Attachment_B2_Facility_Conditions_Assessment.pdf

FACILITY CONDITION

ASSESSMENT

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4tell, iPlan (patent pending) Building Blocks, and Innovation for the Built Environment are trademarks of 4tell™ Solutions, LP.

Hendley Elementary School

425 CHESAPEAKE STREET SE

Washington, DC

January 9, 2018

Submitted by:

3715 Martin Luther King Jr. Avenue, SE

Washington, DC 20032

Submitted to:

Mr. Stephen A. Campbell

Senior Planner, Planning Office

Department of General Services – Construction Division

2000 14th Street NW, 5th Floor

Washington, DC 20009

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T A B L E O F C O N T E N T S

Table of Contents

Executive Summary

1.1 General Description

1.2 Scope of Work

1.3 Definitions

1.4 Limiting Conditions

1.5 Building Summary

1.6 Summary of Findings

1.7 Facility Condition Index

1.8 Building System Needs: Immediate

A SubStructure Systems

A10 Foundat ions

B Shell Systems

B10 SuperStructure B20 Exter ior Enclosure B30 Roof ing

C Interiors Systems

C10 Inter ior Construct ion C20 Sta irs C30 Inter ior F inishes

D Services Systems

D10 Conveying Systems D20 Plumbing

D30 HVAC

D40 Fi re Protect ion Systems D50 Electr ica l Systems

E Equipment & Furnishing Systems

E10 Equipment

G Building Sitework Systems

G20 Site Improvements

Appendices Appendix A: Expenditure Forecast Appendix B: Photographic Record Appendix C: Survey Information Resulting In Plant Adaptation Recommendations

0596.0

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E X E C U T I V E S U M M A R Y

1.1 GENERAL DESCRIPTION

Hayat Brown LLC was retained by the District of Columbia Department of General Services (DGS) to undertake Facility Condition Assessments (FCAs) for District of Columbia Public Schools (DCPS) facilities. The purpose of the FCAs are to inventory the elemental components in the buildings, identify key attributes of those components, determine estimated remaining useful lives (RULs) and replacement costs of those components for inclusion in DCPS’ 6-year capital plan. The FCA will also identify physical deficiencies needing immediate attention. The FCA data was collected by Hayat Brown LLC’s assessment teams into the iPlan™ Sustainable Facility Governance Solution (iPlan) platform and will function as the source for DGS’ development of a comprehensive repair, alteration, and improvement program for DCPS facilities. The FCA and analytical data will enable the District to plan, manage and analyze data utilizing a single platform. This will enhance the District's ability to develop short- , intermediate-, and long-term capital improvement strategies based on stakeholder needs and will provide for a cost-effective operation of the facility based upon the prioritization code for each identified element or component in the FCA. The iPlan platform calculated the RULs and estimated replacement costs, and generated this draft Facility Condition Assessment Report (FCA Report) for DGS review. The iPlan platform also allows the FCA data and the FCA Report to be accessible via a web-based dashboard.

Note: This report was issued in January 2018 and is based on current iPlan information which was the source of the 10 Year FCI projections provided in October 2017. The FCA reporting engine can only be run on current year assessments and because these assessments happened in a previous year, 2017 data would not normally be shown however this FCA Report content has been augmented with standard iPlan reports to include 2017 data.

1.2 SCOPE OF WORK

The FCAs were carried out by Hayat Brown LLC (Contractor) and included a complete and thorough visual, non-destructive assessment of each facility. The Contractor followed ASTM standards ("ASTM E2018-08") for conducting property condition assessments, as well as guidance from DGS regarding additional survey information and cost estimates for possible plant adaptations. The FCA Report summarizes the FCA process, which included the following:

• Review of existing documentation provided by the District and interviews with DCPS personnel regarding aspects of each facility.

• Physical assessment to include a limited non-intrusive visual assessment of the buildings and their components.

• Identify and categorize each major component for predictive maintenance, testing and/or inspection, preventative maintenance, emergency maintenance and/or routine maintenance needs.

• Based on provided templates surveyed elements included:

o Core and shell: These elements include superstructure, floors, bearing walls, columns, beams, and exterior envelope components.

o Interiors: These elements include interior finishes of floors, walls, ceilings, stairways, etc.

Hayat Brown LLC Page 4 of 142 Powered by iPlan™ © 4tell™ Solutions, LP o Building equipment and systems: These elements include HVAC systems, and electrical systems, fire protection systems, and conveyor systems.

o Fixed equipment and non-movable furnishings: These elements include fixed equipment such as kitchen equipment’s, audio equipment, public address systems, etc.

o Building site Improvements: These elements include paved surfaces, playground equipment, fencing, recreational elements, site lighting, general site drainage and landscaping.

• Evaluated additional elements based on questionnaires provided by DGS. These questionnaires were answered based on interviewing the facility staff and visual surveys:

o ADA accessibility: included questions relating to accessibility barriers of interior and exterior elements o Safety and security: included questions relating to safety and security of the facility such as fire protection systems o Access control: included questions relating to controlled access to the facility such intrusion detection systems and component hardware o Hazardous materials: included questions relating to the existence hazardous materials at each facility o LEED opportunities: included questions relating to existing components and improving LEED certification points o Additional space considerations: included additional questions relating to space allocation and the existence of special features

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1.3 DEFINITIONS

Facility Condition Assessment Report (FCA Report) - The work product resulting from completing a FCA is a FCA Report. The FCA Report incorporates the information obtained during the Walk-Through Site Assessment Survey, the Document Review, and Interviews to support the iPlan cost estimates for components at their RUL.

Document Reviews and Interviews - Includes document reviews, research, and interviews to augment the walk-through survey so as to assist the consultant's understanding of the subject property and identification of physical deficiencies.

Walk Through Site Assessment Survey - The walk-through survey identifies the subject property's elemental components, conditions, RULs, and replacement costs at RUL.

