RFP-Polar Star-FOR REVIEW-70Z08526RLREP0005-12JAN2026.docx

POLAR STAR DD FY26-30

DRAFT SOLICITATION-70Z08526RLREP0005

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

DRAFT

70Z08526RLREP0005

6. SOLICITATION ISSUE DATE

12 JAN 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Andrew Jacobs

b. TELEPHONE NUMBER (no collect calls)

(571) 607-6149

8. OFFER DUE

DATE/ LOCAL TIMEATTACHMENTS

05 FEB 2026,

10:00 a.m. Pacific Time

9. ISSUED BY

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 %FOR:

USCG Surface Forces Logistics Center U.S. Coast Guard Island, Building 55 Alameda, CA 94501

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

SERVICE-DISABLED

VETERAN-OWNED SIZE

STANDARD:

SMALL BUSINESS 8(A) 1300 employees

IS MARKED

CFR 700)

14. METHOD OF SOLICITATION

SEE SCHEDULE

RFQ IFB RFP

15. DELIVER TO CODE

See Description of Supplies/Services

16. ADMINISTERED BY CODE

Same as block 9

CODE

18a. PAYMENT WILL BE MADE BY CODE

DUNS No. TELEPHONE NO: FAX NO:

Commanding Officer USCG Finance Center 1430A Kristina Way Chesapeake, VA 23326

(800) 565-5504

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

UNIT PRICE

24.

AMOUNT

See Section B

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. ARE ATTACHED. ADDENDA ARE NOT ATTACHED.

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 11/2021)

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

CONTINUATION OF SF 1449- BLOCKS 17a-25 This is a combined DRAFT synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Subpart 12.2, Solicitation, Evaluation, and Award, in conjunction with FAR Subpart 15, applicable to commercial acquisitions. It is anticipated the final solicitation will be posted within 7 days and there are no specification revisions anticipated.

This DRAFT solicitation is issued as a Request for Proposals (RFP) and will be posted on SAM.gov in accordance with FAR publicizing requirements. The solicitation document and incorporated provisions and clauses are those in effect under the Department of Homeland Security FAR Overhaul Deviation, which supersedes the use of Federal Acquisition Circular references for this acquisition. This DRAFT solicitation is being issued based on FAR Overhaul Deviations for DHS since the circular is still pending final release. Offerors shall prepare and submit proposals in accordance with the instructions contained in this solicitation.

Block 17a: Offeror shall include company name, address and Unique Identity Identifier (UEI) number.

Block 17b: REMITTANCE ADDRESS: Payment will be made to the Financial Institution listed in System for Award Management (SAM). To receive an award the Offeror must be registered in SAM (copy and paste www.sam.gov into the search engine).

Block 19 through 24: SEE ATTACHMENT 1, PRICING SHEET.

The parties agree that the United States Coast Guard will not be financially liable for any costs associated with dredging the approaches to the contractor’s facilities. This includes but is not limited to the costs for: surveys, legal representation, permits, sampling, laboratory analysis, dredging and disposal of dredged materials.

Block 25: ACCOUNTING AND APPROPRIATION DATA: To be included per task order.

1. Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number Supplies/Services

Ordering Period: FY 2026 – FY 2030 Contract Type: Requirements Contract

Pricing for all ordering periods shall be submitted using Attachment (1) – Pricing Schedule, which includes the required breakdown by ordering periods. Offerors shall complete all applicable pricing fields in Attachment (1) and return the completed pricing schedule with their proposal.

Description: CGC Polar Star Dry-dock Repair

1 Lot

Clauses incorporated by reference None

Clauses incorporated by full text

2. Section C - Description/Specifications/Work Statement

DESCRIPTION OF WORK:

The Contractor shall furnish all necessary labor, material, services, equipment, supplies, power, accessories, facilities and such other things as are necessary, except as otherwise specified, for the dry dock availability of the USCGC POLAR STAR in accordance with this solicitation and attached specifications (ATTACHMENT (2)), Specifications/Statement of Work).

