RFP-DCAM26CSRFP0011_Hendley_ES.pdf

Contracts and Procurement

REQUEST FOR PROPOSALS

DESIGN-BUILD SERVICES

FOR

HENDLEY ELEMENTARY SCHOOL MODERNIZATION

Solicitation Number: DCAM-26-CS-RFP-0011

Solicitation Issue Date: September 28, 2026

Pre-Proposal Conference Tuesday, October 6, 2026, at 3:30 PM and Site Visit: Hendley Elementary School, 425 Chesapeake Street, SE, Washington, DC 20032

Due Date for Questions: October 12, 2026, at 2:00 PM

Proposal Due Date: October 30, 2026, at 2:00 PM

Point of Contact: Safiullah Baran

Contract Specialist

Department of General Services

3924 Minnesota Avenue, NE, 5th Floor

Washington, DC 20019 safiullah.baran@dc.gov mailto:safiullah.baran@dc.gov

Table of Contents

PART 1 - PROJECT INTRODUCTION AND INSTRUCTIONS FOR OFFERORS

PART 2 - PROJECT REQUIREMENTS

PART 3 - EVALUATION AND AWARD CRITERIA

PART 4 - ECONOMIC INCLUSION

PART 5 - PROCEDURES & PROTESTS

PART 6 – DESIGN-BUILD AGREEMENT

PART 7 - INSURANCE REQUIREMENTS

PART 8 - BONDS REQUIREMENTS

PART 9 - MISCELLANEOUS PROVISIONS

PART 10 - ATTACHMENTS

PART 1 - PROJECT INTRODUCTION AND INSTRUCTIONS FOR OFFERORS

1.0 Procurement Overview

The District of Columbia (“District”) Department of General Services (the “Department” or

“DGS”) is issuing this Request for Proposals (“RFP”) to solicit design-build proposals

(“Proposal(s)”) from offerors (“Offeror(s)”) interested in serving as the design-builder (the

“Design-Builder” or the “Contractor”) for the modernization of Hendley Elementary School

(“Hendley ES”), located at 425 Chesapeake Street SE, Washington, DC 20032 (the “Project”).

1.1 Project Overview and Background

The Department anticipates awarding a design-build contract (the “Agreement,” “Contract,” or

“Design-Build Agreement”) to the Offeror whose Proposal is most advantageous to the District pursuant to the evaluation and award criteria in Part 3 of this RFP. The Project includes full design and construction services for Hendley ES, which will be an approximately 79,575 square-foot school facility.

The Design-Builder shall design and construct a combination of renovation of the existing and new construction to increase the existing footprint to accommodate the square footage required in the educational specifications (“Ed Spec(s)” or “Educational Specifications”) to bring it in line with the District of Columbia Public Schools (“DCPS”) Ed Specs as set forth in Attachment A3.

Hendley ES was designed by Murphy and Locraft Architects and built in 1957. More recently, Hendley ES received a roof replacement in 2007 and a Phase 1 modernization in 2013. The original construction consists of an entrance volume flanked to the east by a two-story big box volume containing the cafeteria beneath the gymnasium and to the southwest a three-story classroom bar.

At the south end of the property is an additional two-story classroom bar connected to the remainder of the school at the ground level only. The Department anticipates demolition of this two-story classroom volume and single-story connector, but the Design-Builder shall recommend a design that is most advantageous to the Project. DGS and DCPS have concerns about site safety and traffic safety on the existing site and expect the final design to resolve these concerns and provide a fully accessible and safe school entrance and a separate area for parking and loading which does not cross paths with pedestrian access. The Project shall include all new outdoor play and educational areas per the education specifications, a turf field (U-8 size minimum), parking and loading facilities, and all new site fencing meeting the education specific and technical specifications. Any existing exterior site amenities shall be at a minimum replaced in kind unless otherwise determined through the course of the Project. Exterior site improvements will be a significant portion of the community engagement process and subject to change.

Attachment B1, Attachment B2, Attachment B3, Attachment B4, Attachment B5, and

Attachment B6 provide further information on the existing building condition.

Any new synthetic playground must be accompanied by a certificate of compliance with regulatory standards for all existing public synthetic playgrounds, as required by D.C. Code § 10-

171.03.

Aerial view showing the Hendley (in red) ES Facility and Property.

The Ed Spec summary sheet and the Ed Specs front-end narratives are included in

Attachment A2 and Attachment A3, and Technical Standard Specifications and Owner’s Project

Requirements are included in Attachment X. As part of the design process, the Design-Builder will work closely with the school leadership, various DCPS central office departments, the

Project’s school community, DGS, and the wider community to better understand the community’s vision and the unique Project’s school culture.

DCPS School Improvement Team (“SIT”): A SIT is established at every school where a modernization project is scheduled within the next 1-2 fiscal years. One of the SIT’s main focuses is to provide feedback during the concept design phase and schematic design phase and to assist with disseminating information about the progress of the improvement of the school to their peers and constituencies represented on the School Improvement Team. The Design-Builder will work with DCPS and DGS to provide presentations and elicit feedback from the SIT community to assist in the design of the Project. Additionally, the Design-Builder shall work with DGS and

DCPS on the Baseline schedule to have SIT feedback meetings within the active school year, avoiding summer breaks and holiday breaks. Below is a list of expected SIT meetings, but it is subject to change. During the construction phase there will be regular SIT meetings to provide progress updates throughout construction.

