Attachment_E_REV.02.pdf

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ATTACHMENT E

N44255-18-R-5005 JOB ORDER CONTRACT (JOC) STATEMENT OF WORK

1. GENERAL INFORMATION

The purpose of this Job Order Contract (JOC) is to provide alteration, repair, and construction services for minor construction projects, facility repairs, rehabilitations, demolitions, or alterations. This JOC is intended to provide rapid response for construction, maintenance, rehabilitation, demolition, and repair of real property in a cost effective manner. Task orders for design shall not be placed against the contract. However, minimal design services related to construction may be required. Firm-fixed-price task orders for construction will be placed against the contract. The successful offeror must be able perform multiple task orders in multiple locations simultaneously.

Work locations include:

Naval Base Kitsap West Sound Region (NBK) which covers Naval Base Kitsap Bangor, Silverdale, WA, and Naval Base Kitsap Bremerton, Bremerton, WA Naval Magazine Indian Island (NMII), Port Hadlock, WA Zelatched Point, Quilcene, WA Manchester Fuel Depot, Manchester, WA Naval Station Everett (NAVSTA Everett), Everett, WA Naval Air Station Whidbey Island (NASWI), Oak Harbor, WA Naval Hospital Bremerton, Bremerton, WA And other outlying facilities located throughout the NAVFAC Northwest Area of Responsibility.

The exact location of work will be indicated on individual task orders. The Government estimates approximately ninety-five percent (95%) of the work will occur at Naval Base Kitsap, Naval Magazine Indian Island, Manchester Fuel Depot, Naval Station Everett, and Naval Air Station Whidbey Island, and Naval Hospital Bremerton, and the remaining five (5%) will occur at other outlying facilities.

2. CONTRACT TYPE

This is a Firm Fixed Price (FFP) Indefinite Delivery-Indefinite Quantity (IDIQ) Job Order Contract (JOC) for Commercial and Institutional Building Construction as defined under NAICS 236220 at various locations in the NAVFAC Northwest Area of Responsibility. The period of performance is one-year base period plus four one-year option periods. The option periods may be exercised at the discretion of the Government. Delivery or performance shall be specified in individual Task Orders issued hereunder. Projects are expected to be within the minimum/maximum dollar range of $2,000 to $1,500,000.

Work ordered under this contract will not require the Contractor to provide design and/or engineering services, but will occasionally require incidental engineering and/or non-professional engineering design. The Contractor may be required to provide narratives, sketches, material catalog cuts and quantity take-off with each Task Order proposal to ensure common understanding. Pricing for each Task Order will be by Pre-Priced and Non-Pre-Priced methods.

2.1 LIMITATIONS ON SUBCONTRACTING AND SUBCONTRACTING RESPONSIBILITIES

The 8(a) Contractor is required to track and certify that it is meeting the limitations of subcontracting clause of this contract. The North American Industrial Classification Code for this contract is 236220- Commercial and Institutional Building Construction. FAR 52.219-14 requires the 8(a) Contractor to perform 15% of the work not including materials.

The 8(a) Contractor shall notify the Contracting Officer and receive approval from the SBA to subcontract with each Task Order. The required forms are provided in Section 00806, Attachments, for both task order pre-award notification and for required post-award contract reporting. The completed Pre-Award form is to be provided with the 8(a) Contractor's task order proposal and will be submitted to the SBA for approval prior to task order award.

The Post award report is due every six (6) months during the life of the contract and shall include all awarded actions under the contract. The full requirements for compliance of Limitations on Subcontracting is found in DFARS 252.219-7009 and FAR 52.219-4.

The Contractor shall be responsible for the management and performance of all subcontracts. The Contractor shall ensure subcontractors are competent and capable of handling all assigned work and shall review subcontractor proposals for reasonableness prior to submission to the Contracting Officer. The Contractor shall ensure Task Orders are completed within the stated requirements.

