ATT_1_-_Appendix_B.pdf

APPENDIX B

MINIMUM STANDARD QUALITY CONTRACT REQUIREMENTS FOR PROCUREMENT,

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

STATEMENT OF WORK (SOW) – SECTION C REQUIREMENTS

1. Scope

1.1 The material covered in this contract will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself.

Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.

1.2 In accordance with NAVSEANOTE 5000, Activities Qualified to Perform Submarine

Safety, Fly-By-Wire Ship Control Systems, And Deep Submergence Systems-Scope of

Certification Work, all activities qualified to perform DSS-SOC work can procure and certify DSS-SOC material procured outside the Navy Special Emphasis Program (NSEP).

This material must meet the specified certification requirements.

2. Applicable Documents

2.1 See Statement of Work (Section C), for specific Equipment, Material, and Component

Drawings and References

Note - All applicable documents shall be listed in a manner which will allow positive identification of the references and shall indicate the revision/change level when the

Statement of Work (SOW) was prepared.

3. Requirements (per SEA 06P Letter, Ser 06/026, 19 June 2015)

3.1 Quality System Requirements - The Contractor furnishing items under this contract/purchase order shall provide and maintain a quality system in accordance with

MIL-I-45208, ISO9001:2008 (except as amplified or modified herein) with the calibration system requirements of MIL-STD-45662 or ISO10012 or ANSI-Z540.1. Quality systems in accordance with ISO9001:2000, ISO9001:1994, or ISO9002:1994 are acceptable alternates.

3.1.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/non-acceptance by the

Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order.

3.1.2 The Contractor's quality system shall be documented and shall be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor shall, upon notification, make his facilities available for audit by the contracting Officer or his authorized representative.

Appendix B

SOP-002 (B) (10-18)

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

3.1.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of Deep

Submergence Systems Program (DSSP) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting

Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement.

3.1.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense

Contract Management Agency (DCMA) Office. In the event that a local

Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.1.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance

Representative prior to adoption.

3.2 Contractor Inspection Requirements - The Contractor shall maintain adequate records of all inspections and tests. The records shall indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. Inspection records shall be traceable to the material inspected.

3.2.1 The supplier's gages, measuring and test equipment shall be made available for use by the Government representative when required to determine conformance with

Contract requirements. When conditions warrant, the supplier's personnel shall be made available for operations of such devices and for verification of their accuracy and condition.

3.2.2 All documents and reference data applicable to this contract shall be available for review by the Government representative. Copies of documents required for

Government inspection purposes shall be furnished in accordance with the instructions provided by the Government representative.

3.3 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization of the

Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased.

When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents shall be annotated with the following statement: "A

Government inspection is required prior to shipment from your plant. Upon receipt of this

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6 order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract

Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

3.3.1 The prime contractor's program shall include procedures to assess the capability of the prospective suppliers to produce the products or supply the services in accordance with the contract, prior to the issuance of any purchase document.

3.3.2 Each sub-tier supplier of material or services for items in Section 3 of this contract shall be subjected to a periodic review or audit by the Prime to determine the continued capability of the supplier to control the quality of the products or services specified in the purchase order or contract.

3.3.3 The prime contractor shall ensure that the purchased product conforms to specified purchase requirements and this contract. The type and extent of control applied to the supplier and the purchased product shall be dependent upon the effect of the purchased product on the end item represented by this contract.

3.3.4 The prime contractor shall evaluate the requirements of the contract and select suppliers based on their ability to supply the product in accordance with the prime contractor's requirements and the contract. Criteria for selection and evaluation shall be established. Records of this effort shall be available for review by the government.

3.3.5 The prime contractor's supplier quality assurance program shall provide for a review of purchase documents to assure applicable quality requirements are included or referenced in the documentation for compliance by the supplier.

3.4 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor shall develop documented control procedures that require at least the following:

3.4.1 Visual examination upon receipt to detect damage during transit.

3.4.2 Inspection for completeness and proper type.

3.4.3 Verification of material quality received.

3.4.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage

3.4.5 Functional testing, either prior to or after installation, or both, as required by the

Contract to determine satisfactory operation.

3.4.6 Identification and protection from improper use or disposition.

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

3.4.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier shall determine and record probable cause and necessity for withholding the material from use.

3.4.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on bailed property shall be maintained.

3.4.9 Material returned to the contractor shall be handled as GFM.

3.5 Traceability and Certification Requirements - To assure that correct materials are installed in DSSP systems, it is imperative that traceability be maintained from the material to the material certification test report and other required Objective Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements.