Failure to read the specifications in their entirety will not relieve the offeror from responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror 's risk. All proposals submitted in response to this solicitation shall remain valid for a period of 120 calendar days from the solicitation closing date.

CONTRACT TYPE: This solicitation will result in the award of a Requirements contract with firm fixed price task orders.

3. Section D - Packaging and Marking

Clauses incorporated by full text

4. Section E - Inspection and Acceptance Terms

Clauses incorporated by full text:

5. Section F - Delivery or Performance

PERIOD OF PERFORMANCE INFORMATION

CONTRACT ORDERING PERIODS / PERIOD OF PERFORMANCES (POP).

The ordering period is from date of contract award to 30 September 2030. Anticipated contract award is on or before 24 February 2026.

The period of performance will be indicated on each task order awarded under this contract. This contract contains a base and four ordering periods.

The anticipated performance period for the ship repair work in the various ordering periods is March 31 – September 30th. The first task order is anticipated to be awarded within five days of the contract award.

Contract POP & Ordering Period Structure

PLACE OF PERFORMANCE

All work under this contract will be performed at the Contractor's provided dry dock facility which has been certified in accordance with SFLC Standard Specification 8634, Jan 2022.

The work to be performed on the cutter shall not be performed at any other location unless the KO approves a change in location in writing, in advance.

This requirement is restricted to dry dock locations in the Continental West Coast of the United States.

Clauses incorporated by full text

6. Section G - Contract Administration Data

Issuing Office Address

70Z085 CPD 2 - Oakland, CA

Commander

USCG-SFLC-CPD 2

1301 Clay Street, Suite 800N

Oakland CA 94612

Contact Details:

JACOBS, Mr. ANDREW G

ANDREW.G.JACOBS@USCG.MIL

Clauses incorporated by full text:

7. Section H - Special Contract Requirements

3052.223-70 REMOVAL OR DISPOSAL OF HAZARDOUS SUBSTANCES - APPLICABLE LICENSES AND PERMITS (JUN 2006) The Contractor shall have all licenses and permits required by Federal, state, and local laws to perform hazardous substance(s) removal or disposal services. If the Contractor does not currently possess these documents, it shall obtain all requisite licenses and permits within 30 days after date of award. The Contractor shall provide evidence of said documents to the Contracting Officer or designated Government representative prior to commencement of work under the contract.

(End of clause)

NON-STANDARD CLAUSES

ORDERING WORK AT THE TASK ORDER LEVEL

The first task order within each ordering period will be the main task order for all the identified worked items that are needed. If additional work is found necessary, which is related to the work already called out via task order, then supplemental task orders will be accomplished to add the additional work. The specification (Attachment 2) contains the listing of all known work items which may be found necessary within each of the five ordering periods.

Any additional work found necessary will be incorporated via change requests (CRs); the various CRs will be noted in any supplemental task orders in the various ordering periods. The process for incorporating additional work and change requests is noted below.

ADDITIONAL WORK

(a) The Contractor shall not perform additional work related to work items already under task order without the Contracting Officer's authorization. Additional work is work related to and falling under a work item already on contract via a task order, which has not been previously priced as a pre-priced CLIN/line item. The Government will contract for additional work on the basis of a negotiated, fixed price.

(b) The Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the Contracting Officer, of any proposal submitted for additional work under a change request. Unless otherwise directed, the breakdown shall permit an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the change request whether such work was deleted, added or changed. Any amount charged for subcontracts shall be supported by a copy of the subcontractor quote. If the proposal includes a request for a time extension, justification shall be furnished with the proposal.

(c) The requirements of this Section H paragraph are to be used in conjunction with the “COMPOSITE LABOR RATE” paragraph also incorporated into this solicitation. The Contractor is required to have and/or furnish all tools and equipment incidental to each bench trade. Supplies such as wiping rags, hacksaw blades, sandpaper, welding wire, helium, etc., are also to be furnished by the Contractor. Other materials are to be charged at regular rates and prices currently in effect and as agreed to by the Contracting Officer. Material shall be best commercial quality available except where a precise specification is indicated in which case the specification shall apply, e.g., MILSPEC, Federal specification.

