S02 - SF330 Request Attachment - AE Design SOW - Tucson.pdf

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SAVAHCS TUCSON, AZ

Project 678-333 Expand Building 80 for Outpatient Diagnostics

15 May 2024

SUPPLEMENT B

A/E SERVICES - STATEMENT OF WORK

I. GENERAL INFORMATION/REQUIREMENTS

A. Background:

This SAVAHCS project is to construct additional square footage to expand and relocate outpatient diagnostics services in B80.

B. Project Scope/Objectives:

1. General: This project will construct an approximately 10,000 square foot, first floor addition to the SE corner of Building 80 to allow for expansion for diagnostic services. The expansion will address ancillary/diagnostic deficiencies by providing more space for phlebotomy, lab and imaging.

The first goal of the project is to add an MRI with the capability of interventional procedures and a new CT. Special consideration will need to be made for the electrical, structural, and architectural requirements to prepare the room for an MRI machine. Additionally, support rooms will need to be included such as changing rooms. The MRI may also be required to have a standalone chiller.

The second goal is moving existing radiology equipment such as the X-ray machines and ultrasound rooms, the phlebotomy lab, and the EKG rooms from B80 to the new addition. This will localize diagnostic services and also allow the previous space to be used for both veteran welcoming services and to expand the pharmacy (the backfill of these latter two spaces is not part of this scope). The A/E will be responsible for determining the plausibility of moving all these diagnostic services to the new space. If it all can’t fit, radiology will be prioritized, followed by the phlebotomy lab. The lab will need pneumatic tube support as well.

The occupancy type for this addition will be ambulatory health care. B80 is a mission critical building.

2. Phasing: The project’s successful completion is dependent upon a coordinated phasing which permits the construction to proceed in an efficient and orderly manner while allowing hospital staff to perform their duties with minimal disruption. Care must be taken during construction to maintain acceptable emergency egress as well as access to B80.

Ultimately, the precise sequence will be determined after a building contractor has been selected and consultations among the hospital staff, facilities personnel, contractor, and architect can be

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arranged. Staging for construction materials, contractor and material access and maintenance of the clean environment must all be considered.

New work shall include architectural, civil, structural, landscaping, plumbing, mechanical, electrical and all such systems and components as may be necessary to construct this addition. The remaining items listed below describe in greater detail certain unique items of scope and special utility system conditions and requirements.

3. Architectural: The addition shall take into account the continuing operation of the existing outpatient clinics within B80. Special notice should be made for the structure housing the MRI and other imaging equipment. One colorboard shall be provided at the 65% design, one at the 95% design and three at the bid set.

4. Building Utility Systems: In general, the existing utility systems will be modified for this building addition. In addition, there are several special utility system conditions and requirements which apply to this project which result in the need for more or less work depending upon the system. The following is a brief description of special utility conditions and requirements for this project:

a. Plumbing Water/Waste/Vent: All plumbing distribution piping shall be new construction.

b. Medical air, vacuum, oxygen and waste anesthesia gas piping shall be provided at selected rooms within the addition.

c. HVAC: It is envisioned to provide a new HVAC system. A new air handler with a ducted supply, return and exhaust system is required. The HVAC system shall have Direct Digital Controls (DDC) and be compatible with and be able to communicate with the hospital’s Johnson Controls Energy Management Control System (EMCS) in B80 including adding new points and graphics. Humidification shall also be provided.

d. Fire Protection Systems: Fire sprinkler and alarm systems presently exist in Bldg.80.

Design work will be required for fire protection and alarm systems as they relate to this addition. It is expected that these systems will require additions and modification and not total replacement. The Tucson VA fire alarm system is a Notifier analog addressable fire alarm reporting system with a voice evacuation alarm notification system throughout the patient areas of the hospital. The system consists of one 10 loop addressable Notifier 3030 panel in Building 57 that covers the main hospital area, one 4 loop addressable Notifier 3030 panel which covers Building 60, one 4 loop addressable Notifier 3030 panel which covers Building 80, one 3 loop addressable Notifier 3030 panel which covers Building 30, and three single loop Notifier 3030 panels which cover outlying administrative/support buildings. The system is controlled by a NOTI-FIRE-NET, network reporting system that reports the status of all devices via a fiber optics cable network and provides annunciation and control of alarm and trouble signals throughout the facility. In addition, a Network Control System (NCS) located in the Utility System Repair Operation area of Building 2 provides a graphic indication and annunciation of all troubles and alarms throughout the facility. The facility alarm system is divided into 41 individual reporting zones that are monitored 24/7 by an off premises Commercial Monitoring Company. The new fire alarm points shall tie into the existing Notifier system and graphics upgraded. All new strobes

