AMEND C 1502000 Facility Investment.docx

Section C – 1502000 Facility Investment 1502000 – Facility Investment

1502000 – Facility Investment

Climate Patterns: Jacksonville’s climate is hot during the summer when temperatures average 81.6 degrees Fahrenheit and the coldest month is January with an average temperature of 52.4 degrees Fahrenheit. In the winter, temperature will drop below 32 degrees Fahrenheit for an average of 10 days. The warmest month of the year is July with an average maximum temperature of 92 degrees Fahrenheit. The annual average precipitation in the region is 52.4 Inches. Rainfall patterns are fairly evenly distributed throughout the year. The wettest month of the year is Sept with an average rainfall of 8.19 Inches.

The Contractor shall perform maintenance, repair, alteration, minor construction and demolition on facilities, systems, ground structures and other assets; such as:

Building Systems:

-HVAC

-Boilers (excluding Central Utility Plant Boilers)

1502000 – Facility Investment

Within 90 days after contract start Contractor shall have employees with a certification in:

1. Heating, Air Conditioning, Refrigeration (HAR); Journeyman Certification - minimum of 2

2. A minimum of 2 Certified Factory trained Trane Summit Controls Personnel.

3. All service personnel must have completed 10 hr OSHA Safety training.

4. Contractor to have a full time safety leader with a 30 hr OSHA certification.

All other trades personnel shall be properly certified to perform their assigned work and meet the minimum certification requirement of the State of Florida and/or surrounding municipalities for the type of work being done. There in, the hiring of Trades personnel outside the Jacksonville municipality shall meet the wage requirements set forth contract requirements for: DEPARTMENT OF LABOR WAGE DETERMINATION(s).

A mimimum two (2) TRANE (OEM) Certified Factory trained Trane Summit Controls Personnel with DDC certification from Trane. Per section F.

Within 30 days after contract award the Contractor shall provide current, valid certificate or registration under Florida Statutes Chapter 489 Parts I, II and III:

1. Class A Heating, Air Conditioning, Refrigeration (HAR)

2. Plumbing

3. Mechanical Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers shall be qualified per UFC 3-430-07.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs), hydro-chlorofluorocarbons (HCFCs), or hydro-fluorocarbons (HFCs) shall be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and licensed in accordance with the state of Florida.

Personnel working with or on electrical or electronic equipment shall be trained and certified per NAVFAC MO-200.

Personnel requiring access to Trane Tracer Summit or Trane Tracer ES building automation systems shall have completion certificates for Trane Summit 101, Trane Tracer Summit 102, Trane Tracer SC, and Tracer ES Operations Courses

Personnel performing work in HAZMAT/HAZWASTE shall complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system shall be trained per UFC 3-570-06.

The Contractor shall submit proof of all certification, training, and licensing requirements to the KO and COR within four hours of request.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

1502000 – Facility Investment

The Contractor shall develop, implement, and execute a Integrated Maintenance Program; Inspection, Testing, and Certification Program, and Other Recurring Service Program to sustain, restore and modernize facilities, systems, ground structures and other assets.

Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and Contractor CMMS in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform sustainment, restoration, and modernization services.

The current facilities descriptions are provided in J-1502000-02.

Site maps are provided in J-1502000-03.

The Contractor shall document each service (PM, IMP, etc.) at the worksite by affixing or updating a Contractor furnished durable tag to the system or component being serviced, inspected or tested. As a minimum, the tag shall state asset number, the type of inspection and/or test performed the date, and the Contractor’s signature. In addition to the PM, IMP, etc. cards attached to the system, additional PM, IMP, etc. cards shall be attached directly to gages to document testing/replacement and to strainers to document cleaning. Labels or PM, IMP, etc. cards shall also be attached to storage cylinders to document replacement or hydrostatic testing. Annual System Inspection and Certification Requirement Tags shall be provided and installed on each required suppression system.

Facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

At Building 512 due to the critical nature of this facility, a technician will be on site during core business hours from 7:30 AM – 4:30 PM, Monday through Friday excluding Holidays.

Systems and equipment are tagged as required.

Old tags and markings are removed.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

As part of the IMP, the Contractor is fully responsible for any individual occurrence of repair, including replacement up to the IMP limit of liability of $5,000 in direct labor and direct material cost for each piece of equipment per incident. The Government will only pay for the portion of direct labor and/or direct material cost that exceeds the IMP limits of liability.

