N6945013R7999-0011_GPIs.pdf

N69450-13-R-7999 - Amendment 0011 GTMO BOS Services

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

462 483 to 532 J-1700000-

02 Fleet Inventory

Fleet inventory identifies 1,288 units the contractor is to maintain. 591 units are 10 years old or older.

Please provide the historical number of annual repairs by GVW and number of repairs that exceeded limit of liability for the past year by GVW.

The GVW requirements and FFP Limit of Liabilities differ from what is in the current contract GTMO BOS contract.

For Historical information, see Government response to GPI #177, Amendment 0005, for Body Shop repairs and Government response to GPI #240, Amendment 0006, for the total number of break downs. No further data is available. This is a performance based contract. The contractor is advised to use industry knowledge gained through performing similar/like services. Further data will is not available. Historical pricing is proprietary to the incumbent and therefore is not releasable.

463 234

Attachment C- Annex 1700000 Section

3.3

Subject paragraph requires bidders to complete repairs to all Vehicles and Equipment with Limits of Liability per repair varying from $1K to $6K per repair. No historical data is provided regarding the number of repairs annually accomplished in each category. Please provide this historical data to level the playing field for all bidders.

The GVW requirements and FFP Limits of Liabilities differ from what is in the current GTMO BOS contract. Data requested by GVW is not available.

464 ATT J-

1700000-08

Attachment list Customer as DODEA, but there is no CLIN For School Bus Operations in the DODEA Customer CLINS. Where should this cost be applied?

See Amendment 0006, a CLIN was added for school bus operations. 0011

465 140

Atatchment C- Annex 1503030 Section

2.4

PWS states The Government will provide: A. The refuse trucks and land fill equipment identified in Annex 17, Transportation. There are no Refuse trucks or land fill equipment listed in Attachment 17 Tes. Please provide a list of Government Furnished refuse trucks and landfill equipment.

See Government Response to GPI #267, Amendment 0006. 0011

466 229 Attachment C 3.1

The objective is stated as "The Contractor shall operate BSVE to ensure supplies and personnel are transported and requested services are performed". The related information states "Provide the proper vehicles, equipment, materials, licensed personnel and, tools for the work requested".

Which is correct? Does the Contractor provide staff to operate BSVE or is the Contractor required tp provide vehicles and staff to satisfy this requirement?

The Government will only furnish the vehicles for contractor use in in Spec Item 2.3.5., Government Furnished Equipment for BSVE. For all other equipment not identified in spec item 2.3.5, the contractor is required to provide the equipment to perform the requirements in 3.1, 3.1.1, and 3.1.2.

467 53 Atatchment C- Annex 1401000

3.3.2

Please provide historical data for Family Housing service calls to allow bidders to determine the risk that arises from the number of calls that exceed the proposed limits of liability. This data should show, at a minimum, the number of calls completed for a defined period of time, as well as labor and materials costs expended to complete these calls.

This is a performance based contract. The contractor is advised to use industry knowledge gained through performing similar/like services. Further data is not available. Historical pricing is proprietary to the incumbent and therefore is not releasable.

REFERENCE

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

468 43 Attachment C 2.15.3

ELIN A747 in Attachment J-0200000-10 describes a requirement for 15,000 LF of subterranean termite treatment per Attachment J-1503020-13 specifications. Attachment J-1503020-13 describes two types of subterranean treatment, one for interior areas and one for exterior areas.

Can the Government provide an estimate of how much of the 15,000 LF is interior and how much is exterior?

There is only one ELIN for subterranean termite treatment.

The price submitted should include a composite rate for interior and exterior subterranean termite treatment. 15,000 LF is the quantity for subterranean termite treatment, including interior and exterior treatment.

469 43 Attachment C 2.15.3

The description of work for ELIN A740 in Attachment J-0200000-10 states that the work requirements "are identified in J-1402000-07 in the Unaccompanied Sub-Annex 1402000." There is no Attachment J-1402000- 07 or Unaccompanied Sub-Annex 1402000. Should the description refer to Attachment J-1401000-07 instead?