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shall be synchronized with the existing B80 strobes. The contractor shall hire a certified Notifier contractor to tie into as well as modify the existing fire alarm system.

e. Electrical: All branch circuit panels, conduit, wire, wiring devices, and fixtures are to be new. The types and amount of power required for the addition are to be evaluated and new electrical outlets, lighting and panels shall be provided. The existing emergency generator shall be evaluated as well. Sinks shall be battery operated with manual override. Lighting shall include energy efficient LED fixtures and LED exit lights. Lightning protection shall be provided throughout the roof to all rooftop equipment. Controlled outlets are also required.

f. Commissioning using a third-party commissioning agent, hired by the A/E, will be required as part of this project.

5. Special Systems & Equipment: The addition will include all special systems and equipment typical of a state of the art medical clinics such as monitoring, communications, etc. Although some systems or portions of systems will be provided by and even installed by the VA outside of the general construction contract, the A/E will be required to provide a complete design based on consideration of all required systems, equipment and furniture. Plans will be required which show all such items and contractual requirements related thereto (i.e. furnished & installed by contractor or VA). An open ladder cable tray shall be installed. The specifics for each system are as follows:

Hill-Rom Navicare Nurse Call System. Code blue and code green capability. It is envisioned to expand the existing system on the first floor to serve the new addition. Hill-Rom shall be hired to design this system.

Public Address System. The A-E will expand the existing Public Address system on the first floor.

P-Tube. The P-Tube system shall be expanded over to the new addition. SwissLog shall be hired to design this system.

Omnicells. Provide data and power drops for future Omnicells.

The A/E and contractor shall take all efforts to protect for reuse all nurse call and Public Address system homerun data cabling pathways.

Access Control. Access control (card readers) shall be provided.

Security. Security cameras shall be provided along with cabling and conduit. Setback for parking shall also be addressed.

Telephone. Provide a complete sytem throughout the addition to include cabling and conduit, etc.

Cable trays shall be included in the design.

C. A/E Design Scope, General

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The A/E shall utilize VA Form 10-6298 in preparing their proposal. The A/E shall utilize the form several times over in order to show the costs associated with each design submission (15%, 35%, etc.). The A/E shall develop and provide a complete set of drawings and specifications for bidding and construction contract purposes which meet the previously stated Project Scope/Objectives. The A/E shall also provide limited construction period services as described in this and other sections of the A/E contract. The A/E shall continue the design process by meeting with the VA design team. The purpose of these meetings is to obtain information for the design development submission. The remaining portions of this document outline in more detail the specific requirements of the A/E scope of work for this project.

D. Design Submissions The following design submissions will be required:

Preliminary Design submission – 15% Schematic Design submission – 35% Design Development submission – 65% Construction Documents submission – 95% Backcheck Design submission – 100% Final Design submission

Refer to section three, “Design Submissions - Minimum Requirements” and the Program Guide, PG-18-15, Volume C A/E Submission Instructions for Minor and NRM Construction Program located on the VA Technical Information Library (TIL) (SOW Attachment 1) AE Submission Instructions for more specific information on the requirements for each of these submissions.

Design submissions are to be delivered to the Contracting Officer no later than the dates listed under Section III, Paragraph H of this contract.

E. Design Submission Reviews:

Each submission (excluding the Final Design submission) will be followed by a VA review period of 21 calendar days. After the review, a submission review meeting at the VAMC will be held with the A/E and VA design team to discuss the results of the review, to resolve issues and to review the requirements and goals of the following submission.

Design submissions will be reviewed to verify adherence to all contract requirements. Design review comments shall not relieve the contractor from compliance with the terms and conditions of this contract. Design submissions will be required to be re-submitted in full if the basic requirements of the design submission are not met or if the submitted material contains numerous and or serious errors and omissions. Time required to re-submit such submissions shall not be grounds for extending other submission deadlines. The A/E shall resolve and answer all VA design review comments and questions in writing no later than 14 calendar days after the submission review meeting, indicating the response to, or action being taken as a result of the review comment and shall incorporate any such actions in the following design submission.

