S-DASOBO-00016020-Attach-B-Technical Specifications.pdf

CLARK//KJOS ARCHITECTS ARCHITECTURE / PLANNING / INTERIOR DESIGN

PROJECT MANUAL

Oregon Youth Authority MacLaren Infirmary & Pharmacy Renovation

2630 N Pacific Hwy.

Woodburn, OR 97071

Bid Set March 6, 2026

PROJECT DIRECTORY 00 01 03

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PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Owner Name: Oregon Youth Authority 530 Center St NE, Ste. 500 Salem, OR 97301

(503) 354-4058

B. Primary Contact: All correspondence from the Contractor to the Architect will be direct, with copies to this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Title: Owner's representative.

1.03 ARCHITECT:

A. Architect: Design Professional of Record.

Clark Kjos Architects 421 SW Sixth Avenue, Suite 1300 Portland, OR 97204

(503) 224-4848

1.04 ARCHITECTS CONSULTANTS:

A. All correspondence from the Contractor regarding construction documents authored by

Architect's consultants will be through Architect, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

B. Structural Engineering Consultant:

Lewis & Van Vleet, Inc.

18660 SW Boones Ferry Rd.

Tualtin, OR 97062

(503) 885-8605.

C. Mechanical, Electrical, Plumbing Engineering Consultant:

1. Sazan Group

111 SW 5th Ave., Suite 3210 Portland, OR 97204

(503) 416-2400.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

TABLE OF CONTENTS 00 01 10

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PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 01 03 - Project Directory B. 00 01 10 - Table of Contents C. 00 31 00 - Available Project Information D. 00 43 25 - Substitution Request Form

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 10 00 - Summary B. 01 20 00 - Price and Payment Procedures C. 01 25 00 - Substitution Procedures D. 01 30 00 - Administrative Requirements E. 01 32 16 - Construction Progress Schedule F. 01 33 00 - Delegated Design Procedures G. 01 40 00 - Quality Requirements H. 01 40 50 - Coordination I. 01 45 33 - Code-Required Special Inspections J. 01 50 00 - Temporary Facilities and Controls K. 01 60 00 - Product Requirements L. 01 61 16 - Volatile Organic Compound (VOC) Content Restrictions M. 01 70 00 - Execution and Closeout Requirements N. 01 73 29 - Cutting and Patching O. 01 74 19 - Construction Waste Management and Disposal P. 01 78 00 - Closeout Submittals Q. 01 79 00 - Demonstration and Training R. 01 91 13 - General Commissioning Requirements

2.02 DIVISION 02 -- EXISTING CONDITIONS

A. 02 41 00 - Demolition

2.03 DIVISION 03 -- CONCRETE

A. 03 30 00 - Cast-in-Place Concrete

2.04 DIVISION 05 -- METALS

A. 05 12 00 - Structural Steel Framing B. 05 40 00 - Cold-Formed Metal Framing

2.05 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 06 10 00 - Rough Carpentry B. 06 17 33 - Wood I-Joists C. 06 18 00 - Glued-Laminated Construction D. 06 41 00 - Architectural Wood Casework

2.06 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 07 14 00 - Fluid-Applied Waterproofing

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B. 07 21 00 - Thermal Insulation C. 07 25 00 - Weather Barriers D. 07 42 13.23- Metal Composite Material Wall Panels E. 07 46 16 - Aluminum Siding F. 07 54 00 - Thermoplastic Membrane Roofing G. 07 62 00 - Sheet Metal Flashing and Trim H. 07 84 00 - Firestopping I. 07 92 00 - Joint Sealants

2.07 DIVISION 08 -- OPENINGS

A. 08 11 13 - Hollow Metal Doors and Frames B. 08 14 16 - Flush Wood Doors C. 08 31 00 - Access Doors and Panels D. 08 43 13 - Aluminum-Framed Storefronts E. 08 51 13 - Aluminum Windows F. 08 62 23 - Tubular Skylights G. 08 63 00 - Metal-Framed Skylights H. 08 71 00 - Door Hardware I. 08 80 00 - Glazing J. 08 91 00 - Louvers

2.08 DIVISION 09 -- FINISHES

A. 09 00 00 - Interior Finish Products B. 09 00 00.1 - Interior Finish Product Schedule C. 09 05 61 - Common Work Results for Flooring Preparation D. 09 21 16 - Gypsum Board Assemblies E. 09 22 16 - Non-Structural Metal Framing F. 09 24 00 - Cement Plastering G. 09 30 00 - Tiling H. 09 51 00 - Suspended Acoustical Ceilings I. 09 65 00 - Resilient Flooring J. 09 68 13 - Tile Carpeting K. 09 91 13 - Exterior Painting L. 09 91 23 - Interior Painting