See Amendment 0011 for the most updated ELINs. There are no references to J-1402000-07. 0011

470 43 Atatchment C 2.15.3

The description of work for ELIN A704 in Attachment J-0200000-10 states that Vacant Room Cleaning shall be performed "in accordance with the vacant room cleaning requirements identified in 1402000-06." There is no Attachment 1402000-06. Should the description refer to Attachment J- 1401000-13 instead?

See Amendment 0011 for the most updated ELINs. There are no references to J-1402000-06. 0011

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

471 268-280

Attachment C- 1700000

– Base Support Vehicles and Equipment ed Shuttle and Scho

A school bus monitor shall be provided for each Sure Start and Kindergarten bus. School bus monitors qualifications: an individual designated by the contractor in writing as competent (by reason of training, education or experience). Duties include but are not limited to ensuring all passengers are properly seated and secured, maintaining order, and reporting violations to higher authority, i.e., school principal, KO. “DoD 4500.36R C6.3.6.4.2. Safety Attendants are authorized on vehicles exclusively transporting students enrolled in DoDEA preschool, Sure-Start, and kindergarten programs to/from school. Subject to availability of funds, this authorization may be extended to vehicles transporting a mix of students in grades kindergarten through second grade. Safety attendants also shall be provided where host-nation law requires a “guide” to assist students in certain grades. Safety attendants are specially trained adults whose primary responsibility is to oversee on-board student safety during the daily commute to/from school. Normally, only one safety attendant is assigned to a vehicle. C6.3.6.5. Bus Monitors.

School bus monitors, whose primary function is to maintain good order on the bus, may not be employed by DoDEA except when required by host nation law. Similarly, school bus monitor services may not be procured by DoDEA contract. Communities may provide school bus monitors on a volunteer basis to assist the school bus officer in maintaining acceptable student behavior on the bus.

Section C require school bus monitors for each Sure Start and Kindergarten bus. DoD 4500.36R indicates Safety Attendants are authorized on Sure Start and Kindergarten buses and that school bus monitors are provided on a volunteer basis from the community and may not be procured by DoDEA contract. Should we be providing Safety Attendants or are we managing a community volunteer program?

The contractor shall provide a Safety Attendant and not a Bus Monitor. Requirement has been updated. See the Aamendment 0011 for updated requirements.

472 43 Atatchment C 2.15.3

The descriptions of work for IDIQ ELINs A709 and A710 in Attachment J- 0200000-10 explicitely state that the unit of measure is one facility, i.e.

window cleaning for 150 EA facilities in the case of ELIN A710. Three other ELINs show a quantity of 150 EA (A705, A706, A744) but the descriptions of work do not state that the unit of measure refers to the number of facilities. Do the 150 EA quantites for these three ELINs refer to facilities?

150 Each for A705, A706, and A744 are for each unit respectively. A705 is referring to each smoke detector replacement, A706 is carbon monoxide detector replacements and A744 is window blinds.

473 ATT J-

1700000-08

Attachment list Customer as DODEA, but there is no CLIN For School Bus Operations in the DODEA Custoemr CLINS. Where should this cost be applied?

See Government Response to GPI #464 0011

474 279

Amend 2 Section C

Annex 1700000

3.3.6

Original solitication provided the number of services required annually.

Amend 2 eliminated that data, essentially creating an open-ended requirement. Please provide historical data to define this requirement so all bidders can provide an accurate response.

See Amendment 0011 for the most updated ELINs. 0011

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

475 2

Attachment J020000010

ELIN

Amend0002

A703 Material and Equipment - MUST BE NEGOTIATED BY KO. In the Unit Price a $1.00 has been entered. Does this mean that the price for ELIN A703 is $5,000,000 and we should treat it as a plug number?

See Amendment 0011 which contains the most updated ELINs for the unit price and material and equipment. The contractor is to plug in a burden rate.

