RFP KC-130J_IDIQ_Attachment_10_Repairable_Items_(2023-06-23).docx

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Attachment (10) 23 June 2023

Attachment (10): Repairable Items Process For

KC-130J

Integrated Maintenance Plan (IMP) Planned Maintenance Interval (PMI)

KC-130J AVDLR REQUISITIONING AND RETROGRADE TURN-IN PROCEDURES

1. Background.

Aviation Depot Level Repairable (AVDLRs) are high dollar value components designated by US Department of Defense as mandatory to be returned to the Navy Supply System. Accurate material requisitioning and correct interpretation of requisition status and prompt turn-in of Not-Ready-For-Issue (NRFI) AVDLR are absolutely essential. When a contractor is not granted authority to perform parts repairs, the following procedures shall be taken in order to optimize turn-around time in processing requisition and parts delivery to avoid work stoppage.

2. Ordering AVDLR procedures.

2.1. Contractor shall:

2.1.1. Submit Material Tracker Report (CDRL B001) to FRCWP Supply Management Representative (SMR) which includes the following information:

a. National Item Identification Number (NIIN)

b. Part number

c. Name or Nomenclature

d. Cognizance Code (COG) (IPT Lead or FRCWP SMR can provide)

e. Status of NRFI turn-in

f. BUNO (A/C Serial number)

2.1.2. Ensure AVDLR NRFI is available at the time of submission of CDRL B001 and ready to ship as soon as a requisition number for the replacement has been provided. If item is coded Remain-in-Place (RIP), return of AVDLR turn-in is not required until receipt of the replacement.

Note: For orders with a REFER status, the supporting activity will wait for the AVDLR to be shipped to the ATAC location prior to referring orders to another facility. To prevent delays please have the AVDLR ready for turn in.

2.1.3. Confirm with IPT Lead or FRCWP SMR if part is RIP coded. If NRFI is not available and NOT a RIP item, provide reason for the non-availability of part and submit a Delayed Turn-in Request Form per enclosure (7).

Note: Remain-in-Place designation can be obtained from the IPT Lead or the FRCWP SMR. This information is readily available in FEDLOG or One Touch System website. Authorized RIP item, can be held until the RFI replacement is received by the contractors. Non-authorized RIP items must be available for turn in upon submission of the new requirement.

2.1.4. Submit Material Tracker Report (CDRL B001) anytime a new requirement is generated. Ensure AVDLR turn-in is available at the time of submission of CDRL B001.

2.1.5. Submit a weekly Aircraft Awaiting Parts Report (CDRL B002) to monitor the status of all AVDLR requisitions and Critical Items List.

2.1.6. Submit a copy of the DD-1348 per enclosure (3) or dummy receipt per enclosure (6) if DD-1348 of every material received to FRCWP SMR. Ensure the receipts show the printed name of the receiver and are legibly signed and dated.

2.2. FRCWP SMR shall:

2.2.1. Track AVDLR requirements submitted by the contractor, and notify contractor of any changes on requisition status, delivery date, shipping details, etc.

2.2.2. Review CDRL B001 from contractor and forward report to supporting unit for further processing.

2.2.3. Provide updated CDRL B001 from the supporting unit to the contractors.

2.2.4. Provide status of requisition (shipping, EXREP, etc.) to contractor via CDRL B002.

2.2.5. Forward all copies of the DD-1348 or material dummy receipts provided by the contractor to the supporting unit.

2.2.6. Provide disposition and shipping instructions of the NRFI retrograde to the contractor.

** Note: FRCWP SMR will be the sole USG point of contact for the contractor regarding supply support requirements. **

2.3. MALS/ASD shall:

2.3.1 Process material request upon receipt and provide requisition information to FRCWP SMR via CDRL B001 within Issue Priority Group timeline.

2.3.2 Review Individual Component Repair List (ICRL) repair capability for disposition instruction, as follows:

a. C1/C3 – ship to supporting activity

b. X1 – ship to the Designated Overhaul Point (DOP)

2.3.3 Provide status of the requisition (i.e. ISSIP, EXREP, REFER) using CDRL B001. FRCWP SMR will provide the updated CDRL B001 to the contractors. If the supporting unit have the capability to repair the component, the SMR will request for the NRFI AVDLR from the contractors to be shipped back to supporting unit for expeditious repair (EXREP).