DISCOVERIES AND CHANGE REQUESTS

Change requests should be transmitted electronically by email. The bullets below display the process of how change requests are to generally be followed during the availability:

1. Condition Found Report (CFR)-Generated by the Contractor and provided to COR

2. Condition Found Report Reply (CFRR)-Generated by the COR and provided to Contractor

3. Change Request- CR and IGE are generated by the COR and forwarded to Contracting Officer/Contract Specialist

4. COR provides copy of Change Request to the Contractor

5. Contractor’s Proposal- Provided to the Contracting Officer/Contract Specialist for the identified work on the change request

6. Negotiations- If needed, take place to establish pricing and terms

7. Approved change request - forwarded to Contractor and COR by the Contracting Officer/Contract Specialist

8. New Task Order - The Contracting Officer/Contract Specialist will issue a new task order covering all finalized and approved CRs.

In order to determine price reasonableness: All change requests that list sub-contracting and/or material must have a written proposal from the sub-contractor or the company providing the material with complete, detailed information (listing number of hours/price per hour; each part/component & associated cost; and an estimated shipping cost).

Condition Found Reports, will be transmitted electronically by email. The below display the process of how these documents are to be followed for the duration of the contract performance period:

(a) Condition Found Report (CFR) - All readings and inspections are to be taken within 24 hours after the machinery or system is opened. All reports of reading and inspections required by the specifications shall be submitted to the COR in writing using a "Condition Found Report (CFR)" form, within 24 hours after the readings and/or inspections are made.

Promptness in taking and reporting readings is particularly important for underbody work items such as shaft bearing or rudder bearing clearances. Often during the progress of a work item, conditions are discovered by the contractor which are considered abnormal for reasons of safety, expected reliability, health, or habitability. These conditions must be brought to the attention of the Coast Guard using a CFR. To speed the progress, the Contractor should include in its CFR the following details as a minimum:

(i) A sequential number.

(ii) The contract item to which the "CFR" relates.

(iii) A clear statement, definition, and description of the condition found, including but not limited to frame numbers, part numbers, materials and dimensions as appropriate.

(iv) A proposed or recommended repair to correct the defective condition.

(v) Indicate whether the report requires Cost Guard action, or if it is provided "for information" only. If action is required, indicate the response time required by the Coast Guard and whether or not a contract extension would be needed if the additional work is authorized.

(vi) A space on the form for the Coast Guard to make comments.

(vii) All CFR's will be dated, submitted, and signed by a representative of the Contractor.

Contracting Officer Representatives (CORs) will respond to all CFRs in a timely manner.

(b) Change Requests must be submitted by the COR to the contractor in a timely fashion after responding to the CFR so as to facilitate accomplishment of any additional work. Contractor shall submit proposals to the Contracting Officer/Contract Specialist within a timely manner such as to support any additional work within the specified performance period.

COMPOSITE LABOR RATE

The composite labor rate offered shall be the sole labor hour rate used to price the Prime Contractor's direct labor hours for change requests, i.e. additional work. The Contractor shall not receive any compensation in addition to this rate for the Prime Contractor's direct labor associated with such changes under this contract.

(a) The composite labor hour rate shall represent total compensation for the following:

· direct labor wages and salaries;

· all employee benefits including, but not limited to, paid leave, supplemental pay, insurance, retirement, savings, and legally required benefits;

· all indirect costs such as overhead and general and administrative expense;

· profit (fee)

(b) The quantity of Composite Labor hours indicated in the Attachment 1 Pricing Sheet is only an estimate. The estimated quantity represents the Government’s best estimate of the total number of additional work hours that may be required throughout the contract in the various ordering periods. The inclusion of these estimated hours does not obligate the Government to incorporate the additional estimated hours if not needed.