Costing - Costing is reported following the ASTM 2018-08 Guidelines Section 9, “Opinions of Costs to Remedy Physical Deficiencies. As such, they include general-scope opinions of costs to assist the user in developing a general understanding of the physical condition of the subject property. As outlined in ASTM 2018-08, the opinion of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs will vary based on design, quality of materials, field conditions and several other factors as outlined in ASTM 2018-08.

Generally, costing does not include project management, contingency, permits, hazardous material remediation (unless specifically stated on a case by case basis) and other overhead costs such as Architect and Engineering fees, profit, or other markups.

Replacement and repair costs herein are based on the two major North American Standards for facility cost estimating: Whitestone Facility Maintenance and Repair Cost Library (Costlabs); and RSMeans. Whitestone visualizes costing from a Facility Maintenance viewpoint while RSMeans approaches costing from a construction viewpoint. Using industry best practices, the relative strengths of each costing approach has been integrated into a unified costing guide for the condition assessment process. The quantities associated with each item have been estimated during a walk-through during the site assessment and do not represent exact measurements or quantities. Costs have been adjusted to the local Washington DC area and are stated in constant 2017 dollars. The cost guide has been utilized by the assessment team as a starting point for costing and supplemented by the assessors adjusting costs based upon experience and facility factors (such as installation design) to determine maintenance and replacement costs.

Physical Deficiencies - In defining good commercial and customary practice for conducting a baseline FCAs, the goal is to identify and communicate physical deficiencies to a user. The term physical deficiencies mean the presence of conspicuous defects or material deferred maintenance of a subject property's material systems, components, or equipment as observed during the assessor’s walk-through survey. This definition specifically excludes deficiencies that may be remedied with routine maintenance, miscellaneous minor repairs, normal operating maintenance, etc., and excludes conditions that generally do not present material physical deficiencies of the subject property.

Survey Information Resulting in Plant Adaptation Recommendations - These are methodical questions based upon defined industry or Owner standards resulting in a general costing amount that gives an Owner a cash expenditure to plan on within proformas.

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Life Cycle - There are various approaches for determining an elemental component’s service life such as a “modeling” approach where an industry standard expected useful life (EUL) is added to a component’s date of installation resulting in a modeled or calculated expectation of replacement for that item. The methodology used in Hayat Brown LLC’s reported value for the expected replacement of an elemental component is a field assessed opinion of remaining useful life (RUL). Observed RUL takes into account a field assessor’s observation of the elemental component along with other factors such as maintenance records or observed measurable parameters.

Planning Horizon – Since the life cycles of many elemental components exceed industry standard cash flow proformas, Hayat Brown LLC’s FCA Report only includes a timeframe of importance to an Owner’s immediate cash flow planning. In the case of this report, DGS requested a planning horizon window of 10 years. The Planning Horizon years and remaining useful lives (RULs) as defined in this report’s approach are summarized in the table below:

Planning Horizon Remaining Useful Life

(RUL)

Year 1 - “Immediate” or “Current” 0

Year 2 1

Year 3 2

Year 4 3

Year 5 4

Year 6 5

Year 7 6

Year 8 7

Year 9 8

Year 10 9

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1.4 L IMITING CONDITIONS

This report has been prepared for the exclusive and sole use of the Department of General Services. The report may not be relied upon by any other person or entity without the express written consent of Hayat Brown LLC.

Any reliance on this report by a third party, any decisions that a third party makes based on this report, or any use at all of this report by a third party is the responsibility of such third parties. Hayat Brown LLC accepts no responsibility for damages, if any, suffered by any third party as a result of decisions made, or actions taken, based on this report.

The assessment of the building/site components was performed using methods and procedures that are consistent with standard commercial and customary practice as outlined in ASTM Standard E 2018-08 for PCA assessments. As per this ASTM Standard, the assessment of the building/site components was based on a visual walk-through site visit, which captured the overall condition of the site at that specific point in time only.

No legal surveys, soil tests, environmental assessments, geotechnical assessments, detailed barrier-free compliance assessments, seismic assessments, detailed engineering calculations, or quantity surveying compilations have been made. No responsibility, therefore, is assumed concerning these matters. Hayat Brown LLC did not design nor construct the building(s) or related structures and therefore will not be held responsible for the impact of any design or construction defects, whether or not described in this report. No guarantee or warranty, expressed or implied, with respect to the property, building components, building systems, property systems, or any other physical aspect of the property is made.

The recommendations and cost estimates associated with these recommendations, as presented in this report, are based on walk-through non-invasive observations of the parts of the building which were readily accessible during our visual review. Conditions may exist that are not as per the general condition of the system being observed and reported in this report. Cost estimates presented in this report are also based on information received during interviews with operations and maintenance staff. In certain instances, Hayat Brown LLC has been required to assume that the information provided is accurate and cannot be held responsible for incorrect information received during the interview process. Should additional information become available with respect to the condition of the building and/or site elements, Hayat Brown LLC requests that this information be brought to our attention so that we may reassess the conclusions presented herein.

The cost estimates are intended for global budgeting purposes only. The scope of work and the actual costs of the work recommended can only be determined after a detailed examination of the site element in question, understanding of the site restrictions, understanding of the effects on the ongoing operations of the site/building, definition of the construction schedule, and preparation of tender documents. We expressly waive any responsibilities for the effects of any action taken as a result of these endeavors unless we are specifically advised of prior to, and participate in the action, at which time, our responsibility will be negotiated.

Our opinions and recommendations presented in our reports will be rendered in accordance with generally accepted professional standards and are not to be construed as a warranty or guarantee regarding existing or future physical conditions at the Site or regarding compliance of Site systems/components and procedures/operations with the various regulating codes, standards, regulations, ordinances, etc.