JB1FTEShe etAmendme nt0002.xls

Please provide the information for 1401000 – Family Housing. See Amendment 0011 for the most updated JB1FTE sheet. 0011

477 268 Attachment C 3.1.1

1700000 – Base Support Vehicles and Equipment 3.1.1 Scheduled Shuttle and School Bus Service Activity Bus One (1) activity bus for the High School (Monday-Friday) and one (1) activity bus for the Elementary School (Monday, Wednesday, and Thursday) shall transport students during the school year. Activity bus shall be at the school 15 minutes before school departure and follow regular school bus routes.

Question: Please clarify this requirement. Are there activities every day requiring an activities bus? Are the activities during school or after school?

If the activity is during school, does the bus return the students to the school for departure on their normal bus? If the activity is after school, does the bus drop off students after the activity on the regular bus routes.

The requirement is for after school activities on the days given in the solicitation. Activity bus shall be at the school 15 minutes before school departure and follow regular school bus routes.

478 14

Attachment C- 2.3.12 Available

Living Quarters

2.3.12

Will current incumbent workers currently living on the Leeward side be relocated to the 500 person COBF on the Windward side? There are times the ferry is not operating, will the contractor be allowed to house Leeward staff for emergency coverage in housing on the Leeward side?

COBFs are not required in this solicitation. See spec item 2.3.12, Extended Stay Berthing Facilities (ESBF) of Annex 0200000, Management and Administration. Housing will be available on Leeward.

479 245 Attachment C 2.2.1

The Contractor shall employ certified water treatment plant operators and certified water distribution system operators who are experienced in similar plants and systems to perform the requirements of this functional section.

(1) Treatment and Distribution Operators Certifications: Contractor shall meet or exceed the requirements of CNIC Instruction 5090.2, 26 July 2013.

Training to meet the certification requirements shall be from a verifiable training program.

Please provide the CNIC Instruction listed so we can determine the training requirements.

Reference may be found via the internet. One website is http://www.med.navy.mil/sites/nmcphc/documents/program-and-policy-support/5090-2-REFERENCE-B-ORC-AORC- Program.pdf

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

480 213 Attachment C 3.3

160200 Electrical, 3.3 pg 213 and 1604000 – Wastewater 3.4 pg 235 have the following statement:

When a problem or a need for repair is identified, the Contractor shall respond within one hour and complete the repair within one hour.

As this could be a line down, a blown transformer or a broken water line under a road, we do not believe one hour is a reasonable expectation and is not in line with the other annexes which state either work continuously until the emergent condition is arrested (water) or 48 hours (facilities investment).

Additionally this is in conflict with other paragraphs within the same sections of IMP for both electrical and wastewater which state:

All Plant and System malfunctions and breakdowns requiring repair or replacement shall have immediate response within one hour following Contractor discovery or Government notification and worked continuously to completion.

We suggest revising the amended paragraphs in Amendment 2 to reflect the more appropriate time frame as stated in the other paragraphs.

Requirement has been updated. See updated Section C provided via Amendment 0011, for updated requirements. 0011

481 183 Attachment C 3.5

1503030 - Integrated Solid Waste Management

3.5 Resource Recovery Operation

Resource recovery operations shall be performed within the existing boundaries of the Resource Recovery Facility, Building 1751 and/or at the scrap metal processing facility in accordance with NAVSTAGTMOINST 5090.4.

Hazardous waste and materials shall be handled in accordance with NAVSTAGTMOINST 5090.1 and 5090.4. Please provide a copy of NAVSTAGTMOINST 5090.1. Hazardous Waste Management Plan.