F. Reproduction of Submission material and Bid Sets The A/E shall reproduce all required design submission materials. These are considered to be a part of the cost of design. The A/E will be reimbursed for these costs. At the completion of design, the A/E shall be required to print up to five (5) construction document bid sets on a

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reimbursable basis (to be supported by invoice). Note that all bid administration activities will be performed by the VA Contracting office.

G. Other Design Meetings and Design Review Trips In addition to the scheduled formal design submission review meetings, it is expected that the A/E will need to hold other design meetings with the VA Design Team and make other investigative site visits to coordinate and resolve various design issues and to gather information needed for design. It shall be the responsibility of the A/E to request and conduct such meetings and investigative site visits as necessary to meet the requirements of this contract and to provide a quality design and final set of construction documents. For design site investigations, call ahead to the Contranting Officer’s Representative (COR) to obtain access to occupied, locked or concealed spaces. Allow adequate lead-time, where appropriate, to coordinate access to normally occupied functional spaces.

H. A/E Personnel Changes The A/E shall exclusively utilize the key personnel named in the proposal to perform the identified functions and services. In the event that any personnel named in the proposal are unable to perform their duties, the A/E shall promptly submit to the Contracting Officer in writing, the name and qualifications of a proposed replacement with equal or superior qualifications. No substitution shall be made without prior approval of the Contracting Officer.

I. Use of VA As-Built Record Drawings/Site Investigation The COR will assist the A/E in locating and assembling all as-built record drawing information that may be helpful to the A/E in the design of this project. There is not one single set of as-built drawings which clearly depicts the current conditions of Bldg. 80 as a whole. Although the record drawings should be accurate and be helpful in design, the record drawings cannot be assumed to be 100% accurate and the design must not be based on this information alone. It is expected that all existing conditions information which is important to this design will be verified in the field through site investigation work as needed throughout design.

J. Construction Budget and Bid Alternates

The A/E shall design this project such that the cost of construction will not exceed the construction budget amount of $13,545,000 and will be responsible to evaluate and determine to what degree this budget can accomplish the scope and priorities stated for this project. This is the amount of funds that will be available to make an award to a general contractor for construction in the spring of 2027. The construction contract will most likely be awarded to a Service Disabled Veteran-Owned Small Business (SDVOSB) through a best value procurement process.

A/E cost estimates for the project shall be representative of the cost to make an award to a general contractor for construction and should therefore include such items as overhead and profit of general and sub-contractors. The A/E shall be required to design the project with at least ten percent of the estimated cost/scope of the project identified as deductive bid alternates to provide some flexibility at the time of the construction procurement.

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II. SPECIAL & TECHNICAL REQUIREMENTS

A. Design Criteria The A/E shall utilize the VA Planning, Design, and Construction Criteria listed below to the extent applicable for the scope of this project. Any deviation from this criteria shall be noted with an appropriate explanation at the time of design review submittals. With the exception of PG-18-4, Standard Details, all criteria listed below are available to view and download at the VA’s Technical Information Library (TIL) on the internet at http://www.va.gov/facmgt/standard/. The COR will provide assistance in obtaining access to and making use of this information as needed. The A/E should also review the A/E Quality Alerts and Design Alerts listed at this web site as an added measure of quality control during design.

Hard copies of the VA Standard Details may be obtained from VA Standards Service. The A/E is responsible to review and correctly utilize any codes or standards incorporated in these documents by reference. Standard Codes such as the Uniform Building and Plumbing codes, and NFPA codes shall be utilized as applicable for the design of this project. The A/E should utilize any other codes or design criteria that are considered appropriate in his/her professional judgment. If other codes or criteria are utilized, the A/E shall inform the COR of their use.

