RFQ_250050_PP_idedits.docx
DOCX document 42 KB Posted
- Attached to
- Employee Headshots
- Solicitation number
- A250050
- Issued by
- Orange County, California
About this file
This is a Procurement Plan and Request for Quotes (RFQ A250050) issued by the Orange County Transportation Authority (OCTA) for employee headshot services. The RFQ seeks qualified firms to provide professional headshots for approximately 450 employees over a two-month period, with the contract term running through December 31, 2025. The procurement was structured as an RFQ rather than a competitive bid process because the services do not require specialized skills, firm qualifications, or complex project planning, allowing OCTA to award the contract to the lowest responsive and responsible bidder.
The project budget is $10,000, funded entirely through local sources. OCTA will issue a firm-fixed-price purchase order to the selected vendor, with no retention, prevailing wage, liquidated damages, or Disadvantaged Business Enterprise (DBE) goals applicable to this procurement. An independent cost estimate was received prior to issuance, and the requisition (R000427) was approved. No special contract conditions such as time and expense arrangements or performance-based metrics are required. The evaluation criteria focus exclusively on cost at 100 percent weight, with qualifications, staffing, and work plan components weighted at 0 percent.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ_250050_PP-APPROVED.pdf | ||
| RFQ_250050_PS.pdf | ||
| RFQ_250050_PP.pdf | ||
| RFQ_250050_ICE_R000427.pdf | ||
| RFQ_250050_Employee_Headshots.pdf | ||
| RFQ_250050_Employee_Headshots_idedits.docx | DOCX document | |
| RFQ_250050_PS_idedits.doc | DOC document | |
| RFQ_250050_ICE_R000427_idedits.pdf | ||
| RFQ_250050_PP.docx | DOCX document | |
| RFQ_250050_R000427.pdf | ||
| RFQ_250050_PS.doc | DOC document | |
| RFQ_250050_SOWVerification.pdf |
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Text version
INTEROFFICE MEMO
Procurement Plan – RFQ A250050
Date: October 9, 2025
To: Camille Pedroza, Learning & Development Administrator, Learning & Development Admin
From: Gina Torres, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN – RFQ A250050 “Administrative Employee Headshots”
Please review the procurement plan for the subject RFQ and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: |_| RFP |_| IFB |X| RFQ
Justification:
A Request for Quotes (RFQ) was issued as the nature of the requirements allow the lowest, responsive and responsible firm be selected for award to provide recognition awardsemployee headshots.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 0% |
| Staffing/Project Organization |
| 0% |
| Work Plan |
| 0% |
| Cost |
| 100% |
Justification: The primary focus of the scope of work is to provide recognition awardsemployee headshots. There are no required skills, firm qualifications, or detailed work plan necessary to complete this scope of work. The only criterion is cost as that will be the determining factor for the evaluation of this effort.
Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm-Fixed Price
Justification (Explain the rationale for using the particular contract type):
A purchase order will be issued to the overall lowest, responsive and responsible firm.
Retention:
|_| Yes
|_| No
|X| N/A
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
Procurement Schedule: |X| Attached
Contract Term: Effective through December 31, 2025
Funding Source: |X| Local |_| Measure M |_| FTA |_| FHWA
Dollar Amount: $10,000.00
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes # R000427 |_| No
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| ___________________________________________ | ______________ | |
| Camille Pedroza, Learning & Development Administrator, Learning & Development Admin | Date |
CAMM Section/Department Manager Concurrence:
| ___________________________________________ | ______________ | |
| Masih BahadoriIris Deneau, Section Manager, Procurement | Date |
Revised: 05/09/2018 Revised: 05/09/2018 image1.png
File details come from the government source that posted it. Updated .