2.09 DIVISION 10 -- SPECIALTIES

A. 10 11 00 - Visual Display Units B. 10 26 00 - Wall and Door Protection C. 10 28 00 - Toilet, Bath, and Laundry Accessories D. 10 44 00 - Fire Protection Specialties E. 10 56 17 - Wall Mounted Standards and Shelving

2.10 DIVISION 11 -- EQUIPMENT

A. 11 05 00 - Equipment Coordination

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2.11 DIVISION 12 -- FURNISHINGS

A. 12 36 00 - Countertops

2.12 DIVISION 21 -- FIRE SUPPRESSION

A. 21 00 00 - Fire Protection Design-Build Criteria B. 21 05 00 - Common Work Results for Fire Suppression C. 21 05 53 - Identification for Fire Suppression Piping and Equipment D. 21 13 13 - Wet Pipe Sprinkler Systems

2.13 DIVISION 22 -- PLUMBING

A. 22 05 16 - Expansion Fittings and Loops for Plumbing Piping B. 22 05 17 - Sleeves and Sleeve Seals for Plumbing Piping C. 22 05 23 - General-Duty Valves for Plumbing Piping D. 22 05 29 - Hangers and Supports for Plumbing Piping and Equipment E. 22 05 48 - Vibration and Seismic Controls for Plumbing Piping and Equipment F. 22 05 53 - Identification for Plumbing Piping and Equipment G. 22 07 16 - Plumbing Equipment Insulation H. 22 07 19 - Plumbing Piping Insulation I. 22 08 00 - Commissioning of Plumbing J. 22 10 05 - Plumbing Piping K. 22 10 06 - Plumbing Piping Specialties L. 22 30 00 - Plumbing Equipment M. 22 40 00 - Plumbing Fixtures

2.14 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

A. 23 01 30.51 - HVAC Air-Distribution System Cleaning B. 23 05 13 - Common Motor Requirements for HVAC Equipment C. 23 05 29 - Hangers and Supports for HVAC Piping and Equipment D. 23 05 48 - Vibration and Seismic Controls for HVAC E. 23 05 53 - Identification for HVAC Piping and Equipment F. 23 05 93 - Testing, Adjusting, and Balancing for HVAC G. 23 07 13 - Duct Insulation H. 23 07 19 - HVAC Piping Insulation I. 23 08 00 - Commissioning of HVAC J. 23 09 13 - Instrumentation and Control Devices for HVAC K. 23 09 13 - HVAC Instrumentation and Controls L. 23 11 23 - Facility Natural Gas Piping M. 23 23 00 - Refrigerant Piping N. 23 31 00 - HVAC Ducts and Casings O. 23 33 00 - Air Duct Accessories P. 23 34 23 - HVAC Power Ventilators Q. 23 37 00 - Air Outlets and Inlets R. 23 72 23 - Packaged Air-To-Air Energy Recovery Units S. 23 81 26.13 - Small-Capacity Split-System Air Conditioners

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T. 23 81 29 - Variable Refrigerant Flow HVAC Systems

2.15 DIVISION 26 -- ELECTRICAL

A. 26 05 05 - Selective Demolition for Electrical B. 26 05 11 - Requirements for Electrical Installations C. 26 05 13 - Medium-Voltage Cables D. 26 05 19 - Low-Voltage Electrical Power Conductors and Cables E. 26 05 26 - Grounding and Bonding for Electrical Systems F. 26 05 29 - Hangers and Supports for Electrical Systems G. 26 05 33.13 - Conduit for Electrical Systems H. 26 05 33.16 - Boxes for Electrical Systems I. 26 05 48 - Vibration and Seismic Controls for Electrical Systems J. 26 05 53 - Identification for Electrical Systems K. 26 05 73 - Power System Studies L. 26 08 00 - Commissioning of Electrical M. 26 09 23 - Lighting Control Devices N. 26 24 16 - Panelboards O. 26 27 13 - Electricity Metering P. 26 27 26 - Wiring Devices Q. 26 28 13 - Fuses R. 26 28 16.16 - Enclosed Switches S. 26 36 00 - Transfer Switches T. 26 51 00 - Interior Lighting U. 26 56 00 - Exterior Lighting

