RFP_26028SH__Intent_to_Award.pdf
PDF 284 KB Posted
- Solicitation number
- RFP 26-028-SH
- Issued by
- Polk County, Florida
About this file
This is a Notice of Intent to Award issued by the Kissimmee Utility Authority (KUA) in Florida for RFP 26-028-SH, Utility Network Migration and Implementation Services. The solicitation sought comprehensive services including assessment of KUA's existing network and system architecture, development of a detailed migration and implementation plan, data conversion and validation from legacy systems to a modernized utility network platform, system configuration and integration, testing and quality assurance, staff training and documentation, and post-implementation support. Five firms submitted proposals by the June 12, 2026 deadline, with three firms—Burns & McDonnell Engineering Company, Inc., SSP Innovations LLC, and Utility Data Contractors, Inc.—selected for oral interviews on August 13, 2026. The final evaluation team meeting occurred on August 14, 2026. KUA intends to award the contract to SSP Innovations LLC, subject to final approval by the KUA Board of Directors. The anticipated contract term is three years with two optional one-year renewal periods at KUA's sole discretion.
SSP Innovations LLC submitted the lowest evaluated bid at $1,990,087.05 and achieved the highest overall evaluation score of 92.54 points across all criteria. The competing bids ranged from $1,990,087.05 to $3,991,178.00. A 100% performance bond is required upon award, with payment terms of net thirty days. The Notice of Intent to Award is subject to final board approval and does not constitute formation of a contract; interested parties may file written protests to the Vice President of Finance and Administration within seventy-two hours, excluding weekends and legal holidays. KUA reserves the right to revoke the award, reject all bids, cancel the solicitation, or re-solicit at its sole discretion.
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Finance & Administration Procurement Division
1701 W Carroll St Kissimmee, Florida 34741
(407) 933-9809
NOTICE OF INTENT TO AWARD
August 17, 2026
To: All Interested Parties
RE: RFP 26-028-SH Utility Network Migration and Implementation Services
All, Kissimmee Utility Authority (“KUA”) hereby provides notification of its intent to award the above referenced solicitation to the following firm:
SSP INNOVATIONS, LLC
This Notice of Intent to Award is subject to final approval by the KUA Board of Directors, as applicable.
Therefore, this Notice of Intent does not constitute the formation of a contract between KUA and the apparent successful bidder. The successful bidder shall not acquire any legal or equitable rights relative to this solicitation until a contract or purchase order, containing terms and conditions acceptable to KUA, is duly approved and executed by KUA.
In the event the apparent successful bidder fails to accept, negotiate, and execute a contract with KUA, KUA may, at its sole discretion, revoke the award and proceed to award to the next highest ranked bidder, reject all bids received, cancel the solicitation, and/or re-solicit at a later time. KUA further reserves the right to cancel this Notice of Intent at any time prior to execution of the contract or purchase order, as applicable.
Thank you for your interest in doing business with KUA. We look forward to receiving your submittals in the future.
Sincerely, Sheila Hernandez, CPPB, FCCM Senior Buyer cc: project file
Any person adversely affected by the decision or intended decision of award must file a written notice of protest to the Vice President of Finance and Administration within seventy-two (72) hours (excluding Saturday, Sundays, and legal holidays) after the posting of KUA’s decision or intended decision.
KUA Procurement personnel should be contacted to obtain comprehensive written protest procedures prior to filing a written notice of protest.
Solicitation Number:
Procurement Division Solicitation Title
1701 W. Carroll Street Solicitation Opening Date:
Kissimmee, Florida 34741 Solicitation Opening Time
Phone: (407) 933-9809
VENDOR NAME→
Burns & McDonnell
Engineering Company, Inc.
Epoch Solutions Group LLC
RAMTeCH Software
Solutions, Inc.
SSP Innovations
LLC
Utility Data Contractors, Inc.
UN Migration - TOTAL BID PRICE AS
SUBMITTED
$ 2,621,000.00 $ 3,991,178.00 $3,391,728.00 $ 1,990,087.05 $ 2,312,404.00
TOTAL BID PRICE - FOR
EVALUATION PURPOSES $ 2,621,000.00 $ 3,991,178.00 $3,391,728.00 $ 1,990,087.05 $ 2,312,404.00
OPENED BY: Sheila Hernandez
Remarks: Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as non responsive.
Shaded or circled pricing indicates the awarded firm following evaluation, negotiations, and Board approval.
Rules: All bids accepted by Kissimmee Utility Authority are subject to the Agencies terms and conditions and any and all additional terms and conditions submitted by the bidders are rejected and shall have no force and effect unless receiving prior consideration and approval of the Authority in the form of Addenda to this bid.
VERIFIED BY: Jennifer Grieves
Solicitation Tabulation
RFP 26-028-SH
Utility Network Migration And Implementation Services
06/12/26
2:00 PM EST
RFP 26-028-SH UN Migration - Bid Tabulation.xlsx page 1 of 1
Criteria A B C D E F Total Weight 20 15 15 10 30 10 100
SSP Innovations LLC 17.70 13.10 13.90 9.34 30.00 8.50 92.54 Utility Data Contractors, Inc. 17.70 12.36 13.66 8.54 25.76 8.60 86.62
Burns & McDonnell Engineering Company, Inc. 17.86 13.50 13.20 9.20 21.10 8.34 83.20
RAMTeCH Software Solutions, Inc. 15.30 13.74 13.00 9.04 12.08 8.04 71.20 Epoch Solutions Group LLC 16.20 13.82 12.26 8.86 8.38 8.22 67.74
RFP 26-028-SH Utlity Network Migration and Implementation Services Final Evaluation Scores
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