5090.4. Standard Operating Procedures for Landfill

For the directives NAVSTAGTMOINST 5090.1 and 5090.4, see attachements to the Amendment 0011. 0011

482 325

ATTACHM

ENT J-

1503030-02

Section J Page 325 of 563 ATTACHMENT J-1503030-02 REFERENCES AND TECHNICAL DOCUMENTS- Please provide copy of OPNAVINST 6260.1B, Solid Waste Handling Permit, NAVSTAGTMOINST 5090.1 Hazardous Waste Management Plan

OPNAVINST 6260.1B reference has been removed. See Amendment 0011. There is no reference in J-1503030-02 for Solid Waste Handling Permit. For the directives NAVSTAGTMOINST 5090.1 and 5090.4, see attachements to the Amendment 0011.

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

483 225 Attachment C 3.3

3.3 Integrated Maintenance Program (IMP) -Cleaning algae from the RO membranes shall be includes with maintenance of the RO Systems.

Question - Please provide number of occurrences and typical lengths of time RO systems have been historically impacted by brown or red tides or other algaes . Workload data is needed to accurately estimate the filtration costs for smaller micron filter cartridges for use during these occurrences as well as the labor costs for the increased filter change-outs and membrane cleanings.

Based on historical data available the GTMO RO system has only been impacted by brown tide algae one time. Other issues may impact when RO filter are changed and cleaned.

Frequency of filter changes and backwash is based on the daily seawater turbidity readings and the differential pressure at the RO membranes. This is a performance based contract. The contractor is advised to use industry knowledge gained through performing similar/like services.

484 Attachment C 2.3

2.3 Special Requirement

Pathogen Exposure The Contractor shall comply with 29 CFR-1910.1030 at all times if personnel are performing work where they may be exposed to blood or other potentially infectious materials.

The Contractor shall have an established Exposure Control Plan accessible to employees. This plan shall be reviewed annually and comply with 29

CFR-1910.1030.

Employees in areas subject to higher exposure risk (such as hospitals) shall submit to all required testing and receive vaccinations as required by the installation.

Question- Please confirm that contractor is not required to perform Custodial Services in the BUMED Facilities.

Contractor is not to perform custodial services in BUMED Facilities. 0011

485 245 Attachment C 2.2.1

1606000 - Water

2.2.1 Certification, Training and Licensing

(1) Treatment and Distribution Operators Certifications: Contractor shall meet or exceed the requirements of CNIC Instruction 5090.2, 26 July 2013.

Training to meet the certification requirements shall be from a verifiable training program.

Please provide a copy of CNIC Instruction 5090.2, 26 July 2013

See Government Response to GPI #479 0011

486 91-105

Amend 2 Section C

Annex 1502000

3.3

Subject paragraph requires bidders to complete all required repairs to 17 different types of equipment as part of the IMP Program. Please provide historical workload data showing the number of repairs and replacements to qualifying IMP Equipment accomplished annually.

This is a performance based contract. The contractor is advised to use industry knowledge gained through performing similar/like services. Further data is not available. The number of repairs and replacements is not available. Historical pricing is proprietory to the incumbent and therefore is not releasable.

487 190-191 1503040 3.3.1

Subject paragraph requires bidders to complete all required repairs to swimming pool equipment as part of the IMP Program. Please provide historical workload data showing the number of repairs and replacements to qualifying IMP Equipment acocmplished annually.

See Government response to GPI #486. 0011

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

Amend 2 Section C

Annex 1602000

1.1 and 3.1

Paragraph 1.1 instructs bidders that service call requirements for this annex are included in Annex 1502000. PWS 3.1 of this annex also identifies service call requirements. Since all equipment in this annex is covered under the IMP, which does not allow the use of service calls for repair, please clarify the intent of the "service calls" required in this annex, including any available historical data showing descriptions of the type of work that can be expected as part of this requirement.

Service calls are a new requirement for Utility Systems.

Systems that are under IMP do not require service calls to be issued. Service Calls under each Utility annex will be issued in direct relationship to the respective utility annex. These service calls will not include any repais, modifications, maintenance, and/or restoration to utility systems in IMP.

Examples, but not all inclusive, of a service call of utility annex would be, a request for watchstanding for Wastewater Components/systems: a request to disconnect and connect utilities.