List of Anticipated SIT Meetings:

Kick-off/Introduction

Concept Presentation

Concept Feedback Meeting

Exterior Site/Playground Visioning

Schematic Design presentation

SD Feedback Meeting

Exterior Site/Playground Working Meeting

Interior Concept (including Public Art locations)

Design Development presentation

FF&E and Construction Update

Construction Updates

Back to school SIT

DGS Percent for Art Program: DGS manages a program that offers a unique way to infuse the creations from international, national, and local artists into District-wide construction and modernization projects that the agency builds. The ‘Percent for Art’ program makes works of art accessible and visible throughout the District of Columbia, considered among the world’s cultural capitals. As part of this Project, the Design-Builder will be working with DGS to facilitate the organization and execution of the Percent for Art Program. The Project has an art budget allowance

(“Public Art Allowance” in the amount of $500,000.00) noted in Section 1.3 of this RFP. The

Design-Builder shall be responsible for entering into contracts with the selected artists and ensuring that payments are made to artists no later than forty-five (45) days after receipt of an invoice from the artist.

A secure, web-based, electronic project management (“EPM”) system, ProjectTeam, shall be utilized by the Design-Builder to accommodate the information needs of all Project participants.

The EPM system will be implemented at the beginning of the design stage and maintained continuously through completion of Project closeout. All DGS and the Design-Builder’s team communications, documentation, and actions must be captured and recorded in the EPM system as deemed through training and the DGS Project Team help page. Work arounds for the use of the

Project Team are not acceptable. User licenses and training will be provided for all members of the Design-Builder’s team who will require access to the EPM system. The members of the

Design-Build team shall be required to be trained on ProjectTeam and shall be responsible for viewing training at www.projectteam.com/dgs.

1.1.1 Project Sustainability Requirements

The Project is required to meet all local and national codes, including but not limited to DC Energy

Conservation, DC Green Construction Code, the Green Building Act, etc. The Project will also be required to meet the recent amendment to the Green Building Act, the Greener Government

Building Amendment of 2022, which went into effect on March 10, 2023. In addition to the required codes, the project is required to meet the following:

1.1.1.1 LEED Requirements: The Project shall be designed in such a way to incorporate, at a minimum, LEED for Schools – Gold. Evaluation will be required to determine if the level of renovation qualifies for LEED certification. If the Project qualifies, the District will require the innovation LEED Pilot Credit – Integrative Process for Health

Promotion(https://www.usgbc.org/credits/new-construction-core-and-shell-schools-new-construction-retail-new-construction-healthc-106.) The Design-Builder is responsible for the application and execution of LEED requirements where applicable. The Design-

Builder is responsible for the application and execution of LEED requirements where applicable.

1.1.1.2 Net Zero Energy and Energy Consumption Requirements: The Project shall meet the requirements of the Greener Government Building Amendment Act which requires the Project to meet the DC standard for Net Zero Energy, Appendix Z of the DC

Energy Conservation Code. As part of this code the project is required to meet on-site renewable energy requirements. The Design-Builder will be responsible for calculating the total need for solar energy to meet or exceed these requirements but will not be responsible for furnishing the solar panels, see the next section regarding the Design-Builders responsibilities for solar readiness. The project goal will be to maximize the solar array where possible. The Project shall achieve an energy use intensity (“EUI”) of 22 units or less to meet the energy consumption goals of the Project.

1.1.1.3 Solar-Readiness Requirements: The solar panels will be purchased, installed, and maintained through the Department by entering into a separate solar power purchase agreement. The Design-Builder shall make the Project solar-ready by running electrical https://www.projectteam.com/dgs https://www.usgbc.org/credits/new-construction-core-and-shell-schools-new-construction-retail-new-construction-healthc-106 https://www.usgbc.org/credits/new-construction-core-and-shell-schools-new-construction-retail-new-construction-healthc-106 https://www.usgbc.org/credits/new-construction-core-and-shell-schools-new-construction-retail-new-construction-healthc-106 conduit for future solar locations on roofs and/or facades and building steel canopies to support solar in the future in consultation with the Department’s solar owner representative.

The Design-Builder and the Department’s solar owner representative will work together to provide the required calculations to meet the requirements of Appendix Z onsite renewable.

All projects required to meet Onsite Net Zero Energy are required to offset all building energy use within the bounds of the property. Any and all support structures or canopies required to meet Appendix Z shall be included in the cost of the project. Solar panels over green roof systems can be considered but are not the first choice of the Department. If solar panels are designed over green roofs, structural support racks are the responsibility of the design-builder. Solar panels, inverter material, labor costs, and solar commissioning shall remain outside of the Design-Builder’s scope. While it is assumed solar panels will be a part of the design to achieve Net Zero Certification, it shall not be the only strategy to achieve the Project goals. The Design-Builder shall present iterative design options to the

Department and DCPS to ensure the net zero goals are in alignment with program goals for the school.

1.1.1.4 Stormwater Management: The Design-Builder is responsible for meeting all

Stormwater Management requirements within the bounds of the project site. Additionally, the Design-Builder shall explore the possibility of the creation of Stormwater Retention

Credits through the Department of Energy and Environment (“DOEE”) Stormwater

Retention Credit program. The Design-Builder is responsible for completing all the work and documentation required for certification and final approval for Stormwater

Management facilities on the project.