VA Planning, Design, and Construction Criteria

PG-18-1 Master Specifications H-18-3 Construction Standards PG-18-4 National CAD Standards and Details PG-18-5 Equipment Guide List (PG-7610) PG-18-9 Space and Facility Planning PG-18-10 Design Manuals (applicable disciplines) PG-18-12 Imaging Services Design Guide, Chapter 295 PG-18-13 Accessibility/Barrier-Free Design Guide PG-18-14 Room Finishes and Door Schedules PG-08-15C Design Submission Requirements

H-18-8 Seismic (Structural) Design Requirements 08-02-14 SAVAHCS Memorandum - Construction Project Planning

And Its Impact On The Environment Of Care

The following codes and design criteria shall be utilized to the extent applicable. The A/E should have personal copies of these documents for use during the project. Some of these documents are available for review at the VA Medical Center. The A/E shall make the COR aware of any conflicts between these documents and VA Handbooks, as applicable to this project, and obtain a decision on the acceptable design solution. The A/E is responsible to utilize any codes or design criteria, not listed below, that are considered appropriate in his professional judgment. If other codes or criteria are utilized, the A/E shall inform the COR of their use.

NFPA National Fire Codes, most specifically, NFPA 10 Portable Fire Extinguishers NFPA 13 Installation of Sprinkler Systems NFPA 70 National Electric Code NFPA 72 National Fire Alarm Code NFPA 90A Installation of Air Conditioning and Ventilating Systems http://www.va.gov/facmgt/standard/

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NFPA 99 Health Care Facilities NFPA 101 Life Safety Code NFPA 241 Construction, Alteration and Demolition Operations (ICBO) Uniform Building Code (for structural design criteria only) (IAMPO) Uniform Plumbing Code ASHRAE Fundamentals Handbook UL Fire Resistance Directory OSHA Standards for General and Construction Industry

B. Drawings (CAD)

All drawings shall be accomplished using an automated graphics system using AutoCAD 2022 or a newer version and shall be plotted on 42” X 30” size drawing sheets. Utilize VA layering standards. Assure that all information shown on drawings is adequately cross-referenced, clear as to intent, and indicative of owner responsibilities as opposed to Contractor responsibilities. Do not designate references to certain trades typical of subcontractors (refer to "The Contractor" or "The SAVAHCS"). Edit legends to specifically include all required items and to not include extraneous information. Assure that legends and abbreviation charts specifically state range of applicability. Provide individual legends for individual sheets where it is reasonable to do so.

VA Standard Details shall be used as a reference in preparing drawing details. Any deviations from VA Standard Details shall be noted to the COR. The A/E shall be responsible to edit all details, whether VA or A/E standard details, to the specific conditions and requirements of this project. Many notes on VA Standard Details are instructional notes to the designer concerning the use of and editing of the detail and should not appear as detail notes on the construction documents.

C. Specifications The project specifications shall be prepared by the A/E from the VA Master Specifications. The A/E shall identify all VA master specification sections applicable to the project, and then edit and tailor the specs to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate CSI format specification section. Assure that items not applicable are not included. Write additional text where needed. When contractor submittals are required in portions of a specification other than the "Submittals" paragraph, place a cross-reference in the "Submittals" paragraph. Remove extraneous information from throughout specification sections, especially in the "Submittals" paragraph. Do not over specify. Assure that product specifications are not proprietary. Include a “basis of design” for specified equipment and materials.

D. Construction Cost Estimates

Estimates shall be completed using a consolidated database; meaning, estimates that are completed within separate disciplines shall utilize the same format and a single summary shall be provided. Magnitude estimates are not acceptable. Line items shall show quantities and unit prices and break out labor and material separately. Special line items for equipment and subcontracts shall be included to reflect accurate overall estimated bid pricing. Labor rates shall reflect minimum wages required to be paid under the Davis-Bacon Act for the local geographic area. Current Davis-Bacon minimum wage rates are available from the Contracting Officer. The A/E shall use the 34 division system for estimating to the extent applicable to the project. Any bidding or "design update" contingency shall be identified separately in the line items under mark-up. Construction contingency (for changes during construction) should not be included in

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the estimate. The bottom line figures shall be escalated as necessary, by the A/E, to reflect expected conditions/costs at the mid-point of construction (estimated to be fall of 2028).

E. Submittal Log The A/E shall develop a list of all submittals required by the specifications during construction.

The list shall be grouped by specification section and identify each individual item or groups of items within each specification section. Provide paragraph references for each item. Provide footnotes that identify any chronology or special conditions related to the stated item. Any submittals that are required in more than one section, but only constitute one item, shall be listed with cross-reference. Use the development of the submittal log as a method of quality control for the specifications to assure that submittal requirements are logical and that the products specified do not conflict with information presented on the drawings.