2.16 DIVISION 27 -- COMMUNICATIONS

A. 27 05 28 - Pathways for Communications Systems B. 27 05 29 - Hangers and Supports for Communications Systems C. 27 05 33.13 - Conduit for Communications Systems D. 27 10 00 - Structured Cabling

2.17 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

A. 28 13 00 - Access Control System B. 28 20 00 - Video Surveillance C. 28 46 00 - Fire Detection and Alarm

AVAILABLE PROJECT INFORMATION 00 31 00

PART 1 GENERAL

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

3.01 OBTAINMENT OF PERMITS

A. Permits to be obtained by one of the following methods:

1. See Supplemental General Conditions.

2. Contractor to obtain the following required permits, and submit as a reimbursable expense to the Owner :

a. All Delegated Design submittals (if applicable).

B. Building Permit Procedures: When required to obtain a permit:

1. Complete and file permit application(s) with appropriate agency.

2. Pay required fees.

3. Advise Architect if submission of modified documents is necessary to have the authorities having jurisdiction complete the plan review and approval process. Submit modified documents expeditiously.

4. Do not commence execution of any item of work for which a permit has not been obtained.

SUBSTITUTION REQUEST FORM 00 43 25

TO: CLARK // KJOS ARCHITECTS, 421 SW SIXTH AVE., SUITE 1300, PORTLAND, OR 97204

PROJECT:

WE HEREBY SUBMIT FOR YOUR CONSIDERATION THE FOLLOWING PRODUCT INSTEAD

OF THE SPECIFIED ITEM FOR THE ABOVE PROJECT:

SECTION PARAGRAPH SPECIFIED ITEM

PROPOSED SUBSTITUTION: __________________________________________________________

FILL IN BLANKS BELOW:

A. DOES THE SUBSTITUTION AFFECT DIMENSIONS SHOWN ON DRAWINGS? ________________

B. WILL THE UNDERSIGNED PAY FOR CHANGES TO THE BUILDING DESIGN INCLUDING

ENGINEERING AND DETAILING COSTS CAUSED BY THE REQUESTED

SUBSTITUTION? ________

C. WHAT EFFECT DOES SUBSTITUTION HAVE ON OTHER TRADES? _______________________

D. DIFFERENCES BETWEEN PROPOSED SUBSTITUTION AND SPECIFIED ITEM? _____________

E. MANUFACTURER'S GUARANTEES OF THE PROPOSED AND SPECIFIED ITEMS ARE:

_____SAME _________ DIFFERENT (EXPLAIN ON ATTACHMENT)

F. ROLE OF SUBMITTER: ___GENERAL CONTRACTOR

___SUBCONTRACTOR ___MANUFACTURER___DISTRIBUTOR ___ REPRESENTATIVE

G. ATTACH COMPLETE TECHNICAL DATA, INCLUDING LABORATORY TESTS, IF APPLICABLE.

H. INCLUDE COMPLETE INFORMATION ON CHANGES TO DRAWINGS AND/OR SPECIFICATIONS

WHICH PROPOSED SUBSTITUTION WILL REQUIRE FOR ITS PROPER INSTALLATION.

I. THE UNDERSIGNED STATES THAT THE FUNCTION, APPEARANCE AND QUALITY ARE

EQUIVALENT OR SUPERIOR TO THE SPECIFIED ITEM.

J. THE UNDERSIGNED AGREES THAT THE TERMS AND CONDITIONS FOR SUBSTITUTIONS

FOUND IN THE BIDDING DOCUMENTS APPLY TO THIS PROPOSED SUBSTITUTION.

SUBMITTED BY:

SIGNATURE _____________________________ FOR USE BY DESIGN CONSULTANT:

FIRM ___________________________________ ___ACCEPTED ___ACCEPTED AS NOTED

ADDRESS_______________________________ ___NOT ACCEPTED___RECEIVED TOO LATE

________________________________________ BY ________________________________

DATE___________________________________ REMARKS____________________________

TELEPHONE ____________________________ _____________________________________

EMAIL __________________________________ _____________________________________

SUMMARY 01 10 00

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PART 1 GENERAL

1.01 PROJECT

A. Project Name: OYA-MacLaren Infirmary B. Owner's Name: Oregon Youth Authority .

C. Architect's Name: Clark Kjos Architects .

1.02 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is indicated on drawings and specified in Section 02 41

00.

