N69450Q210012_SiteVisitBrief.pdf

Vital HVAC Contract

Pre-quote Conference and

Site Visit Kickoff Briefing

RFQ N6945021Q0012

18 March 2021

Introduction

The purpose of this briefing is to provide a general overview of the solicitation and instructions for the site visit.

All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to beta.SAM after the site visit.

Nothing said today shall be binding or alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

Government Pre-Award Inquiries

No questions will be answered at the sites. All questions must be submitted in writing on the Government Pre-Bid Inquiry Form (Attachment II).

This ensures all potential offerors receive accurate information at the same time.

Submit all questions via email to carol.d.mcgrapth@navy.mil on the Government

Pre-bid Inquiry Form (Attachment II) provided as an attachment to the solicitation

The deadline for submission of pre-bid inquiries is:

Ten (10) days in advance of the closing date.

All questions and Government responses will be posted to beta.SAM. Any questions resulting in a change to the solicitation will be addressed in an amendment.

Overview of the Contract

General Description:

The outcome to be achieved is a follow-on contract for ongoing services under Sub-annex 1502000 to provide facility investment

HVAC services for a critical facilities located at Naval Air Station, Jacksonville Florida. The outcome to be achieved by the Contractor includes performing maintenance, repairs, alterations on HVAC systems; including boilers (excluding Central Utility Plant Boilers).

Facilities requiring services on-board NAS Jacksonville are building(s) number 512, 514, 515, and 1003. The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Solicitation Documents

Solicitation, Attachments, and Amendments

Posted on the beta.SAM website at:

https://beta.sam.gov

Zero amendments have been issued to date.

Vendors are encouraged to register to receive automatic updates regarding the solicitation.

The Performance Work Statement (PWS) is provided as an attachment to the

RFQ (see Technical Attachments page 48)

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide templates

Standard structure

Tabular format

1 standard functional annex

Annex 1 – General Information. Contains information relevant to the entire scope of the contract.

Annex 2 – Management and Administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annex 15 contains the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of each Annex page).

PWS General Information

HVAC Maintenance Services – PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• Sub-annex 1502000 (Facility Investment)

PWS Structure

Annex Standard Use Priced

General Information

Non-cost information unique to the understanding of the technical requirements of this specification No

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification.

Yes

Recurring Work (invoiced monthly)

All Recurring Work technical requirements of this specification. Yes

2/15

Over and Above & Non-recurring Work

Over and Above requirements shall be issued via contract modification pursuant to the authority of DFARS 252.217-7028. Over and Above work requirements are expressly identified as services to be invoiced under the firm fixed price CLIN. Reference Section

C 0200000 spec items 2.14.1 and 2.15.

Yes*

PWS Annex Content

Technical Attachments General Information

Deliverables

Provided as an attachment to the RFQ under Technical Attachments page

Contains a summary list and examples of data deliverables and reports

Documents, Exhibits, and Other Attachments

Acquisition Attachments

Technical Attachments

Limits of Liability

Section C 1502000 Spec Item 3.3.1

Systems

Integrated Maintenance Program

Other Considerations

Solicitation General Information

Contract Type: Facilities Support Contract

Combination of recurring work and over and above work

Contract Term: Base period of one year and six (6) one-year option periods, not to exceed a total of 8 years

FAR 52.217-8, Option to Extend Services provides the authority to extend contract performance up to an additional 6 months (if necessary)

Evaluation of Quotations and Basis for Award:

FAR 52.212-2 EVALUATION---COMMERCIAL ITEMS (page 14)

Quote Requirements

Consider the following prior to submitting your quote:

Provide all of the information and documentation required by the RFQ.

Submit completed pricing for all CLINs (0001 through 7001) on SF1449 and a completed Price Quote Spreadsheet (Attachment I) in Excel format.

Verify accuracy of SAM record and compliance with VETS-4212 reporting (if applicable).

Submit a pre-bid inquiry if you are uncertain about anything.

Submission of Quotes

Quotes shall be submitted by electronic means (i.e. via email, DoD SAFE at https://safe.apps.mil/, etc.) to carol.d.mcgrapth@navy.mil by the due date and time listed in the solicitation.

Late quotes will not be accepted.

HVAC Maintenance Services

Site Visit Schedule

TIME* ACTIVITY

0945-1100 Site Visit Tour

Buildings to be visited:

1. 515

2. 512

3. 514

4. 1003

No cameras

No questions will be answered during site visit

Transportation provided (2 vans)

1100 Dismissal