F. Narratives Written narratives shall be used as part of each design submission in addition to drawings, specifications, estimates, and other required items. The narrative should be used to elaborate on and provide an explanation of key design decisions, alternatives, and issues and in general to communicate all information relevant to the design submission which may not be evident to the VA Design team by review of other submission materials alone. The narrative should also summarize key information, input and decisions provided to the A/E by the VA Design Team which may have significantly influenced the course and outcome of the design. During the early stages of design, the narrative should especially be used to document in summary form the key issues, objectives, obstacles and alternatives of the project and a logical explanation of why one design choice was made over other alternatives. Any specific construction phasing requirements necessary to maintain Medical Center Operation and to adequately execute construction of the project shall also be addressed as part of the narrative.

G. Project Constructability and Construction Schedule Throughout the design process, the A/E shall consider the constructability of the project as it relates to certain design choices, construction schedule and estimated construction costs. Issues of constructability and how it affects the design of the project should be addressed in design submission narratives.

The A/E shall also be required to establish a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements and final activation of the new space by the VA users. The schedule shall be developed to a level of detail such that the duration of construction activities is measured in weeks. Although a complete and detailed network analysis using the Critical Path Method (CPM) is not required, key relationships between certain construction activities should be indicated.

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III. DESIGN SUBMISSIONS - MINIMUM REQUIREMENTS

A. General Requirements There will be five formal design review submittals. The first will be the preliminary design (15%). The second will be the schematic design (35%). The third will be the design development (65%). The fourth will be the construction documents (95%). The fifth, a Backcheck submittal, (100%) will be required prior to printing the final bid sets. Submit review documents and bid documents to the Contracting Officer no later than the dates shown below in paragraph H.

Assure that adequate quality control and coordination between disciplines has been provided prior to submitting review materials. The purpose of VA design submission reviews is not to provide quality control for the A/E. In each submittal, the A/E shall incorporate the material provided in response to the prior submittal and make revisions in accordance with the comments made at the prior review meeting. The specific requirements listed below for each submission are minimum requirements. The A/E shall be responsible to evaluate the design process and to include all information for design submission reviews which they feel is necessary for the overall successful and timely completion of the project design. Any deviation from the design submissions minimum requirements stated below must be approved by the contracting officer in advance of submission deadlines. The “A/E Submission Instructions”, PG-08-15C, referred to throughout the submission requirements is included as a guide to indicate specifically what items and level of development is expected at each design submission. The attached document PG-08- 15C has been specifically edited for this project.

B. Material format & quantities In each design review submittal, the drawings shall be identified by placing "PRELIMINARY

DESIGN SUBMISSION”, SCHEMATIC DESIGN SUBMISSION", "DESIGN

DEVELOPMENT SUBMISSION", etc. in large block letters above the title block of each drawing sheet and on the cover of other submission documents, as appropriate. The bid sets shall be identified as “BID SET” and shall show the registration stamp of the engineer or architect for the appropriate design discipline.

Blue-line prints shall be bound on the left with a border strip. Narratives, specifications, estimates, etc. shall be three-hole punched and submitted in three ring binders with stiff covers.

Sections within these documents shall be indexed and easily identified by tabbed separation.

Final Documents/Bid Sets:

Full Size blue-line prints bond on left side - 2 sets Half size photo reproduced drawings – 3 sets Specifications - 3 sets (in 3 hole stiff back binders) Final Cost Estimate - 2 copies Complete submittal log - 1 copy Infection Control Form – 1 copy Preliminary Construction Schedule - 2 copies AutoCAD drawing files with Xrefs bound on CD – 1 copy PDF drawings on CD – 1 copy

Specifications, Infection Control Form, Final Cost Estimate, Final Narrative and Complete Submittal Log all on one CD in Word and Excel and PDF documents– 1 copy

Colorboards – 3 copies

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Record documents (as-built):

1 set of specifications, in 3 ring binder AutoCAD drawing files on CD – 1 copy

C. Preliminary Design Submission – 15% Design Preliminary Design will be based on the scope of work. At the completion of Preliminary Design, the exact scope of the project should be fully established such that all critical (cost affecting) design decisions have been made and all aspects of the project are fully defined and developed. The contents of this submission should be a complete description and representation of these design decisions and the resulting project scope of work. At this point, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. The design will not continue to Construction Documents until the scope and cost of the project as presented in the Design Development submission are verified to be within the available construction funds for the project.

