RFP Supplemental Files Folder - Part I.zip.crdownload

This is a Request for Proposal (RFP) document for the Maine Department of Transportation (MaineDOT), specifically the Traffic Engineering Division-Traffic Monitoring Section, seeking a comprehensive Traffic Count Software as a Service (SaaS) solution through RFP #202510141. The procurement targets a cloud-based platform capable of managing approximately 5,000-7,000 annual portable Short Duration Counts (SDCs), 130+ Continuous Count Sites (CCSs), 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential future expansion to 12,000 portable counts. The solution must support full data collection, processing, quality control, scheduling, and reporting functionalities, including federal reporting requirements such as HPMS and TMAS submissions. The RFP includes a November 17, 2025 deadline for submitting questions and a December 3, 2025 proposal submission deadline, both at 11:59 p.m. local time via the Vendor Self Service system. The initial performance period runs from January 10, 2026, through March 9, 2029, with potential extensions through two additional three-year renewal periods, potentially extending contract performance through March 9, 2035.

The solution must support integration with multiple equipment types including Gridsmart, Miovision, Rekor, Currux, ECM HERA, ECM HESTIA, and Kistler Data Logger cameras and sensors. The current service provider is Drakewell Inc., and one award is anticipated. Proposals will be evaluated on a 100-point scale with 20 points allocated to organizational qualifications, 50 points to proposed services and technical assessment, and 30 points to cost proposals, where the lowest bid receives 30 points and subsequent bids are scored proportionally lower. The contract will be federally funded, requiring compliance with Federal Funding Contract Rider D. The successful vendor must provide comprehensive implementation services, including system configuration, data conversion of current and up to ten years of historical traffic count data, training for departmental users and external consultants, and deployment support. The State will process payments on net 30 terms upon receipt of accurate invoices. No specific small business or disadvantaged enterprise set-asides are mentioned, and the Department reserves the right to conduct vendor demonstrations and may negotiate with the highest-ranked bidder.