RFQ_250175_Exhibit_A_SOW_GMEDITS.docx

RFQ 250175

EXHIBIT A

RFQ 250175

EXHIBIT A

Scope Of Work

Paint Supplies Comment by Georgia Martinez: It should be stated if we’re going to allow approved equals or not.

The Orange County Transportation Authority (OCTA) requires paint supplies for our its base facilities group, on an as-needed basis, no guaranteed usage. The Vendor shall have the resources necessary to provide all items listed on the Price Summary Sheet. The term is two (2)-year, with a one (1)-year option term. Price escalation for the option year shall be based on the producer price index (PPI).

GENERAL REQUIREMENTS:

I. Product Supply

i. Vendor shall supply OCTA with items listed on the Price Summary Sheet for the agreed upon price.

ii. Bid qQuantities listed on the Price Summary Sheet are estimates only and do not guarantee any minimum or maximum use, they are for cost analysis purposes. OCTA shall release orders against the purchase order, as needed.

iii. All products provided must match with those listed in the Price Summary Sheet as proposed in the bidsubmitted in RFQ 250175.

iv. The Vvendor shall maintain an adequate inventory and demonstrate the ability to fulfill orders within reasonable requested lead times.

II. Delivery Specifications

i. Product delivery shall be made within five (5) business days of the original order date.

III. Product Usage, Monitoring and Reporting

i. Vendor must shall monitor monthly purchases and provide item purchase reports to OCTA upon request, or at mutually agreed upon intervals.

ii. The report must be provided in Excel format or in a format easily convertible to Excel.

iii. Vendor must provide item purchase report within forty-eight (48) hours of request.

IV. Miscellaneous Items (Outside of Price Summary)

i. For items not listed on the Price Summary Sheet, OCTA may request miscellaneous items related to paint supplies.

a. Approval Process: Vendor shall provide the OCTA with a quote and obtain written approval from OCTA for all miscellaneous materials, not listed on the price summary.

b. The quote must include both the list price and discounts offered.

c. Documentation: miscellaneous items exceeding $500, the vendor Vendor must provide documentation verifying the discount or markup. Acceptable documentation included supplier catalog pages or the vendor’s Vendor’s invoice detailing the actual cost paid for the item.

d. Miscellaneous items are purchased that exceed a unit price of $500, proper documentation (e.g., vendor Vendor catalog page of invoice) must be provided to verify the discount or markup.

V. Invoice Submission Methods

i. Invoices should be submitted via email to: VendorInvoices@octa.net

ii. Or by mail to:

Orange County Transportation Authority P.O. Box 14184 Orange, CA 92863-1584 Attn: Accounts Payable VI. Payment Processing Delays

i. Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) may result in processing delays, which could affect the payment schedule.

VII. Pricing and Fair Market Value

i. OCTA reserves the right to reject items where the markup percentage is considered excessive and not in line with fair and reasonable market prices.

iii. The vendor must provide a Safety Data Sheet (SDS) for each product upon delivery.

VIX. Training and Support

i. The vendor Vendor must offer technical support for the correct use and application of the paint products, in-person or via phone, as needed.

DELIVERY REQUIREMENTS:

Vendor shall supply paint supplies to both the Santa Ana and Garden Grove facilities:

Santa Ana

Delivery Hours are: Daily 7am to 4pm.

INVOICING AND PAYMENT REQUIREMENTS: Comment by Georgia Martinez: There’s an invoice section above in V and VI. , this should be VII Invoice Submission

i. Invoices must include the following information:

a. Contract or Purchase Order Number

b. Base Location where the delivery was made.

c. Order date and itemized details of the purchase.