Submit the following:

All material required for Schematic Design as indicated in the attached "A/E Submission Instructions, PG-08-15C".

Narrative: The Preliminary Design narrative should build upon the scope of work and should continue to document key decisions and be used to further describe and explain important aspects of design, especially those which may not yet appear in the form of a drawing. As part of the Preliminary Design narrative, include an outline of work yet to be completed and included on the drawings as part of the Construction Documents submission (details, elevations, schedules, etc.). Further develop constructability issues and their impact on project construction cost and schedule. Submit 12 sets.

Drawings: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 12 sets.

Specifications: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 12 sets.

Cost Estimate: as stated above, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 10% of the overall budget for construction award. Submit 3 sets.

Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided. The A/E shall incorporate requirements for infection control in their design. Submit 12 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines accessed from the VA website. Submit 1 copy.

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D. Schematic Design Submission – 35% Design Schematic Design will be based on the scope of work. At the completion of Schematic Design, the exact scope of the project should be fully established such that all critical (cost affecting) design decisions have been made and all aspects of the project are fully defined and developed.

The contents of this submission should be a complete description and representation of these design decisions and the resulting project scope of work. At this point, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. The design will not continue to Construction Documents until the scope and cost of the project as presented in the Design Development submission are verified to be within the available construction funds for the project.

Submit the following:

All material required for Schematic Design as indicated in the attached "A/E Submission Instructions, PG-08-15C".

Narrative: The Schematic Design narrative should build upon the scope of work and should continue to document key decisions and be used to further describe and explain important aspects of design, especially those which may not yet appear in the form of a drawing. As part of the Schematic Design narrative, include an outline of work yet to be completed and included on the drawings as part of the Construction Documents submission (details, elevations, schedules, etc.). Further develop constructability issues and their impact on project construction cost and schedule. Submit 12 sets.

Drawings: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 12 sets.

Specifications: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 12 sets.

Cost Estimate: as stated above, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 10% of the overall budget for construction award. Submit 3 sets.

Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided. The A/E shall incorporate requirements for infection control in their design. Submit 12 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines

E. Design Development Submission – 65% Design

Design Development will be based on the completed Schematic Design Submission. At the completion of Design Development, the exact scope of the project should be fully established

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such that all critical (cost affecting) design decisions have been made and all aspects of the project are fully defined and developed. The contents of this submission should be a complete description and representation of these design decisions and the resulting project scope of work.

At this point, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. The design will not continue to Construction Documents until the scope and cost of the project as presented in the Design Development submission are verified to be within the available construction funds for the project.

Submit the following:

All material required for Design Development as indicated in the attached "A/E Submission Instructions, PG-08-15C".

Narrative: The Design Development narrative should build upon the Schematic narrative and should continue to document key decisions and be used to further describe and explain important aspects of design, especially those which may not yet appear in the form of a drawing. As part of the Design Development narrative, include an outline of work yet to be completed and included on the drawings as part of the Construction Documents submission (details, elevations, schedules, etc.). Further develop constructability issues and their impact on project construction cost and schedule. Submit 12 sets.

Drawings: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 12 sets.

Specifications: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 5 sets.

Cost Estimate: as stated above, a very accurate and detailed cost estimate is to be developed and must show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 10% of the overall budget for construction award. Submit 3 sets.

Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided. The A/E shall incorporate requirements for infection control in their design. Submit 12 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines

Colorboard: Submit 1 copy.

F. Construction Documents Submission – 95% Design Contract drawings, specifications, and all related documents shall be 100% complete and fully coordinated at this point. All comments from the previous design review should be addressed and the information incorporated in this submission.

Submit the following:

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All material required for Construction Documents as indicated in the attached "A/E Submission Instructions, PG-08-15C".

Narrative: At this point, the narrative should represent a concise and complete record of the design process including all key design decisions and the background, reasons for and intent of these design decisions. Continue to use the narrative to communicate any other important information and to provide support to other submission documents. Submit 12 sets.

Drawings: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 12 sets.

Specifications: as indicated in the attached "A/E Submission Instructions, PG-08-15C". Submit 5 sets.

Cost Estimate: update and refine the Design Development cost estimate to represent a complete take-off cost estimate based on the Construction Documents submission. Submit 3 sets.