The Contractor shall, per Annex 2, notify the KO and COR upon identification that the repair will exceed the liability limit listed above within 2 hours. If the estimated cost of the repair exceeds the IMP liability limit, the Government may issue a modification for Over and Above Work requirements in accordance with the Over and Above Work portion of the contract; however, the Government will only be liable for the amount of cost exceeding the IMP limit of liability.

Example: If an individual occurrence of repair requires $5,100 in direct labor and/or direct material cost, the Government may issue a modification for the $100 in direct labor and/or direct material cost that exceeds the IMP limit of liability.

The Contractor shall not use breakdown maintenance as part of the IMP program.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

The Contractor shall document each IMP service at the worksite by affixing or updating a Contractor furnished durable tag to the system or component being serviced, inspected or tested. As a minimum, the tag shall state asset number, the type of inspection and/or test performed the date, and the Contractor’s signature. In addition to the IMP cards attached to the system additional IMP cards shall be attached directly to gages to document testing/replacement and to strainers to document cleaning. Labels or IMP cards shall also be attached to storage cylinders to document replacement or hydrostatic testing. Annual System Inspection and Certification Requirement Tags shall be provided and installed on each system.

If the Government identifies a problem or a need for repair, the Government will contact the Contractor’s work reception.

Notification for accomplishment of repair of equipment and systems maintained under IMP is not a service order.

As part of the IMP program, the Contractor shall perform equipment condition assessments to support the Infrastructure Condition Assessment Program (ICAP).

The Contractor shall assess and document equipment condition annually. Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to 12 meters. The description of meter groups for each Uniformat Classification is provided in J-1502000-05. The general direct condition rating guidance is shown in J-1502000-06 and condition rating guidance specific to each meter group is provided in J-1502000-07.

Direct condition ratings shall be reported per Section F.

The Contractor shall maintain mechanical rooms that house IMP equipment in a clean and safe condition including re-lamping.

The Contractor shall submit a monthly IMP schedule and IMP maintenance and repair status report per Section F.

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified during normal working hours, the Contractor shall respond within 30 minutes at NAS Jacksonville

When a problem or a need for repair is identified outside normal working hours, the Contractor shall respond within 90 minutes.

Facilities, systems, ground structures and other assets are in normal working condition and function properly in accordance with OEM specifications, including recertification if applicable.

When PM is complete the facility, system, ground structure or other asset is fully functional and does not present danger to personnel or equipment.

Equipment tag is legible and updated after completion of each PM or work order.

Notification of repair work exceeding the IMP limit of liability is submitted to the KO within the specified time.

ICAP assessments and documentation are completed annually and submitted per Section F.

Freeze protection is accomplished per the Contractor’s program and schedule.

IMP systems are protected from freezing and no damage occurs from freezing

Mechanical rooms are clean and maintained.

Boilers shall be maintained in accordance with NAS Jacksonville Title 5 Air Operating Permit, UFC 3-430-07, UFC 3-410-01, ASME Sections VI, VII, ANSI B31.1, the National Board of Boiler Inspectors Codes, OEM manufacturers recommended procedures and current industry standards to operate boilers at the highest efficiency possible.

Maintenance is performed in accordance with Contractor's IMP program and work schedule.

Annual maintenance of boilers exceeding 1.25MMBTU/Hr is performed in accordance with Title V Air Operating Permit

Temperature settings for HVAC and refrigeration systems shall be maintained as specified in J-1502000-08.

As part of the IMP, the Contractor shall include all equipment, components of the HVAC and refrigeration systems, equipment, monitoring and control systems, such as: software applications, computers, computer work stations, communication equipment, printers, and install current software version updates at no additional cost to the Government.

BLDG 515 ONLY: Contractor shall inspect the HVAC and Refrigeration System found within the facility as referenced in Section J-1502000-10. Contractor shall provide a Condition(s) Found report for any repairs and provide estimated cost for repairs cited in report within the first 30 days.

The limit of liability will not be applicable for the items listed on the Condition(s) Found report (building 515).

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations.

Conditioned spaces are continuously maintained at the required temperature and air quality standards.

HVAC and refrigeration systems are in compliance with environmental regulations.

HVAC Boilers are maintained to the performance objectives and standards of 1502000 3.3.1

The Contractor shall develop a HVAC Water Testing and Treatment Program for water-cooled, cooling towers and boiler heating and chilled and hot water closed loop systems per equipment manufacturer’s specifications, ASHRAE standards, and the Unified Facilities Guide Specifications (UFGS) for applicable equipment.