The contractor shall propose a composite labor rate, a lay day rate, and a proposed markup rate on estimated material and subcontractor costs for each of the five ordering periods (See Attachment 1-Pricing Sheet)

ACCESSIBILITY OF CONTRACTOR'S FACILITY

The Contractor shall provide a facility accessible from a navigable waterway at which a ship of the characteristics described in the attached specification can, using its own propulsion, safely arrive, lie afloat and depart at all states of the tide and at any time day or night. The facility and its approaches shall have a minimum water depth of 34 feet and a minimum vertical clearance of 150 feet.

ACCESS TO VESSEL

A reasonable number of officers, employees, and associates of the Government, or other prime Contractors with the Government, and their subcontractors, shall, as authorized by the Contracting Officer, have at all reasonable times, admission to the plant, and access to vessel(s) to perform and fulfill their respective obligations to the Government on a noninterference basis. Work hours for the vessel will be discussed at the Arrival Conference. Any work performed outside of those hours will be allowed at the sole discretion of the Contracting Officer.

The Contractor shall make reasonable arrangements with the Government or Contractors of the Government, as shall have been identified and authorized by the Contracting Officer, to be given admission to the Contractor's facilities and access to the vessel(s) and to office space, work areas, storage or shop areas, or other facilities and services, necessary for the performance of their respective responsibilities and reasonable to their performance. All such above personnel shall be required to comply with all Contractor rules and regulations governing personnel at its shipyard, including those relative to safety and security.

All personnel (active-duty military, civilian employees, contractors, etc.) must submit a completed copy of the Access List Spreadsheet. This information is provided to the quarterdeck of the vessel and allows ship's personnel to maintain visitor accountability. Contractors shall sign in and out at the quarterdeck each day and abide by 100% ID checks. Contractors who are not on the Cutter Access List will not be permitted onboard the cutter. Please do not hesitate to contact any of the personnel on the email lists below with questions for the required forms for submission regarding access to the USCGC POLAR STAR: LCDR Ryun Konze at ryun.j.konze@uscg.mil and 571-608-4619.

Access to foreign vendors or visitors is approved at a higher level. The base does approve access but if a foreign member will be in attendance then the CG-HQ Security office will need certain information. Please adhere to the information below.

Foreign Visitor Vetting: A foreign visitor is defined as a non-U.S. citizen who is visiting a Coast Guard installation or event under official or sponsored circumstances. All foreign visitors must be vetted by Coast Guard Counterintelligence Services (CGIS) in accordance with COMDT (CG2-CI) policy. Prior to approving any foreign visitor request, the PLM, SSDC, or their delegate must coordinate with the local CSO, as listed in the SFLC Command Security Directory. Foreign visitors are subject to formal vetting, foreign disclosure review, and command-level approval to ensure compliance with national security protocols and CG policy. While all foreign visitors are non-U.S. citizens, not all non-U.S. citizens qualify as foreign visitors. This distinction is critical for determining the appropriate vetting and approval process.

Foreign Disclosure Approval. Any information intended to be shared with foreign visitors must be reviewed and approved by the Coast Guard Office of Intelligence Security Management (CG-22), Foreign Disclosure Office (FDO). Ensure to have the following information available:

The request for the event titled [Event Name], submitted on [Date Requested] with a suspense date of [Suspense Date], originates from [Requestor Name] of [Requestor Office], reachable at [Telephone]. The intended audience is from [Audience Country], and the purpose of the request is to support [Intended Purpose]. The information being requested carries an original classification of [Original Classification of the Information] and pertains to a [Product Type] featuring [Imagery Type]. The justification provided outlines the relevance of the request, emphasizing its [Justification], with a clear articulation of the Benefit to the U.S. The product, titled [Product Name], includes a copy of the requested information along with all supporting source materials and references necessary for review and approval.

CONTRACT DEFICIENCY REPORT

The COR may issue a Contract Deficiency Report (CDR), SFLC Form 005. The Contractor shall respond in writing within 24 hours of receipt, unless otherwise approved by the KO, to the COR. The COR will comment on the Contractor's response and will forward the Deficiency Report and comments to the KO, with a copy to the Contractor and Availability Program Manager. The KO will render a final determination and provide it to the Contractor and COR in writing.