1.2 Reserved

1.3 Project Budget and Funding Limitations

The Department is allocating a budget of $76,600,000.00 for this Project (“Project Budget”) for full services of design, construction, public art, inspections, furniture, fixtures, and equipment

(“FF&E”). The Offeror shall assume approximately 2% of the design and construction budget will be available in Fiscal Year (“FY”) 2027, approximately 7% will be available in FY 2028, approximately 50% will be available in FY 2029, and approximately 41% will be available in FY

2030, and the Offeror shall be expected to execute the design and construction work in accordance with the available funding. Accordingly, Offerors are to base their Proposals on the approved budget. The Department requires that this Project will start upon execution of the Notice to

Proceed (“NTP”), or Contract issued by the Contracting Officer (“Contracting Officer” or “CO”) and be ready for staff, teachers, and students for the 2030/2031 school year as further described in Section 1.6 of this RFP. However, the Contract between the Department and the Design-Builder will require submission to and approval by the Council of the District of Columbia. As part of the

Project Budget Offerors shall include the following allowances:

a. Permit Allowance ($800,000.00);

b. Public Art Allowance ($500,000.00);

c. Utility Allowance ($400,000.00); and

d. Exploratory/Existing Building and Site Investigation Allowance ($300,000.00), this allowance is provided and shall cover cost of the work associated with a Geothermal Test

Well, exploratory excavation cost, existing facade or window test, or similar exploratory work which is not already included in fees. The cost and use of this allowance must be provided ahead of the work being performed and be approved by the DGS Program

Manager.

1.4 Compensation

The Design-Build Agreement will be a cost-plus fixed fee with a guaranteed maximum price

(“Guaranteed Maximum Price” or “GMP”) type contract. The form of Agreement (“Form of

Contract”) will be released alongside the RFP as Attachment M. Offerors are not required to submit trade costs or a proposed GMP with their Proposals. Those costs will be developed later in the Project in accordance with the procedures set forth in Part 2 of this RFP.

1.5 Substantial Completion Date

The Project shall be completed as follows:

1.5.1 The Substantial Completion Date is July 15, 2030 (“Substantial Completion Date”).

For the avoidance of doubt, “Substantial Completion” is defined as follows:

A. The Project’s construction and installation work has been completed with only minor punchlist items remaining to be completed;

B. The Project has obtained a Department of Buildings (“DOB”) Certificate of Occupancy.

The final DOB Certification of Occupancy shall be received within thirty (30) days of

Substantial Completion, and all other required permits or approvals have been obtained;

C. All Operation and Maintenance Manuals have been finalized, submitted, and approved per

Attachment U of the RFP; per Section 2.2.1.2, all Operations and Maintenance Manuals shall be submitted to the Department six months prior to Substantial Completion.

D. Required training per Attachment U has been scheduled within thirty (30) days of the

Substantial Completion Date; the Design-Builder shall provide final videotaped recordings within thirty (30) days of the Substantial Completion Date;

E. Draft Warranties have been submitted and approved per Section 2.9.3 of the RFP;

F. The Project has obtained DC Department of Health (“DOH”) approval for the kitchen and health suite;

G. The facility and site have been deep cleaned and cleared of any construction debris;

H. The Project is ready for the Department and DCPS to use it for its intended purpose;

I. Final warranties have been submitted for material and labor for any installed, replaced, or repaired synthetic surfaces at recreation spaces including, but not limited to, the following material types: Pour-in-Place (“PIP”), artificial grass or turf, rubber mulch, and engineered wood fiber (if applicable);

J. All equipment, supplies, materials, and items to be installed have been installed in accordance with the manufacturer’s specifications and industry standards and have undergone and passed the requisite testing and inspections;

K. Certificates of compliance with impact standards (“IPEMA”) for synthetic surfaces at recreation spaces have been submitted to the Department (if applicable); and

L. Commissioning is complete, and a final commissioning punch list is documented with completion dates established per Section 2.9.1 of the RFP.

The Design-Builder shall be expected to maintain the facility, until the requirements of

Substantial Completion are met, regardless of the facility being occupied. The responsibility of maintaining the facility is part of the budget outlined in Section 1.3. Maintenance shall be done according to the Maintenance and Operations Plan that will be developed during the Design Phase.

The Design-Builder shall work on the Department’s existing warranty and maintenance electronic platform.

1.5.2 The Final Completion Date is January 17, 2031 (“Final Completion Date”).

For the avoidance of doubt, “Final Completion” is defined as follows:

A. All punchlist items are completed within the timeframe specified per Section 2.9.1 of this

RFP (on a schedule agreed to by the parties and in accordance with the form of contract.

The Final Completion Award Fee as noted in Section 2.11.3.C will not be reviewed until all punch list items have been completed;

B. Each trainings are completed per Section 2.9.2 of this RFP (within 30 days of Substantial

Completion);

C. All Final Warranties are completed;

D. All remaining turnover requirements per Attachment U (Turnover Manual) of this RFP are complete; and

E. All buy-out records, contingencies, and allowances balance reports are submitted and approved by the Department.

1.5.3 The Administrative Completion Date is December 12, 2031, (“Administrative

Completion Date”).