3.5.1 Parts of an Assembly requiring Traceability and Certification – Quantitative chemical and mechanical analysis is required for the parts listed below unless specifically stated otherwise:

Part - (See attached Parts/Material List)

Material - (See attached Parts/Material List)

3.5.2 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-81020 and elsewhere in the contract/purchase order.

3.5.3 The Contractor shall develop written procedures that implement the material control requirements stated herein, within DI-MISC-81020, and elsewhere in this contract/purchase order.

3.6 Material Traceability - Material traceability codes shall be permanently applied to the material and annotated on test reports for each individual heat/heat treatment of material supplied. Where heat traceability is not possible due to manufacturing processes (e.g.

continuous pour operations), lot traceability shall be provided as defined in the applicable material specification and, when applicable, as further defined in the contract/purchase order. Traceability marking shall either be heat/lot number, a unique vendor traceability number/code, or a combination thereof to maintain complete traceability to certification

OQE. Traceability shall be maintained through all process operations including any subcontracted operations, to the finished component.

3.6.1 Purchase orders for raw material shall specify that the material be traceable to material certification test ports by traceability codes that are marked on the material and identified on the test reports. The certification data requirements contained in

DI-MISC-81020 shall be invoked by the prime contractor on all subcontractors supplying DSSP material.

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

3.7 Receiving inspection

3.7.1 Products and services produced by sub-tier suppliers for incorporation in the contract end item shall be subject to inspection or audit at the time of receipt by the prime prior to further processing within the prime contractor's plant or shipment to another location.

3.7.2 Receiving Inspection shall include as a minimum;

3.7.2.1 Verification that the traceability marking on the material agrees with that on the certification test reports.

3.7.2.2 Verification that certification test reports are legible and complete.

3.7.2.3 Verification that the contents of the certification test reports are in compliance with the contractually invoked specifications and requirements.

3.8 Discrepancy reporting

3.8.1 Nonconforming products shall be identified and processed in accordance with the prime contractor's procedures for controlling nonconforming products. The prime contractor shall report the receipt of any nonconforming products to the responsible sub-tier supplier in accordance with established procedures.

Nonconforming material records will be maintained and available for review by the government Quality Assurance Representative (QAR).

3.9 Material Handling - All raw materials shall be marked with a unique traceability number

(except as specified below).

3.9.1 Stored raw materials requiring traceability shall be segregated to preclude intermingling with materials not requiring traceability.

3.9.2 When traceability markings will be removed by a manufacturing or fabrication process, the marking shall be recorded prior to removal and be immediately restored upon completion of the process. If this cannot be done or is impractical, an appropriate material control procedure (such as a bag and tag, tagging, and/or tote box control) must be employed. The material control procedure must provide a method of positive control to preclude commingling of heats/lots or loss of traceability. The traceability marking shall be reapplied upon completion of the final manufacturing process.

3.9.3 Brazing or weld filler metals for strength welds forming or integral with pressure containing components or assemblies requiring traceability shall be verified to be the correct material, and type or grade, as applicable, prior to consumption. At a minimum, material verification shall consist of inspection of material test reports for conformance to specified requirements. Control of welding and brazing filler metals shall be maintained to the point of consumption to assure use of the correct type and grade. Markings and traceability requirements do not apply to brazing and

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6 weld filler metals after consumption. It is the responsibility of the prime contractor to ensure conformance with the above requirements on welds performed by their subcontractors.

3.9.4 The material control process shall include requirements for the maintenance of traceability for items sent out for subcontracted operations. If such operations would remove traceability markings, purchase or work orders shall specify a method and marking location for remarking. The contractor shall also ensure that subcontractor production controls are adequate to preclude commingling of materials during processing.

3.9.5 For material produced by batch, continuous cast, or continuous pour processes, samples shall be taken no less that once in every eight hours of operation for the purpose of validating proper chemical composition and mechanical properties.

3.10 Final Inspection - The following inspections shall be performed prior to Government inspection and acceptance.

3.10.1 Material Sampling - Material shall be inspected for form, fit, and function. Lot acceptance shall be based on zero defects and lot rejection based on one defect.

The sample size shall be in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection shall be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size).

SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size shall be eight units. For lot sizes of eight or less, the sample size shall be one hundred percent of the lot.

3.10.2 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided that the SPC methodology/system used provides acceptable products to the Government.

However, the Government/Navy Receipt Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.