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1.5 BUILDING SUMMARY

Item Description

Project Name Hendley Elementary School

DCAM-17-NC-0058

Full Address 425 CHESAPEAKE STREET SE Washington, DC

Year Built 1959

Gross Building Area (SF) 66,329

Current Replacement Value $ 15,352,510

CRV/GSF ($/Sq Ft) $231.46 / Sq Ft

1.6 SUMMARY OF F INDINGS

This report represents summary-level findings for the Facility Condition Assessment. The deficiencies identified in this assessment can be combined with potential new construction requirements to develop an overall Long-Term Capital Needs Plan that can be the basis for a facility wide capital improvement funding strategy. Key findings from the Assessment include:

Key Finding Metric

Current Year Facility Condition Index

2.95%

Property Replacement Value (in Current Dollars)

$15,352,510

Current Year Capital Needs (included in FCI)

$452,967

Current Year Non-Capital Needs (not included in FCI)

$1,400

Year 0 to Year 10 Capital Needs $1,870,664

10 Year FCI 12.18%

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1.7 FACILITY CONDITION INDEX

The Facility Condition Index (FCI) gives an indication of a building’s or portfolio’s overall state of condition. It is a widely recognized metric for benchmarking in the real estate industry. By definition, THE FCI is defined as the ratio of Deferred Maintenance Cost to the Current Building Replacement Value (CRV) of the property.

This CRV is based on the building type from the online Whitestone Facility Maintenance and Repair Cost Library (Costlabs) as of 1 September 2017 (a national recognized publication used in thousands on condition assessments throughout the country). Typically, the FCI is calculated using only the current condition values, not taking into account the future needs identified in the life cycle evaluation or building enhancements or programmatic upgrades that may be identified in a scoping or design process.

Accounting principles indicate that a value of 65%, or the “rule of two-thirds”, be utilized for the FCI threshold for identifying potential replacement candidates. Once the current repair costs reach 65%, or roughly two-thirds of the full replacement value of the estimated cost to replace a facility, it may not be prudent to continue to fund repairs. In cases where aggressive facilities planning is expected to be necessary, this threshold may be adjusted to address more pressing need.

Hendley Elementary School Current Year FCI = 2.95%

The Chart below indicates the cumulative effects of the FCI ratio over the study period assuming the required funds and expenditures are NOT provided to address the identified works and deferred maintenance each year.

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Hendley Elementary School 59 Years Old

Estimated Replacement Value: $15,352,510

Cumulative FCI over the 10 Year Study Period

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Deferred Maint.

(Carried Forward)

$0 $452,967 $455,163 $457,231 $504,265 $717,894 $717,894 $750,959 $766,656 $981,855

Current Year Cost (Anticipated)

$452,967 $2,196 $2,068 $47,034 $213,629 $0 $33,065 $15,697 $215,200 $888,809

Total Cost $452,967 $455,163 $457,231 $504,265 $717,894 $717,894 $750,959 $766,656 $981,855 $1,870,664

Funding Budgeted $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Total Deferred Maint.

$452,967 $455,163 $457,231 $504,265 $717,894 $717,894 $750,959 $766,656 $981,855 $1,870,664

FCI% 3.0% 3.0 % 3.0 % 3.3 % 4.7 % 4.7 % 4.9 % 5.0 % 6.4 % 12.2 %

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1.8 BUILDING SYSTEM NEEDS: IMMEDIATE

Building Systems Estimated Costs Percentage of Total Cost

B Shell $191,165 42.1%

C Interiors $18,180 4.0%

D Services $2,320 0.5%

G Building Sitework $211,997 46.7%

Z General $30,705 6.8%

Total $454,367 100.0%

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A S U B S T R U C T U R E S Y S T E M S

A10 FOUNDATIONS

A1011 Wall Foundations Standard Foundations

Condition Fair - Good

RUL 14

Plan Type Capital Replacement

Quantity 66329

Unit of Measure SF

Unit Cost $11.66

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A1031 Standard Slab on Grade Slabs On Grade

Condition Fair - Good

RUL 14

Plan Type Capital Replacement

Quantity 29000

Unit Cost $8.21

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B S H E L L S Y S T E M S

B10 SUPERSTRUCTURE

B10 SuperStructure SuperStructure

Condition Fair - Good

RUL 9

Plan Type Capital Replacement

Quantity 66329

Unit Cost $13.40

Type Component Description Plan Type Year Expenditures

B10 Replace SuperStructure Capital

Replacement 2026 $888,809

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B20 EXTERIOR ENCLOSURE

B2011 Exterior Wall Construction Exterior Walls

Condition Poor - Fair

RUL 16

Plan Type Capital Replacement

Quantity 25000

Unit of Measure Sq Ft

Unit Cost $37.86

Annex building Minor brick crack

Site wall Typical exterior wall

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Typical deteriorated sealant Site wall

Areaway wall Deteriorated louver

Covered louver Upper roof

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Exterior wall Deteriorated brick

Soffit Exterior wall

Cracked concrete Exterior guards

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B2011 Deteriorated masonry joints Deferred

Maintenance 2017 $110,400

B2011 Deteriorated sealant at coping, windows and doors Deferred

Maintenance 2017 $14,028

B2011 Repair concrete cracks Deferred

Maintenance 2017 $2,847

B2011 Repair stucco walls Deferred

Maintenance 2017 $1,820

B2011 Replace coping stone Deferred

Maintenance 2017 $1,508

B2011 Replace cracked brick Deferred

Maintenance 2017 $26,735

B2011 Replace deteriorated louver Deferred

Maintenance 2017 $1,750

B2011 Replace window guards Deferred

Maintenance 2017 $14,915

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B2021 Windows Exterior Windows