For the avoidance of doubt, “Administrative Completion” is defined as follows:

A. All invoicing is complete;

B. LEED, Net Zero Energy and any other applicable certificates are complete; and

C. The Eleven Month Walk and subsequent warranty items are complete per Section 2.9.4 of this RFP.

1.6 Project Delivery Method and Schedule

The Department intends to implement the Project through a design-build approach. The scope of work (“Scope of Work”) for the Project will be divided into two phases: (i) the design and preconstruction phase; and (ii) the construction phase.

During the Design and Preconstruction Phase, the Design-Builder, in consultation with the

Department, will be required to: (i) develop and advance the design in accordance with the

Department’s programming requirements to permit drawings/specifications and submit for permit(s); (ii) in coordination with the Department develop a Project phasing plan; (iii) progress the permit drawings/specifications for the Project to construction documents (“Construction

Documents”); (iv) be responsible for and participate in any ongoing community engagement process and permitting agency approvals; and (v) develop an early funding release package and a

GMP for the Project. In developing the GMP, the Design-Builder will be required to obtain quotes from trade subcontractors based on the Department-approved design documents. The process by which the GMP will be formed is more fully described in the Agreement. Construction and construction administration services for early authorized work may also occur.

During the Construction Phase, the Design-Builder, in consultation with the Department, will be required to provide construction and construction administration services to construct the modernized school and assist DCPS in relocating FF&E and other items, as necessary for the

District to occupy and operate the facility.

The Project shall be completed and available for occupancy by DCPS by the Substantial

Completion Date.

In general, the Department envisions the following schedule and has established the following preliminary milestone dates for the entire Project. While the Department is amenable to shifting the interim design milestones dates, the Department requires that the 100% design development documents (“100% Design Development Documents”), which will serve as the basis for the

Design-Builder’s GMP, be completed and approved no later than April 1, 2027. Any shift in the interim design milestones dates must be approved by DGS and must provide for the durations for

DCPS and DGS design reviews reflected in the milestone schedule below:

Activity Approx. Start Date Approx. End Date

Anticipated Award December 15, 2026

NTP/Design Start January 15, 2027

Contract (if there is no NTP issued) February 15, 2027

Concept Design Package Submission (to be coordinated with SIT Scheduling)

12 weeks or earlier from NTP or Contract

(if there is no NTP issued)

Early Start Agreement Approved January 2028

GMP Proposal Submission and Approval

(Based upon 100% Design Development

Documents)

March 2028 June 2028

Design-Builder shall have full access and control of the Project site and building.

August 31, 2028

Substantial Completion Date July 15, 2030

Final Completion Date January 17, 2031

Administrative Completion Date December 12, 2031

1.7 Department Designated Point of Contact

The Department’s sole point of contact (“POC”) for matters related to this RFP is the only individual authorized to discuss this RFP with any interested parties, including Offerors. All communications with the Department’s POC about the Project or this RFP shall be sent in writing to:

Name: Safiullah Baran

Title: Contract Specialist

Department of General Services

Contracts and Procurement Division

Mailing address: 3924 Minnesota Avenue NE

Washington, DC 20019

Email: safiullah.baran@dc.gov

The Department disclaims the accuracy of information derived from any source other than the

Department’s POC, and the use of any such information is at the sole risk of the Offeror. All communications and requests for information shall be submitted by the Offeror’s point of contact identified in the Proposal. Written communications to the Department from Offerors shall specifically reference the correspondence as being associated with HENDLEY ELEMENTARY

SCHOOL MODERNIZATION RFP No. DCAM-26-CS-RFP-0011.

1.8 Design-Builder Designated Point of Contact

All Offerors responding to this RFP shall provide the name, address, phone number, and email address of their designated point of contact to the Department’s POC as part of its Proposal, as noted in Section 1.7. Offerors shall notify the Department of any changes in the Offeror’s designated point of contact information. Notification of change(s) may be communicated by email and shall be as soon as practicable following the event(s) causing the change(s). Failure to identify a designated point of contact in writing may result in the Offeror failing to receive post-bid addenda or other important communications from the Department, for which the Department shall not be responsible.

1.9 Procurement Schedule and Project Milestones

The Department anticipates conducting the procurement of the Project in accordance with the following list of milestones leading to the award of the Agreement. The schedule is subject to revision and the Department reserves the right to modify this schedule as it finds necessary, in its sole discretion.

1.9.1 Forecasted RFP Schedule

• RFP Advertisement: September 28, 2026

Pre-Proposal Conference and Site Visit: October 6, 2026, at 3:30 PM

425 Chesapeake Street, SE, Washinton, DC 20032 mailto:safiullah.baran@dc.gov

• RFP Questions due to the Department: October 12, 2026, at 2:00 PM

• Proposals Due date: October 30, 2026, at 2:00 PM

• Notice of intent to award (anticipated): December 15, 2026

• Notice to Proceed / Letter Contract (if any): January 15, 2027

• Contract (if no NTP): February 15, 2027

1.9.2 Project Schedule

The Department has established the following milestones for the completion dates for the Project, and Offerors shall base their Proposals on such milestones:

1.9.2.1. Substantial Completion Date shall be no later than the date set forth in

Section 1.5.1; and

1.9.2.2. If an Offeror proposes a Substantial Completion Date earlier than that shown in Section 1.5.1, and the Department agrees to such proposed date, such proposed date will be deemed by the Department as the contractual Substantial Completion Date for all purposes, including liquidated damages.