B. Scope of alterations work is indicated on drawings.

1. This project consists of the renovation and expansion of the infirmary at Oregon Youth Authority’s MacLaren Facility. The renovation will include expanding the medical lab, a security station, med room and supply, and a receiving/storage area with the adjacent the expiation will include four patient rooms, a shared day room, a new nurse station, two supervisor offices, and a meeting room. After moving the existing med room, the walls will be removed for an enlarged general storage room.

C. General Contractor is required to provide all utility connections to and from building.

D. General Contractor is required to provide compliant site drainage from building under separate design-build agreement.

E. General Contractor should note this project is at a correctional facility and requires a heightened state of security for all Contractors their Subs, Venders etc. There shall be no smoking, or any form of weaponry permitted anywhere on the site. Tools and supplies shall be accounted for at all times and kept in locked condition when not in use or under direct survellance.

1.03 WORK BY OWNER

A. Owner will supply and install items as listed on equipment schedule in drawings.

1.04 OWNER OCCUPANCY

A. Owner intends to occupy the Project upon Substantial Completion.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Arrange use of site and premises to allow (within facility established acceptable risk limits):

1. Work by Others.

2. Use of site and premises by the public.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

3. Minimize shutdown of utility services and arrange at least 24 hours in advance with

Owner.

SUMMARY 01 10 00

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4. Prevent accidental disruption of utility services to other facilities.

PRICE AND PAYMENT PROCEDURES 01 20 00

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

1.02 RELATED REQUIREMENTS

A. Section 01 78 00 - Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Submit a printed schedule on AIA Form G703 - Application and Certificate for Payment

Continuation Sheet. Contractor's standard form or electronic media printout will be considered.

E. Submit Schedule of Values in duplicate within 15 days after date of Owner-Contractor

Agreement.

F. Revise schedule to list approved Change Orders, with each Application For Payment.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Present required information in typewritten form.

E. Form: AIA G702 Application and Certificate for Payment and AIA G703 - Continuation Sheet including continuation sheets when required.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed .

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

I. Submit one electronic and 0 hard-copies of each Application for Payment.

1.05 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Price or Contract Time, Architect will issue instructions directly to Contractor.

B. For other required changes, Architect will issue a document signed by Owner instructing

Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required . Contractor shall prepare and submit a fixed price quotation within 10 days.

D. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

PRICE AND PAYMENT PROCEDURES 01 20 00

E. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

F. Promptly enter changes in Project Record Documents.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 70 00.

PART 2 PRODUCTS - NOT USED

SUBSTITUTION PROCEDURES 01 25 00

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PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 00 43 25 - Substitution Request Form: Required form for substitution requests..

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

B. OAR 125-247-0691 Brand Name or Equal Specification

1. Applicability and Use. This Rule applies to Specifications for a Solicitation or class of Solicitations. For a Solicitation or class of Solicitations under ORS 279B.060 (Competitive sealed proposals), 279B.065 (Small procurements), 279B.070 (Intermediate procurements), 279B.085 (Special procurements), or 279A.200 (Definitions for ORS 279A.200 to 279A.225)–279A.225 (Protests and disputes), as provided in 279B.215 (Brand name or equal specification):

a. A brand name or equal Specification may be used when the use of a brand name or equal Specification is advantageous to the Agency, because the brand name describes the standard of quality, performance, functionality and other characteristics of the product needed by the Agency.

b. (The Agency is entitled to determine what constitutes a product that is equal or superior to the product specified, and any such determination is final.

c. Nothing in this Subsection may be construed as prohibiting an Agency from specifying one or more comparable products as examples of the quality, performance, functionality or other characteristics of the product needed by the Agency.

2. Determination. A brand name Specification may be prepared and used only if the Agency determines for a Solicitation or a class of Solicitations that only the identified brand name Specification will meet the needs of the Agency based on one or more of the following Written determinations:

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a. That use of a brand name Specification is unlikely to encourage favoritism in the awarding of Public Contracts or substantially diminish competition for Public Contracts;

b. That use of a brand name Specification would result in substantial cost savings to the Agency;

c. That there is only one manufacturer or seller of the product of the quality, performance or functionality required; or

d. That efficient utilization of existing Goods requires the acquisition of compatible Goods or Services.

3. An Agency’s use of a brand name Specification may be subject to review only as provided in ORS 279B.405 (Protests and judicial review of solicitations).