Condition Good

RUL 25

Plan Type Capital Replacement

Quantity 380

Unit of Measure Each

Unit Cost $835.27

Typical window Typical windows

B2021 Corrosion at window lintels Deferred

2017 $17,163

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B2032 Solid Exterior Doors Exterior Doors

Condition Fair - Good

RUL 70

Plan Type Capital Replacement

Quantity 20

Unit of Measure EA

Unit Cost $1,473.70

Exterior door Exterior door

Exterior door Exterior door

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B30 ROOFING

B3011 Roof Finishes Single-Ply Modified Bituminous/Thermoplastic Roof

Condition Good

RUL 15

Plan Type Capital Replacement

Quantity 29000

Unit of Measure Sq Ft

Unit Cost $7.09

General roof

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B3022 Roof Hatches Roof Hatch, Aluminum

Condition Good

RUL 45

Plan Type Capital Replacement

Quantity 1

Unit Cost $1,131.61

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C I N T E R I O R S S Y S T E M S

C10 INTERIOR CONSTRUCTION

C1021 Interior Doors Interior Wood Doors

Condition Fair - Good

RUL 35

Plan Type Capital Replacement

Quantity 150

Unit Cost $1,343.55

Typical deteriorated door Typical deteriorated door

Interior door

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C1021 Replace/repair Deteriorated wood doors Deferred

2017 $9,405

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C1021 Interior Doors Interior Metal Doors

Condition Fair - Good

RUL 23

Plan Type Capital Replacement

Quantity 5

Unit Cost $1,857.80

Interior door

C1021 Deteriorated metal door at kitchen Deferred

2017 $1,858

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C20 STAIRS

C2011 Regular Stairs Concrete filled metal pan stairs

Condition Fair - Good

RUL 20

Plan Type Capital Replacement

Quantity 2000

Unit Cost $35.88

Missing rails Deteriorated rubber nosing

Deteriorated rubber nosing

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C2011 Replace handrails end pieces Routine

Maint Minor Repairs

2017 $500

C2011 Replace rubber nosing Routine

Maint Minor Repairs

2017 $400

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C2011 Regular Stairs Exterior concrete stairs

Condition Fair - Good

RUL 2

Plan Type Capital Replacement

Quantity 700

Unit of Measure SF

Unit Cost $37.48

Comments Some stairs were recently replaced

Concrete at basement stairs Concrete stairs

Loose rail at stairs to basement Typical concrete stair

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Typical exterior stairs Typical concrete stairs

Deteriorated rail Cracked stairs and missing rails

C2011 Replace deteriorated rails Deferred

Maintenance 2017 $4,143

C2011 Replace/Repair concrete stairs Deferred

2017 $1,874

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C30 INTERIOR F INISHES

C3012 Wall Finishes to Interior Walls Gypsum Board Wall Finishes

Condition Good

RUL 35

Plan Type Capital Replacement

Quantity 130000

Unit Cost $2.50

Typical wall finishes

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C3012 Wall Finishes to Interior Walls Interior CMU Walls

Condition Fair - Good

RUL 70

Plan Type Capital Replacement

Quantity 20120

Unit of Measure SF

Unit Cost $11.55

Interior wall Interior wall

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C3024 Flooring VCT Floor Finishes

Condition Fair - Good

RUL 13

Plan Type Capital Replacement

Quantity 65000

Unit Cost $3.04

Typical floor tile

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C3025 Carpeting Carpet Floor Covering

Condition Fair - Good

RUL 3

Plan Type Capital Replacement

Quantity 300

Unit Cost $5.98

Typical carpeting

C3025 Replace Carpet Floor Covering Capital

2020 $1,793

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C3032 Suspended Ceilings Acoustical Ceiling Tiles

Condition Good

RUL 20

Plan Type Capital Replacement

Quantity 65000

Unit Cost $5.19

Typical acoustical ceiling

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D S E R V I C E S S Y S T E M S

D10 CONVEYING SYSTEMS

D1011 Passenger Elevators Passenger Elevator

Condition Fair - Good

RUL 8

Plan Type Capital Replacement

Quantity 1

Unit Cost $115,733.68

Elevator

D1011 Replace Passenger Elevator Capital

2025 $115,734

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D20 PLUMBING

D2010.0 Water_Fixtures Sink, Various Types

Condition Good

RUL 25

Plan Type Capital Replacement

Quantity 66329

Unit Cost $4.96

Single Sink Sinks

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D2014 Sinks Commercial Grade Kitchen Sink, multiple compartments

Condition Good

RUL 35

Plan Type Capital Replacement

Quantity 1

Unit Cost $3,190

Commercial Grade Kitchen Sink, multiple compartments

D2014 Provide indirect waste Plant

Adaptation 2017 $500

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D2021 Cold Water Service Domestic Water Distribution Piping

Condition Fair - Good

RUL 12

Location Throughout

Plan Type Capital Replacement

Quantity 66329

Unit Cost $4.52

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D2022 Hot Water Service Domestic Water Heater, natural gas, 200 MBH

Condition Good

RUL 35

Plan Type Capital Replacement

Quantity 230

Unit of Measure GAL

Unit Cost $64.01

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D2022 Hot Water Service Domestic Hot Water Storage Tank

Condition Good

RUL 35

Plan Type Capital Replacement

Quantity 200

Unit of Measure GAL

Unit Cost $52.50

Domestic Hot Water Storage Tank

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D2031 Waste Piping Waste Piping

Condition Fair - Good

RUL 11

Location Throughout

Plan Type Capital Replacement

Quantity 66329

Unit Cost $6.51

Waste Piping Waste Piping

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D2041 Pipe & Fittings Rainwater Drainage Piping

Condition Good

RUL 22

Location Throughout

Plan Type Capital Replacement

Quantity 66329

Unit of Measure SF

Unit Cost $4.02

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D30 HVAC

D3021 Boilers Cast Iron Boiler, Hot Water/Steam, Gas-fired, 1250 MBH

Condition Good

RUL 20

Plan Type Capital Replacement

Quantity 4

Unit Cost $44,996

Cast Iron Boiler Boiler Tag

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D3041 Air Distribution Systems VRV Terminal Unit