1.10 Selection Criteria

Proposals will be evaluated in accordance with Part 3 of this RFP.

1.11 Economic Inclusion

The Department requires that Local, Small and Disadvantaged Business Enterprises (“LSDBE”) participate in this Project as fully described in Part 4 of this RFP.

1.12 RFP Documents

The documents included in this RFP consist of this RFP in all of its parts, all addenda, attachments and exhibits contained or identified in the RFP’s sections (collectively the “RFP Documents”).

Each Offeror shall review the RFP Documents and provide questions or requests for clarification, including but not limited to terms that it considers to be ambiguous or to which it takes exception.

Such questions or requests for clarification will be submitted to the Department’s POC within the time specified in Section 1.9.1 of this RFP. The Department will review all questions and/or requests for clarification received and, if it deems appropriate, in its sole discretion, may modify the RFP Documents through an addendum. Offerors shall base their Proposals on the terms and conditions of the RFP Documents included in the issued addenda.

Attachments to this RFP include the following:

Attachment A1 Concept Design, Schematic Design, Design Development Milestone

Requirements (Per Section 2)

Attachment A2 Hendley Elementary School Educational Specifications

Attachment A3 DCPS Educational Specifications, 2021 – w/ Appendices A, B, & C

Attachment A4 Waste Management Guidelines – DCPS Modernization

Attachment A5 DGS Supplemental Guidelines

Attachment A6 Enhanced Closeout Document Requirements

Attachment B1 Existing Building Drawings

Attachment B2 Facility Conditions Assessment

Attachment B3 Asbestos Management Plan and Asbestos Inspection Report

Attachment B4 Roof Condition Assessment Report

Attachment B5 Lead Paint Inspection Report

Attachment B6 Radon Report

Attachment C Form of Offer Letter

Attachment D Bidder/Offeror’s Certification Form

Attachment E Tax Affidavit

Attachment F1 Davis-Bacon Wage Rates

Attachment F2 Title 29 Code of Federal Regulations (“CFR”)

Attachment G Bid Bond Form

Attachment H1 Standard Contract Provisions for Construction Contracts

Attachment H2 Standard Contract Provisions A&E Services Contracts

Attachment I SBE Subcontracting Plan

Attachment J First Source Agreement and Employment Plan

Attachment K Living Wage Act

Attachment L Past Performance Evaluation Form

Attachment M Form of Contract - Design-Build Agreement

Attachment N Form of Notice to Proceed and Letter Contract

Attachment O Bid Guarantee Certification

Attachment P Conflict of Interest Disclosure Statement

Attachment Q Release of Lien Forms

Attachment R Equal Employment Opportunity (“EEO”) Policy Statement

Attachment S Certification to Furnish Performance and Payment Bonds

Attachment T Payment and Performance Bonds

Attachment U DGS Project Turnover Manual

Attachment V National Building Information Modeling (BIM) Guide

Attachment W Department’s Quality Control Master Program

Attachment X DGS Standard Specifications and Owner’s Project Requirements

Attachment Y Campaign Finance Reform Self-Certification Form

Attachment Z Tax Exempt Form

Attachment AA Office of Disability Rights (ODR) Accessibility Checklist 2026

1.13 Obligation to Meet All of the Requirements of the RFP Documents

The Design-Builder will be obligated to meet all of the requirements of the RFP Documents including, but not limited to, completing the Project within the Project Budget, in accordance with the Project Schedule (“Project Schedule”).

1.14 Offeror’s Pre-Proposal Responsibilities and Representations

Each Offeror shall be solely responsible for examining the RFP Documents, including any addenda issued to the RFP, and any and all conditions which may in any way affect the Offeror’s Proposal or the performance of the Work on the Project, including but not limited to:

a) Examine and carefully study the RFP Documents, including any addenda and other information or data identified in all of the RFP Documents;

b) Visit the Project site and become familiar with and satisfy itself as to the general, local, and site conditions that may affect the fees required to be submitted with the Offeror’s

Proposal;

c) Address all potential impacts with third parties and ensure all such impacts have been included in the Offeror’s Proposal;

d) Become familiar with and aware of all federal, state, and local laws and regulations that may affect the cost, progress, or performance of its work on the Project;

e) Determine that the RFP Documents are sufficient to indicate and convey an understanding of all terms and conditions for the performance of the Offeror’s work on the Project; and

f) Notify the Department in writing of all conflicts, errors, ambiguities, or discrepancies that the Offeror discovers in the RFP Documents.

Any failure to fulfill these responsibilities is at the Offeror’s sole risk and no relief will be provided by the Department.

PART 2 - PROJECT REQUIREMENTS

2.0 Scope of Work

Under this RFP, the Department will engage a Design-Builder to provide any and all design, permitting and construction including, but not limited to, temporary utilities, public art installation, furniture, fixtures, equipment and coordination, move-in logistical support for a fully functional turn-key (ready for immediate use) Project. The Project shall be complete, operating, and ready for use on or before the Substantial Completion Date and within the Project Budget as specified in

Part 1, Section 1.3, and Section 1.5 of this RFP.

