N6945013R7999SectionCAmendment0011.pdf

01000000 – General Information Table of Contents

Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Background Information

1.4 Verification of Workload and Conditions

1.5 Climate Patterns

1.6 Related Information

1.7 Navy Approach to Service Contracting

1.7.1 Partnering Philosophy

1.7.2 Contractor's Knowledge

1.7.3 Industry Best Practices

1.8 Standard Template

1.9 Navy PBSA Approach

1.10 Technical Proposal Certification

N69450-13-R-7999 Section C

Amendment 0011

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at the U.S. Naval Station, Guantanamo Bay, Cuba by the means of a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ) contract. The PWS is organized into annexes.

Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff– N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing -1401000 – Family Housing Annex 15 Facilities Support -1501000 – Facility Management -1502000 – Facility Investment -*1502000 (BUMED) – Facility Investment1

-1503010 – Custodial -1503020 – Pest Control -1503030 – Integrated Solid Waste Management -1503040 – Other (Swimming Pools) -1503050 – Grounds Maintenance and Landscaping Annex 16 Utilities -1602000 Electrical -1604000 – Wastewater -1606000 – Water Annex 17 Base Support Vehicles and Equipment (BSVE) Annex 18 Environmental – Annex 18 is not utilized in this contract;

however, environmental management shall be integrated into the Contractor’s day to day operations as addressed in Annex 2. Specific environmental requirements are addressed in the applicable technical annexes.

*Note 1: Bureau of Medicine and Surgery (BUMED) has its own Sub- Annex for 1502000 Facility Investment. All Facility Investment files will

N69450-13-R-7999 Section C include “(BUMED)” within the filename. All other BOS requirements for BUMED are not separated from the other requirements.

1.2 Project Location The following is an example of the dispersion of work at the various locations from fence line to fence line at NS Guantanamo Bay, Cuba.

(1) Family Housing: various locations

(2) Facility Management: various locations

(3) Facilities Investment: Consisting of sustainment, restoration, and modernization for various facilities, systems , equipment, and miscellaneous items: various locations

(4) Custodial Services: various locations

(5) Pest Control Services: various locations

(6) Integrated Solid Waste Management Services

(7) Swimming pools: Windjammer Pool, Marine Pool

(8) Grounds Maintenance: various locations.

(9) Electrical Utilities: Base wide

(10) Water Utilities: Base wide

(11) Wastewater Utilities: Base wide

(12) BSVE services: various locations

1.3 Background Information GTMO is located in the Oriente Province on the southeast corner of Cuba, the base is about 400 air miles from Miami, FL.

Tenant commands of the station include the U.S. Naval Hospital, detachments of the Personnel Support Activity, Naval Atlantic Meteorology and Oceanography Command, Naval Media Center, Naval Communications Station, Department of Defense Dependent Schools, Navy Brig, and Fleet and Industrial Supply Center (FISC), Det GTMO, Joint Task Force (JTF).

Directly supporting the base are offices of the Naval Criminal Investigative Service, Resident Officer in Charge of Construction, Human Resources Office, Fleet and Family Support Center, Red Cross, and the Navy Exchange and Commissary.

GTMO Mission Pillars are:

Presence

- Maintain U.S. treaty obligations.

- Maintain a naval base for refueling ships.

- Maintain the fence line surrounding the base and the international shipping channel through Guantanamo Bay.

- Maintain a forward presence near the Windward Passage to the Caribbean.

Contingency Logistics

- Maintain port facilities, naval airfield and staging areas on the base in support of U.S. contingency operations in the Caribbean.

Logistic Support

- Provide logistic support to ships and aircraft conducting counter-drug operations in the Caribbean.

- Provide logistic support to Joint Task Force Operations in the Caribbean.

Migrant Operations

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- Conduct steady state operations to accommodate up to 40 Migrants (100 with augmentation) at the base.

- To conduct contingency Migrant Ops for up to 400 migrants and to support migrant surge ops for up to 10,000 migrants.