Condition Fair - Good

RUL 10

Plan Type Capital Replacement

Quantity 6

Unit Cost $4,225.85

VRV Terminal Unit

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D3041 Air Distribution Systems Ductwork

Condition Good

RUL 30

Location Throughout

Plan Type Capital Replacement

Quantity 66329

Unit Cost $4.54

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D3042 Exhaust Ventilation Systems Exhaust Fans

Condition Good

RUL 15

Location Roof

Plan Type Capital Replacement

Quantity 10

Unit of Measure EA

Unit Cost $2,121.50

Exhaust Fan

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D3044 Hot Water Distribution Convective hydronic Heater

Condition Good

RUL 25

Plan Type Capital Replacement

Quantity 10

Unit Cost $947.52

Convective hydronic Heater

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D3051 Terminal Self-Contained Units Hydronic Heaters

Condition Fair

RUL 3

Plan Type Capital Replacement

Quantity 10

Unit Cost $713.93

Hydronic Heater

D3051 Replace Hydronic Heaters Capital

2020 $7,139

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D3051 Terminal Self-Contained Units Window A/C Units

Condition Fair - Good

RUL 7

Plan Type Capital Replacement

Quantity 10

Unit Cost $1,569.72

Window AC Units

D3051 Repair defective Window A/C unit.

Deferred

Maintenance 2017 $1,570

D3051 Replace Window A/C Units Capital

2024 $15,697

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D3052 Package Units Rooftop/ Package Unit, 40 Tons

Condition Fair - Good

RUL 10

Location Roof

Plan Type Capital Replacement

Quantity 1

Unit Cost $60,856.39

Rooftop/ Package Unit, 40 Tons

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D3052 Package Units Daikin VRV III Split Outdoor Unit, ~8 Ton each

Condition Good

RUL 15

Location Roof

Plan Type Capital Replacement

Quantity 6

Unit Cost $36,709.62

Daikin VRV III Split Outdoor Unit, ~8 Ton each

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D3052 Package Units Daikin VRV III Split Outdoor Unit, ~6 Ton each

Condition Good

RUL 15

Location Roof

Plan Type Capital Replacement

Quantity 6

Unit Cost $33,038.66

Outdoor Unit, ~6 Ton each

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D3052 Package Units Daikin VRV III Split Outdoor Unit, ~10 Ton each

Condition Good

RUL 15

Location Roof

Plan Type Capital Replacement

Quantity 2

Unit Cost $37,692.50

Outdoor Unit, ~10 Ton each

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D3052 Package Units Mini Split System, Complete, 1 Ton

Condition Fair - Good

RUL 10

Plan Type Capital Replacement

Quantity 1

Unit of Measure EA

Unit Cost $2,870.11

Mini Split System, Complete, 1 Ton

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D3067 Energy Monitoring & Control Meter, Natural Gas

Condition Good

RUL 20

Location Exterior

Plan Type Capital Replacement

Quantity 1

Unit Cost $274.64

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D3068 Building Automation Systems Building Controls (SF), DDC, Average

Condition Fair - Good

RUL 10

Location Throughout

Plan Type Capital Replacement

Quantity 66329

Unit Cost $2.70

Thermostat Thermostat

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D3069 Other Controls & Instrumentation Occupancy Sensors, Indoor Lighting

Condition Good

RUL 16

Plan Type Capital Replacement

Quantity 66329

Unit Cost $0.76

Occupancy Sensors

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D40 F IRE PROTECTION SYSTEMS

D4031 Fire Extinguishers Fire Extinguisher

Condition Good

RUL 19

Location Throughout

Plan Type Capital Replacement

Quantity 66329

Unit Cost $0.37

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D4095 Hood & Duct Fire Protection Kitchen Fire Suppression System

Condition Fair - Good

RUL 19

Location Kitchen

Plan Type Capital Replacement

Quantity 1

Unit of Measure EA

Unit Cost $6,410.56

Kitchen Fire Suppression System Kitchen Fire Suppression System

D4095 Perform inspection and certification of fire suppression system

Predictive Maint Test

Inspec 2017 $250

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D50 ELECTRICAL SYSTEMS

D5012 Low Tension Service & Dist. Panel Board - Newer

Condition Good

RUL 26

Location Electrical Closet

Plan Type Capital Replacement

Quantity 16

Unit of Measure Each

Unit Cost $10,664.25

Electrical Panel

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D5012 Low Tension Service & Dist. Panel Board - Old

Condition Poor - Fair

RUL 3

Location Kitchen, Cafeteria

Plan Type Capital Replacement

Quantity 3

Unit of Measure Each

Unit Cost $10,664.25

The Older electrical panel in the cafeteria which is accessible to students doesn't have a cover lock.

Electrical Panel Older

D5012 Replace Panel Board - Old Capital

2020 $31,993

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D5012 Low Tension Service & Dist. Primary Transformer

Condition Good

RUL 26

Location Main Electrical Room

Plan Type Capital Replacement

Quantity 2

Unit Cost $37,131.05

Transformer Transformer

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D5012 Low Tension Service & Dist. Transfer Switch, Auto

Condition Fair - Good

RUL 14

Location Main Electrical Room

Plan Type Capital Replacement

Quantity 2

Unit Cost $7,152.57

Automatic Transfer Switch

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D5012 Low Tension Service & Dist. Switchboard, 1600 Amp

Condition Good

RUL 26

Location Main Electrical Room

Plan Type Capital Replacement

Quantity 1

Unit of Measure Each

Unit Cost $504,641.20

Switch Gear

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D5012 Low Tension Service & Dist. Switchboard, 400 Amp