Generally, the Design-Builder’s responsibilities shall include, but will not be limited to, the following:

a) To confirm the design and construction of the Project in accordance with the RFP

Documents, including all applicable attachments.

b) To provide all design, construction, and construction management services necessary to implement the goals of the Project inclusive of, but not limited to, the following: (i) civil, architectural, electrical, structural, low voltage, and mechanical design services as required for the Project; and (ii) construction management services inclusive of budgeting, value engineering (“Value Engineering”), scheduling, Project phasing, Project administration, management, and coordination of subcontractors. Design scope shall also include full design and specifications, with a minimum of two options for basis-of-design for each, of the FF&E for GMP pricing.

c) To conduct existing building and site investigation work, including archeology, if and as required for the Project.

d) To furnish and provide all materials, management, personnel, equipment, hazardous material abatement, supervision, labor and other services necessary to complete the Project.

e) To provide the necessary design, consultants and documentation for all permitting, zoning, historic preservation, US Commission of Fine Arts approvals and National Capital

Planning Commissioning, as needed.

f) To provide all required move coordination and logistics support for the Project.

g) To complete the transition, installation, upgrades of the Department’s portfolio energy management platform, an electronic building automated control system.

h) Coordinate the design and construction with the Office of the Chief Technology Officer

(“OCTO”) team to bring the school to current standards.

i) To Participate in regularly scheduled SIT and Community Meetings throughout the design and construction process.

2.1 Design-Builder’s Duties; General Intent

a) The Design-Builder will be required to work with the Department and DCPS through a collaborative design process to advance the programmatic Ed Specs to a fully realized

Project in accordance with the available Project Budget. The Design-Builder will be required to engage in extensive preconstruction efforts to ensure that the design is developed in a manner consistent with the Department’s goals for the Project (e.g., programmatic, budgetary, schedule, and quality) and to develop a comprehensive Project phasing.

b) To provide logistics support, plan to solicit competitive trade bids for the construction work, including all required inspections for material testing, code inspections, and industrial hygienist and to develop an acceptable Guaranteed Maximum Price and corresponding scope and schedule for the Work and to implement the requisite construction and other work necessary no later than the dates outline in Section 1.6. The Design-Builder will be required to provide a “turn-key” (Project ready for immediate occupancy) by the client agency and shall be responsible for all items of cost except for those items set forth in Section 2.12 of this RFP.

2.2 Design and Preconstruction Phase

2.2.1 Initial Deliverables

The Preconstruction Phase will start from the issuance of the Notice to Proceed or Contract through the execution of the GMP amendment (“GMP Amendment”). The Department will issue a Notice to Proceed for preconstruction services (the “Preconstruction NTP” or “Letter Contract”), attached hereto as Attachment N or Contract attached hereto as Attachment M. Offerors are advised that they are required to submit their Proposals premised upon agreeing to the terms of the

Preconstruction NTP or Contract. To the extent there are any ambiguities or inconsistencies between this RFP, the Standard Contract Provisions (for Construction Contracts and

Architectural/Engineering Services Contracts), the Preconstruction NTP, and the Contract, the order of precedence shall be: (i) the Standard Contract Provisions; (ii) Preconstruction NTP; (iii)

Contract; and (iv) the RFP.

The Design-Builder’s initial task will be to advance the Ed Specs and design narrative to a complete schematic design, develop a phasing plan and budget for the Project. As part of this effort, the Design-Builder shall prepare and provide the following initial deliverables:

2.2.1.1 Building System Assessment. If requested by the Department, within twenty-eight

(28) days after the Preconstruction NTP or Contract is issued, the Design-Builder shall conduct an assessment report of the building systems and submit a written report to the

Department that assesses whether the existing building systems can accommodate the new space or if additional systems need to be added as part of this modernization. This report shall take into consideration the nature of this Project and the proposed Ed Specs. This report shall assess all the building’s key systems, including, but not limited to, HVAC, kitchens, roof, windows, electrical, lighting, audio-visual equipment, intercom, fire alarms, and plumbing.

2.2.1.2 Baseline Schedule. Within twenty-one (21) days after the Preconstruction NTP or

Contract is issued, the Design-Builder shall prepare and submit a Baseline Schedule for the

Project (the “Baseline Schedule”). The Baseline Schedule shall be subject to review and approval by the Department, and the Design-Builder shall incorporate such adjustments to the Baseline Schedule as may be reasonably requested by the Department. The Baseline

Schedule shall be prepared in a critical path method (“CPM”) in a sufficient level of detail to permit the Department and the Design-Builder and any other affected parties to properly plan the Project. The Baseline Schedule shall include but not be limited to the following key milestones:

a) Building Systems Assessment Submission (within 28 days of NTP or Contract);

b) Concept Design Submission (within 12 weeks of NTP or Contract);

c) Concept Design Department review period (28 days);

d) Early Start Agreement(s) Submission Date(s);

e) Schematic Design Submission;

f) Schematic Design Department review period (28 days);

g) 50% Design Development Submission;

h) Design Development Submission;

i) Design Development Department review period (28 days);

j) GMP Submission Date;

k) 50% Construction Documents.

l) Permit Submission(s)

m) Anticipated Permit approval(s);

n) Construction Document Submission;

o) Construction Document review Period (21 Days)

p) Release dates for the key subcontractors and long-lead materials, include the following, if applicable:

a. Elevator(s);

b. Switchgear;

c. Transformer;

d. Generator;

e. Security cameras;

f. Door hardware;

g. Playground equipment;

h. Kitchen equipment;

i. Furniture;

j. Windows, storefront, and curtainwall;

k. Specialty Lighting; and

l. Mechanical Equipment.