1.4 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.5 Climate Patterns The local climate is tropical, moderated by northeasterly trade winds that blow year-round. There is a drier season from November to April, and a rainier season from May to October. The average temperature is 21°C (69.8°F) in January and 27 C (80.6°F) in July.

Hurricane season starts 1 June and ends 30 November. Due to the warm temperatures of the Caribbean Sea and the fact that Cuba sits across the entrance to the Gulf of Mexico, makes the country prone to frequent hurricanes. Most Hurricanes occurs in the months of September and October.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

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1.7.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.7.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.7.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.8 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18

1.9 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

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1.10 Technical Proposal

Certification The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

N69450-13-R-7999 Section C

02000000 – Management and Administration Table of Contents

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements and GTMO Logistics Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Contract Partnering Level A

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Government Information Technology (IT) System

2.3.7 Instructions, Directives, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.3.10 E-mail and Internet

2.3.11 Ocean Freight

2.3.12 Extended Stay Berthing Facilities (ESBF)

2.3.13 Contractor Family/ Management Quarters

2.3.14 Transportation of Personnel

2.3.15 Food Facilities

2.3.16 Laundry and Dry Cleaning

2.3.17 Medical and Dental Services

2.3.18 Post Exchange and Commissary Privilege and Recreation

2.3.19 Private Aircraft

2.3.20 Contractor Debts

2.3.21 Department of Defense Education Activity (DODEA) Schools

2.4 Government-Furnished Items

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Availability of Petroleum Products

2.4.6 Availability of Docking Services

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.6.1 Data Element Entry Requirements

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2.6.6.2 Inventories and Workload Data

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/ Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Entry Approval

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Waiver for Workers’ Compensation

2.7.3 Drug Abuse by Contract Employees

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.5 Access to Buildings

2.8.5.1 Camp 7 Access

2.8.5.2 SCIFF Access (Room 140) at Buckeley Hall

2.8.6 Access Arrangements

2.8.7 Security Clearances

2.8.8 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Subcontractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Occupational Risk and Compliance Plans

2.9.4.1 Access/Haul Road Plan

2.9.4.2 Alcohol and Drug Abuse Prevention Plan

2.9.4.3 Asbestos Abatement Plan

2.9.4.4 Confined Space Program

2.9.4.5 Critical Lift Plan

2.9.4.6 Demolition Plan

2.9.4.7 Emergency Response Plans

2.9.4.8 Excavation/ Trenching Plan

2.9.4.9 Fall Prevention and Protection Plan

2.9.4.10 Fire Prevention Program

2.9.4.11 Hazardous Energy Control Program

2.9.4.12 Health Hazard Control Program and Hazard Communication Program

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2.9.4.13 Heat/Cold Stress Monitoring Plan

2.9.4.14 Lead Compliance and Abatement Plan

2.9.4.15 Respiratory Protection Program

2.9.4.16 Underground Emergency Rescue Plan

2.9.5 Accident and Damage Reporting

2.9.3.1 Accident Reporting Notification

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Disposal

2.10.2.3 Non-Hazardous Waste Disposal

2.10.2.4 Hazardous Waste Disposal

2.10.2.5 Spill Prevention, Containment, and Clean-up

2.10.2.6 Hazardous Material Management

2.10.2.7 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.8 Noise Control

2.10.2.9 Salvage

2.10.2.10 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.14.1 Notification to the Government for Work Above the FFP Limitations

2.14.2 FFP Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Option to Change COLS at Contract Award

2.14.3.2 Option to Change COLS at Exercise of an Option Period

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 IDIQ Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 IDIQ ELINS

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0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0730-1700, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

The Government recognizes that, because of the isolation of the Naval Base and the added cost to house and feed a work force, there are mutual benefits in allowing contractors to work outside normal working hours. For example, contractors often work six ten-hour days per week. Contractor requests to work outside normal working hours, including blanket request, are often approved. However, the KO has full discretion to approve or disapprove, or withdraw approval of, request, and the work will be at no additional cost to the government. If the Contractor desires to work outside normal hours, a request shall be submitted to the KO.

