F 0200000 Management and Administration Deliveries or Performance.docx

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HVAC MAINTENANCE SERVICES Federal contract opportunity
Solicitation number
N6945021Q0012
Issued by
Department of the Navy Naval Facilities Engineering Command

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This document outlines the deliverables and reporting requirements for an HVAC maintenance services contract to support a critical facility at Naval Air Station Jacksonville, Florida. The contractor must provide all labor, tools, equipment, and materials to maintain and repair HVAC systems, including boilers excluding central utility plant boilers. Regular deliverables include sign-in sheets, minutes, permits, insurance documentation, status updates, and quality and safety reports. The contractor must also submit emergency plans, technical documentation, proposals for additional work, and a phase-out plan at the end of the contract period. All deliverables require distribution to the contracting officer and contracting officer's representative and must meet defined deadlines.

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AMEND 02 Pre-Bid Inquiry Form.xls XLS spreadsheet
AMD 02 N6945021Q0012.pdf PDF
AMEND 02 J 1502000 Facility Investment.docx DOCX document
AMEND 02 Attachment J-0200000-06 CNRSEINST 41011.pdf PDF
AMD 01 N6945021Q0012.pdf PDF
AMEND J 1502000 Facility Investment.docx DOCX document
AMEND I Price Quote Spreadsheet.xlsx XLSX spreadsheet
AMEND C 1502000 Facility Investment.docx DOCX document
N69450Q210012_SiteVisitBrief.pdf PDF
Site Visit Log_FINAL.pdf PDF
F 1502000 Facility Investment Deliveries or Performance.docx DOCX document
C 0200000 Management and Administration.docx DOCX document
C 0100000 General Information.docx DOCX document
I Price Quote Spreadsheet.xlsx XLSX spreadsheet
RFQ N6945021Q0012.pdf PDF
J 0200000 Management and Administration.docx DOCX document
III Questions and Answers.docx DOCX document
C 1502000 Facility Investment.docx DOCX document
II Pre-Bid Inquiry Form.xls XLS spreadsheet
J-1502000-03 Site Map NAS Jax.pdf PDF
J 1502000 Facility Investment.docx DOCX document
IV AMAG Request Form.xls XLS spreadsheet
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Section F – 0200000 Management and Administration Section F 0200000 Deliveries or Performance