3. AVDLR NRFI Retrograde/Turn-in Procedures

It cannot be overemphasized the importance to ensure NRFI AVDLR are turned in on time. AVDLRs are essential to maintaining weapons systems operational readiness. Due to the high cost of such components, AVDLR can be repaired at considerably less cost than new replacements. See enclosure (4) for complete process flow.

3.1. Contractor shall:

3.1.1. Notify IPT Lead and SMR when a NRFI AVDLR is ready for turn-in via email.

3.1.2. Initiate a Maintenance Action Form (MAF) for each NRFI AVDLR (see enclosure 1). MAF shall include the following:

a. Date initiated

b. Actual part number listed on the AVDLR

c. Actual serial number on the AVDLR

d. Detailed description of AVDLR discrepancy

3.1.3. Ensure the part number and serial number of the NRFI AVDLR component match/agree with the data of the accompanying MAF and DD Form 1348-1A per enclosure (2).

3.1.4. Prepare the AVDLR for shipment and package it in accordance with P700 – CNP Level I guideline.

3.1.5. Fill out the eRMS Enabler worksheet per enclosure (5) with below data;

a. Document number, no dashes

b. National Stock Number

c. Part Number from the physical turn-in

d. Serial Number from the physical turn-in

e. Nomenclature

f. Condition Code (CC): “F” for NRFI or “A” for RFI.

g. Destination: enter MRIL if BC2 or destination DODAAC for BMD.

h. Weight and dimension of the package in pounds/inches.

Email completed worksheet (CC IPT Lead and SMR) to:

a. TBD

3.1.6. Place at least 4 copies of the DD Form 1348-1A shipping document inside a plastic shipping envelope and securely attached to the crate, Crown Jewel (CJ) container or fiberboard box of the corresponding retrograde component. Include copy of the MAF or Equipment History Record (EHR) and Scheduled Removal Card (SRC), if applicable.

3.1.7. Ship NRFI AVDLR along with the required documents to the designated location upon receipt of disposition instruction.

3.1.8. Notify ATAC Enablers via email (cc IPT Lead and SMR) when the retrograde(s) are shipped.

ATAC ENABLERS POC:

TBD

TBD

Email: TBD

PH: TBD

Cell: TBD

3.2. FRCWP SMR shall:

3.2.1. Request NRFI AVDLR disposition from supporting unit (BMD/BC2) and provide the feedback to the contractors to be included on the eRMS Enabler worksheet.

3.3. MALS/ASD shall:

3.3.1. Provide FRCWP SMR disposition of NRFI AVDLR IAW the local ICRL. Include in the disposition instruction the document number to be used for shipment of the retrograde component, as applicable.

3.3.2. Provide IOU report to FRCWP SMR on a weekly basis.

3.4. ATAC Enabler shall:

3.4.1. Process NRFI AVDLR into the Electronic Retrograde Management System (eRMS) using the eRMS enablers worksheet provided by the contractor.

3.4.2. Forward manifest, DD Form 1348-1A and shipping documents (cc IPT Lead and FRCWP SMR) to the Contractor.

4. Engine Management and Requisitioning Procedures

FRCWP KC-130J PMI Performance Work Statement (PWS) does not include and/or require the Contractor to perform engine repairs and maintenance. However, Contractor is required to complete the engine inspection and preservation no later than three (3) working days after aircraft induction. Contractors are also required to perform engine receipt inspections. In the event that an engine is discovered unserviceable, the following procedures shall be followed to request a replacement engine.

The Contractor shall complete the engine and propeller inspection and preservation no later than three (3) working days after aircraft induction or removal of the engine from a shipping container. The Contractor shall immediately notify DCMA and IPTL upon receipt of unserviceable engines or of engines with major discrepancies. Unserviceable engines shall be removed from the aircraft and replaced in accordance with normal maintenance procedures by the Contractor. If an unserviceable engine can be made serviceable by use of organizational-level repair procedures, DCMA may negotiate with the Contractor to perform this task.

