ATT_4_-_Appendix_E.pdf

APPENDIX E

MINIMUM STANDARD QUALITY CONTRACT REQUIREMENTS FOR PROCUREMENT,

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-C SMICs D7 & D8

STATEMENT OF WORK (SOW) – SECTION C REQUIREMENTS

1. Scope

1.1 The material covered in this contract will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself.

Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.

1.2 In accordance with NAVSEANOTE 5000, Activities Qualified to Perform Submarine

Safety, Fly-By-Wire Ship Control Systems, And Deep Submergence Systems-Scope of

Certification Work, all activities qualified to perform DSS-SOC work can procure and certify DSS-SOC material procured outside the Navy Special Emphasis Program (NSEP).

This material must meet the specified certification requirements.

2. Applicable Documents

2.1 See Statement of Work (Section C), for specific Equipment, Material, and Component

Drawings and References

Note - All applicable documents shall be listed in a manner which will allow positive identification of the references and shall indicate the revision/change level when the

Statement of Work (SOW) was prepared.

3. Requirements (per SEA 06P Letter, Ser 06/026, 19 June 2015)

3.1 See CDRL DI-MISC-80678 (Special Emphasis C of C) - The Contractor shall prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings. The certificate of compliance must show traceability to the marking applied on each individual item, and shall contain the following information:

3.1.1 Contractor's name, address, and date.

3.1.2 The contract/purchase order number (i.e. N66604-11-P-FA12).

3.1.3 The National Stock Number (NSN). The 18 character National Stock Number for Special Emphasis material includes the two digit COG, the four digit FSC, the 9 digit NIIN, and the two digit SMIC (i.e. 1H 4820 014532156L1).

3.1.4 Lubricants, sealants, anti-seize, and/or thread locking compounds ("N/A" when

Not Applicable).

3.1.5 Cure date ("N/A" when Not Applicable).

3.1.6 Manufacturer's compound number ("N/A" when Not Applicable).

Appendix E

SOP-002 (B) (10-18)

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-C SMICs D7 & D8

3.1.7 When weld procedure submittal is required by the contract, a statement that the approval date of the qualification data precedes any production or repair welding performed on this Contract ("N/A" when Not Applicable).

3.1.8 A statement to the effect that all items furnished on this contract are in full compliance with the specifications and requirements.

3.1.9 Contractor's or authorized personnel's signature.

3.1.10 A list of each contractually invoked test by name with a statement that it was performed satisfactorily.

3.2 Configuration Control - The Contractor shall maintain the total equipment baseline configuration. Baseline configuration is the configuration documentation formally designated by the Government at a specific time during an items life cycle. The configuration baseline, plus approved changes to the baseline, constitutes the current approved configuration documentation. For items of proprietary design, Contractor drawings showing the latest assembly configuration shall be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order.

3.2.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations shall be designated as Critical, Major, or Minor. The Contractor shall provide a copy of this request to the QAR. Requests for

Waivers/Deviations shall be submitted to the PCO.

3.2.1.1 A waiver is defined as a written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use as is or after repair by an approved method.

3.2.1.2 A deviation is defined as a specific written authorization (granted prior to the manufacture of an item) to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of time, and to accept an item which is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method.

3.2.1.3 A Critical Waiver/Deviation consists of a departure involving safety.

3.2.1.4 A Major Waiver/Deviation consists of a departure involving:

Performance.

Interchangeability, Reliability, Survivability, Maintainability, or

Durability of the item or its repair parts.

Health or Safety.

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-C SMICs D7 & D8

Effective Use or Operation.

Weight, Stability, or Structural Integrity.

System design parameters as schematics, flows, pressures or temperatures.

Compartment arrangements or assigned function.

3.2.1.5 A Minor Waiver/Deviation consists of a departure which does not involve any of the factors listed as critical or major.

3.2.1.6 All Waivers/Deviation requests shall include the information listed below:

a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor.

b. Number of units (and serial/lot numbers) to be delivered in this configuration.

c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product.

d. Information about remedial action being taken to prevent reoccurrence of the non-conformance.

3.2.2 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor shall submit an Engineering Change Proposal (ECP) to the Contracting Officer for any Class I or II changes that impact the Equipment covered by this contract.

An Engineering Change (EC) is defined as a change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item. An Engineering Change Proposal (ECP) is defined as a proposed

Engineering Change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval. A class I

ECP is approved by the Government's Configuration Control Board and authorized with a contract modification. A class II change is typically reviewed for concurrence in classification by the local government representative, unless otherwise specified elsewhere in the contract/purchase. ECPs shall be prepared in Contractor format, and shall include the following information:

3.2.2.1 The change priority, change classification (Class I or Class II), and change justification.

3.2.2.2 A complete description of the change to be made and the need for that change.

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-C SMICs D7 & D8

3.2.2.3 A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs.

3.2.2.4 Proposed changes to documents controlled by the Government.

3.2.2.5 Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration.

3.2.2.6 Recommendations about the way a retrofit should be accomplished.

3.2.2.7 Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product.

3.2.2.8 Impacts to the operational use of the product.

3.2.2.9 Complete estimated life-cycle cost impact of the proposed change.

3.2.2.10 Milestones relating to the processing and implementation of the engineering change.

3.3 Mercury Free - Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

4. Procedure Requirements

4.1 The following information provides amplifying detail and aids to clarify the requirements established in Section 3. These specific procedure requirements are necessary to ensure the

Certifying Activity has adequate information to support Level I certification.

4.2 Quality System Requirements - In addition to the Quality Systems identified in Paragraph

3.1, ISO 9001:2015 is an acceptable alternate.

4.3 Special Requirements

Note – Any specific technical/operational requirement not clearly identified in this

Appendix or the Engineering Drawings shall be clearly defined in the Statement of Work

(SOW).

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-C SMICs D7 & D8

INSPECTION AND ACCEPTANCE OF SUPPLIES – SECTION E REQUIREMENTS

1. INSPECTION & ACCEPTANCE OF SUPPLIES

1.1 The contractor is required to perform all inspections to ensure the quality of the finished item.

1.2 Inspection and acceptance of Supplies that require Certification Data will be conducted upon delivery by the procuring activity or a designated representative.