4. Single Manufacturer, Multiple Sellers. An Authorized Agency may prepare and use a brand name or equal Specification for Supplies and Services available from only one manufacturer, but available through multiple sellers, if the Authorized Agency complies with Sections (1) and (2) of this Rule and the following requirements:

a. If the total purchase is $10,000 or more but does not exceed $150,000 and Supplies and Services are not available under an existing Mandatory Use Contract, the Authorized Agency must obtain informal, competitive Quotes, Bids, or Proposals and document this process in the Procurement File according to ORS 279B.070 (Intermediate procurements) and OAR 125-247-0270 (Intermediate Procurements);

b. If the purchase exceeds $150,000, and the Supplies and Services are not available under an existing Price Agreement for information technology with competing products or a Mandatory Use Contract, an Authorized Agency must first request and obtain prior Written authorization from the State Chief Procurement Officer to proceed with the acquisition.

5. Single Manufacturer, Multiple Purchases. If an Authorized Agency intends to make several purchases of brand name-specified Supplies and Services from a particular manufacturer or seller for a period not to exceed five (5) years, the Authorized Agency must so state this information in: the Procurement File; the Solicitation Document, if any; or a Public Notice of a solicitation on ORPIN or other Electronic Procurement System approved by the State Chief Procurement Officer. If the Authorized Agency estimates the total purchase amount to exceed $150,000, this estimate must also be stated in the Public Notice. This Section

(5) does not apply to Department Price Agreements, also known as Mandatory Use Contracts.

6. Nothing in this Rule exempts the Authorized Agency from obtaining the approval of the Attorney General for legal sufficiency according to ORS 291.047 (Public contract approval by Attorney General).

7. All State Contracting Agencies must comply with ORS 200.035 (Notice to Governor’s Policy Advisor for Economic and Business Equity) and applicable related Department statewide policy, despite this Rule.

C. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms indicated in the Project Manual are adequate for this purpose, and must be used.

E. Limit each request to a single proposed substitution item.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Form (before award of contract):

1. Before bid closing this needs to come to the Single Point of Contact as identified in the solicitation.

2. Submit substitution requests by completing the form attached in section 00 43 25 -

Substitution Request Form. See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

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3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing the form attached to section 00 43 25 - Substitution Request Form. See this section for additional information and instructions.

Use only this form; other forms of submission are unacceptable.

B. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

C. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.04 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

ADMINISTRATIVE REQUIREMENTS 01 30 00

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PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Progress meetings.

D. Construction progress schedule.

E. Submittals for review, information, and project closeout .

F. Deferred and delegated design submittals.

G. Number of copies of submittals.

H. Requests for Interpretation (RFI) procedures.

I. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 01 33 00 - Delegated Design Procedures B. Section 01 60 00 - Product Requirements: General product requirements.

C. Section 01 70 00 - Execution and Closeout Requirements: Additional coordination requirements.

D. Section 01 78 00 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.03 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 70 00 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

1.04 PROJECT COORDINATOR

A. Project Coordinator: Construction Manager.

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Coordinator.

D. Comply with Project Coordinator's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

E. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 01 10 00 - Summary.

F. Coordinate field engineering and layout work under instructions of the Project Coordinator.

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G. Make the following types of submittals to Architect through the Project Coordinator:

1. Requests for Interpretation.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A. Project Coordinator will schedule a meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement. (Note: This shall have occurred by the time of the pre-construction meeting)

2. Submission of executed bonds and insurance certificates. (Note: This shall have occurred by the time of the pre-construction meeting)

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Designation of personnel representing the parties to Contract and Architect .

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.02 PROGRESS MEETINGS

A. Project Coordinator will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

B. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

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7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to work.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.03 CONSTRUCTION PROGRESS SCHEDULE

A. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

B. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

C. Within 10 days after joint review, submit complete schedule.

D. Submit updated schedule with each Application for Payment.

3.04 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Do not forward requests which solely require internal coordination between subcontractors.

2. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 01 60 00 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

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a. The Owner reserves the right to assess the Contractor for the costs (on time-and-materials basis) incurred by the Architect, and any of its consultants, due to processing of such RFIs.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. Review Time: Architect will respond and return RFIs to Contractor within 10 calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

3.05 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with submittal procedures article below and for record documents purposes described in Section 01 78 00 - Closeout Submittals.

3.06 SUBMITTALS FOR DELEGATED DESIGN

A. For Delegated Design elements defined in each section, submit Deferred Submittals in accordance with the specified requirements.