4.1. Contractor shall:

4.1.1. Submit Material Tracker Report (CDRL B001) to SMR which include the following information (same as ordering AVDLR):

a. National Item Identification Number (NIIN)

b. Part number

c. Name or Nomenclature

d. Cognizance Code (COG) (IPT Lead or FRCWP SMR can provide)

e. Status of NRFI turn-in

f. BUNO (A/C Serial number)

4.1.2. Initiate a MAF detailing the discrepancy.

4.1.3. Follow P700 instructions on packing and preservation of the engine.

4.1.4. Prior to shipment, all logbooks shall be sealed in a waterproof container.

4.1.5. Engine logbook, logset, and SAME data disk (if applicable) shall be secured inside the engine logbook container/and receptacle.

4.1.6. Follow disposition instructions provided by Engine Type Commander (TYCOM) via SMR.

4.1.7. Ship engine in accordance with TYCOM Engine Manager disposition instruction.

Note: If logbook and logset cannot be shipped with the engine, then it shall be sent via approved commercial means, FEDEX or DHL, within three working days of receipt of disposition instructions. The contractor shall provide the tracking number and other related information to FRCWP SMR for forwarding to squadron.

4.2. FRCWP SMR shall:

4.2.1. Notify and coordinate with responsible squadron for an Aircraft Replenishment (AER) submission for engine.

4.2.2. Process NRFI engine via eRMS as directed by the Engine TYCOM.

4.2.3. Provide manifest and DD Form 1348-1A as outlined on AVDLR turn-in procedures.

4.2.4. Forward manifest and DD Form 1348-1A to respective ATAC POCs in Everett, WA or ROTA Spain.

4.3. Squadron shall:

4.3.1. Submit an AER via naval message. AERs shall be transmitted via “Priority” or “Immediate” message.

4.3.2. Notify Contractor of NRFI engine disposition instructions via FRCWP SMR.

4.3.3. Notify Contractor status of engine transfer/shipment as per responsible engine custodian via FRCWP SMR.

5. Engine Receipt Inspection

5.1. Contractor shall:

5.1.1. Shall perform visual external inspection within 72 hours after receipt of engine preserved in barrier paper to identify possible damage that may have occurred during shipping.

5.1.2. If damages are suspected, contractor shall document findings.

5.1.3. De-preserve the engine for further investigation.

5.1.4. Notify SMR and provide supporting documentation including subsequent findings.

5.1.5. If suspected damage was a result of shipping, notify SMR to request MALS/ASD to submit a Transportation Deficiency Report (TDR).

Note: If no damage, then de-preservation of engine is not authorized until installation on aircraft.

5.2. FRCWP SMR shall:

5.2.1. Notify squadron and forward documentation provided by Contractor related to damage of engine.

5.2.2. Act as liaison between squadron and Contractor in resolving engine damage issue, request for information/documentation, etc.

6. Cannibalization Process

Cannibalization of Parts. In order to maintain TAT on an inducted aircraft, the Contractor may request or be directed to perform cannibalization actions involving other aircraft inducted under this contract. The Contractor shall not perform such cannibalization without written permission from the IPTL and DCMA.

6.1. Contractor shall:

6.1.1. Fill out and submit for approval a Request for Cannibalization Sheet per enclosure (8) to DCMA ACO via IPT Lead.

6.1.2. Upon cannibalization approval, Contractor shall update CDRL B002 historical record and transfer DDSN to donor BUNO.

6.2. FRCWP SMR shall:

6.2.1. Notify supporting unit of the BUNO swap to update their records.

LIST OF USG ACRONYMS, CODES, TERMS AND DESCRIPTION

Advance Traceability and Control (ATAC) Hub. AVDLR retrogrades shipping point which provides oversight of centralized transportation management to ship material directly to the appropriate destination while providing asset visibility.

Aviation Depot Level Repairable (AVDLR). High dollar value components which may be repaired by the supporting activity or Designated Overhaul Points (DOP) for reuse.

Bxxx Mxxx Dxxx (BMD). Document Identifier Code on DD1348-1A used to identify retrograde to be shipped back to supporting unit for repair.