Amend 2 Section C

Annex 1604000

3.1

Referenced paragraph requires the Contractor to complete services calls as Quantified in att J-0200000-10. Since all equipment in this annex is covered under the IMP, which does not allow the use of service calls for repair, please clarify the intent of the "service calls" required in this annex, including any available historical data showing descriptions of the type of work that can be expected as part of this requirement.

See Government response to GPI #488 0011

Amend 2 Section C

Annex 160600

3.1

Referenced paragraph requires the Contractor to complete services calls as Quantified in att J-0200000-10. Since all equipment in this annex is covered under the IMP, which does not allow the use of service calls for repair, please clarify the intent of the "service calls" required in this annex, including any available historical data showing descriptions of the type of work that can be expected as part of this requirement.

See Government response to GPI #488 0011

491 79 of 520 J-1401000-

Will the government please provide the specifications on each of the floor materials to be purchased for this contract

Specs for all vinyl and ceramic is not available. Housing units may have different specs for Vinyl and Ceramic Tile.

See ELINs X727-X730 for carpet specs.

492 63 of 242 1401000 PWS 3.3.5 Will the government please provide the number of COMs that have been completed by year for the past three years?

A total of 300 COMs are anticipated each year. Any amount above 300 will be ordered as IDIQ. Requirements, historically, have been different; therefore, historical data is not meaningful to this solicitation.

493 63 of 242 1401000

PWS 3.3.5

Will the government please provide an estimate of the number of Hepa Cleaning that will be required per year in conjunction with Change Of Occupancy

All COMs will require Hepa Cleaning 0011

494 41-54 of 520 J-1401000-

Will the government please clarify the column (Area SF) ? Is this the living space of each of these quarters. There are SF numbers that range from2086 up to 7532SF. It is unusual to see housing units this large. Please clarify!

Inventory is correct. 0011

495 46 of 242 C-1401000 2.2.2 Is it possible for FN Employees to obtain a CAC card?

See Government Response to GPI #137 in Amendment 0005. Request to GPI #137 provides requirements for CACs to obtain CACs for non-U.S. persons.

496 50 of 242 C-1401000 3.2 Does the Government provide a Terminal for access to the FF&E Inventory System? No. 0011

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

497 52 of 242 C-1401000 3.3.1 Can the Government provide Historical data for Minor Maintenance and Replacement Services in Family Housing?

This is a new requirement. Historical data is not available for Minor Maintenance and Replacement Services in Family Housing.

498 56 of 242 C-1401000 3.3.2.2 Is there a minimum Response Time for an Urgent Family Housing Service Call?

No. Urgent service calls are completed within two calendar days.

499 57 of 242 C-1401000 3.3.2.3

Performance of Routine Family Housing Service Calls are not required outside Government Working Hours. Completion time is based on Calendar Days, not Work Days. This seems to be in conflict. Can you change the FH Routine Service Calls completion time to five Work Days?

FH Routine Service Calls completion time will not be changed to five work days. However, the Related Information for spec item 3.3.2.3 has been changed to, "Performance of routine service calls may be performed only on Mondays through Saturdays during the hours of 0800 to 1700." See updated spec item 3.3.2.3 in Amendment 0011.

500 57 of 242 C-1401000 3.3.2.3 When an appliance is replaced under the four hour requirement, does the replacement appliance have to be a new appliance or can it be a working appliance comparable to the one being replaced?

Working appliances shall be comparable to the one being replaced. 0011

501 57 of 242 C-1401000 3.3.3 Are all playgrounds presently built and maintained within the specifications of the Public Playground Manual, latest edition? Yes. 0011

502 58 of 242 C-1401000 3.3.3 Please define "occurrence" as it applies to the $500 limit for playground repairs.