3.10.3 All data concerning material verification (chemical, mechanical or physical properties), traceability (material certifications to material marking), and nondestructive test (NDT) certifications for material shall be 100% inspected.

The certification test reports shall also be 100% inspected for completeness and legibility.

3.10.4 All metallic material shall be 100% inspected for traceability marking and that the marking is legible.

3.11 Material Certification - In addition to the certification data requirements specified in DI-

MISC-81020, the following material certification requirements apply:

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

3.11.1 Quantitative chemical and mechanical analysis of material traceable to heat identification is required. Material certification test reports shall include the class, form, condition, grade, type, finish, and/or composition, as applicable, of the material supplied.

3.11.2 Re-identification and re-certification of metallic material is required when the material is subjected to a process which alters its properties. If the starting material or raw stock is processed in a manner that will not affect its chemical composition or mechanical properties, the original certifications for the chemical composition and mechanical properties, as required by the material specification, are acceptable.

Re-certification of the chemical or mechanical properties is required if a process is used during fabrication that alters the original properties of the material (e.g.

alloying, heat treating, or forming). In these instances, the properties of the material must be re-determined and documented to reflect the altered condition.

The altered material shall be uniquely re-identified. The properties thus determined and documented, are required for final certification and shall conform to the material specification or the contract/purchase order requirements. When only the mechanical properties are altered, the original certification for chemical composition shall be over-stamped and/or annotated with the unique traceability marking used with the altered material as shown below:

Traceability

Marking

(Marking on finished item)

Is fabricated from raw material

Heat No. and

Heat Treat No.

(When Applicable)

(Name and Signature of Authorized Co. Rep) Date

3.11.3 Material certification data forwarded by the manufacturer shall contain a signed certification that the report results represent the actual attributes of the material furnished and indicate full compliance with all applicable specification and contract requirements. Transcription of certification data is prohibited.

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

3.11.4 Statements on material certification documents must be positive and unqualified.

Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true" are not acceptable.

3.11.5 If material is received without the required certification papers or with incorrect/missing data on the certification papers, the material will be rejected.

3.12 Material Marking for Traceability and Identification - The following are the minimum marking requirements. Additional/alternate marking requirements, if applicable, will be specified elsewhere in the contract/purchase order. In addition to the marking requirements on applicable drawings and/or specifications, marking for traceability is required. All traceability markings shall be permanently applied in accordance with MIL-STD-792

(except as specified below). An alternate marking method is permissible provided it is an available option in the contractually invoked specification or drawing, except in instances where the material has been modified by this contract/purchase order and differs from that specified in the specification or drawing.

3.12.1 Permanent markings are not required for welding and brazing joints.

3.12.2 Traceability markings for items with precision machined or plated surfaces, or material with suitable marking surface areas less than 3/8 inches square (either 3/8" x 3/8" or an area equal to 0.1406 inches square) shall be applied to a durable tag and the tag securely affixed to the material.

3.12.3 Marking shall be legible and shall be located so as to not affect the form, fit, and function of the material.

3.12.4 Traceability markings shall be maintained through assembly, and whenever possible shall be visible after assembly. For items where the marking is not visible after assembly, a durable tag shall be securely attached to the item identifying the part number, piece number, traceability number, and the location of the permanent mark.

3.13 See CDRL DI-MISC-80678 (Special Emphasis C of C) - The Contractor shall prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings. The certificate of compliance must show traceability to the marking applied on each individual item, and shall contain the following information:

3.13.1 Contractor's name, address, and date.

3.13.2 The contract/purchase order number (i.e. N66604-11-P-FA12).

3.13.3 The National Stock Number (NSN). The 18 character National Stock Number for

Special Emphasis material includes the two digit COG, the four digit FSC, the 9 digit NIIN, and the two digit SMIC (i.e. 1H 4820 014532156L1).

3.13.4 Lubricants, sealants, anti-seize, and/or thread locking compounds ("N/A" when

Not Applicable).

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

3.13.5 Cure date ("N/A" when Not Applicable).

3.13.6 Manufacturer's compound number ("N/A" when Not Applicable).

3.13.7 When weld procedure submittal is required by the contract, a statement that the approval date of the qualification data precedes any production or repair welding performed on this Contract ("N/A" when Not Applicable).