Bxxx Cxxx 2 (BC2). Document Identifier Code on DD1348-1A used to identify retrogrades beyond the supporting activity’s repair capability and to be shipped to Designated Overhaul Point (DOP).

Cognizance Code (COG). 2-position numeric-alpha that identifies category of material. (ex. 7R, 1R, 3B for AVDLR)

Contract Data Requirements List (CDRL). Documents required to be submitted by the contractor related to the execution of the contract.

Supply Management Representative (SMR). Fleet Readiness Center Western Pacific’s representative acting as liaison between the contractor and the supporting activity.

Federal Logistics Data (FEDLOG). Interactive query system to access DOD logistics data (CD-ROM or DVD).

Electronic Retrograde Management System (eRMS). Web-based system utilized to record the turn-in of AVDLR retrogrades.

Equipment History Record (EHR) Card. OPNAV Form 4790/113 is an accompanying document used to record maintenance, inspections, Technical Directive compliance, and usage data for designated AVDLR components.

Scheduled Removal Component (SRC) Card. OPNAV Form 4790/28A is an accompanying document used to record maintenance history data for AVDLR components determined to be life limited.

Expeditious Repair (EXREP). Status when the requisitioned AVDLR is not available from stock. The retrograde will be shipped back to the supporting unit who may have the repair capability.

IAW. In accordance with.

Individual Component Repair List (ICRL). The overall statement of the supporting unit’s AVDLR repair capability.

ISSIP Status. Issue in process.

Integrated Product Team (IPT) Lead. USG personnel in charge of overall PMI status.

National Item Identification Number (NIIN). 9-digit number that uniquely identify each item of supply.

Common Naval Packaging Data (P700-CNP). Mandates packaging requirements for Navy and Marine Corps activities, contractors and trans-shippers performing Packaging, Handling, Storage and Transportation functions.

Not Ready for Issue (NRFI). Unserviceable AVDLR material.

Maintenance Action Form (MAF). OPNAV Form 4790/60 serves as work request document that accompanies a retrograde being turned in for check, test, repair and service.

Retrograde. Term used for NRFI AVDLR used as a mandatory replacement unit for RFI AVDLR.

Ready for Issue (RFI). Serviceable AVDLR material.

REFER Status. Refer of station. The supporting activity does not have a ready for issue component and will send the order to other facilities in the Navy supply system to be fulfilled.

Remain-In-Place (RIP). NRFI unit authorized to stay on aircraft (or delayed turn-in) until RFI replacement unit is received.

Technical Assistance for Repairable Processing (TARP). NAVSUP representative who provides guidance and assistance in the packaging, handling, shipping of all NRFI AVDLRs back to required CONUS repair and storage depots.

Unit Identification Code (UIC). 6-chararcter alphanumeric code that uniquely identifies a US DOD entity.

United States Government (USG). Self-explanatory.

Type Commander (TYCOM). Primarily supervise personnel, training, logistics, maintenance, and other support to ships, aircraft, and units.

Similar to Automated Maintenance Environment (SAME). Automated maintenance system that reports all maintenance history of an engine (Only if applicable).

Aircraft Engine Replenishment (AER). Message generated by the responsible Squadron to notify TYCOM on new engine requirements.

Enclosure 1: Maintenance Action Form (MAF)Fill Fill Fill

Enclosure 2: DD Form 1348-1A

UIC

National Stock Number (13 digits) National Item Identification number (9 digits begins with 01 or 00) Requisition number NRFI disposition

Enclosure 3: DD Form 1348

Enclosure 4: NON RFI AVDLR FLOW CHART

Enclosure 5: eRMS ENABLER WORKSHEET

Enclosure 6: DUMMY RECEIPT

Enclosure 7: SAMPLE LETTER REQUEST FOR DELAYED TURN-IN of RETROGRADE

Enclosure 8: SAMPLE REQUEST FOR CANNIBALIZATION Requisition number Approval routing chain

KC-130J

ECD

Turn-in complete Higher/lower assembly if applicable/available 7R or 3B image3.png image4.png image5.emf image6.png image7.png image8.png image1.jpg image2.jpeg