The Contractor shall provide and install monitoring and treatment equipment. Work includes flushing and cleaning of cooling towers, and testing and treatment of circulating water to prevent accumulation of scale, corrosion, biological growth and other foreign materials. Program shall be designed to be effective over the entire expected temperature range.

The Contractor shall submit HVAC water treatment test reports per Section F.

Sampling and testing is accomplished in accordance with the Contractor's program and schedule.

Test results confirm that cooling or chilled water meets the chemical residual limits in accordance with the Contractor’s HVAC water testing and treatment program.

The Contractor shall coordinate condenser tube inspections with the COR and KO. The KO may designate one condenser per month to be inspected for scaling or corrosion of heat transfer tubes to determine effectiveness of water treatment program. The KO will notify the Contractor of date and time five days prior to the inspection.

The Contractor will arrange for system to be shut down when the load of the system is minimal which may be outside normal working hours. The Contractor shall remove heads from condensers for inspection of the tubes. If buildup of scale is in excess of 0.01 inch, the tubes shall be cleaned. If scale is built up in condensers for two consecutive months, all condensers will be systemically inspected and tubes cleaned as required using nondestructive cleaning methods.

Condenser tube inspections are accomplished per the Contractor’s program and schedule.

Condenser tube inspections ordered by the Contracting Officer do not identify scale build-up greater than .01 inches.

Scale build up is less than 0.01 inch

The Contractor shall submit an inspection, testing, and certification program summary report per Section F.

The Contractor shall submit an inspection, testing and certification schedule and a copy of all the equipment certifications per Section F.

Notification of repair work exceeding the recurring work limits of liability specified for specific systems and equipment shall be submitted to the KO within two hours of identification. An modification may be issued for repairs exceeding the recurring work limits of liability, as applicable.

The Contractor shall document each inspection, testing and certification service at the worksite by affixing or updating a Contractor furnished durable tag to the system or component being serviced, inspected or tested. As a minimum, the tag shall state asset number, the type of inspection and/or test performed the date, and the Contractor’s signature. In addition to the inspection, testing and certification cards attached to the system additional inspection, testing and certification cards shall be attached directly to gages to document testing/replacement and to strainers to document cleaning. Labels or inspection, testing and certification cards shall also be attached to storage cylinders to document replacement or hydrostatic testing. Annual System inspection and certification requirement tags shall be provided and installed on each system.

All certifications are current.

Testing, inspection, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.

Testing, inspection, and certification services performed in accordance with applicable references.

HVAC Systems are provided in J-1502000-10

The Contractor shall clean and prepare boilers for testing, inspection, and certification in accordance with the National Board of Boiler.

The Contractor shall immediately void any boiler inspection safety certificates upon the discovery of a safety deficiency regardless of the expiration date on the certificate. The certificate will again be valid only after the deficiency has been corrected by the Contractor and the boiler has been re-certified.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification.

The Contractor shall perform all certification testing in the presence of the Government Certified Boiler Inspector.

The Contractor shall provide five working days advance notification to the KO when boilers is ready for testing and certification for coordination with the Government provided inspector.

The Contractor shall maintain files of inspection reports and inspection certificates.

The Contractor shall provide files for Government review and inspection when requested.

Testing, inspection, and certification of boilers performed and completed in accordance with the Inspection, Testing, and Certification Program and Schedule.

Boilers promptly returned to service upon issuance of certification.

Boilers a prepared for inspection and certification in accordance with UFC 3-410-06 and UFC 3-430-07.

Over and Above Work or non-recurring work is a task not required by the Recurring Work portion of the contract. The Government reserves the right to require the Contractor to perform over and above work that is within the general scope of the contract.

Over and Above work requirements are expressly identified as services to be invoiced under the firm fixed price CLINs. A detailed Work Request shall be submitted to KO and COR. Reference Section C 0200000 spec items 2.14.1 and 2.15 for notification of work above the recurring work limitations.

All periods of performance are up to 30 days, unless different dates are indicated by the KO. The POP start date begins at the KO’s acceptance of the Contractor’s proposal.

The contractor’s Work Request shall specify the exact locations and type of work to be accomplished.

Timely submission of Work Request and proposals.

COR shall inspect over and above work requirements prior to invoice submission to KO.

Over and Above Work will consist of the same labor categories and labor rates proposed for the recurring work CLIN.

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