An occurrence for playground repairs is when a discrepency of the system is found during the maintenance scheduled work. For every scheduled maintenance work for a playground location identified in J-1401000-10, will have a $500 LOL for any repair work identified while performing maintenance on the Playground. For example, if CC3 Playground is scheduled for maintenance and the contractor finds discrepencies with the playground equipment at that location, the contractor will be responsible to correct up to $500 in discrepencies under this requirement. If the repair exceeds the PM LOL, a service call may be issued for the work that exceeds the PM limit of liability. If a playground equipment faults outside of the maintenance schedule, a service call or a task order will be issued.

503 62 of 242 C-1401000 3.3.5 When residents check out of Family Housing Units are they required to clean the Quarters thoroughly or only broom clean?

Residents are only required to broom clean units prior to check out.

504 62 of 242 C-1401000 3.3.5 Will an IDIQ Custodial Services be issued with every COM?

No. See Attachment J-1402000-12 for additional change of occupancy maintenance related information. Custodial services are included in the COMs.

505 62 of 242 C-1401000 3.3.5 Are there a maximum number of COM's that can be issued over say one week period?

COMs vary week to week and month to month. A total of 300 COMs are anticipated each year. Any amount above 300 will be ordered as IDIQ.

506 52 of 242 C-1401000 3.3 Are there any asbestos or lead paint concerns in the Family Housing Facilities at GTMO?

Yes, asbestos and lead paint concerns are in the Family Housing Facilities at GTMO.

507 178 of 520 J-1502000-

Please provide the specifications for Ceramic Time and Vinyl in the Unaccompanied Housing Units.

Specs for all vinyl and ceramic is not available.

Unaccompanied Housing units may have different specs for Vinyl and Ceramic Tile.

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

508 178 of 520 J-1502000-

Please provide the Historical Data showing dates the Smoke Detectors were last replaced in Unaccompanied Housing Units. Smoke detectors were last replaced on 06/09/2011. 0011

509 111 of 242 C-1502000 3.6 Who performs Change of Occupancy Maintenance (COMS) in the Unaccompanied Housing?

Unaccompanied Housing COMS are not part of this contract.

510 74 of 520 J-1401000-

Will the government please provide the number of COMs that carpet or vinyl or other type flooring was ordered this past option period?

71 COMs this past year had some sort of flooring that was over the 400 sf allowance. 0011

511 74 of 520 J-1401000-

Will the government please provide the number of COM units that had flloring work performed that was 400SF or less?

Information is not available. Information varies from unit to unit. The contractor is advised to use industry knowledge gained through performance similar/like services.

JB1 FTE

Sheet - Amend

Should the JB1 FTE Sheet include a section for Annex 1401000 Family Housing and related FTE line items?

Yes. See Amendment 0011 for the most updated JB1FTE sheet. 0011

513 10

Amendment 0009, Section B Supplies or

Services and Prices

B.1

Should the sentence " CLINs 0013-0022, 0024-0034, 0036-0046, 0048- 0058, 0060-0070 and 0072 account for the FFP requirements in each option period." be revised to read " CLINs 0013 - 0022 and 0024, 0025 - 0034 and 0036, 0037 - 0046 and 0048, 0049 - 0058 and 0060, 0061-0070 and 0072 account for the FFP requirements in each option period.

All of the correct option period CLINs are listed. This sentence does not identify which CLINs belong to which option period; it states that they are option period requirements. The sentence will remain unchanged.

514 11

Amendment 0009, Section F Deliveries or Performance n/a The following Delivery Schedule item has been added to CLIN 0012: POP 01-JUN-2015 TO 30-NOV 2015. Was it the governments intent that this new period of performance only 6 months?

Yes. As stated in the Award Fee Plan, "during the first six months of performance, no award fee will be available" 0011

515 11

Award Fee Plan/Eval Criteria/

Amendment

How is the rating (0-100) determined for each Category of Performance (CP)? Is it strictly based on the Evaluation Criteria on page 7 that includes the MPAS rating for the sub-annex and the additional criteria listed? If so, what is the objective and/or subjective means used to determine how actual MPAS results and performance against the specific criteria translate into a rating of 0-100?

