DS and AlRPM.

7. Off Site Prefabrication

1. Off-site prefabrication will not be permitted unless authorized in writing by the DoS. If authorized, DS reserves the right to monitor and inspect materials and the fabrication process at the fabrication site.

8. Tools

1. All tools entering the construction site will be inspected. On site storage of tools is recommended in order to reduce if not eliminate the need for daily introduction/removal of these items to/from the fmal TASK area. Adherence to this procedure will serve to facilitate more expeditious security searches of construction personnel as they seek entry to the TASK area. It is the contractor's responsibility to provide locked containers for tools. All containers will have the contractors name on them in a readily visible area on the container. The government assumes no responsibility for lost or stolen tools. The government reserves the right to inspect any work, materials, tools or equipment used at the TASK area or SSA at any time.

Sensitive But Unclassified

Section IV: Special Requirements

1. Security Trades

1. All security work for this project to include the installation of low voltage cabling illustrated on the unclassified bid documents, is required to be performed by skilled tradesmen that has at a minimum five years of continuous experience and possess at least a final DSS SECRET* personal security clearance. The selected security contractor must possess DSS approval for the storage and electronic processing of security drawings up to the SECRET level prior to contract award. (*See Section 2, Paragraph 6 - 7)

Section V: Information Security

1. Purpose

1. This section is to establish DoS's policy on the dissemination and safeguarding of Sensitive But Unclassified (SBU) information per the guidelines set forth in the DoS HST Security Classification Guide, dated April 8, 2014 and the GSA's Public Building Service (PBS) policy 3940.1; "Document Security for SBU Paper and Electronic Building Information", dated March 8, 2002.

2. Any violation of the rules and regulations listed within this section will automatically result in the issuance of an OF-117 "Notice of Security Incident" to the responsible person/company and may result in removal from the project effort at no cost to the Government.

3. This section should be treated as the minimum effort required. Please refer to the HST Classification Guide, dated April 8, 2014 for additional information.

2. Definition

1. Sensitive but Unclassified (SBU) information is information that is not classified for national security reasons, but that warrantslrequires administrative control and protection from public or other unauthorized disclosure for other reasons.

2. SBU is any information that:

• Identifies this project as a Department of State project

• Identifies the client

• Identifies this project as a U.S. Government project

• References the Department of State

• References the U.S. Government

Sensitive But Unclassified

• Complete building footprint

• Contract or Work Order numbers that identifies it as a U.S. Government project

• Depicts or illustrates the project site location (such as maps)

• References the physical street address

• Room tags that detail actual room numbers/non-generic room types

• References equipment (generator, UPS, electrical panels, etc.) that identifies function or supporting role of the equipment for critical areas.

• Location of all utilities, such as heating, ventilation, air conditioning, information technology (IT) systems and infrastructure, location of air intake vents, water sources, gas lines, plumbing lines, building automation systems, fire alarm systems, routes, and annunciation panels.

3. Transmission, Storage, and Destruction of SBU

1. Transmission of SBU information, regardless of method should be effected through means that limit the potential for unauthorized public disclosure.

2. SBU may be sent via the U.S. Postal Service (USPS) or a commercial delivery service, e.g., Fed Ex, DHL.

3. During non-working hours ofthe site, SBU information must be secured within a locked office or suite face down, or secured in a locked container.

a. If SBU information (i.e. floor plans) is discovered unsecured, the CSTs will take possession ofthe information and report it to the SSM.

4. Employees and contractors in possession ofSBU outside of TASK 399 and, Department facilities, or commercial office spaces, must take adequate precautions that afford positive accountability of the information and to protect SBU information from unauthorized access by securing the information within a lockable container.

5. DS reserves the right, at its sole discretion, to conduct random unannounced inspections of contractor spaces, both on the project site and off the project site, that possess or are suspect to possess SBU material to ensure compliance with the requirements set forth in this section.

6. SBU shall not be left unsecure in unoccupied hotel rooms or public spaces.

7. SBU information must not be posted on any public internet website or discussed in both a human and cyber public domain.

Sensitive But Unclassified

8. All excess copies of SBU documents or information, including sketches, notes, working papers, drafts, etc., must be destroyed by a method approved for classified information, (i.e. shredding, burning, chemical treatment, etc.).

9. Access to SBU information must be restricted to only those individuals who are performing on this contract.

10. SBU documents must be reproduced and disseminated to only those firms and personnel who are performing on the contract.

11. Upon contract end or project completion the primary contractor shall notify the SSM and the GSA COR that he and his subcontractors have properly disposed of the SBU documents with the exception of the contractor's record copy.

Section VI: Construction Site Security Requirements

1. Secure Storage Area

1. The Secure Storage Area (SSA) is a specific enclosed area, or a container within a secure perimeter, in which materials are stored to protect their security integrity. Control of the SSA is exclusively managed by the SSM.

2. The contractor shall build or provide a storage space within the construction site that is both convenient for the storage and transiting of material and that is complementary to the construction site's daily operations. The location of the SSA must be approved by the

SSM.

3. The SSA must be fully operational prior to the receipt of materials that destined for TASK areas. Historically, a space approximately 1,000 square feet has accommodated the amount of material required for TASK areas. The location(s) ofthe TASK area(s) will be disclosed upon contract award and all personnel clearances have been vetted by the DoS.

4. The SSA must remain in place until project completion or otherwise determined by the

SSM.

5. For the SSA to be operational and activated, the following conditions shall be met:

a. Walls must extend from floor slab to ceiling slab

1. Wall construction must consist of either one layer of%" flame retardant plywood or two (2) layers of 5/8" drywall secured to metal studs 16" o/c, with %" metal drywall screws.

Sensitive But Unclassified

b. One (1) - 1 %" solid wood or metal double door with full length astragal, plumb and level in hollow metal frame

c. Door hardware shall consist of:

1. (1)LCN 4041X thru-bolt heavy duty door closer located on the active leaf

2. (6)Hagar 1199 NRP (heavy duty metal hinges with non-removable pins)

3. (2) S&G 181 (heavy duty metal slide bolts for securing inactive leaf)

b. One (1) 120VAC UPS or generator power circuit must be installed within the SSA. The contractor shall coordinate the use ofUPS/generator power with the Office of Facilities Maintenance.

c. All wall, ceiling, and floor penetrations into the SSA must not exceed 96 square inches or 8" in diameter for circular measurements.

d. Interior lighting system will be configured for continuous operation at a minimum of 10fc at 3' above structure floor to provide illumination to support the CCTV system. Uniformity shall be a minimal of 4:3 (max: min).

e. At the project site, deliveries of material destined for TASK areas must be immediately inventoried and placed in the SSA until required for installation into a TASK area, unless other arrangements are requested in advance and approved by the SSM.

Sensitive But Unclassified

APPENDIX-A

Clearance and CST Requirements for Construction, Renovation, General Maintenance and Repair Projects in SCI Spaces

Effective 04/04/2018

Discipline Renovations/Co Renovations/Co nstruction of nstruction of General Emergency

Existing SCIF / Exisiting NEW TS/SCI VTC's in Maintenance Maintenance SWA/TSWA Buildings/State Buildings/State SCIF/SWA (not and Repair and Repair existing SCIF / New SCIF / SWA Ma)(imum Annexs that will Annexs that will approved for within aSCI within aSCI SWA/TSWA /TSWA Demolition have have TSWA's) space space

Electrical Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Mechanical Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Teleohone Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Fire Alarm Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Fire Suppresslon Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Security Systems Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Secret and

Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final SecretUnclassified VTC Systems

Contact Contact Contact Contact Contact Contact Contact Contact SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTT A/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB

TS/SOVTC

Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret

Systems Contact Contact Contact Contact Contact Contact Contact Contact

SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB

Electronic Building Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret

Contact Contact Contact Contact Contact Contact Contact Contact Management

SSO/CTTA SSO/CTTA SSO/CTTA SSO/CTTA SSO/CTTA SSO/CTTA SSO/CTTA SSO/CTTASystems

Drywall US Citizen with US Olizen with US Ollzen with US Otlzen with US Citizen with US Citizen with US Citizen with US Citizen with

NCIC NCIC NCIC NCIC NCIC NCIC NCIC NCIC

Paint US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with

NCIC NOC NOC NOC NCIC NCIC NCIC NCIC

General laborer US Citizen with US Citizen with US Citizen with US Citizen with US Ollzen with US Citizen with US Citizen with US Citizen with

I.e., custodial, NCIC NOC NCIC NOC NCIC NCIC NCIC NCICIpest control

Masonry US Otizen with US CItizen with US Citizen with US Citizen with US Citizen with US Citizen with US Ollzen with US Citizen with

NOC NCIC NCIC NCIC NCIC NCIC NCIC NCIC

Carpet US Citizen with US Citizen with US CItizen with US CItizen with US Citizen with US Citizen with US Citizen with US Citizen with

NOC NCIC NCIC NCIC NOC NCIC NCIC NOC

Wallpaper US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with

NOC NCIC NCIC NCIC NCIC NCIC NOC NOC

Escort/ CST TS/SCI TS TS/SCI TS TS TS/SO TS/SCI TS/SO Requirement Contact Contact Contact Contact Contact Contact Contact Contact

F~n/~~o F~n/~~o F~D/~~O F~D/~SO FSD/~~O FSD/SSO FSD/~SO F~D/~SO Architectural

Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Services Information Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Systems Contact Contact Contact Contact Contact Contact Contact Contact

SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB Fumiture

Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret (electrified)

Final Secret

Fumiture [non- US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with US Citizen with electrified) NCIC NOC NCIC NOC NCIC NCIC NCIC NCIC Installation of Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret Final Secret WI-FI related Contact Contact Contact Contact Contact Contact Contact Contact DINS and WAPS SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB SSO/CTTA/ITCCB

1. All wor!<ers must be on a valid contract with the DOS and have a current valid visit authorization on file with DS/IS/IND. Verification can be made by contacting DS/IS/IND.

2. A Construction Security Plan Is required for all construction projects with a SCI space prior to wor!< commencing.

3. When a SCI space cannot be sanitized, a speclflc mitigation strategy will need to be developed prior to wor!< commencing.

4. All persons employed as part of this construction effort and permitted to enter the construction site area shall comply with the security regulations established by OS.

S. Any violation of the security regulations Is grounds for immediate removal from the construction site (proJect).

6. Any area that is not covered by this matrix should be addressed to DS/SSO or DS/FSD/DBB who will get you an answer.

7. Only personnel assigned to OS may perform CAG/CST functions.