3. DESCRIPTION

The successful offeror shall provide, upon receipt of a task order, all labor, materials, supplies, parts (to include system components), plant, supervision, equipment, and related services, (except when specified as Government furnished), for projects including, but not limited to, alterations, repairs, demolition, and construction of commercial and institutional buildings. Work will be performed in strict accordance with all terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the RFP for the task order or incorporated by reference.

Work and responsibility shall include all project planning, scoping meetings, programming, administration, and management necessary to provide support for task orders awarded. Conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. Provide related services such as preparing and submitting required reports, perform administrative work, and submit necessary information as specified under this contract and within each task order. Ensure that all work provided meets the scope of work for each task order and any special specifications included with the individual task order or included in any applicable documents.

The Government will provide a detailed scope of work, detailing the work to be accomplished. Depending on the complexity of the project, the detail provided may vary from a general idea of what is required, with no drawings, to complete design documents. The Contractor shall use the information provided by the Government and submit a complete proposal. For task orders where the Government provides no drawings, the Contractor shall provide sketches to clearly show an understanding of what work is included in the proposal.

Complete all work and services under this contract in accordance with schedules established in each task order.

Submittal dates will be included in the task order. These dates identify when submittals are due in the issuing office and other addresses identified in the task order. Types and numbers of submittals and dates and places for review meetings shall be established by each task order.

4. COEFFICIENTS AND MULTIPLIERS

4.1 PRE-PRICED AND NON-PRE-PRICED COEFFICIENTS

The offeror’s Pre-Priced coefficient is a multiplier that represents costs (generally indirect costs) to be applied to the work item unit price information from the R. S. MEANS Cost Data software. The offeror’s Non-Pre-Priced Coefficient is a multiplier that represents costs (generally indirect costs) that will be applied to items not included in the R.S. MEANS Cost Data software but are still within the basic intent and general scope of the contract, and are incidental to a Pre-Priced work item. The Pre-Priced coefficient is never applied to Non-Pre-Priced items. After the bare costs of Non-Pre-Priced items have been negotiated, the Non-Pre-Priced coefficient will be applied to the agreed to bare costs of these items.

The offeror’s Pre-Priced and Non-Pre-Priced coefficients shall account for a wide variety of risks of doing business, including but not limited to:

Prime Contractor’s overhead and profit.

Sub Contractor’s overhead and profit.

Salaries of personnel required to operate and manage the contract, information technology and computer equipment required to manage the contract, off base storage facilities, offices, administrative supplies, office equipment, incidental engineering, job site supervision, vehicle operations and maintenance expenses and telephone charges.

Bond Premiums Insurances (EXCEPT United States Longshore and Harbor Workers Compensation Act (USL&H)

Insurance. USL&H insurance will be applied to specific Task Orders that required this type of insurance and the cost shall be negotiated at that time).

Compliance with environmental laws (overhead (indirect)) costs associated with performing work in compliance with environmental laws/regulations/requirements/, and individual Station regulations and reporting requirements and standard licenses, permits, and training (EXCEPT specialized licenses, permits, and training required specifically for a unique Task Order)

Base labor rate mark-ups (To include lodging, per diem, escalation, etc.)

Mobilization and demobilization (Phase-in and Phase-out Costs) Berthing Submittals and job planning Taxes (Except material sale/use taxes) Incidental engineering Company officers, site superintendents and support staff Quality control and inspections, to include costs associated with preparation and submittals, etc.

Supervision and Management for Safety Requirements Transportation (Costs for purchase of equipment and vehicles, maintenance, operations, fuel, inspection, etc.)

Costs associated with utility scopes, facility protection, safety

(personal protection equipment) and fire protection.

Costs associated with compliance to security requirements Compliance with environmental laws (overhead (indirect)) costs associated with performing work in compliance with EPA/OSHA, and individual Station regulations, including obtaining any necessary licenses and permits, Dig Permits, outages, reporting requirements, training, etc.)