a. The Contractor’s request must be made at least two days in advance (e.g., request received by Government by close of business Wednesday for work on following Saturday). Prior to submitting the request, the contractor must coordinate as needed (such as utility outages) and have all required people and materials for the work that will be performed.

b. A Contractor with quality or safety (including camp and material storage site) problems (as determined by the KO) will usually be restricted to normal working hours.

c. The Contractor shall schedule his work to cause the least amount of interference to normal activities. Conflicts, such as disturbing housing occupants after working hours, may be cause for limiting work to normal working hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General

Administrative Requirements and GTMO Logistics Requirements

2.3.1 Required The Contractor may be required to attend administrative and coordination

Conferences and Meetings meetings. The Contractor may attend meetings as shown in J-0200000-02.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.2.1 Formal Partnering The initial session should be scheduled concurrent with the Pre- Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a Government provided facility as designated by the KO. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

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For more information concerning Partnering refer to NAVFACINST 11013.40, which can be viewed in the Government’s Contracts Office.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

*President/Vice President *Project Manager *Quality Manager *Site Safety and Health Officer Sub-contractor Reps

2.3.3 Permits and

Licenses

The Contractor shall obtain all licenses, and permits required to perform work under their contract. The Contractor shall comply with all applicable federal laws and base regulations. The Contractor shall submit copies of permits and licenses per Section F. Permits required include but are not limited to:

• Digging/Excavation

• Hot work

• Confined Space

• Landfill

• Contractors should possess all necessary federal and state certifications, accreditations and licenses for the performance of asbestos abatement projects.

2.3.4 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

2.3.5 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Government

Information

The current Government IT System is a legacy system.

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Technology (IT) System

2.3.7 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable directives, instructions, and references are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Invoicing procedures are identified in J-0200000-04.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-05.

2.3.10 E-mail and Internet The Contractor shall have e-mail Internet service for their office on the base.

2.3.11 Ocean Freight The Contractor shall provide loading of freight and ocean freight, off-loading, and handling as required, based on the following:

a. Marine Insurance: the Contractor shall furnish Marine insurance, to the extent required.

b. Ship Arrival

(1) No ships or vessels may enter the Guantanamo Bay Defense Sea Area except as approved by Commander, U.S Naval Base, Guantanamo Bay, Cuba. Not less than 48 hours prior to departure of vessel from the port of embarkation, the Contractor shall furnish to the Contracting Officer the following information:

(a) Name of vessel.

(b) Place of registry and registry number.

(c) Name, nationality, and address of owner.

(d) Name, nationality and address of operator.

(e) Gross tonnage, length, beams, and draft of vessel.

(f) Nationality and numbers of officers and crew (include crew list).

(g) Number of passengers (include passenger list).

(h) Last port of call prior to entry into Guantanamo Bay Naval Defense Sea Area.

(i) Purpose of visit.

(j) Proposed date of entry and estimated duration of stay.

(2) Passengers and crew will be subject to Base regulations.

(3) Commercial vessels will be permitted to discharge cargo at cargo docks to the extent that space is available.

c. Vessels on Contract to Government

(1) Contract for scheduled every other week shipping services to and from Guantanamo Bay from Jacksonville, Florida, is provided by TransAtlantic Lines LLC for 14 days sailing schedule between Jacksonville, Florida and Guantanamo Bay.

Trans Atlantic Lines LLC 120 Greenwich Ave.

Greenwich, CT 06839 Gudmundur Kjaernested Vice President

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Voice: (203) 625-5514 Valerie Bowen Bookings/Dispatcher Fax: (203) 863-9354 Jacksonville Terminal

8998 Blount Island Blvd.

Jacksonville, FL 32226 Government Representative Phone: 904-751-8886

Coastal Maritime Stevedoring, LLC Corporate Offices Phone: 904-751-1845

(2) Since these vessels are under Government contract, priority materials for Government agencies may delay receipt of Contractor’s equipment and materials. The cost of containerization, shipping, on loading, and off loading, is at the Contractor’s expense; and arrangements shall be made directly with the shipping company.