B. Architect or Engineer of Record, as applicable, will review Delegated Design submittals, and, if the submittal is acceptable and receives a "No Exceptions Taken" or "Make Corrections Noted" action, will forward to the Contractor for submission to the authority having jurisdiction with annotation indicating that the submittal documents have been reviewed and that they have been found to be in general conformance with the design of the building.

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C. Contractor shall be responsible for submission to the authority having jurisdiction and for coordinating a timely review and approval of the submittals.

D. Contractor is responsible for obtaining applicable permits for Delegated Design elements as required by the authority having jurisdiction.

3.07 DEFERRED SUBMITTALS

A. Architect or Engineer of Record, as applicable, will review Deferred Submittals, and, if the submittal is acceptable and receives a "No Exceptions Taken" or "Make Corrections Noted" action, will forward to the Contractor for submission to the authority having jurisdiction with annotation indicating that the submittal documents have been reviewed and that they have been found to be in general conformance with the design of the building.

B. The Deferred Submittal items shall not be installed until their design and submittal documents have been approved by the authority having jurisdiction.

3.08 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.09 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 78 00 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.10 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Extra Copies at Project Closeout: See Section 01 78 00.

C. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.11 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

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3. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

4. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 10 business days excluding delivery time to and from the Contractor.

b. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 days.

c. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to Architect's approval, allow an additional 30 days.

5. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

6. Provide space for Contractor and Architect review stamps.

7. Submittals not requested will be recognized, and will be returned "Not Reviewed", B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting

Contract Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

E. Transmit each submittal with approved form.

F. For each submittal for review, allow 10 business days excluding delivery time to and from the

Contractor.

3.12 SUBMITTAL REVIEW

A. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

B. Submittals for Information: Architect will acknowledge receipt and review. See below for actions to be taken.

C. Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

D. Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Approved", or language with same legal meaning.

b. "Approved as Noted, Resubmission not required", or language with same legal meaning.

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

c. "Approved as Noted, Resubmit for Record", or language with same legal meaning.

2. Not Authorizing fabrication, delivery, and installation:

E. Architect's and consultants' actions on items submitted for information:

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1. Items for which no action was taken:

a. "Received" - to notify the Contractor that the submittal has been received for record only.

2. Items for which action was taken:

a. "Reviewed" - no further action is required from Contractor.

CONSTRUCTION PROGRESS SCHEDULE 01 32 16

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Preliminary schedule.

B. Construction progress schedule, bar chart type.

1.02 SUBMITTALS

A. Within 10 days after date established in Notice to Proceed , submit preliminary schedule .

B. Within 10 days after joint review, submit complete schedule.

C. Submit updated schedule with each Application for Payment.

D. Submit in PDF format.

1.03 SCHEDULE FORMAT

A. Listings: In chronological order according to the start date for each activity. Identify each activity with the applicable specification section number.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRELIMINARY SCHEDULE

A. Prepare preliminary schedule in the form of a horizontal bar chart.

3.02 BAR CHARTS

A. Include a separate bar for each major portion of Work or operation.

B. Identify the first work day of each week.

3.03 REVIEW AND EVALUATION OF SCHEDULE

A. Participate in joint review and evaluation of schedule with Architect at each submittal.

B. Evaluate project status to determine work behind schedule and work ahead of schedule.

C. After review, revise as necessary as result of review, and resubmit within 10 days.

3.04 UPDATING SCHEDULE

A. Maintain schedules to record actual start and finish dates of completed activities.

B. Indicate progress of each activity to date of revision, with projected completion date of each activity.

C. Annotate diagrams to graphically depict current status of Work.

D. Identify activities modified since previous submittal, major changes in Work, and other identifiable changes.

E. Indicate changes required to maintain Date of Substantial Completion.

F. Submit reports required to support recommended changes.

3.05 DISTRIBUTION OF SCHEDULE

A. Distribute copies of updated schedules to Contractor's project site file, to subcontractors, suppliers, Architect, Owner, and other concerned parties.

B. Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in schedules.

DELEGATED DESIGN PROCEDURES 01 33 00

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes:

1. Summary of Delegated Design portion of Work.

2. Permitting for Delegated Design portion of Work.

3. Delegated Design submittals.

B. Coordinate and assume full responsibility for design, engineering, submittals, fabrication, transportation, and installation of this work.