Employer’s portion of taxes such as FICA, unemployment compensation, and fringe benefits

Differences in Federal and State Unemployment costs, Builders Risk Insurance and Public Liability costs

Work described in the contract that states the contractor shall perform at no additional cost to the Government: All costs associated with computer hardware/software applications.

All costs associated with computer hardware/software to enable electronic correspondence with the Government. Production of AutoCAD requirements. Subscription purchase in the CCB.

Damaged Material, Waste and Excess Quantities associated with Completed-in-Place Construction Quantities. (All prices in R.S. MEANS Cost Data software are for completed-in-place construction unless explicitly described otherwise. Waste or excess material quantities are incidental costs that are included within the contract coefficient unless explicitly stated otherwise. Quantities used on individual task order proposals shall be taken from field measurement, as appropriate, without allowance for waste.)

Customary small tools or equipment provided by the company or worker. (See Table below)

In addition to the aforementioned items, the following R. S. Means line items are not allowed in the Contractor’s estimate as Pre-Priced line items. Such line items should be factored into the offeror’s coefficients:

011131.20 Construction management fees

012116.50 Contingency allowances

012155.50 Job conditions allowance

012163.10 Taxes

013113.20 Field personnel

013113.30 Insurance

013110.40 Main office expense

013113.50 General Contractor’s mark-up

013113.70 Overhead

013113.90 Performance bond

013213.50 Scheduling

015113.80 Temporary utilities

015213.20 Field office sheds and storage

015213.40 Field office expense

015409.50 Personnel protection equipment

015409.60 Safety nets

Tools and Equipment. This is a representative listing of tools and equipment that apply to the various trades. These items are indicative of, but not limited to, those that the Contractor is expected to provide as part of normal overhead cost.

Airlines (drop line) All hand tools Awl Axes Brushes Barricades, Safety Bolt cutters Barrier tape Broom Cable cutters Cable pullers/Hoist (hand held) Can Opener Calking Gun Caulking/Yarning Irons Chain Saw Chisels Clamps Cleaning Equipment (hand held) Compressor (sized as required to run tools) Conduit bender Crow Bars Dividers Drift Pins Drill, pneumatic Drill, pneumatic bits (up to 1 ¼ dia.)

Drill, Motors (hand held) Drill, Bits Drill, Hole Saw Drill, Rotary hammer (up to 1 ¼ dia.)

Extension Cords Files (hand held)

Hammers, hand Hammers, chipping Hammer, Jack Industrial Vacuum and Hepa Vac Jack, Hydraulic (12 tons or less) Knives Ladders (step to 12’ and extension to 24’) Lead Pot and Ladle Levels Levels, Builders Level, laser Lighting. Temporary (up to 6 each) Nailer, Pneumatic Nail Sets Picks Planes, (hand held) Planes, Electric, (hand held) Pliers Powder Actuated Fastening Tools Plumb Bob Pot Hook Personal Protective Equipment Punches Rake Rasps (files) Reinforcing steel, Shear and Bender Rivet Sets (Light, hand held) Rollers-Flooring

Saws, Power Miter Box Saw Horses Scaffolding, Portable. (8’ table height) Scrapers (hand held) Screw Drivers Screw Drivers, Electric Scribers Shears (hand held) Shovels Sledgehammers Squares Staplers, Air/Hand Steel Framing Tools, Lightweight Steel Framing Tampers (hand held, non-powered) Tapelines Tarpaulins (12’ X 24” maximum of 5 each) Temporary Lighting (400 square feet) Tin Slips Torch, hand Torch Igniters Trash Receptacles (35/gallon, 4 each) Trowels (non-powered, hand held) Tool Boxes (personal) Traffic cones Tubing Cutters (hand held, non-powered) Vacuum, wet/dry (5 gal)

Fish tapes Gloves Flash Lights Floats (hand held) Groover, Pipe (hand held) Hacksaws Hot Tap (hand held)