No. The rating (0-100) is determined based on the Evaluation Criteria on pg 7 and the Award Fee Rating Table on pgs 8-10.

516 10

Award Fee Plan/Eval Criteria/

Amendment

How are the descriptions provided for the Adjective Rating used in the rating process? Do each of the specific criteria included in the description have to be met to receive the Adjective Rating associated with the description? Does failure to meet one of the specific criteria in the description result in a lower Adjective Rating? Is there any specific relationship and/or direct correlation between the specific criteria listed in the description for the Adjective Rating and the Evaluation Criteria on page 7?

Yes, each of the specific criteria included in the Award Fee Rating Table description block has to be met to receive the applicable Adjective Rating.

Failure to meet criteria will result in a lower rating.

All performance criteria on pg 7 has correlating bullets under the description block of the Award Fee Rating Table.

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

517 7

Award Fee Plan/Eval Criteria/

Amendment

Block 8

The evaluation criteria states that "This includes contractors history of reasonable and cooperative behavior". What is the specific timeline included in history? Would a satisfactory or below rating during a previous evaluation period impact a current evaluation period? How would a contractor be motivated to improve given that scenario?

History of reasonable and cooperative behavior will be based on the applicable rating period. 0011

518 10

Award Fee Plan/Eval Criteria/

Amendment 9/Satisfactor y 0%

Block 1

It appears that some of the descriptions included under "Satisfactory" performance exceed or are in addition to the contract requirements, yet result in no award fee. For example, for customer complaints the RFP indicates that the contractor shall not exceed two validate customer complaints per month (total of 12 for the 6 month evaluation period);

however, the description indicates that "the contractor's number of validated customer complaints is 8". For vehicles, the RFP indicates that downtime hours per individual alpha group per individual activity shall not exceed 5% of the total available hours per individual alpha group per activity per month; however, the Adjective Rating description for "Satisfactory" indicates that "Under 1700000 BSVE, 8 vehicles exceed the allowable individual unit downtime". Is it NAVFAC's intent that the requirements to meet a "Satisfactory" rating should align with the requirements of the contract? If not, which takes precendence in determining the specific standards and requirements of the contract?

It is the Government's intent for the requirements to meet a "Satisfactory" rating align with the requirements of the contract.

However, if there is a conflict, the requirements of the contract stated in PWS/technical specifications of the solicitation take precedence over the Award Fee Rating Descriptions.

There are performance standards for validated customer complaints for three spec items where it states that no more than two customer complaints will be issued each month; however, the Government chose the number eight for other spec items that do not include a performance standard for customer complaints. The three spec items will have to meet the performance standard in the solicitation, in inclusion to the award fee criteria set forth in the solicitation.

For vehicles, "Downtime Standards are met," is the performance standard. There is a requirement stating that, "Downtime hours per shop repair order shall not exceed the Allowable Individual Downtime by Alpha Code specified in J-1700000-05." There is another requirement stating that, "Downtime hours per individual alpha group per individual activity (customer) shall not exceed 5% of the total available hours per individual alpha group per activity, per month (invoice period)." Even though there are two different requirements here, one is focusing on the alpha group per customer and one is focusing on the individual vehicles that may not exceed the allowable downtime hours identified in J-1700000-05. For purpose of the Award fee criteria, the Government focused on the individual downtime for vehicles.

519 11

Award Fee Calculation Methodolog y/Example/

FDO

Decision

In the example provided for the Award Fee calculation, the use of the element of judgment takes place at two points, first in the scoring for weighted value and then again at FDO decision. What is the purpose of scoring for a weighted value (74.4%) and then treating that weighted value as a range for further degradation to a potential 51%? What is the objective and/or subjective means used to determine how the Overall Weighted Result translates into the specific Percentage of Award Fee earned?

The earned award-fee amount indicated by the use of a conversion table or graph is a guide to the FDO. Use of the Award Fee Conversion Chart does not remove the element of judgment of performance of the contract in its entirety from the award-fee process.