3.13.8 A statement to the effect that all items furnished on this contract are in full compliance with the specifications and requirements

3.13.9 Contractor's or authorized personnel's signature.

3.13.8 A statement to the effect that all items furnished on this contract are in full compliance with the specifications and requirements

3.13.9 Contractor's or authorized personnel's signature.

3.14 Configuration Control - The Contractor shall maintain the total equipment baseline configuration. Baseline configuration is the configuration documentation formally designated by the Government at a specific time during an items life cycle. The configuration baseline, plus approved changes to the baseline, constitutes the current approved configuration documentation. For items of proprietary design, Contractor drawings showing the latest assembly configuration shall be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order.

3.14.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations shall be designated as Critical, Major, or Minor. The Contractor shall provide a copy of this request to the QAR. Requests for Waivers/Deviations shall be submitted to the PCO.

3.14.1.1 A waiver is defined as a written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use as is or after repair by an approved method.

3.14.1.2 A deviation is defined as a specific written authorization (granted prior to the manufacture of an item) to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of time, and to accept an item which is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method.

3.14.1.2 A Critical Waiver/Deviation consists of a departure involving safety.

3.14.1.3 A Major Waiver/Deviation consists of a departure involving:

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

Performance.

Interchangeability, Reliability, Survivability, Maintainability, or

Durability of the item or its repair parts.

Health or Safety.

Effective Use or Operation.

Weight, Stability, or Structural Integrity.

System design parameters as schematics, flows, pressures or temperatures.

Compartment arrangements or assigned function.

3.14.1.4 A Minor Waiver/Deviation consists of a departure which does not involve any of the factors listed as critical or major.

3.14.1.5 All Waivers/Deviation requests shall include the information listed below:

a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor.

b. Number of units (and serial/lot numbers) to be delivered in this configuration.

c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product.

d. Information about remedial action being taken to prevent reoccurrence of the non-conformance.

3.14.2 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor shall submit an Engineering Change Proposal (ECP) to the Contracting Officer for any Class I or II changes that impact the Equipment covered by this contract. An

Engineering Change (EC) is defined as a change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item. An Engineering Change Proposal (ECP) is defined as a proposed

Engineering Change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval. A Class I

ECP is approved by the Government's Configuration Control Board and authorized with a contract modification. A Class II change is typically reviewed for concurrence in classification by the local government representative, unless otherwise specified elsewhere in the contract/purchase order. ECPs shall be prepared in Contractor format, and shall include the following information:

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

3.14.2.1 The change priority, change classification (Class I or Class II), and change justification.

3.14.2.2 A complete description of the change to be made and the need for that change.

3.14.2.3 A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs.

3.14.2.4 Proposed changes to documents controlled by the Government.

3.14.2.5 Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration.

3.14.2.6 Recommendations about the way a retrofit should be accomplished.

3.14.2.7 Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product.

3.14.2.8 Impacts to the operational use of the product.

3.14.2.9 Complete estimated life-cycle cost impact of the proposed change.

3.14.2.10 Milestones relating to the processing and implementation of the engineering change.

3.15 Mercury Free - Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

4. Procedure Requirements

4.1 The following information provides amplifying detail and aids to clarify the requirements established in Section 3. These specific procedure requirements are necessary to support

Level I certification.

4.2 Quality System Requirements - In addition to the Quality Systems identified in Paragraph

3.1, ISO 9001:2015 is an acceptable alternate.

4.3 Contractor Inspection System Requirements - The contractor shall furnish the following specific procedures to the Certifying Activity (CA) prior to production, when required.

4.3.1 Inspection Plan - A Step-by-Step method with inspection/verification points that contains the following:

a) Part Name

b) Identification of each characteristic to be inspected

c) Acceptance and reject criteria

d) Actual dimension recordings

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

4.3.2 Special Requirements

Note – Any specific technical/operational requirement not clearly identified in this Appendix or the Engineering Drawings shall be clearly defined in the

Statement of Work (SOW).

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

TRACEABILITY AND CERTIFICATION (Paragraph 3.5.1)

PARTS/MATERIAL LIST

(Per Paragraph 3.5.1, Quantitative Chemical and Mechanical Analysis are required for the parts listed below unless specifically stated otherwise.)

Part Number Part Nomenclature Drawing Number

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

INSPECTION AND ACCEPTANCE OF SUPPLIES – SECTION E REQUIREMENTS

1. INSPECTION

1.1 The contractor is required to perform all inspections to ensure the quality of the finished item and for providing inspection and test equipment necessary to ensure that the results of inspections and tests are accurate.

1.2 Government inspection is required prior to shipment from your plant. This contract provides for the performance of Government Quality Assurance at the source. The place or places of performance may not be changed without the authorization of the

Procurement Contracting Officer.