Condition Good

RUL 26

Location Main Electrical Room

Plan Type Capital Replacement

Quantity 1

Unit of Measure Each

Unit Cost $194,092.77

Switch Gear

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D5012 Low Tension Service & Dist. Electrical Service and Distribution

Condition Good

RUL 16

Location Main Electrical Room

Plan Type Capital Replacement

Quantity 1

Unit Cost $274,897.38

Main Switch Gear

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D5021 Branch Wiring Devices Branch Wiring Devices

Condition Good

RUL 26

Plan Type Capital Replacement

Quantity 66329

Unit Cost $3.01

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D5022 Lighting Equipment Flood Light, Exterior

Condition Fair

RUL 6

Location Exterior

Plan Type Capital Replacement

Quantity 31

Unit of Measure Each

Unit Cost $844.04

Exterior Lights

D5022 Replace Flood Light, Exterior Capital

2023 $26,165

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D5022 Lighting Equipment Lighting Equipment - fluorescent T5

Condition Good

RUL 16

Plan Type Capital Replacement

Quantity 55725

Unit Cost $3.62

T5 Lights

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D5022 Lighting Equipment Lighting Control Panel

Condition Poor - Fair

RUL 3

Location Auditorium/ Gymnasium

Plan Type Capital Replacement

Quantity 1

Unit Cost $1,272.38

Lighting Control Panel

D5022 Replace Lighting Control Panel Capital

2020 $1,272

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D5022 Lighting Equipment Lighting Equipment - Fluorescent Auditorium/Gymnasium/Cafeteria

Condition Good

RUL 16

Location Auditorium/Gymnasium, Cafeteria

Plan Type Capital Replacement

Quantity 6293

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D5022 Lighting Equipment Lighting Equipment - Fluorescent Kitchen

Condition Good

RUL 16

Location Kitchen

Plan Type Capital Replacement

Quantity 1311

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D5022 Lighting Equipment Lighting Equipment - LED

Condition Good

RUL 16

Location Lobbies

Plan Type Capital Replacement

Quantity 52

Unit Cost $335.84

LED Lights

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D5022 Lighting Equipment Stage Lighting

Condition Poor - Fair

RUL 3

Location Auditorium/ Gymnasium

Plan Type Capital Replacement

Quantity 18

Unit of Measure EA

Unit Cost $268.67

Stage Lights

D5022 Replace Stage Lighting Capital

2020 $4,836

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D5031 Public Address & Music Systems Public Address System

Condition Fair - Good

RUL 11

Location 3rd Floor Data Room

Plan Type Capital Replacement

Quantity 66329

Unit Cost $2.12

PA System

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D5031 Public Address & Music Systems Sound System

Condition Poor

RUL 2

Location Auditorium/ Gymnasium

Plan Type Capital Replacement

Quantity 1

Unit Cost $2,067.61

Sound System

D5031 Replace Sound System Capital

2019 $2,068

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D5037 Fire Alarm Systems Fire Alarm Systems

Condition Good

RUL 16

Location Main Electrical Room

Plan Type Capital Replacement

Quantity 66329

Unit of Measure SF

Unit Cost $4.02

Annunciator Fire Alarm Panel

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D5038 Security and Detection Systems Security and Detection Systems - CCTV

Condition Fair - Good

RUL 11

Location 3rd Floor Data Room

Plan Type Capital Replacement

Quantity 66329

Unit Cost $1.92

Security Camera CCTV Panel

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D5038 Security and Detection Systems Card Reader without Keypad

Condition Fair

RUL 6

Location Exterior, Data Room door

Plan Type Capital Replacement

Quantity 6

Unit Cost $1,149.90

Card Reader without Keypad

D5038 Replace Card Reader without Keypad Capital

2023 $6,899

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D5038 Security and Detection Systems Intrusion Detection Switch, Interior

Condition Fair - Good

RUL 11

Location 3rd Floor Data Room

Plan Type Capital Replacement

Quantity 66328

Unit of Measure SF

Unit Cost $1.48

Security Panel

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D5092 Emergency Light & Power Systems Emergency Light System

Condition Good

RUL 16

Plan Type Capital Replacement

Quantity 66329

Unit Cost $0.97

Emergency Lights

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D5092 Emergency Light & Power Systems Exit Lighting Fixture

Condition Good

RUL 16

Plan Type Capital Replacement

Quantity 66329

Unit Cost $0.61

Exit Lights

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D5092 Emergency Light & Power Systems Generator, Diesel, 150 kW

Condition Good

RUL 21

Location Exterior

Plan Type Capital Replacement

Quantity 1

Unit Cost $117,290.74

Generator

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E E Q U I P M E N T & F U R N I S H I N G S Y S T E M S

E10 EQUIPMENT

E1093 Food Service Equipment Refrigerator, residential

Condition Fair - Good

RUL 11

Plan Type Capital Replacement

Quantity 3

Unit Cost $1,404.83

Refrigerator

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E1093 Food Service Equipment Kitchen Food Service Equipment, various types

Condition Good

RUL 15

Location Kitchen

Plan Type Capital Replacement

Quantity 1000

Unit Cost $104.41

Various Kitchen Equipment Walk-in freezer

Double Deck Ovens Under Kitchen Hood

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G B U I L D I N G S I T E W O R K S Y S T E M S

G20 S ITE IMPROVEMENTS

G2022 Paving & Surfacing Parking Lot Paving

Condition Fair

RUL 4

Plan Type Capital Replacement

Quantity 13000

Unit Cost $16.43

Rear yard and parking Front parking

Rear parking

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G2022 Replace Parking Lot Paving Capital

2021 $213,629

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G2031 Paving & Surfacing Pedestrian Paving, Schoolyard

