Pre-Bid_Meeting_Sign-in_02.23.25.pdf

This is a Pre-Bid Meeting Sign-in sheet for the Kissimmee Utility Authority (KUA) Van Meter Substation Construction project (RFP 26-016-SN). The document records attendance at the mandatory pre-bid conference held on February 23, 2025, at 1:30 PM EST, which included a site visit. KUA is soliciting proposals from qualified contractors to perform all substation construction activities for a new greenfield 69-kilovolt substation located in Polk County, Lake Harbor CDP, Florida. The contractor will furnish labor, supervision, materials, and equipment not provided by KUA, with deliverables including site preparation, civil works, structural construction, electrical equipment installation, grounding systems, and a fully operational substation. KUA will supply major equipment including two 69KV transmission takeoff bay structures, four 69KV SF6 breakers, twelve 69KV air break switches, two 69/13.2KV transformers, two 15KV PDC switchgears, and a control house. The contractor is excluded from transformer erection and filling, relay control or power cable supply and termination, equipment testing and commissioning, and battery system installation. Questions and comments are due by February 27, 2026, at 2:00 PM EST, with proposal submission deadline of March 17, 2026, at 2:00 PM EST, followed by virtual public bid opening via Zoom. Construction is anticipated to commence May 11, 2026, with station energization expected in April 2027.

Pricing shall be submitted on a firm-fixed lump sum basis including all labor, supervision, overhead, profit, materials, supplies, equipment, tools, mobilization, demobilization, travel, and taxes, supplemented by time-and-materials pricing options for potential change orders. Proposal evaluation is weighted as follows: 50 points for pricing, 15 points each for management and personnel qualifications and approach to delivery of services, and 5 points each for relevant experience, prior KUA projects, technical exceptions, and contractual exceptions, with proposals limited to 50 pages. Only firms with demonstrated experience completing at least one full-scale 69KV greenfield substation project and one brownfield rebuild/expansion project within the past four years, current Florida electrical contracting licensure, and the ability to provide four references for similar projects are eligible. Required insurance includes General Liability of $1,000,000 per occurrence with $2,000,000 annual aggregate, Excess/Umbrella of $10,000,000, Vehicle coverage of $1,000,000, Workers' Compensation of $1,000,000, and Builders Risk insurance. A 100% Performance Bond is required, payable within ten days of award notification. No bid bond is required, and no specific set-asides based on disadvantaged enterprise status are indicated.