Rules Safety Equipment (PPE) Safety fencing (orange plastic) Sanders (hand held) Saws, Hand Saws, Electric Hand, Circular Saws, Electric Hand, Reciprocating Saws, Backsaws and MiterBox

Vehicles (up to 1.5 ton) Vice Volt Meter, volt/ohm meter Wheel Barrow (non-powered) Wire Strippers Wrenches

The Pre-Priced and Non-Pre-Priced coefficients shall include all other administrative costs not specific to the task order and any other factor(s) the offeror deems necessary to cover all contingencies in connection therewith, since no allowance will be made later for additional costs. The coefficient also includes any overhead and profit for subcontractors hired by the JOC Contractor. No additional compensation for using subcontractors will be paid by the Government.

Coefficients will not be adjusted for any other changes or circumstances encountered during the life of the contract – the coefficients will remain unchanged throughout any given contract or option year.

The coefficients will be used in establishing the price for task orders and modifications. The Pre-Priced coefficient is multiplied by the sum of bare costs (no overhead and profit) for line items identified within the current edition of the R.S. MEANS Cost Data books or software that correspond to task order work items. The Non-Pre-Priced Coefficient is multiplied by the sum of bare costs (no overhead and profit) for items that are not identified within the current edition of the R.S. MEANS Cost Data books or software. Both the Pre-Priced and Non-Pre-Priced totals are used to arrive at the total proposed cost of any given task order.

4.1.2 NON-OUTLYING AND OUTLYING COEFFICIENTS

Non-Outlying Coefficients: The Non-Outlying Coefficients (ELIN 000101 and ELIN 000102) shall only be applied to work performed in areas described under Section 1, General Information, and any other areas within Washington State.

Outlying Coefficients: The Outlying Coefficients (ELIN 000103 and ELIN 000104) shall only be applied to work performed in areas outside of Washington State.

Both the Non-Outlying and Outlying Coefficients shall include or not include items as specified in Section 4.1, Pre-Priced and Non-Pre-Priced Coefficients, above.

4.2 CITY COST INDEX (CCI)

The City Cost Index is a multiplier used to adjust construction costs to a particular geographic location. Bare costs in the R.S. Means Cost Data Books represent the U.S national average. To adjust costs to a particular geographic location, the Weighted Average CCI is applied to the bare cost. The CCI for Seattle, WA shall apply to all work located at Naval Base Kitsap Bangor and Bremerton, Naval Magazine Indian Island, and Manchester Fuel Depot, and Naval Hospital Bremerton under this contract. The CCI for Everett, WA shall apply to all work located at Naval Station Everett and Naval Air Station Whidbey Island. The CCI for other outlying areas of work shall be identified in the RFP. CCI rates are found in the Reference Section of the R.S. Means Cost Data Book. The City Cost Index will only be applied to Pre-Priced Items.

4.3 MULTIPLIERS

There are three four location specific multipliers that will be applied to the total of Pre-Priced work. These multipliers will not be used unless a task order involves work at one of the areas specified herein. The three four multipliers will only be used for Pre-Priced work in these areas. Similar to coefficients, the three four multipliers will remain unchanged throughout the duration of the contract including all option years.

Multiplier one will be for work in the Controlled Industrial Area (CIA) at NBK Bremerton, and multiplier two will be for work in the Main Limited Area (MLA), Waterfront Restricted Area (WRA), and Strategic Weapons Facility Pacific (SWFPAC) area at NBK Bangor. The purpose of these multipliers is to account for the extra money and time required for badging and entrance to these higher security areas. Multiplier three will cover the costs of employing a Certified Healthcare Constructor (CHC) for projects at Naval Hospital Bremerton. The final multiplier will cover the additional costs of traveling and transporting materials for projects at NAS Whidbey Island and NAVSTA Everett, as these locations are a greater distance away and may require travel by ferry.

