Amendment 002-Solicitation 70Z08526RLREP0005 -POLAR STAR.doc

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

USCG Surface Forces Logistics Center

U.S. Coast Guard Island, Building 55

Alameda CA 94501

USCG Surface Forces Logistics Center

U.S. Coast Guard Island, Building 55

Alameda CA 94501

70Z08526RLREP0005

10A. MODIFICATION OF CONTRACT/ORDER NO. ?

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, FORMCHECKBOX is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the Offer submitted: or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/.ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc)

SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

D. OTHER (Specify type of modification and authority).

Contract Clause, H.4 Option Item; FAR 17.207©

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

POLAR STAR IDIQ DD FY26-30 Repairs

· The purpose of this amendment is respond to questions received from interested vendors, and extend the date to submit questions

· See continuation sheet for more information

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Kiya Plummer-Dantzler

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

30-105

STANDARD FORM 30 (REV. 10-83) PREVIOUS EDITION UNUSABLE

Prescribed by GSA, FAR (48 CFR) 53.243

Request for Clarification Solicitation No. 70Z08526RLREP0005

Question Submitted Number: 001

Section/Work Item Number: RFP, Questions

Paragraph Number, if applicable: N/A

Question:

Contractor received the RFP and the specifications on 1/12/26. Contractor notes in the RFP that all questions related to the solicitation must be received NLT 12:00PM 1/15/26.

Contractors and subcontractors will have questions once the references have been received, reviewed and validated, incorporating the scope of work delineated within the specifications.

Please consider the following:

· Please extend the deadline for questions from 12:00PM 1/15/26 to 12:00PM 1/29/26

The extension, if granted, would afford the opportunity for the contractor as well as subcontractors to identify or clarify any ambiguous scope of work that we may come across during the preparation of the proposal and incorporate the information into our submittal.

Answer:

Deadline for questions until 1/29/2026 approved. Final answers to questions will be provided no later than 02 February 2026, 1:00 PM Pacific Time

Question Submitted Number: 002

Section/Work Item Number: D-30, D-39, D-48, D-64, D-71, D-77, D-83, D-102

Paragraph Number, if applicable: N/A

Question:

The following work items do not have ordering periods for any of the ordering periods listed in Attachment 10_ Estimated Work Items for Each of the Ordering Periods:

Please advise if any of the above work items above have order periods.

If the above work items do not have ordering periods, does the contractor need to price them?

Please advise.

Answer:

The above work items shall be priced as if they were optional items, so they can be turned on easily if they are identified as needing to be completed.

Question Submitted Number: 003

Section/Work Item Number: D-61, D-63

Paragraph Number, if applicable: N/A

Question:

WI 61 states the Port side FWD stern tube bearing has been permanently installed in /Chock fast and cannot be removed.

WI 63 directs us to complete the work needed to permanently install the Port Forward bearing in chock-fast.

The two work items seem to have conflicting directions for the PORT FWD bearing, please advise which scope of work applies to the PORT FWD bearing.

Answer:

Work Item 63 is correct.

Correction: In work item 61, the note after paragraph 3.8.2.1 should read: “The STBD Fwd Stern Tube Bearing Housing Shells have been permanently mounted in place with chock fast.” Correction was incorporated into Rev-1 SOW that will be issued in amendment.

Question Submitted Number: 004

Section/Work Item Number: Attachment 3, Consolidated List of References

Paragraph Number, if applicable: N/A

Question:

Contractor has verified the following references cited in Attachment 3 Consolidated List of References were not included with the initial references provided.

Answer:

Updated consolidated list of references was provided to Contracting Officer; revised technical information package will be sent from CG Technical Library to all vendors.

Question Submitted Number: 005

Section/Work Item Number: 52

Paragraph Number:1.1 & Table 1

Question: WI 52, Table 1 has a list of various types and sizes of piping to be priced as units for renewal, but the price sheet has a lump sum with a quantity of 2. These unit prices are not useful as a lump sum.

Please confirm this is how you would like the price for these units submitted.

Answer:

1. Pricing Method: You are to submit a single lump sum price for Work Item 52.

2. Purpose of Table 1: Table 1 is provided to define the complete scope of work that must be included in your lump sum calculation. The various types and sizes of piping listed in the table are for your reference to build your estimate. They are not to be priced as individual units. For bidding purposes use the higher end of the pipe diameter in each row – example: quote 2” for less than or equal to 2.