MAINTAINING, REPORTING, AND DISPOSING OF GOVERNMENT PROPERTY IN THE PERFORMANCE OF A SHIP REPAIR CONTRACT

The Government Property Clause incorporated by reference delineates the Contractor's overall responsibility when taking possession of government property in performance of a contract. In performance of this contract the Contractor will be required to properly identify, track and control property within its possession. This includes, a) property furnished by the government (GFP) to the Contractor in conjunction with specific CLIN Items. These items and their values are listed in the specification, b) property that is pre-existing in a location that during the course of performance will be replaced or renewed.

The items listed in the specification, as government furnished property will be provided in the quantities designated. Government furnished property may be provided in person by an official Coast Guard employee, shipment via commercial carrier, etc. The Contractor shall sign for all government furnished property using either a DD Form 1149, entitled, "Requisition and Invoice/Shipping Document" or a DD Form 1348, entitled, "Issue Release/Receipt Document". A copy of the DD 1149 or DD 1348 must be sent within 48 hours of receipt of property, to the designated Government Property Administrator. The name of the individual assigned as Property Administrator will be furnished to the Contractor at time of award. The Contractor shall not take receipt of property that is not listed in the specification, has not been previously identified as becoming part of the contract (via contract modification) or which otherwise cannot be identified. Such irregularities shall be immediately reported to the Property Administrator.

The Contractor shall complete the report provided herein, entitled, Government Property Report (ATTACHMENT (6)). This report is intended as a living document whereby relevant fields shall be filled in, always maintained and kept current. All property described in paragraphs (a) and (b) above shall be reported on the report. At contract completion the Contractor and the Property Administrator shall ensure that all fields are appropriately completed. A signature block is provided at the end of the report for both parties to attest to the report's accuracy and completeness. The Government Property Report shall clearly delineate the complete track that all Government property took over the course of the contract. This completed report must accompany the Contractor's final invoice. Final payment may be delayed, without penalty of interest, until such time as the report is received. A separate copy of the completed report and any final DD 1149s or DD 1348s executed as a result of carrying out disposition instructions shall be provided to the Property Administrator.

Pursuant to the Government Property Clause the authority to render disposition instructions of Government property associated with this contract is delegated to the Property Administrator. The Contractor shall comply with all instructions in the contract for the return of government property to the Coast Guard. This includes government property taken off the vessel (shafts, propellers, etc.), government property returned to the vessel (special tools, etc.) or surplus government property not used during performance of the contract.

CONTRACTING OFFICER'S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. However, the KO may delegate certain other responsibilities to authorized representatives. In the even the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

CONTRACTOR PERFORMANCE ASSESSMENT REPORT (CPAR)

GENERAL: The U.S. Coast Guard Surface Forces Logistic Center (SFLC) will monitor and evaluate the successful offerors past performance of this contract and prepare a Contractor Performance Assessment Report (CPAR) in accordance with FAR Part 42.1502. All information contained in this assessment may be used, within the limitations of FAR 42.1502, by the government for future source selections and in accordance with FAR 15.304, when past performance is an evaluation factor for award.

NOTIFICATION: Upon completion of the contract, the contractor will be notified of the assessment. The contractor will be allowed 60 days to respond to the SFLC's assessment of its performance entered into CPARS. The contractor's response, if any, will be made part of the CPAR system.

INFORMATION: Information included in the CPAR may include, but is not limited to, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to Pricing Sheets, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; the contractor's record of integrity and business ethics, and generally, the contractor's business-like concern for the interest of the customer.

RELEASE OF DATA: CPARS’ information is considered business sensitive and will not be released except: to other Federal procurement activities which request it; when SFLC must release pursuant to a Freedom of Information Act (FOIA) request; or when prior written consent is requested and obtained from the contractor.