5. PRE-PRICED AND NON-PRE-PRICED WORK

5.1 PRE-PRICED WORK

Bare costs of line items/descriptions within the R.S. MEANS Cost Data software, by which the Pre-Priced coefficient is multiplied to arrive at the task order proposal pricing, are “Pre-Priced”. Items not available with the R.S. MEANS Cost Data software, by which the Non-Pre-Priced coefficient is multiplied, are “Non-Pre-Priced”.

Line items within the Cost Data book or software which are listed under different titles with similar descriptions, but with different unit prices, or work items that could be interpreted within the software to be included by more than one-line item shall be negotiated to arrive at one of the Pre-Priced line items within the software.

The current edition of the R.S. MEANS Cost Data books or software shall be used in each year of the contract, including the most current quarterly updates for all costs. The volumes/titles within the R.S. MEANS Cost Data software to be consulted and used to identify Pre-Priced work items (as listed by preference below) are as follows:

Facilities Construction Cost Data Repair and Remodeling Cost Data Mechanical Cost Data Electrical Cost Data Plumbing Cost Data Building Construction Cost Data Heavy Construction Cost Data Site Work and Landscape Cost Data Interior Cost Data

As each new R.S. MEANS Cost Data software is released, it will be used for all pricing within that year, including quarterly updates. For example, if the base year occurs in 2018, the 2018 edition shall be used with the most up to date quarterly update; upon release of the 2019 edition, all subsequent work shall be priced using the 2019 edition (and current quarterly update), until the next edition is released. For purposes of task order negotiations, the R.S.

MEANS Cost Data software and current quarterly update in effect at the time the task order Request for Proposal (RFP) is due will be used for negotiating purposes. Similarly, any modifications made to a contract task order will incorporate the R.S. MEANS edition and quarterly update in effect at the time the modification RFP is due. The offeror is responsible for purchasing and maintaining its own current edition of the R.S. MEANS Cost Data software products for this purpose, and installing quarterly updates as they become available.

The Contractor will be required to purchase five sets each of R.S. MEANS Facilities Construction Cost Data Books and R.S. MEANS Repair and Remodeling Cost Data Books annually and provide them to the Contracting Officer for distribution when new editions will become effective, but not later than 31 January of each year. The cost associated with this purchase is to be an indirect expense.

5.2 NON-PRE-PRICED WORK

Only Non-Pre-Priced work that is incidental to pre-priced work shall be considered to be within the scope of this contract. If the value of Non-Pre-Priced work exceeds 20% of the total task order cost it will NOT be considered incidental, and the project will not be executed under this contract.

Incidental Non-Pre-Priced work may include minor facilities engineering work items that are not specifically included in the R.S. MEANS Cost Data software but that are within the basic intent and general scope of the contract and are incidental to a Pre-Priced work item.

Incidental Non-Pre-Priced work will be negotiated on a work item-by-work item basis. R.S. MEANS or its factor used for calculating the pre-priced items will not be used to compute the cost proposal of the Non-Pre-Priced items.

For Non-Pre-Priced items, the contractor shall provide the following for each component or task required:

Item Description Direct Labor Hours Labor Rate Crew size and description of personnel Hourly fringe benefit rate for trade performing task Description of proposed material Number of units of proposed material Cost per unit of material (direct bare costs only) Description of proposed equipment Time for which equipment will be required Rental rate for equipment (direct bare costs only) as provided in the latest version of the

Army Corps of Engineers Manual EP 1110-1-8 Construction Equipment Ownership and Operating Expense applying to the location of the work (i.e. Region VII – California), unless renting new equipment, whereby vendor quotes are required.

Information submitted in support of Non-Pre-Priced tasks shall include, but not be limited to, the following:

Complete specifications and technical data, including task content, support drawings, task cost data, quality control and inspection requirements.

Work schedule.