(3) The ocean vessel Contractor is subject to change. If a change in Contractor should occur, the Government is not liable for any additional costs, which may be incurred by the Contractor.

(4) The contractor is under no obligation to use the Government carrier and may use others subject to the terms and conditions of this contract and U.S.

Maritime law.

All vessels coming from a US port to a US port it shall have US flags.

EXCEPTIONS: SUBPART 247.5--OCEAN TRANSPORTATION BY

U.S.-FLAG VESSELS.

2.3.12 Extended Stay

Berthing Facilities

(ESBF)

Except for allowed fair market rental units (Family/Management Quarters) contractor employees (unaccompanied status) shall be berthing with the Housing Department, Navy Gateway Inns and Suites Division (NGIS) in ESBF located on both sides of the bay; Windward (WW) and Leeward

(LW).

ESBF primarily consists of multi occupancy rooms with either shared or gang head bathrooms. Due to the configuration of most facilities, they are not suitable for mixing genders; therefore, all females will be located at on Leeward.

Costs are based on occupied beds. The current rate is $8.00 per person per bed, regardless of room configurations. Rates are reviewed each March for implementation each October. Should prices increase, the contractor shall receive at a minimum 30 days notification. Bed night costs are not negotiable.

Contractors shall be billed monthly for the number of beds assigned to their company. Contractors are charged for beds assigned to employees on leave unless the employee removes all personal property and checks out of the facility. Contractors shall remit payment on or before due dates.

Administrative and late fees apply. Failure to promptly pay can result in eviction from the premises regardless of impact to Contractor ability to

N69450-13-R-7999 Section C perform the contract specifications. Housing makes no guarantee of bed availability or berthing location.

Prior to the berthing of any employees, contractor shall be required to complete a Contractor Berthing Agreement with the NGIS. A copy of this agreement is available at the NGIS management offices located at building 1670. To determine availability, advance registration and notification of berthing requirements is highly recommended, send information via e-mailed to NGIS mail box at ngismail@usnbgtmo.navy.mil, allow 5-10 days for responses.

Utility Rates: In addition to the rates for berthing, the utility rate of $8.52 per day per person will apply, regardless of room configuration. Rates may be adjusted each Fiscal Year. This rate will be billed separately.

2.3.13 Contractor Family/

Management Quarters

For this contract, the Government will provide up to twenty-five (25) family housing units (based on availability) for the Contractor’s use. These units are reserved for use by accompanied or unaccompanied management/supervisory personnel only. Housing will be assigned as follows: accompanied personnel by family composition with maximum family size of three (3) dependents; unaccompanied personnel assignment will be made based on a minimum of one person per bedroom. If house sharing, accompaniment by dependents will not be allowed. The government will provide family housing units with the following appliances: refrigerator, stove, dishwasher, microwave, washer, and dryer.

Housing may provide temporary loaner furniture for up to 90 days, depending on availability. No extensions will be granted. All furnishings other than the listed appliances will be provided by the contractor.

Issuances of these housing units and rental rates are controlled by the Housing Department, building 2295, phone 011-53-99-4172/4174. Should the contractor’s assigned units not be fully occupied, the Housing Department will cancel the assignment and return the unit to inventory for other use. Personnel shall abide by all Family Housing instructions, which are not part of this contract but available upon request. Contractors will pay rent under the Fair Market Rental (FMR) Program and these rates are available upon request. Rental rates include trash and maintenance costs.

Rental rates are normally adjusted annually based on market appraisal, and/or the annual Consumer Price Index. All family housing units are equipped with electric and water meters. Utilities cost is billed along with monthly rent and is based on established rates and actual consumption. All rent is due in advance. No personal checks accepted. The below rates are based on current administration of shelter rent.