C. Delegated Design efforts include the following:

1. Division 21 - Fire Suppression System

2. Division 28 - Fire Alarm and Detection System

1.02 DEFINITIONS

A. Delegated Design: Professional design service or certification specifically required of the

Contractor in the Specifications.

B. AHJ: Authorities Having Jurisdiction, defined in AIA Document A201.

1.03 PERFORMANCE REQUIREMENTS

A. Comply with Regulations.

B. Provide complete, operational systems that perform their intended use.

C. Engineer Delegated Design portions for gravity, lateral and seismic loads.

1. Load criteria is indicated in the specific product Section.

2. Indicate reactions to structure.

3. Provide services of a qualified professional engineer licensed in the Project jurisdiction.

D. Execute the design intent as indicated in Project Drawings and Specifications.

E. Obtain Permits and inspections and pay fees required by AHJ.

1.04 OWNER'S RESPONSIBILITIES

A. The Owner will not pay for progress delays, additional Work, additional products, restocking, or re-working required by Contractor's failure to coordinate Delegated Design work with other Project work.

1.05 SUBMITTALS

A. Preliminary Design: Submit drawings and product data that describe Contractor’s design prior to performing engineering calculations and final drawings.

1. Architect will evaluate proposed design and comment on conformance with intent of

Contract Documents.

2. Preliminary review is for aesthetic and general function concerns and will not constitute approval of engineering.

3. Purpose of this submittal is to avoid engineering and detailing an unacceptable proposal.

B. Final Design: Submit drawings, product data and engineering calculations that describe Contractor’s final design.

C. Permit Review: Submit Delegated Design documents to AHJ for review and approval as a Deferred Submittal. Architect will deliver submittal to the AHJ and be the main point of contact with the AHJ.

1. Review by Architect or Architect’s consultant prior to submittal to the AHJ is required.

Allow adequate time for Architect’s review as described in Section 01 30 00 - Administrative Requirements.

2. Make corrections noted by Architect.

3. Obtain permits prior to executing work component.

4. Comply with AHJ requirements.

DELEGATED DESIGN PROCEDURES 01 33 00

5. Execute corrections to Delegated Design work required by AHJ at no cost to Owner and prior to Substantial Completion.

a. Notify Architect of changes required by AHJ as soon as they are known.

6. Include design criteria, design assumptions, structural calculations, fabrication and construction details, required clearances, and interface requirements.

a. Delegated Design drawings are in addition to Shop Drawings.

7. Affix Design Professional's seal for State License on Submittals.

D. Engineer’s qualifications.

E. Product Data, Shop Drawings and Samples: Comply with requirements of this Section for each product of Delegated Design portion of work. Product submittals are in addition to submittals for permit and design data.

1.06 QUALITY ASSURANCE

A. Documentation: Comply with the following:

1. Uniform Drawing System, NCS/UDS published by National Institute of Building Sciences.

2. Minimum text size: 1/8 inch

3. Legible when microfilmed

4. Other requirements of AHJ

B. Design requirements specific to Delegated Design portions are indicated in Drawings and in Sections that specify the component.

C. Engineer’s Qualifications: A professional engineer who is legally qualified to practice in jurisdiction where Project is located and who is experienced in providing engineering services of the kind indicated.

D. Pre-Submittal Meeting: Contractor shall meet with Architect, Consultant, and Delegated Designer to discuss requirements of work-portion, submittals, scheduling and sequencing.

1.07 SCHEDULING

A. Schedule design process and submittals required for Delegated Design portions to fit within

Construction Schedule.

B. Allow adequate time for AHJ review. Contact AHJ for time estimate and coordination of schedule.

C. Architect’s approval of Final Design is required prior to submittal to the AHJ. Allow time specified in Section 01 33 00 – Administrative Requirements for Architect’s review prior to submittal to the AHJ.

QUALITY REQUIREMENTS 01 40 00

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PART 1 GENERAL

1.01 SECTION INCLUDES

A. Submittals.

B. Testing and inspection agencies and services.

C. Control of installation.

D. Mock-ups.

E. Manufacturers' field services.

F. Defect Assessment.

1.02 SUBMITTALS

A. See Section 01 30 00 - Administrative Requirements, for submittal procedures.

B. Design Data: Submit for Architect's knowledge as contract administrator for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents, or for Owner's information.

C. Test Reports: After each test/inspection, promptly submit two copies of report to Architect and to Contractor.

1. Include:

a. Date issued.

b. Project title and number.