3. Required Quantity: The quantity on the pricing schedule is now one (1). Your total lump sum bid must cover the cost of performing the entire scope of work described in Table 1, one time. Attachment 1 is the pricing schedule that needs to be filled out. Attachment 10 is the estimated work items for all five ordering periods.

Question Submitted Number: 006

Section/Work Item Number: 1

Paragraph Number:3.9

Question:

Para 3.9 directs the contractor to provide a sewage barge twice to offload sewage from the vessel.

If the contractor has the services in place to offload sewage from the vessel without the need for a barge, will contractor still need to provide a barge?

Please advise.

Answer:

NO. When the contractor has the services in place to offload sewage from the vessel, the Contractor is not required to provide a barge to offload sewage from the vessel.

Question Submitted Number: 007

Section/Work Item Number: Sol. Vol. 1

Paragraph Number: 1. & 4.

Question:

The Offeror shall provide the following in its Volume I in order to be considered complete and clearly label each document in its proposal as noted below.:

Para. 1. of Volume 1 - Technical states 1. “Document titled “Work Schedule” which provides details on the offeror’s proposed scheduling of the estimated work for each of the five ordering periods. (Reference attached “Estimated Work Items for Each of the Five Ordering Periods.”) 20 page maximum.”

Para. 4. Of Volume 1 -Technical states 4. “The following technical ability information for ONLY the initial task order in Ordering Period 1 for the dry-docking of CGC Polar Star as noted below”.

Please advise if contractor is to submit a work schedule with the bid submission for (5) ordering periods or (1) ordering period?

Answer:

The contractor is required to submit a work schedule/planning document for only the first ordering period, FY2026 drydock. Pricing is required for the remaining four ordering periods.

Question Submitted Number: 009

Section/Work Item Number: 32

Paragraph Number: Table 1

Question:

Table 1 details location of work for two separate locations TBD to accomplish approximately 300 SF of PRC renewal.

Please provide the locations where the new deck coverings will be required.

Answer:

In accordance with paragraph 1.1, the COR will provide Actual Compartment Names and Numbers as at time of availability. Contractor shall provide pricing for 300 sqft in accordance with Table 1.

Question Submitted Number: 010

Section/Work Item Number: 33

Paragraph Number: Table 1

Question:

Table 1 details location of work for two separate locations TBD to accomplish approximately 300 SF of carpet renewal.

Please provide the locations where the carpet renewal will be required.

Answer:

In accordance with paragraph 1.1, the COR will provide Actual Compartment Names and Numbers as at time of availability. Contractor shall provide pricing for 300 sqft in accordance with Table 1.

Question Submitted Number: 011

Section/Work Item Number: 34

Paragraph Number: Table 1

Question:

Table 1 details location of work for two separate locations TBD to accomplish approximately 600 SF of non-skid renewal.

Please provide the locations where the non-skid renewal will be required.

Answer:

In accordance with paragraph 1.1, the COR will provide Actual Compartment Names and Numbers as at time of availability. Contractor shall provide pricing for 600 sqft in accordance with Table 1.

Question Submitted Number: 012

Section/Work Item Number: 35

Paragraph Number: Table 1

Question:

Table 1 details location of work for two separate locations, TBD, to accomplish approximately 300 SF of interior decks to inspect and coat.

Please provide the locations where the inspections and coatings will be required.

Answer:

In accordance with paragraph 1.1, the COR will provide Actual Compartment Names and Numbers as at time of availability. Contractor shall provide pricing for 300 sqft in accordance with Table 1.

Question Submitted Number: 013

Section/Work Item Number: Multiple WI’s

Paragraph Number:

Question:

All the work items below do not provide oil type of quantity.

WI#7: No oil change in this work item.

WI#14: Information located in (TP) 4979. Oil needed: 4.5 gallons of Mobil Delvac Synthetic Transmission Fluid-Arctic.

WI#15: Information located in (TP) 4979. Oil needed: 4.5 gallons of Mobil Delvac Synthetic Transmission Fluid-Arctic.