Current Fair Market Rental Rate (monthly):

Shelter Rent 1 Bedroom-1 Bath $737 2 Bedroom-1 Bath $737 2 Bedroom-1.5 Bath $788 3 Bedroom-1 Bath $883 3 Bedroom-2 Bath $976 4 Bedroom-2.5 Bath $1166

2.3.14 Transportation of

Personnel

Air travel to and from the base is limited, with demand often far in excess of supply. Rates and availability are subject to change the Government will not be liable for any price adjustments.

(1) Travel to and from Jacksonville, Florida; Norfolk, Virginia; Kingstown, and Jamaica; is provided by the Air Mobility Command (AMC) at the contractors expense and passage will be in reserved seats.

Current Plane Fares to Guantanamo Bay, Cuba:

From DOD One Way Plane Fare

Non- DOD One Way Plane Fare

Non-Fed One Way Plane Fare

Excess Baggage Fee

Pet Charge

Norfolk, VA $350 $565 $590 $112 $112

Jacksonville, FL

$244 $394 $411 $92 $92

Kingston, Jamaica

$51 $82 $86 $25 N/A

(2) Emergency leave travel for verified personal emergencies such as death or serious illness of a family member will be authorized to any destination on the next available flight, also chargeable to the Contractor at the international tariff rate.

2.3.15 Food Facilities Contractor personnel may eat at the Navy Exchange food outlets, or at other food service facilities including the Naval Base Galleys on a cash basis at current prices.

2.3.16 Laundry and Dry

Cleaning

The Government will make available laundry and dry cleaning facilities for Contractor personnel and dependants of Contractor personnel at current rates as set forth by the Navy Exchange, Guantanamo Bay, Cuba.

2.3.17 Medical and Dental

Services

Medical and dental services available to the Contractor’s employees are limited in Guantanamo Bay. The Naval Hospital and Naval Dental Clinic are staffed to treat primary DOD personnel. The Contractor shall screen prospective employees with the objective to exclude those with admitted chronic disorders from traveling to Guantanamo Bay. Advise prospective employees of the limited medical and dental services available at Guantanamo Bay; and explain the Contractor’s policy concerning the extent of liability and coverage for required treatment. Every reasonable attempt shall be made to prevent personnel with chronic disorders, which may require treatment, such as cardiovascular defects, tuberculosis, mental health problems, and alcoholism, from being sent to Guantanamo Bay. The Contractor shall provide and have available, both at the job site and in the berthing areas, first aid for minor and emergency treatment. Government ambulance and medical care, when required, will be billed at the current rates when services are provided. Prices are subject to change and the Government will not be liable for any price adjustments. For more information on: dental care rates, call 011-53-99-2239; medical outpatient care rates, call 011-53-99-2230, and medical in-patient care rates, call 011- 053-99-2185.

2.3.18 Post Exchange and

Commissary Privilege and Recreation

Post Exchange and commissary privileges and recreation facilities will be made available to authorized Contractor personnel and dependants of Contractor personnel in accordance with current base regulations.

2.3.19 Private Aircraft Prior to making shipment of cargo or personnel by private aircraft, the Contractor shall have on record with the Naval Air Station Operations Officer a valid facilities license. Further, at least 8 working days prior to

N69450-13-R-7999 Section C each such shipment, the Contractor shall notify the KO of his intentions so that appropriate area and flight clearances may be obtained.

2.3.20 Contractor Debts The Contractor shall be liable for debts to the Government incurred by their employees for personal services at Guantanamo Bay, Cuba, including but not limited to private telephone and cable service, medical and dental services, and W.T. Sampson School (DODEA Schools) expenses. If an employee departs the Guantanamo Bay Naval Base without liquidating their debts, sufficient funds to cover their type of obligation will be withheld from the Contractor payments until debts are paid.