Condition Poor - Fair

RUL 0

Plan Type Capital Replacement

Quantity 45000

Unit Cost $4.65

School yard

G2031 Replace Pedestrian Paving, Schoolyard Capital

2017 $209,250

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G2031 Paving & Surfacing Concrete Pedestrian Paving

Condition Fair

RUL 8

Plan Type Capital Replacement

Quantity 5800

Unit of Measure SF

Unit Cost $12.37

Front entrance Driveway

G2031 Replace Concrete Pedestrian Paving Capital

2025 $71,746

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G2041 Fences & Gates Chain Link Fence, 10'

Condition Fair - Good

RUL 8

Plan Type Capital Replacement

Quantity 120

Unit of Measure LF

Unit Cost $56.32

Gate

G2041 Replace/Repair chain link gate Deferred

2017 $901

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G2041 Fences & Gates Chain Link Fence 8'

Condition Fair - Good

RUL 8

Plan Type Capital Replacement

Quantity 1750

Unit Cost $43.33

Typical fence

G2041 Remove temporary chain link fence not being used Plant

Adaptation 2017 $250

G2041 Replace/repair chain link fence Deferred

Maintenance 2017 $867

G2041 Install new 8' chain link fence at parking lot for security Plant

Adaptation 2018 $1,300

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G2041 Fences & Gates Chain Link Fence, 4'

Condition Fair - Good

RUL 6

Plan Type Capital Replacement

Quantity 500

Unit Cost $17.93

Fence Fence

G2041 Replace 4' high chain link fence with gates Deferred

2018 $897

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G2041 Fences & Gates Chain Link Fence, 6'

Condition Fair - Good

RUL 7

Plan Type Capital Replacement

Quantity 120

Unit Cost $23.98

Missing fence Missing fence

G2041 Replace fence at generator, 6' chain link.

Deferred

2017 $480

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G2047 Playing Fields Playground Structures

Condition Good

RUL 13

Location Playgrounds

Plan Type Capital Replacement

Quantity 3

Unit of Measure EA

Unit Cost $42,840

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G2047 Playing Fields Safety Surface

Condition Good

RUL 8

Location Playgrounds

Plan Type Capital Replacement

Quantity 6000

Unit of Measure SF

Unit Cost $4.62

Damaged Safety Surface Safety Surface

G2047 Repair safety Surface Routine

Maint Minor Repairs

2017 $250

G2047 Replace Safety Surface Capital

2025 $27,720

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APPENDICES

Appendix A: Expenditure Forecast

Appendix B: Photographic Record

Appendix C: Survey Information Resulting In Plant Adaptation Recommendations

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Appendix A:

Expenditure Forecast

Plan Item Report

1/7/2018 5:49:59 PM District of Columbia DGS Page 1 of 2

Hendley Elementary School

GSF (building): 66329

Year Built: 1959 Renew Year :

Replacement Cost: $15,352,510

Materials

Fiscal Year $ CSI Type Name Description Qty Units Cost Assessed Cost

Add. Cost $

2017 $454,367 B2010 Deferred Maintenance Replace window guards 150 SF $99 $14,915 $14,915

B2010 Deferred Maintenance Replace cracked brick 500 SF $53 $26,735 $26,735

B2010 Deferred Maintenance Replace coping stone 10 LF $151 $1,508 $1,508

B2010 Deferred Maintenance Deteriorated sealant at coping, windows and doors 200 LF $70 $14,028 $14,028

B2010 Deferred Maintenance Replace deteriorated louver 7 EACH $250 $1,750 $1,750

B2010 Deferred Maintenance Deteriorated masonry joints 10000 SF $11 $110,400 $110,400

B2010 Deferred Maintenance Repair stucco walls 100 SF $18 $1,820 $1,820

B2010 Deferred Maintenance Repair concrete cracks 100 SF $28 $2,847 $2,847

B2020 Deferred Maintenance Corrosion at window lintels 300 LF $57 $17,163 $17,163

C1020 Deferred Maintenance Replace/repair Deteriorated wood doors 7 Each $1,344 $9,405 $9,405

C1020 Deferred Maintenance Deteriorated metal door at kitchen 1 Each $1,858 $1,858 $1,858

C2010 Routine Maint Minor Repairs

Replace handrails end pieces 10 EA $50 $500 $500

C2010 Routine Maint Minor Repairs

Replace rubber nosing 20 EA $20 $400 $400

C2010 Deferred Maintenance Replace deteriorated rails 50 LF $83 $4,143 $4,143

C2010 Deferred Maintenance Replace/Repair concrete stairs 50 SF $37 $1,874 $1,874

D2010 Plant Adaptation Provide indirect waste 1 LS $500 $500 $500

D3050 Deferred Maintenance Repair defective Window A/C unit. 1 EA $1,570 $1,570 $1,570

D4090 Predictive Maint Test Inspec

Perform inspection and certification of fire suppression system

1 LS $250 $250 $250

G2030 Capital Replacement Replace Pedestrian Paving, Schoolyard 45000 SF $5 $209,250 $209,250

G2040 Routine Maint Minor Repairs

Repair safety Surface 1 LS $250 $250 $250

G2040 Deferred Maintenance Replace/repair chain link fence 20 LF $43 $867 $867

G2040 Plant Adaptation Remove temporary chain link fence not being used 1 LS $250 $250 $250

Note: This plan item list contains all plan item types for the facility. Only Deferred Maintenance, Plant Adaptation and Capital Replacement plan types contribute to the FCI calculations. Plan types Routine Maint Minor Repairs, Energy, Engineering Study, and Predictive Maint Test Inspec do not contribute to the FCI calculation.