Infection Control: Provide a completed VA infection control form addressing all areas. Include it in the narrative. A blank form will be provided. The A/E shall incorporate requirements for infection control in their design. Submit 12 sets.

A/E Review Checklist: Provide a completed A/E Review Checklist for all applicable disciplines accessed from the VA website. Submit 1 copy.

Submittal Log: submit a complete submittal log according to requirements stated in the Special & Technical Requirements section. Submit 2 sets.

Preliminary Construction Schedule: submit complete schedule (cost loaded) according to requirements stated in the Special & Technical Requirements section. Submit 2 sets.

Colorboards: Submit 1 copy.

G. Final Design Submission – 100% Design (Backcheck Submission) The primary purpose of the Final Design submission is as a back-check of the Construction Documents submission to ensure that all review comments and issues raised during the review of the CD submission have been addressed and incorporated in the Final Design submission.

Should there be any additional comments to address or changes that need to be made after receipt of the Final Design submission, the A/E shall make these corrections prior to printing of bid sets.

The Final Design submission must be approved and drawings signed by VA officials before reproduction of bid sets can begin.

Submit updated and final copies of all submission materials identified for the Construction Documents submission (Narrative, drawings, specifications, calculations, estimates, submittal log, infection control form and construction schedule). Submit 2 sets of everything. Forward the original reproducible cover sheet with this submission for VA key staff signatures. After final drawings have been signed by VA staff, the cover sheet will be returned to the A/E for reproduction of bid sets.

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H. Bid Documents

Submit bid sets in accordance with section IIIB.

I. Design Schedule

Submit 15% preliminary design 60 calendar days after the NTP

Gov’t review of preliminary design 21 calendar days after receipt of the 15% design submission

Preliminary Design Review Meeting 14 calendar days after receipt of the 15% review comments

Submit 35% schematic design 60 calendar days after receipt of the Gov’t

15% review comments

Gov’t review of schematic design 21 calendar days after receipt of the 35% design submission

Schematic design review meeting 14 calendar days after receipt of the Gov’t

35% review comments

Submit 65% review submittal 60 calendar days after receipt of the Gov’t

35% review comments

Gov’t review of 65% design 21 calendar days after receipt of the 65% submission

65% Design Review meeting 14 calendar days after receipt of the Gov’t

65% review comments

Submit 95% CD review submittal 60 calendar days after receipt of the Gov’t

65% review comments

Gov’t review of 95% design 21 calendar days after receipt of the 95% submission

95% Design Review meeting 14 calendar days after receipt of the Gov’t

95% review comments

Submit Backcheck design 30 calendar days after receipt of the Gov’t

95% review comments

Gov’t review of Backcheck 21 calendar days after receipt of the

Backcheck design

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Submit final bid sets and owner sets 30 calendar days after receipt of the Gov’t backcheck review comments

Total Period of Performance 405 calendar days

IV. CONSTRUCTION PERIOD SERVICES

A. General The Contracting Officer reserves the right to terminate any construction period services, without payment for services not completed, if such services are not needed or are not being adequately completed. The Construction Period Services will be considered an option item which will be exercised in accordance with the instructions in the Task Order.

B. Response to RFI’s When RFI’s from prospective bidders or the contractor are received and the questions relate to work completed by the A/E, the RFI’s will be forwarded to the A/E for review and response.

The A/E shall evaluate the Request For Information and make a recommendation to the Contracting Officer that either no information/no change is necessary, that information be provided as a clarification (no impact on contract price) or that a revision be made to the documents in the form of an amendment. Within 48 hours the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFI’s which result in a change to contract cost.

C. Submittal Review Contractor submittals will be sent to the A/E for their review. The A/E will be required to review contractor submittals for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA contracting officer within 7 calendar days.

The COR shall take final action of approval/disapproval on each submittal and shall prepare and send a formal return of submittal to the contractor.

D. Site Visits Day to day construction administration will be performed by the COR. The A/E shall make site visits during construction at the request of the Contracting Officer to inspect work installed by the contractor, to resolve issues, review the status of in-progress as-built drawings and for other reasons deemed necessary.

E. As-built drawings The A/E shall be required to prepare a set of As-Built record drawings at the completion of construction. They shall be completed within 30 days after receipt of the redlined prints.

END OF STATEMENT OF WORK