1.2.1 Upon receipt of this contract or order, the Contractor shall promptly notify the

Government representative who normally services its plant so that appropriate planning for Government inspection can be accomplished.

1.2.2 If the Contractor does not have an assigned Government representative, it shall notify the nearest Defense Contract Management Agency (DCMA) Office.

1.2.3 In the event that a local Government representative or DCMA Office cannot be located, the Procurement Contracting Officer shall be notified immediately.

1.3 Representatives of an assigned Contract Administration Office (CAO) shall make inspection of the supplies and services to be furnished hereunder, at the contractor’s or sub-contractor plant (SOURCE).

Place of Inspection

1.4 Due to the critical nature of this material, a representative of the Certifying Activity (CA) is available to furnish technical assistance on all quality control matters.

1.4.1 The contractor shall agree to notify the CA, when material is ready for inspection so the CA has the option of conducting quality assurance surveillance on the material at the contractor’s plant prior to shipment.

1.4.2 A minimum of seven (7) days is required to arrange such a visit.

2. ACCEPTANCE

2.1 Acceptance of Objective Quality Evidence (OQE) and final certification will be performed by the CA. Final certification by the CA does not relieve the supplier of performing final inspection and test and delivery of the material in accordance with description requirements.

2.2 Final acceptance of the supplies shall be made at destination by {enter activity name below).

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

DEFINITIONS

Deep Submergence System Those systems and components which, when working together, provide the capability for manned underwater operations.

Elements may include a manned vehicle, shore training facilities, designated support equipment, those systems that are a temporary or permanent part of a submarine that are used to disembark or recover personnel such as a Dry Deck Shelter

(DDS) or Lockout Trunk, and handling equipment.

Government Source Inspection

(GSI)

GSI is independent oversight performed by a government representative usually a DCMA Quality Assurance

Representative (QAR) to assure that those unique product quality and system elements, identified by the Contracting

Agency as important, are observed and evaluated.

Material Control Division A Any material in a manned DSS whose single failure would result in DSS loss with DSS personnel on board or death of the

DSS personnel. As such, MCD-A is assigned to any component for which back-up protection is not feasible and therefore, even a single failure is unacceptable. This includes components exposed to the pressure differential between ambient sea pressure and DSS internal atmospheric pressure; components of any high pressure (>400 psig) system which are internal to the

DSS and which cannot be isolated from the pressure source either by a directly accessible, or a remotely operated, shut-off valve; any piping that penetrates the pressure hull, from the pressure hull to (and including) the inboard flange of the first directly accessible or remotely operated shut-off valve; and all oxygen and hydrogen systems with a design pressure of 100 psig and above. MCD-A is also applied to components within an emergency or back-up system (such as jettison and emergency life support systems and release devices for external appendages) where maximum assurance that the system will operate when needed is essential to preventing a single failure in a primary system from resulting in the death or injury of DSS personnel. MCD-A items include, but are not limited to, pressure hull (plate, forgings, castings, weld filler material, inserts, and penetrations); hard structure; pressure storage tanks and flasks located in manned spaces; and high pressure or sea connected piping components, including mechanical joints and associated fasteners.

MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

DEEP SUBMERGENCE SYSTEMS – SCOPE OF CERTIFICATION (DSS-SOC)

MCD-A SMICs D5 & D6

DEFINITIONS

Non-Destructive Testing (NDT) All methods of testing used to detect or measure the properties or performance capabilities of material, parts, assemblies, equipment, or structures that do not impair the serviceability of the parts tested.

Objective Quality Evidence (OQE) The quantitative and qualitative data of all mechanical, chemical, and performance tests performed (as required by the applicable specification, drawing, or purchase document) to prove that the material supplied conforms to the specified requirements.

Quality Assurance Letter of Instruction (QALI)

A QALI is a formal document initiated by a government activity (typically the Certifying Activity (CA) or Requesting Department) that provides essential requirements and instructions for contracted materials to be independently verified and accepted by a government representative prior to shipment.

Scope of Certification The SOC of a DSS is comprised of those systems, subsystems and components and the associated maintenance and operational procedures required to provide maximum reasonable assurance that DSS personnel are not imperiled during system operations.

Specification Any directive, whether technical or administrative, in any format, such as instruction, technical manual, drawing, standard, or publication.

Traceability A positive means of identifying material to its associated testing OQE. Traceability shall include the manufacturer's commodity or item level identification for the item(s)