Justification for specific Percentage of Award Fee earned higher or lower than the Overall Weighted Result will be provided in the FDO decision letter to the contractor.

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

520 12

Award Fee Plan/Eval Criteria/

Amendment

General

The current BOS contract includes a Performance Assessment Plan that includes an extensive list of detailed requirements that are necessary in support of the Government's assessment of the Contractor's performance.

When will NAVFAC SE provide the Performance Assessment Plan for this contract? Will it be the same as the Performance Assessment Plans currently used on the GTMO BOS and Utilities contracts?

The Performance Assessment Plan (PAP) for the subject RFP will be provided after contract award.

No. Anticipate revisions to the current PAPs used on the GTMO BOS and Utilities BOS contracats.

521 13

Award Fee Plan/Eval Criteria/

Amendment

General

Will the contractor's CPARs be considered as part of the AFEB ratings and FDO determination of Percentage of Award Fee Earned? If so, what is the specific relationship and/or direct correlation between the CPARs and the Percentage of Award Fee Earned?

The MPAS is utilized as a factor in determining CPARS ratings. MPAS ratings are included in the Award Fee Evaluation Criteria.

522 Amend 0009 Page 20 of 25 M.3 (b)(1)(i)

It is our understanding that Section M.3(b)(1)(i) of the RFP permits offerors, who are partnerships or joint-ventures, to submit projects that were completed by a partner or joint-venture partner as part of another joint-venture or partnership as prime contractor (i.e., Offeror A-B is a joint venture between partners A and B; A-B may submit a prime contract that B completed as a part of a joint venture between B and C). Please confirm that our understanding is correct.

The Government confirms your understand is correct with the following caveat based on the hypothetical provided:

Offeror B (as the proposed partner for our project) must have been the partner that performed the relevant work when they were a part of B/C on the prior project.

GOVERNMENT PRE-AWARD INQUIRIES

RESPONSES

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

**Note: All historical information is provided for informational purposes only**

Question No. QUESTION GOVERNMENT RESPONSE Posted on

Amendment #

REFERENCE

523 Section J

The ELIN instructions for non-recurring Materials

(x703)

A fully burdened rate shall be entered in the Unit Price column. Burden rate shall include factors for the shipping and handling and the cost for barge shipments. For example, if a vendor's invoice on material is $1,000.00 and the unit price is $1.05, the cost of the material to the government will be $1,050.00. (DO - Dollars)

Section J definition - Shipping Cost - Shipping costs consist of all inland and ocean freight charges including off/on loading, container consolidation, manifesting and documentation.

The correlation for shipping whether barge or air is volume – cubic foot … and weight – lbs. There is no correlation for freight to shipment’s value. Large bulky items – boxes of air filters, electric poles, lumber, pallets of salt bags, would be low value but very expensive to ship. Conversely an electronic control might be small in size and inexpensive to ship but high value. Additionally some items will require special handling or cranes instead of forklifts and pallet movers. Due to exceptional circumstances some items procured might need to be air shipped. Bidders will be forced to price contingency into the factor for shipping or face large losses on non-recurring work if the materials procured tend to be bulky in volume and/or heavy in weight.

We suggest the price of materials would be more fairly and accurately priced at time of proposal for the non-recurring services and should be based on the estimated cubic foot and weight as is currently done. This will reduce the contractor’s risk and assure the Government they are not paying for contingency priced into the contract on each task order issued. We suggest the $5M be inclusive of shipping and handling and remove the factor from the equation. If the Government chooses to remain with the factor requirement, please provide the shipping volume and weight history and/or value or descriptive list and quantity of materials procured for nonrecurring (IDIQ) work for the past three years so we can make a reasonable calculation/determination of the factor based on historical facts.

Historical shipping information is not available. Section J, Inventory List, specification, and industry knowledge shall be utilized in calculating required markup/burden rate.

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