DELIVERABLES

Spec Item
Form Attachment Number
Deliverable Title
Date (s) of Submission
Distribution
Frequency
Original
Copies (including original)
2.2.1
N/A
Request to Work Outside Government’s Regular Working Hours
At least seven calendar days prior to requested day.
KO and COR
1
As required
2.3.1
N/A
Sign-in Sheets and Minutes for Review and Comments
Within two working days
KO, COR and all attendees
1
As Required
2.3.3.1-2.3.3.3
N/A
Sign-in Sheets and Minutes Final Revision
Within two working days
KO, COR and all attendees
1
As Required
2.3.4
N/A
Permits and Licenses
Before work commences and as requested by the KO.
KO and COR
2
As specified
2.3.5
N/A
Certificate of Insurance
Within 15 calendar days prior to contract start.
KO and COR
2
As specified
2.3.5.1
N/A
Written Notice of cancellation or material change in policy coverage
At least 30 calendar days prior to cancellation or material change in policy coverage
KO and COR
1
As required
2.6.2
N/A
Status Updates
Within 2 hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours
KO and COR
1
As required
2.6.4
N/A
Status of Deliverables
Within 2 hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours
KO and COR
1
As required
2.6.5
N/A
Service Interruptions
At least five working days in advance
KO and COR
1
As required
2.6.7.1
N/A
Quality Management Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR
2
As specified
2.6.7.2
N/A
QC Inspection File
Within five calendar days of completion/ termination of the contract.
KO and COR
2
As specified
2.6.7.3
N/A
Contractor Quality Inspection and Surveillance Report
First work day of each month.
KO and COR
2
Monthly
2.7.1
N/A
List of Key Personnel and Qualifications
Within 15 calendar days prior to contract start
KO and COR
2
As specified
2.7.1
N/A
Organizational Chart
Within 15 calendar days prior to contract start
KO and COR
2
As specified
2.7.2.6
N/A
Proof of Legal Residency
Prior to be admitted to site of work.
KO and COR
1
As specified
2.8.1
N/A
Employee List
Within 15 calendar days prior to contract start and within one calendar day of changes.
KO and COR
2
Maintain Current
2.8.4.2
N/A
DBIDs Credential
As Specified
KO and COR
1
As required
2.9.1
N/A
Accident Prevention Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR
2
As specified
2.9.2
N/A
Activity Hazard Analysis
Together with the Accident Prevention Plan and for changes.
KO and COR
2
As specified
2.9.3
N/A
Safety and Occupational Health (SOH) Risks and Compliance Plans
Together with the Accident Prevention Plan and for changes.
KO and COR
2
As specified
2.9.5
N/A
NAVFAC Contractor Incident Reporting System (CIRS)
Within five calendar days of accident.
KO and COR
2
As required
2.9.5
N/A
Weight Handling Equipment Accident Report
Within 15 working days of accident.
KO and COR
2
As required
2.9.5
N/A
Crane and Rigging Gear Near Miss Report
Within 15 working days of accident.
KO and COR
2
As required
2.9.7
N/A
Monthly On-Site Labor Report
First work day of each month.
KO and COR
2
Monthly
2.9.8
N/A
OSHA Citations and Violations Corrective Action Report
Within 48 hours after receiving a citation.
KO and COR
2
As required
2.9.9
N/A
Contractor safety records
Upon request.
KO and COR
1
As required
2.9.10
N/A
Safety Certifications
Within 15 calendar days prior to contract start and as old certifications expire.
KO and COR
2
As required
2.10
N/A
EMS Goals and Policy Measurement Information
Upon request.
KO and COR
1
As required
2.10.2.1
N/A
Sampling Plan
Within 5 calendar days of sampling
KO and COR
1
As required
2.10.2.2
N/A
Class I and II ODS Report
Within 24 hours following delivery of refrigerant to DLA
KO and COR
2
As required
2.10.2.2
N/A
OTIS database update
As Specified
KO and COR
1
As required
2.10.2.2
N/A
Refrigerant Recovery Equipment
As Specified
KO and COR
1
As Required
2.10.2.3
J-0200000-05
Solid Waste Management Report
Monthly and Annually by October 10th
KO and COR
1
As Required
2.10.2.4
N/A
Waste Stream Determination
Within 30 calendar days prior to start of contract performance and within 14 days of identification of any new waste stream.
KO and COR
1
As Required
2.10.2.6
N/A
Fuel and hazardous substance spill notification
Within 15 minutes of discovery
Regional Dispatch Center
1
As required
2.10.2.6
N/A
Fuel and hazardous substance spill notification
As soon as possible but not more 24 hours of discovery
KO and COR
1
As required
2.10.2.6
N/A
Fuel and hazardous substance spill report
Within 48 hours of discovery
KO and COR
1
As required
2.10.2.7
N/A
Emergency Planning and Community Right-To-Know Act (EPCRA) Report
Within 15 calendar days prior to contract start and not less than 10 working days prior to planned use of hazardous material.
KO and COR
2
As specified
2.10.2.7
J-0200000-05
Contractor Hazardous Material Inventory Log
Within 15 calendar days after the end of each calendar year and at termination of the contract.
KO and COR
2
Annually
2.10.2.11
N/A
Asbestos Containing Material (ACM)
Verbally notify the KO and COR within one hour and follow-up with written Notification within 24 hours
KO and COR
2
As specified
2.10.2.12
N/A
Hazardous Air Pollutants
First work day of each month
KO and COR
2
As specified
2.10.3
N/A
Sustainable Procurement and Practices Plan
Within 15 calendar days prior to contract start and within 15 calendar days after exercised option periods.
KO and COR
2
Annually
2.10.3
N/A
Sustainable Delivery of Services Report
Within five calendar days after each contract period.
KO and COR
2
Annually
2.10.3.2
N/A
Recovered Material Certification
As specified
KO and COR
2
When a product containing recovered materials is equal to or better than the original and could be used.
2.11
N/A
Mission Essential Contractor Services Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR
2
As Required
2.11
N/A
Disaster Preparedness/ Mission Critical/Mission Essential Personnel
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR
2
As specified
2.12
N/A
Technical Library Table of Contents
Within 15 calendar days after contract start and within seven calendar days of changes
KO and COR
2
As specified
2.14.1
N/A
Notification to the Government for Work Above the Recurring Work Limitations and Rough Order of Magnitude
Within two hours of identification
KO and COR
2
As required
2.14.1
N/A
Detailed Scope of Work and Detailed Estimate
Within two work days
KO and COR
1
As required
2.15.1.1
N/A
Over and Above Work Proposals
Within two working days following receipt of request
KO
1
As required
2.16
N/A
Phase Out Plan
Within 90 day of last Option Period
KO and COR
2
As Required

Vital HVAC Mission Critical Jacksonville, Florida Page 6 of 6

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