Plan Item Report

1/7/2018 5:49:59 PM

District of Columbia DGS

G2040 Deferred Maintenance Replace fence at generator, 6' chain link. 20 LF $24 $480 $480

G2040 Deferred Maintenance Replace/Repair chain link gate 16 LF $56 $901 $901

Z1010 Plant Adaptation Replace Consider: ADA Investments 1 LS $30,705 $30,705 $30,705

2018 $2,196 G2040 Deferred Maintenance Replace 4' high chain link fence with gates 50 LF $18 $897 $897

G2040 Plant Adaptation Install new 8' chain link fence at parking lot for security

30 LF $43 $1,300 $1,300

2019 $2,068 D5030 Capital Replacement Replace Sound System 1 Each $2,068 $2,068 $2,068

2020 $47,034 C3020 Capital Replacement Replace Carpet Floor Covering 300 SF $6 $1,793 $1,793

D3050 Capital Replacement Replace Hydronic Heaters 10 EA $714 $7,139 $7,139

D5010 Capital Replacement Replace Panel Board - Old 3 Each $10,664 $31,993 $31,993

D5020 Capital Replacement Replace Lighting Control Panel 1 EA $1,272 $1,272 $1,272

D5020 Capital Replacement Replace Stage Lighting 18 EA $269 $4,836 $4,836

2021 $213,629 G2020 Capital Replacement Replace Parking Lot Paving 13000 SF $16 $213,629 $213,629

2023 $33,065 D5020 Capital Replacement Replace Flood Light, Exterior 31 Each $844 $26,165 $26,165

D5030 Capital Replacement Replace Card Reader without Keypad 6 Each $1,150 $6,899 $6,899

2024 $15,697 D3050 Capital Replacement Replace Window A/C Units 10 EA $1,570 $15,697 $15,697

2025 $215,200 D1010 Capital Replacement Replace Passenger Elevator 1 EA $115,734 $115,734 $115,734

G2030 Capital Replacement Replace Concrete Pedestrian Paving 5800 SF $12 $71,746 $71,746

G2040 Capital Replacement Replace Safety Surface 6000 SF $5 $27,720 $27,720

2026 $888,809 B10 Capital Replacement Replace SuperStructure 66329 SF $13 $888,809 $888,809

Total: $1,872,064

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Appendix B:

Photographic Record

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Exterior Walls :- Annex building

Exterior Walls:- Minor brick crack

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Exterior Walls :- Site wall

Exterior Walls:- Typical exterior wall

Exterior Walls :- Typical deteriorated sealant

Exterior Walls:- Site wall

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Exterior Walls :- Areaway wall

Exterior Walls:- Deteriorated louver

Exterior Walls :- Covered louver

Exterior Walls:- Upper roof

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Exterior Walls :- Exterior wall

Exterior Walls:- Deteriorated brick

Exterior Walls :- Soffit

Exterior Walls:- Exterior wall

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Exterior Walls :- Cracked concrete

Exterior Walls:- Exterior guards

Exterior Windows :- Typical window

Exterior Windows:- Typical windows

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Exterior Doors :- Exterior door

Exterior Doors:- Exterior door

Exterior Doors :- Exterior door

Exterior Doors:- Exterior door

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Single-Ply Modified Bituminous/Thermoplastic Roof :- General roof

Interior Metal Doors:- Interior door

Interior Wood Doors :- Typical deteriorated door

Interior Wood Doors:- Typical deteriorated door

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Interior Wood Doors :- Interior door

Concrete filled metal pan stairs:- Missing rails

Concrete filled metal pan stairs :- Deteriorated rubber nosing

Concrete filled metal pan stairs:- Deteriorated rubber nosing

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Exterior concrete stairs :- Concrete at basement stairs

Exterior concrete stairs:- Concrete stairs

Exterior concrete stairs :- Loose rail at stairs to basement

Exterior concrete stairs:- Typical concrete stair

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Exterior concrete stairs :- Typical exterior stairs

Exterior concrete stairs:- Typical concrete stairs

Exterior concrete stairs :- Deteriorated rail

Exterior concrete stairs:- Cracked stairs and missing rails

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Gypsum Board Wall Finishes :- Typical wall finishes

Interior CMU Walls:- Interior wall

Interior CMU Walls :- Interior wall

VCT Floor Finishes:- Typical floor tile

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Carpet Floor Covering :- Typical carpeting

Acoustical Ceiling Tiles:- Typical acoustical ceiling

Passenger Elevator :- Elevator

Sink, Various Types:- Single Sink

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Sink, Various Types :- Sinks

Commercial Grade Kitchen Sink, multiple compartments:- Commercial Grade Kitchen Sink, multiple compartments

Domestic Hot Water Storage Tank :- Domestic Hot Water Storage Tank

Domestic Water Heater, natural gas, 200 MBH

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Waste Piping :- Waste Piping

Waste Piping:- Waste Piping

Cast Iron Boiler, Hot Water/Steam, Gas-fired, 1250 MBH :- Cast Iron Boiler

Cast Iron Boiler, Hot Water/Steam, Gas-fired, 1250 MBH:- Boiler Tag

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VRV Terminal Unit :- VRV Terminal Unit

Exhaust Fans:- Exhaust Fan

Convective hydronic Heater :- Convective hydronic Heater

Hydronic Heaters:- Hydronic Heater

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Window A/C Units :- Window AC Units

Daikin VRV III Split Outdoor Unit, ~10 Ton each:- Daikin VRV III Split Outdoor Unit, ~10 Ton each

Daikin VRV III Split Outdoor Unit, ~6 Ton each :- Daikin VRV III Split Outdoor Unit, ~6 Ton each

Daikin VRV III Split Outdoor Unit, ~8 Ton each:- Daikin VRV III Split Outdoor Unit, ~8 Ton each

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Mini Split System, Complete, 1 Ton :- Mini Split System, Complete, 1 Ton

Rooftop/ Package Unit, 40 Tons:- Rooftop/ Package Unit, 40 Tons

Building Controls (SF), DDC, Average :- Thermostat

Bu…