RFQ_250050_ICE_R000427_idedits.pdf
PDF 248 KB Posted
- Attached to
- Employee Headshots
- Solicitation number
- A250050
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) form prepared by the Orange County Transportation Authority (OCTA) for a Workday Headshots project. The procurement involves photography services for employee headshots covering 450 employees over a two-month term, with an effective contract date of September 1, 2025, through December 31, 2025. The requestor, Camille Pedroza from Learning & Development Administration, has established a total budget of $10,000 for this effort. The estimate was prepared on September 1, 2025, and will be submitted to the Contracts Administration & Materials Management (CAMM) department along with the requisition and scope of work before procurement can commence.
The cost estimate of $10,000 is based on a market survey of four photography firms, with pricing ranging from $8,000 to $28,000. The entire estimated cost is categorized as Materials/Services under the "Headshots Photography" line item, with no direct labor, overhead, or other cost elements included in the estimate. Pedroza identified three firms from the survey to participate in the bidding process. The ICE indicates this is a new contract procurement requiring submission of all three pages of the form to CAMM prior to the start of the procurement process.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ_250050_PP-APPROVED.pdf | ||
| RFQ_250050_PS.pdf | ||
| RFQ_250050_PP.pdf | ||
| RFQ_250050_ICE_R000427.pdf | ||
| RFQ_250050_Employee_Headshots.pdf | ||
| RFQ_250050_Employee_Headshots_idedits.docx | DOCX document | |
| RFQ_250050_PS_idedits.doc | DOC document | |
| RFQ_250050_PP_idedits.docx | DOCX document | |
| RFQ_250050_R000427.pdf | ||
| RFQ_250050_PP.docx | DOCX document | |
| RFQ_250050_PS.doc | DOC document | |
| RFQ_250050_SOWVerification.pdf |
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Workday Headshots SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.:
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 9/01/2025
Requestor: Camille Pedroza Learning & Development Admin Phone Ext.: 5771 Name Title
Signature:
Cost
Estimate: $ 10,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued ideneau Sticky Note Missing req number
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: I surveyed four firms and the price is based on the market rate for photography services.
Prices ranged between $8,000 and $28,000.
I will provide the three firms that I would like to participate in the bidding process.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Camille Pedroza Date: 9/01/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Headshots Photography $ 10,000.00 $ 10,000.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 10,000.00
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