q) Excavation completion;

r) Below-grade structure completion;

s) Above-grade structure completion;

t) O&M final submission (required 6 months before Substantial Completion);

u) Temporary weather-tight completion;

v) Weather-tight completion;

w) Permanent power completion;

x) MEP systems operational;

y) Sitework completion;

z) Building trade inspections, include the following trades:

a. Elevator;

b. Plumbing;

c. Mechanical;

d. Electrical;

e. Fire Alarm; and

f. Sprinkler;

aa) Final building inspection;

bb) DOB COO application review period (10 days);

cc) Conditional or Final Certificate of Occupancy obtained;

dd) Staff Move-in (3 weeks before student move-in, will be confirmed during project);

and

ee) Student Move-in (3rd Monday in August, will be confirmed during project).

The Baseline Schedule shall include durations and logic ties for those building systems that the Design-Builder is recommending for replacement. The Baseline Schedule must also be submitted in Primavera 6 native format and shall be updated by the Design-Builder, at a minimum, monthly.

The Design-Builder shall work with DGS and DCPS to create a design review schedule that works with the schedule of the School Community and SIT. All SIT required reviews shall be with the active months of school operations whenever possible and avoid reviews during summer, winter, and spring breaks. Review periods cannot be completed without input from the SIT and School community. DGS shall be notified of any changes of design milestone submission schedules at least two (2) weeks prior to the submission date to accommodate for SIT Meeting scheduling.

2.2.1.3 Concept Design. No later than twelve (12) weeks after the Preconstruction NTP or

Contract is issued, the Design-Builder shall prepare and submit proposed concept designs for the Ed Spec outlined in Attachment A2 and Attachment A3. As part of the concept design phase, the Department requests three (3) concept options or alternatives. Each of the concept designs shall contain at least the level of detail to provide legibility of individual programmatic spaces and provided a Plan-to-Program study of square footages for each space noted in the Ed Spec. The design submittal shall specifically identify any deviations from Ed Specs and shall explain the rationale and cost implications associated with such deviation. The Department shall have the right to disapprove the concept design submittal for any reason. Following review of the concept design submissions by the Client

Agency and the Department, the Department shall approve a final concept design. The

Design-Builder shall revise the concept design submission as necessary to incorporate comments, feedback and other directions provided by the Client Agency and the

Department. The Design-Builder’s pricing shall assume that such revisions will be required, and such revisions shall not entitle the Design-Builder to additional compensation. The requirements for Concept Design are as referenced in Attachment A1.

A checklist verifying all requirements are met using Attachment A1 shall be provided as a coversheet for the Concept Design submission to the Department. The Design-Builder takes responsibility for all concept designs to be within the RFP established budget.

2.2.1.4 (a) Preliminary Budget Estimate. Concurrently with the delivery of the concept design, the Design-Builder shall submit a detailed cost estimate of the proposed designs

(such estimate, the “Preliminary Budget Estimate”). Regarding building systems (i.e. roofs, doors, HVAC, security, IT, etc.), the Preliminary Budget Estimate shall be prepared on a

“system” basis that identifies the key building systems or functions and allocates an estimated cost for each such system. The Design-Build Fee, the general conditions cost, and contingencies shall be broken out in separate line items. The primary purpose of the

Preliminary Budget Estimate is to aid the Department and the Client Agency in understanding the costs associated with key elements of the Project to better prioritize and manage the use of the funding allocated to this Project. All estimates shall be broken out into three categories: renovation, new construction, and site work, where applicable.

2.2.1.4 (b) Baseline Budget and Program. The Department shall provide the Design-

Builder with a baseline budget and program and comments on the concept design. Such approval shall be provided (or signed by) the Department’s Deputy Director for Capital

Construction (the “Deputy Director”). In the event the Design-Builder does not receive such approval within twenty-one (21) days after submitting the Preliminary Budget

Estimate, it shall so advise the Program Manager (“PM”), the Deputy Director, and the

Contracting Officer in writing of such failure and request direction. If the Design-Builder fails to provide such notice, the Design-Builder will be proceeding at its own risk and will be responsible for any redesign costs associated with budget revisions.

2.2.1.5.Existing and Adjacent Building Survey and Monitoring. The Design-Builder shall produce a detailed plan of all required existing and adjacent building investigations within twenty-one (21) days after the Preconstruction NTP or Contract is issued to include, but not limited to, sidewalks, roadways, alleys, trees, plantings, existing facades, and exteriors of adjacent buildings. Depending on the site condition it may be necessary to request an interior survey of adjacent buildings when a property line is shared or in reasonable proximity to the project. The survey should consist of images and a narrative of the existing conditions. Such survey documents shall be submitted to the Department no later than two (2) weeks prior to the commencement of any work.

2.2.1.6 The Design-Builder shall be required to submit a sound and vibration monitoring plan for review and approval no later than two (2) weeks prior to the commencement of any work. The Design-Builder shall be required to keep daily sound and vibration logs throughout the duration of construction.