Costing data shall include a cost analysis report, establishing the basis for selecting the approach proposed for accomplishment of the requirements. Unless otherwise directed by the Contracting Officer, costing data will be submitted demonstrating that the Contractor sought and received three quotes. The Contractor shall provide an installed unit price (or demolition price if appropriate) that shall include all costs required to accomplish the Non-Pre-Priced task.

The total extended price for the Non-Pre-Priced task will be determined by multiplying the unit price by the quantity required. The price offered in the proposal will be determined by multiplying the total extended price by Contractor’s non pre-priced coefficient adjustment factor.

The Contracting Officer’s determination as to whether an item is a Pre-Priced task or a Non- Pre-Priced task shall be final, binding and conclusive as to the Contractor.

6. OVERALL RESPONSIBILITY

The Contractor shall be responsible for all site surveys, calculations, work plans, construction actions; equipment startups, and testing, repair, and/or training required for satisfactory completion of the work as required by each individual task order. This shall include, but not be limited to, providing labor, equipment, materials, applicable engineering documentation, and other necessary services and/or products for the construction, implementation, or testing that may be required by the individual task order.

7. EXECUTION OF WORK

Prior to commencing work under a Task Order, unless otherwise determined unnecessary, Contractor shall schedule a pre-construction conference with the Government Representative. The purpose of the meeting is to develop a mutual understanding relative to the scope of work, safety program, local environmental requirements, quality control procedures, and construction schedule. The Contractor shall confer with the Contracting Officer or the Government Representative and agree on sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, means of communications, the location of partitions, and rest rooms for Contractor's employees. The work shall be executed in a manner and at such times that will cause the least practicable disturbance to the occupants of the buildings and normal activities of the station. Before starting any work, the sequence of operations and the methods of conducting the work shall have been approved by the Contracting Officer.

8. ORDERING OF WORK

As the need exists for performance under the terms of this contract, the Ordering Officer or his/hers authorized representative will notify the Contractor of an existing requirement. The information provided to the Contractor identifying the requirement will vary from a basic concept to full plans and specs.

Upon receipt of the notification of requirement, the Contractor shall respond to the needs of the Government within two (2) working days by:

Arranging a Site Visit to the proposed work site in the company of the Ordering Officer or his/her authorized representative; or

Establish verbal contact with the Ordering Officer or his/her authorized representative to further define the scope of the requirement as necessary.

8.1 PREPARATION OF PROPOSALS

PRE-PRICED TASKS - For pre-priced tasks the Contractor shall identify the specific pre-priced line items tasks and quantities required from the R. S. MEANS cost software in effect at the time of the proposal (e.g. Facilities Renovation and Repair Cost 2018 Q2). The Contractor’s proposal shall include support documentation to indicate that adequate engineering and planning for the requirement has been done and that the tasks proposed are reasonable for the work to be performed. Documentation to be submitted with the proposal shall include as appropriate, but not be limited to a detailed unit price estimate arranged in order according to the R. S. MEANS format, Contractor prepared drawings, calculations, catalog cuts, specifications, architectural renderings; a preliminary schedule indicating mobilization, submittals, material lead times, performance, phasing, etc., the Government may duplicate, use, and disclose in any manner and for any purpose such documentation delivered under this contract.

When the pre-priced line item price is significantly LOWER than the actual cost of an item due to extreme market volatility or other circumstances, the Contractor is permitted to submit a request to the Contracting Officer for conversion of an item to a non-pre-priced item. The burden of proof demonstrating the conflict between R. S.

MEANS and actual market conditions is on the Contractor. An item is considered significantly lower if the actual price is at least 25% more than the R. S. MEANS price. For circumstances where the price difference is less than 25%, the Contracting Officer may convert items to non-pre-priced on a case by case basis depending on the details and quantities involved.

When the R. S. MEANS pre-priced line item price is significantly HIGHER than the actual cost of an item due to extreme market volatility or other circumstances, the Contracting Officer is permitted to require the Contractor to provide direct subcontractor or materials quotes for conversion of the item to a non-pre-priced item. The burden of proof demonstrating the conflict between R. S. MEANS and actual market conditions is on the Government.