INVOICE SUBMISSION PROCESS

A request for payment is proper if it includes the items required by the clause at FAR 52.232-25, Prompt Payment [(a)(3)(i) through (a)(3)(ix)] and those items are accurate. If a request for payment does not include all the items required by the clause at FAR 52.232-25, Prompt Payment, or any information is inaccurate, then the request is not proper and shall be returned to the contractor with a statement of the reason(s) it is not proper. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. Each invoice shall at a minimum contain the following information:

Invoice Date

Invoice Number

Contract and Delivery/Task Order Number Contractor's Name Contractor's Address

Contractor's Unique Entity Identifier (UEI) Contracting Officer's Name Contracting Officer's Representative's (COR's) Name

Invoice Routing Code (IRC) assigned by the Coast Guard as follows:

SFLC-2 Period of Performance for Work Invoiced (if applicable)

Contract Line-Item Number(s) (CLIN(s)) and Description.

The overall dollar amount previously billed, currently billed and unbilled per CLIN(s);

Invoice Total For Travel: Components in accordance with FAR 31.205-46 Discount Offerings

Status as a Small Business (if applicable) for accelerated payment.

The last invoice submitted for this award shall be clearly labeled with "THIS INVOICE CONSTITUTES THE FINAL INVOICE – UPON PAYMENT OF THIS INVOICE NO OTHER MONIES ARE DUE UNDER CONTRACT NUMBER and TASK ORDER NUMBER" (to be assigned upon contract and task order award).

Electronic Submission of Payment Requests (FSMS Awards)

Definitions. As used in these instructions -

1."Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

If alternate payment procedures are authorized, the contractor shall include a copy of the contracting officer's written authorization with each payment request.

IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

Failure to follow any of these instructions shall result in invoice rejection. Invoice Submittal Procedures.

The Contractor shall submit an invoice via email to the Contracting Officer's Specialist in both excel® and pdf® formats and include supporting documentation.

After the Contractor receives the COR signed pdf® invoice via email then the Contractor shall submit the invoice electronically using IPP.

ASSOCIATE CONTRACTOR AGREEMENT (ACA)

This clause is intended to ensure that there will be appropriate integration of work by the USCGC POLAR STAR's associate contractors to maximize coordination and prevent delay or additional costs.

For purposes of this clause, the Associate Contractor(s), known at this time, is defined as: Associate contractor’s likely but TBD at this time.

Any Associate Contractors shall work and maintain close liaison with each other. In order to assure accomplishment of this objective, the Associate Contractors shall enter into a written ACA with each other.

The ACA shall provide for a complete and unbiased exchange of scheduling information to include work locations. The following shall be included in the ACA:

Identification of the information to be furnished between the Associate Contractors. This shall, at a minimum, include the schedule and locations of work to be performed.

Services to be provided by one Associate Contractor to another [if applicable]

The materials to be provided between the Associate Contractors during performance. [if applicable]

In accordance with Specification General Requirements, the Prime Contractor shall hold a weekly progress meeting, and also, daily production meetings. At the daily production meetings, Associate Contractors shall attend and participate to resolve any potential conflicts in the work schedule for that day, to minimize delay, disruption or overlapping work.

At the daily production meetings, Associate Contractors shall attend and participate to resolve any potential conflicts in the work schedule for that day, to minimize delay, disruption or overlapping work.

At the weekly progress meetings, the Associate Contractors shall provide an integrated and de-conflicted master planning document for review by the USCG COR. Associate Contractors shall meet prior to the weekly progress meeting to develop this master planning document.

The Associate Contractors are responsible for resolving all planning conflicts. However, the USCG COR reserves the right to serve as final decision authority when needed to ensure timely schedule completion and/or that Operational Commander's priorities are met.

The ACA may also address treatment of any proprietary or confidential information. [if applicable]

Following execution by both Associate Contractors, the ACA may be made an attachment to this contract. The ACA is for information purposes only and shall not be subject to or governed by this contract. In the event of a conflict between the terms of this contract and terms of the ACA, the terms of this contract shall control.