2.2.1.7 Additional Preconstruction Services. In addition to those items enumerated above, the Design-Builder shall provide such preconstruction services as are necessary to properly advance the Project. These services shall include, but are not limited to, scheduling, estimating, shop-drawings, the ordering of long-lead materials, condition assessments, conservator studies, archeological studies, recommended testing, additional geotechnical testing, and monitoring of historic assets.

2.2.1.8 Disincentive Fee for Failure to Timely Provide Deliverables. The Design-

Builder acknowledges that the Department is engaging the Design-Builder to provide an extensive level of preconstruction support services to minimize the potential for cost overruns, schedule delays or the need for extensive Value Engineering/re-design late in the

Project and that the deliverables required under Section 2.2.1 are key to identify the value of such services. In the event the Design-Builder fails to deliver any of the deliverables required in Section 2.2.1 (and unless such failure is the result of any event of Force

Majeure), the Design-Builder shall be subject to a disincentive fee in the amount of Seven

Thousand Five Hundred Dollars ($7,500) plus Five Hundred Dollars ($500) per day after receiving written notice from the Contracting Officer of failure to submit such deliverables.

2.2.1.9 Design Services; Design Reviews.

The Design-Builder shall meet with the representatives of the Department and Client

Agency throughout the Design & Preconstruction Phase as the design progresses in order that these representatives and other stakeholders can have input in and approve the design direction at appropriate times. Meeting topics will include but are not limited to, Site

Design, Interior Design, Hardware and Security, FE&E, Finishes, etc. At each deliverable review periods the Design-Builder shall participate in the SIT meetings and departmental reviews with several DCPS and DGS department reviews. The Design-Builder will be provided with written comments at deliverables and are required to provide written responses within twenty-one (21) days of the comments being provided. The Design-

Builder shall ensure that the design is developed in a manner consistent with the Project budget, i.e., designed-to-budget, as well as the programmatic requirements set forth and attached hereto as Attachment A1 and the Department’s other requirements for the

Project. All Design Documents shall be prepared by the Design-Builder’s duly licensed architects and engineers. The GMP basis documents and all interim design submissions shall be subject to review and approval by the Department, and the Design-Builder shall be required to revise these Project documents to address concerns raised by the Department and/or other Project stakeholders and such revisions shall not entitle the Design-Builder to an increase in the Design Fee.

2.2.2 Design Management.

During the Design and Preconstruction Phase, the Design-Builder, in consultation with the

Department, shall: (i) develop Concept Design Submission and cost estimates; (ii) develop a draft final conceptual site plan/response and cost estimate; (iii) prepare and submit soft copies of the complete set of Schematic Design Documents; (iv) prepare and submit soft copies of the 50%

Design Development Documents and budget, approximately halfway through the Design

Development phase as progress set to the Department; (v) prepare and submit soft copies of the complete set of Design Development Documents, Specifications and Design-Builder’s cost estimate and schedule; (vi) prepare soft and hard copies of the complete set of Construction

Documents, Specifications and Design-Builder’s cost estimate and schedule; (vii) review existing condition assessment and recommendation; and (viii) obtain all necessary building permits to support the Project Schedule. Without limiting the generality of the foregoing, during the

Preconstruction Phase, the Design-Builder shall: (i) work with its architect and any design consultants to advance the design for the Project in consultation with the Client Agency, the

Department, and its Program Manager; (ii) obtain bids from trade subcontractors to perform the work described in the Design Development Documents and provide bid tabulations to the

Department; (iii) engage in any Value Engineering and scoping exercises necessary to return the cost of the work to the Project Budget; (iv) engage in preconstruction activities, including identifying any long-lead items; (v) develop a GMP proposal for the Project; and (vi) enter into a

GMP for the Project. Throughout the Design & Preconstruction Phase, the Design-Builder shall schedule and attend regular meetings with the Department, the Program Manager, and the Design-

Builder’s Architect.

Between the time the Preconstruction NTP or Contract is issued and the time the GMP is accepted by the Department, the Design-Builder shall use commercially reasonable best efforts to ensure that: (i) the design evolves in a manner that is consistent with the Department’s budget and programmatic requirements, as the same were defined and established by the Department at the end of the concept design; (ii) the design work is properly coordinated; and (iii) the required design deliverables are produced on or before the dates contemplated in the Project Schedule. As part of this undertaking, the Design-Builder shall provide the following:

2.2.2.1 Schematic Design. The Design-Builder shall prepare a schematic design for the

Project that is a logical development of the approved concept design and is consistent with the Department’s schedule, budget and programmatic requirements. The schematic design shall contain at least the level of detail contemplated in industry best practices for a schematic design. The design submittal shall specifically identify any deviations from the approved concept design and shall explain the rationale, cost, and time implications associated with such deviation. The Department shall have the right to disapprove the schematic design submittal for any reason. Following a review of the schematic design submission by DCPS and the Department, the Design-Builder shall revise the schematic design submission as necessary to incorporate comments, feedback, and other direction such revisions will be required, and such revisions shall not entitle the Design-Builder to additional compensation. The requirements and tasks for the Schematic Design are as referenced in Attachment A1. A checklist verifying all requirements are met using

Attachment A1 shall be provided as a coversheet for the Schematic Design submission to the Department. provided by DCPS and the Department.

2.2.2.2 Schematic Budget Update. Concurrent with the submission of the schematic design, the Design-Builder shall submit a budget update. The budget update shall be submitted in the same format as the preliminary budget estimate and shall show variations from the…