2.3.21 Department of

Defense Education Activity (DODEA) Schools

The Contractor dependents may attend DODEA Schools on a cash reimbursable basis at the prevailing rates. Current rates for the school year are as follows:

Grades Cost Per Student Per Year Sure Start Programs $11,004.00 Kindergarten through Grades 6 $22,008.00 Grades 7 through 8 $23,172.00 Grades 9 through 12 $24,336.00

2.4 Government-

Furnished Items

The Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, and equipment for use in connection with this contract. The use of Government furnished facilities, utilities, materials, and equipment for other purposes is prohibited. All facilities, materials, and equipment will be provided in “as is” condition, and their use is at the option of the Contractor. If the facilities, materials, and equipment become unusable, or if the Contractor should choose not to use the government furnished facilities, materials, and equipment, the Contractor shall provide the item or items necessary to perform the requirements of this contract at no additional cost to the Government. See Section J Attachment J-0200000-06 and technical Annexes/sub-Annexes for Government-Furnished Property, Materials and Services.

2.4.1 Government-

Furnished Facilities

(GFF)

The Government Furnished Facilities are listed in J-0200000-06 and technical Annexes/sub-Annexes for Government-Furnished Facilities. It shall be the Contractor’s option to use these facilities or not. The Contractor shall assume responsibility and accountability for the facilities he elects to use. The Contractor shall maintain all shops, material storage, buildings, structures, and all areas furnished for the performance of this contract in a clean, neat, orderly and sanitary condition. The Contractor shall provide janitorial, painting, maintenance, repairs, and related services.

The Contractor shall properly dispose of refuse, waste material, garbage, rubbish, and debris daily.

If the Contractor wants to make any modifications or alterations to Government furnished facilities, he shall obtain written approval from the Contracting Officer before beginning work. All modifications or alterations approved by the Government will be made at the expense of the Contractor.

At the completion or termination of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear and for approved modifications or alterations performed. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse, or by contractor employees.

N69450-13-R-7999 Section C

2.4.2 Government-

Furnished Utilities

a. The Government will make utilities available at existing outlets required for the work to be performed under the contract. However, the Contractor is responsible for the cost of all utilities at all Government-provided offices, warehouses, Contractor Owned Berthing Facility, Contractor family housing and any additional Contractor-owned storage facilities, at prevailing Naval Base rates. The Contractor shall provide and maintain, at his expense, the necessary service lines from existing Government outlets to the work site, or additional storage buildings. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates. The quantities will be estimated where meters are not provided based on UFC 3-401-05N.

(1) Electrical. The current rate for electrical services is $500.00

MWH.

(2) Water. The current rate for water is $14.54.00 per KGAL.

(3) Sewage. The current rate for sewage services is $23.50 per thousand gallons, based on 95% of the water consumption.

b. Variations in Rate

(1) Changes in the utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price exceeds 15%. When the utility rates varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted; however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

(2) The rates are subject to change.

2.4.3 Government-

Furnished Materials

(GFM)

Unless specifically stated otherwise in Section J of any annex or sub-annex, no GFM is provided in this contract.

2.4.4 Government-

Furnished Equipment (GFE)

a. The term “GFE” applies to all government furnished equipment and tools. Section J Attachment J-0200000-06 provides general lists of GFE. The Contractor shall be responsible for the periodic servicing, maintenance and repair of equipment listed. Total or partial breakdown or failure of the Government-furnished equipment will not relieve the Contractor of the requirement to fully perform the work of the contract.