Where the Associate Contractors fail to agree upon action to be taken in connection with their respective responsibilities, each of them shall promptly notify the COR responsible for their respective contract and furnish their recommendations for a solution. The Associate Contractors shall not be relieved of its obligations to make timely deliveries or be entitled to any other adjustment because of their failure to: (a) resolve ACAs disputes; (b) promptly refer matters to the COR assigned to their respective contract; or (c) to implement any direction given by the COR assigned to their respective contract.

8. Section I - Contract Clauses

52.203-12

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (JUN 2020)

52.209-9

Updates of Publicly Available Information Regarding Responsibility Matters (NOV 2025) (DEVIATION 25-27)

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 31 March 2026 through 30 September 2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $9,000,000.00;

(2) Any order for a combination of items in excess of $15,000,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 Requirements (OCT 2025) (DEVIATION 26-04) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(a) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(b) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(c) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(d) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(e) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 September 2030. .

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Homeland Security Acquisition Regulation (48 CFR Chapter 30 ) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF COMMERCIAL ITEMS (JULY 2023, HSAR Class Deviation 25-09) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference: [The Contracting Officer should either check the provisions and clauses that apply or delete the provisions and clauses that do not apply from the list. The Contracting Officer may add the date of the provision or clause if desired for clarity.]

(a) Provisions.

3052.216-70 Evaluation of Offers Subject to An Economic Price Adjustment Clause.

3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program.

3052.247-70 F.o.B. Origin Information.

Alternate I

Alternate II

3052.247-71 F.o.B. Origin Only.

x 3052.247-72 F.o.B. Destination Only.

(b) Clauses.

X3052.203-70 Instructions for Contractor Disclosure of Violations.

3052.204–71 Contractor Employee Access.

Alternate I

Alternate II

3052.204–72 Safeguarding of Controlled Unclassified Information.

Alternate I

3052.204–73 Notification and Credit Monitoring Requirements for Personally Identifiable Information Incidents."

3052.205-70 Advertisement, Publicizing Awards, and Releases.

Alternate I

3052.209-72 Organizational Conflicts of Interest.

3052.209-73 Limitation on Future Contracting.

3052.215-70 Key Personnel or Facilities.

3052.216-71 Determination of Award Fee.

3052.216-72 Performance Evaluation Plan.

3052.216-73 Distribution of Award Fee.

X 3052.217-91 Performance. (USCG)

3052.217-92 Inspection and Manner of Doing Work. (USCG)

X 3052.217.93 Subcontracts. (USCG)

X 3052.217.94 Lay Days. (USCG) x 3052.217-95 Liability and Insurance. (USCG)

X 3052.217-96 Title. (USCG)

X 3052.217.97 Discharge of Liens. (USCG)

3052.217-98 Delays. (USCG)

3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair. (USCG)

3052.217-100 Guarantee. (USCG)

3052.219-71 DHS Mentor Protégé Program.

3052.228-70 Insurance.

3052.228-90 Notification of Miller Act Payment Bond Protection. (USCG)

3052.228-91 Loss of or Damage to Leased Aircraft. (USCG)

3052.228.92 Fair Market Value of Aircraft. (USCG)

3052.228-93 Risk and Indemnities. (USCG)

3052.236-70 Special Provisions for Work at Operating Airports.

3052.242-72 Contracting Officer's Representative.

9. Section J - List of Documents, Exhibits, and other Attachments

1. Attachment 1 - Pricing Sheet

2. Attachment 2 - Specifications/Statement of Work

3. Attachment 3 - Consolidated List of References

4. Attachment 4 - Past Performance Information Form

5. Attachment 5 - Request for Clarifications

6. Attachment 6 - Government Property Report

7. Attachment 7 - Department of Homeland Security Non-Disclosure Agreement (NDA)

8. Attachment 8 - Change Request Form

9. Attachment 9 - Past Performance Questionnaire

Clauses incorporated by full text

10. Section K - Representations, Certifications, and Other Statements of Offerors

52.209-5 Certification Regarding Responsibility Matters (NOV 2025) (DEVIATION 25-27)

(a) (1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals–

(A) Are are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have have not , within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) Have , have not , within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency.