REQ_R000477_ICE_GMEDITS.pdf
PDF 310 KB Posted
- Attached to
- Request For Quotes (RFQ) Paint Supplies
- Solicitation number
- 250175
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared for the Orange County Transportation Authority (Authority) in California for the procurement of facility paint supplies. The project establishes a two-year contract with an option to extend for one additional year, subject to mutual agreement. The contract term is set through July 17, 2025. The estimate is based on prior two years of purchase order spending, with adjustments factored in for increased growth and inflation. No specific response deadlines, bidder meetings, or site visits are detailed in the ICE; however, the related Request for Quotes indicates that written questions must be submitted by 4:00 p.m. on January 30, 2026, with responses to be issued by written addendum no later than February 3, 2026.
The total estimated cost for the initial term is $50,000.00, comprised entirely of facility paint supply materials. The estimate was prepared by Elvis Diaz, Section Manager III at CAMM, on July 17, 2025, and is based on historical price data and prior contract spending. The procurement is to be awarded to the lowest, responsive, responsible firm on a lump sum basis, with all line items in the pricing proposal required for bid responsiveness. The estimate note indicates this requisition (R000477) aligns with fiscal year FY 2025-26, and a previous requisition (REQ 34675) for FY 2024-25 had not been completed at the time of this estimate. All firms submitting quotes must certify compliance with Ukraine/Russia-related economic sanctions and applicable Equal Employment Opportunity Laws and Regulations.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Facilities Paint Supplies. Establish a (2) year, with the option to extend for one (1) additional year, subject to mutual agreement.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.:
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 7/17/2025
Requestor: Elvis Diaz Section Manager III - CAMM Phone Ext.: 5884 Name Title
Signature:
Cost
Estimate: $ 50,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
R000477
Georgia Martinez Oval Revise. Cost Estimate amount is only for the Initial Term.
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: To procure a blanket purchase order for facility paint supplies.
Estimate based on prior two years purchase order spend. Increased growth and inflation factored into the estimated amount needed for funding.
Ellipse REQ 35559 align with fiscal year FY 2025–26, as REQ 34675 submitted on 12/20/24 for FY 2024-25 has not been completed.
New FE REQ # R000477
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Elvis Diaz Date: 7/17/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Facillity Paing Supply $ 50,000.00 $ 50,000.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 50,000.00
Georgia Martinez
Georgia Martinez
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