Upon completion or termination of the contract, all Government-owned tools and equipment shall be returned to the Government in the same condition as received, except for normal wear and tear. Tools and equipment determined to be no longer useful for their intended purposes due to normal wear and tear shall be returned to the Government or as directed by the KO, and replacement costs shall be the responsibility of the Contractor. Tools and equipment so acquired shall remain the property of the Contractor. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse by the Contractor or his/her employees. If the Contractor desires to use parts, tools and/or equipment in these lists and they are not located in the facility assigned for that function of the contract, the Contractor is responsible for relocation of the parts, N69450-13-R-7999 Section C equipment or tools. The listings of GFE in Section J and any annex shall not be construed as being sufficient or adequate to meet the requirements of this contract. For IDIQ work, GFE will be used if available. The Government will not pay equipment charges for GFE items.

b. Joint Inventory and GFE Management:

The Contractor and the Government shall conduct a joint inventory at least 10 days before commencing work under this contract to determine the exact number and serviceability of Government-furnished tools and equipment. The Contractor shall then certify the findings of this inventory and assume accounting responsibility of those tools and equipment he/she wishes to retain. Subsequent inventory changes shall be reported to the KO. GFE shall not be removed from the station unless approved by the Contracting Officer. All GFE shall be managed in accordance with the guidelines set forth in the Government Furnished Property clauses of this contract and maintained in accordance with the appropriate technical specifications of this contract. The Contractor shall provide a monthly updated listing of GFE items to the Government Property Administrators or when transfers warrant an update. If any of these tools and equipment cannot be accounted for, the contract price will be reduced by an amount equal to the value of this furnished property, or they shall be replaced with tools and equipment of the same type and of equal value. Value will be determined as the cost to replace with a similar item of comparable age and serviceability. The listing shall include as minimum: the Basic Information of FAR-45.505-1.

GFE Type Property Number Property Nomenclature, Serial Number and Model Number Quantity and Unit Price Purchase Order Number and Date

2.4.5 Availability of

Petroleum Products

a. Current stock ledger prices for major petroleum products are as follows and are subject to change with fluctuations in stock ledger prices. The following Petroleum are available at the current rates:

Fuel Type Rates ($ per gallon) Midgrade Gasoline (unleaded)

(MUM )

$3.74

Jet Fuel (JP-5) $3.64 Diesel Oil (DFM) (F76) $3.61 Lube Oil $10.39

b. Changes in the petroleum rate are not basis for adjustments to the contract price. Regular filling station pumps at the Navy Exchange Service Station may be utilized by paying the prevailing price at time of purchase.

Note: The Government only does not provide low sulfur or ultra low sulfur diesel fuel/oil. The only diesel fuel/oil that is provided is F76.

2.4.6 Availability of

Docking Services

In accordance with NAVSTA GTMO INSTRUCTION 4082.1A, Docking Services are available at the following rates:

N69450-13-R-7999 Section C

Large Tug $800.00 Per Hour Plus Fuel

Cost and Surcharges Pusher Boat $400.00 Per Hour Plus Fuel

Cost and Surcharges Harbor Pilots $150.00 Per Hour Berthing $9.00 Per FT Per Day Dive Crew (Surface Supply) $300.00 Per Hour Dive Crew (Scuba) $150.00 Per Hour

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite.

Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

All parts used under this contract shall be new or factory reconditioned parts and components, except where OEM parts have otherwise been specified. All parts shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; and used in accordance with original design and manufacturer’s intent.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive and respond to IMP Repair Calls and Service Calls 24 hours a day, 7 days a week. An IMP repair call and a service call are considered received by the Contractor at the time and date the information is received by the Contractor’s work reception desk.

The Contractor’s work reception function shall be at locations approved by the Contracting Officer. The Government will provide the Contractor two

(2) separate telephone lines for work reception operations. Telephone service will be Class “C”. Class C service is for the transaction of official U. S. Government business with local access only. The Contracting Officer shall approve location of telephone service lines. The work reception function shall be operated by Contractor’s representatives FLUENT IN THE ENGLISH LANGUAGE, shall have an understanding of the various trades within the requirements, and shall have a thorough knowledge and understanding of the contract requirements, 24 hours a day, 7 days a week.

The contractor shall, also, provide a work reception desk for Family Housing. Requirements are specified in Spec Item 2.3.3 of Sub-annex 1401000 Family Housing.

N69450-13-R-7999 Section C

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work…