RFQ 250175

EXHIBIT A

Scope Of Work

Paint Supplies

The Orange County Transportation Authority (OCTA) requires paint supplies for its base facilities group, on an as-needed basis, no guaranteed usage. The Vendor shall have the resources necessary to provide all items listed on the Price Summary Sheet. Approved equals will not be accepted. The term is two (2)-years.

GENERAL REQUIREMENTS:

I. Product Supply

i. Vendor shall supply OCTA with items listed on the Price Summary Sheet for the agreed upon price.

ii. Quantities listed on the Price Summary Sheet are estimates only and do not guarantee any minimum or maximum use, they are for cost analysis purposes. OCTA shall release orders against the purchase order, as needed.

iii. All products provided must match with those listed in the Price Summary Sheet as submitted in RFQ 250175.

iv. The Vendor shall maintain an adequate inventory and fulfill orders within requested lead times.

II. Delivery Specifications

i. Product delivery shall be made within five (5) business days of the original order date.

III. Product Usage, Monitoring and Reporting

i. Vendor shall monitor monthly purchases and provide item purchase reports to OCTA upon request, or at mutually agreed upon intervals.

ii. The report must be provided in Excel format or in a format easily convertible to Excel.

iii. Vendor must provide item purchase report within forty-eight (48) hours of request.

IV. Miscellaneous Items (Outside of Price Summary)

i. For items not listed on the Price Summary Sheet, OCTA may request miscellaneous items related to paint supplies.

a. Approval Process: Vendor shall provide the OCTA with a quote and obtain written approval from OCTA for all miscellaneous materials, not listed on the price summary.

b. The quote must include both the list price and discounts offered.

c. Documentation: miscellaneous items exceeding $500, the Vendor must provide documentation verifying the discount or markup. Acceptable documentation included supplier catalog pages or the Vendor’s invoice detailing the actual cost paid for the item.

d. Miscellaneous items are purchased that exceed a unit price of $500, proper documentation (e.g., Vendor catalog page of invoice) must be provided to verify the discount or markup.

V. Invoice Submission Methods

i. Invoices should be submitted via email to: VendorInvoices@octa.net

ii. Or by mail to:

Orange County Transportation Authority P.O. Box 14184 Orange, CA 92863-1584 Attn: Accounts Payable

VI. Payment Processing Delays

i. Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) may result in processing delays, which could affect the payment schedule.

VII. INVOICING AND PAYMENT REQUIREMENTS:

Invoice Submission

i. Invoices must include the following information:

a. Contract or Purchase Order Number

b. Base Location where the delivery was made.

c. Order date and itemized details of the purchase.

VIII. Pricing and Fair Market Value

i. OCTA reserves the right to reject items where the markup percentage is considered excessive and not in line with fair and reasonable market prices.

VIX. Compliance and Safety Standards

i. All chemicals must follow the Environmental Protection Agency (EPA) standards.

ii. Chemicals must meet the Occupational Safety and Health Administration

(OSHA) safety standards and be safe for use in industrial environments.

mailto:VendorInvoices@octa.net

iii. The vendor must provide a Safety Data Sheet (SDS) for each product upon delivery.

X. Training and Support

i. The Vendor must offer technical support for the correct use and application of the paint products, in-person or via phone, as needed.

DELIVERY REQUIREMENTS:

Vendor shall supply paint supplies to both the Santa Ana and Garden Grove facilities:

Garden Grove Contact Name Contact Phone Number

11790 Cardinal Circle Angela Hahn 714-668-4571 Garden Grove, CA 92843 Carlos Ortiz 714-668-4541

Santa Ana 4301 W. MacArthur Blvd. Jamie Diaz 714-265-4440 Santa Ana, CA 92704 Carlos Ortiz 714-668-4541

Delivery Hours are: Daily 7am to 4pm.