WI#16: Information located in (TP) 4978. Oil needed: 4.5 gallons of Mobil Delvac Synthetic Transmission Fluid – Arctic.

WI#26: Information located in (TP) 4415. Oil type Mobil DTE 10 Excel 32 hydraulic fluid. Amount is not listed in TP. For estimating purposes, use 350 gallons.

WI#30: Information located in (TP) 3205. Worm chamber oil capacity 26 gallons, helical chamber oil capacity 2 gallons. Oil type: Worm gear Mobil SHC-634; helical gear MIL-L-2105 80W 90.

Please provide.

Answer:

Answers above.

Question Submitted Number: 014

Section/Work Item Number: RFP- Instructions to Offerors

Paragraph Number, if applicable: Page 27

Question:

We would like to request an extension of the RFC due date. It is currently listed in the RFP as 1200 PT 15 JAN 2026. A two-week RFC due date extension would be ideal to properly bid the extensive work package for the Polar Star.

Answer:

Extend RFC deadline to 1/29/2026.

Question Submitted Number: 015

Section/Work Item Number: RFP-Proposal Content

Paragraph Number, if applicable: Page 29

Question:

PROPOSAL FORMATTING:

RFP Document requires each submittal volume to be submitted as a separate word document file.

A) Can we submit each volume as its own document folder containing multiple files?

B) Can we also use PDF format?

Due to the amount of information required in the technical ability planning document (Volume 1, item 4):

C) Can we amend the planning document submittal format to: 50-page max, and 11”x17” PDF format?

Answer:

A) Yes, each volume can be submitted as its own document folder

B) Yes, PDF format can be used

C) No, keep it to 25 pages max.

Question Submitted Number: 016

Section/Work Item Number: WI-03 Project Management and Planning Perform Paragraph Number, if applicable: 3.6

Question:

In the Specification (WI-03, para 3.6) it says:

“The Contractor must develop, update, and maintain the Government-approved Contract Work Breakdown Structure (CWBS), providing clear traceability of all work.”

Does the government have a preferred format for the CWBS? If so, please provide.

Answer:

While the government does not mandate a single, rigid format for all contracts, there is an established standard that provides the necessary framework and definitions. For defense-related projects, the MIL-STD-881F, "Work Breakdown Structures for Defense Materiel Items," is the governing document.

Please use the latest version of MIL-STD-881 as the primary guide for developing and maintaining the CWBS for this contract. This standard will ensure the structure is logical, consistent, and provides the level of detail required for program planning, budgeting, and status reporting.

Additionally, the specific data content and reporting format requirements are detailed in the Data Item Description (DID) DI-MGMT-81861C, "Integrated Program Management Data and Analysis Report (IPMDAR)."

This document works in conjunction with MIL-STD-881F to define how the CWBS data should be structured and delivered.

By adhering to these standards, you will satisfy the requirements outlined in the Statement of Work, paragraph 3.6, and ensure clear traceability for all work performed.

While both a Contract Work Breakdown Structure (CWBS) and a Gantt chart are crucial project management documents, they serve fundamentally different purposes. Think of it this way: the CWBS defines what work needs to be done, while a Gantt chart outlines when that work will happen. It is the foundation of the Gannt.

Example:

1.2.3.1

1.2.3.2

Question Submitted Number: 017 Section/Work Item Number: WI-52 Miscellaneous Piping Repairs, Various Locations

Paragraph Number, if applicable: Table 1

Question:

In RFP Attachment 1 Pricing Sheet for WI-52 Period 1 it states a quantity of 2 to be ordered. To clarify: Does this double the quantities of each line item in WI-52, Table 1?

Answer:

1. Pricing Method: You are to submit a single lump sum price for Work Item 52.

2. Purpose of Table 1: Table 1 is provided to define the complete scope of work that must be included in your lump sum calculation. The various types and sizes of piping listed in the table are for your reference to build your estimate. They are not to be priced as individual units. For bidding purposes use the higher end of the pipe diameter in each row – example: quote 2” for less than or equal to 2.

3. Required Quantity: The quantity on the pricing schedule is now one (1). Your total lump sum bid must cover the cost of performing the entire scope of work described in Table 1, one time. Attachment 1 is the pricing schedule that needs to be filled out. Attachment 10 is the estimated work items for all five ordering periods.