S05_RFIs Prepare Site PET.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- 36C24826Q0459
About this file
This file is a Questions and Answers (Q&A) document addressing clarifications for PROJ 516-CSI-134, a Department of Veterans Affairs project to prepare a site for installation of a new PET/CT scanner at a facility operated by the Veterans Health Administration Veterans Integrated Service Network 8. The RFIs were posted on June 2, 2026, and provide critical guidance on project staffing, scheduling, and operational requirements.
Key personnel requirements specify that the Site Superintendent cannot be dual-hatted, though the Quality Control manager and Safety and Site Health Officer (SSHO) may share responsibilities. All contractor and subcontractor personnel require PIV credentials with fingerprints performed by the VA, and CPARS submissions or PPQs are acceptable for past performance evaluation. The project operates on normal working hours of 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding federal holidays, with after-hours and weekend work permitted only with prior approval from the Contracting Officer's Representative (COR). The work will be sequenced in four phases with specific weekday and weekend rotations; the Superintendent and SSHO must be physically present during all active onsite work with no remote availability exceptions. Each phase requires substantial completion and owner acceptance before commencing subsequent phases, with 1 to 2 weeks allowed between phases for VA inspections, environmental testing, cleaning, and staff reoccupancy coordination. Clinical space work demands strict adherence to infection control measures, with temporary barriers, ICRA containment, and negative air equipment permitted only if compliant with the facility's infection prevention program and COR-coordinated requirements. A permanent laydown area will be provided throughout the project duration and discussed at the preconstruction meeting, eliminating the need for multiple demobilizations. Any changes to key personnel after award require VA Facilities Management Service approval, with SSHO changes requiring additional COR and Clinical Systems Engineering approval.
View the file
Other files
Show all 28
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| (PROJ 516-CSI-134) BB Prepare Site for Installation of a New PET/CT | Answers - Posted on XXXXXXX |
| RFIs posted on 6/2/2026 | |
| Can Superintendent, QC, and SSHO Be covered by the same person? If no, can QC manager or SSHO be a dual hat. | Site Superintendent cannot be dual hatted. However, QC and SSHO could be dual hatted. |
| Please provide PIV requirements for contractor and subcontractor personnel. | Forms will be provided - Fingerprints performed by the VA. |
| Please confirm that CPARS are adequate for submission under Factor 3 Past Performance. | Yes if none available, submit PPQ |
| Please confirm normal working hours and after hour requirements (can after hours work be performed or conducted during utility shutdowns ex.) | Normal working hours are 7 a.m. To 4:30 p.m., Monday- Friday, excluding federal holidays. After-hours is any time outside of normal working hours. Work can be performed during a utility shutdown with prior approval of COR. |
| Please clarify the intended sequence of the four project phases and identify which phases are to be performed during weekends versus normal weekday operations. | Sequencing must be completed as outlined in the SOW. Further guidance will be issued after award |
| Will the SSHO need to be full-time for this project? | SSHO must be on-site any time active work is being conducted. Refer to Spec: 01 35 26 Section 1.9 |
| For phases designated as weekend work, is the Contractor required to fully demobilize and return the area to operational status prior to the start of normal business hours on Monday? | Vendors are to assume all clinical spaces will be returned to fully operational status if outside the designated workspace. Verify with COR for scheduling and recieve guidance from COR after award. |
| Please confirm the required turnover process between weekday and weekend phases, including any inspection, acceptance, or owner sign-off requirements before proceeding to the next phase. | Check in with COR before and after the transition between the weekend and weekend work to determine any requirements the GC must fill/complete. Any work in clinical space: infection control measures must be completed and adhered to to make space for clinical operations. |
| When transitioning from a weekday phase to a weekend phase, is the Contractor expected to remove all construction materials, tools, and infection control measures, or may certain items remain in place between work periods? | Check in with COR before and after the transition between the weekend and weekend work to determine any requirements the GC must fill/complete. Any work in clinical space: infection control measures must be completed and adhered to to make space for clinical operations. |
| Please clarify whether temporary barriers, ICRA containment, negative air equipment, and life safety measures may remain installed during periods when work is not actively occurring. | Yes must comply with the infection prevention program unless coordinated with the COR/infection prevention/CSC |
| Is there a required minimum duration between the completion of one phase and the start of the subsequent phase to allow for VA inspections, environmental testing, cleaning, equipment relocation, or staff reoccupancy? | Allow 1 to 2 weeks or per schedule to coordinate with VA COR notifications. |
| Please confirm whether each phase must achieve substantial completion and owner acceptance prior to the Contractor commencing work in the next phase. | Yes, each phase requires an inspection and acceptance |
| In the event a weekend phase is not fully completed within the allotted outage period, please clarify the VA's expectations regarding temporary restoration, occupancy, and rescheduling of remaining work. | Early notification to the COR to set stakeholder expectations |
| Please provide any facility-specific restrictions regarding contractor access, material storage, containment maintenance, and utility shutdowns during the transition between weekday and weekend work phases. | Maintain compliance throughout all activities |
| Please confirm whether the Contractor should anticipate multiple mobilizations and demobilizations associated with the phased rotation, or if construction support areas and staging locations may remain active for the duration of the project. | A laydown area will be provided and will remain active throughout the duration of the project. Location will be discussed during precon meeting. |
| Please clarify whether the seven-day rotation period is fixed or if adjustments to the sequence and duration of phases may be coordinated with the VA during construction. | Coordination with the VA COR |
| Please confirm whether management personnel (Superintendent, SSHO, QA/QC Manager) are required to remain assigned to the project during inactive periods between phased work rotations. | Superintendent, SSHO, QA/QC Manager must be actively working while any work is taking place onsite. If any Key Personnel are changed after the award, the new KP has to be approved by VA FMS. If SSHO is changed after the award, it must be approved by COR and CSE. |
| Please clarify whether daily reports, safety inspections, and QA/QC documentation are required during periods when no active construction work is occurring within a phase. | Usually, during periods of onsite inactivity, daily reports, safety inspections, and QA/QC documentation are not required. However, there may be exceptions for ICRA/Saftey Requirements. |
| Please clarify whether management personnel are required to attend recurring meetings (weekly progress meetings, safety meetings, ICRA meetings, etc.) during periods when work is temporarily suspended pending the next phase rotation. | Usually, during periods of suspension, regular meetings are not required. However, there may be exceptions as coordinated by the COR. |
| Please confirm whether the Superintendent must be physically present during all weekend work activities or if remote availability is acceptable. | Superintendent must be physically present during all onsite work, no exceptions. |
File details come from the government source that posted it. Updated .