An item is considered significantly higher if the actual price is at least 25% less than the R. S. MEANS price.

For circumstances where the price difference is less than 25% and the associated cost is more than $15,000 on a single delivery order, the Contracting Officer may convert items to non-pre-priced on a case by case basis depending on the details and quantities involved.

NON-PRE-PRICED TASKS - As stated in Section B.7, only non-pre-priced work that is incidental to pre-priced work shall be considered to be within the scope of this contract. If the value of non-pre-priced work exceeds 20% of the total task order cost it will NOT be considered incidental, and the project will not be executed under this contract.

Non-pre-priced tasks, if any, shall be separately identified and submitted in the Contractor’s proposal. The R. S.

MEANS cost software in effect at the time of the proposal is to be used for pricing of all materials and services, unless the material or services are not contained in the R. S. MEANS. The contractor may only use non-pre-priced tasks when a specific material or task is not contained in the R. S. MEANS, has not been added to the pre-priced list via modification, and/or is less than 20% of the total task order price.

Information submitted in support of non-pre-priced tasks shall include, but is not limited to, the following:

Complete specifications and technical data, including task content, support drawings, task cost data, quality control and inspection requirements.

Work schedule.

Costing data shall include a cost analysis report, establishing the basis for selecting the approach proposed for accomplishment of the requirements. Unless otherwise directed by the Contracting Officer, costing data will be submitted demonstrating that the Contractor sought and received three quotes.

The Ordering Officer’s determination as to whether an item is a pre-priced task or a non-pre-priced task shall be final, binding and conclusive.

8.2 SUBMISSION OF PROPOSAL

The Contractor’s proposal shall be submitted by the date indicated on the Request for Proposal (RFP). The time allowed for preparation of the Contractor’s proposal would depend on the complexity and urgency of the Task Order. On complex Task Orders, such as projects requiring approvals and permits, allowance will be made to provide adequate time for preparation and submittal of the necessary documents with the proposal and so reflected in the proposal due date entered on the RFP. In emergency situations and minor maintenance and repair Task Orders requiring immediate completion, the proposal may be required quickly and the due date will be so indicated on the RFP.

The contract awardee will be required to submit ALL task order proposals for this contract on the same template, which will be provided by the Government, and incorporated into the award of the basic contract. Failure to do so will result in the proposal being sent back and the contractor having to resubmit their proposal on the Government provided template.

Proposals for modifications shall be priced from the R. S. MEANS in effect at the time of the proposal. In the event that a deductive modification is negotiated, the basis for pricing shall be the same as submitted under the original proposal.

Time for submittal of the Contractor’s proposal for individual requirements will be as follows or as otherwise agreed upon by the Contracting Officer and the Contractor.

Estimated Project Cost (EPC) $2,000 to $25,000 – 5 working days EPC $25,001 - $100,000 – 8 working days EPC $100,001 - $250,000 – 12 working days EPC $250,001 - $500,000 – 15 working days Concept Study and Construction — as agreed by Contractor and Contracting Officer.

8.3 REVIEW OF PROPOSAL

The Ordering Officer will evaluate the Contractor’s proposal and proposed tasks and compare these with the Government’s cost estimate of the detailed scope of work to determine the reasonableness of approach, including the nature and quantity of tasks proposed.

The Ordering Officer reserves the right to reject a proposal for any reason, including, but not limited to: the quantities or tasks selected by the Contractor, schedule, inadequate documentation, unacceptable pricing for non-pre-priced tasks, and selection of material, equipment or subcontractors. The Ordering Officer also reserves the right not to issue a Task Order if that is determined to be in the best interests of the Government or the proposed cost exceeds the Government estimate. The Contractor has no claim to recoup proposal expenses. The Government may pursue the performance of such work by other means.

Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and reasonableness. If necessary, the Ordering Officer will arrange with the Contractor to discuss the scope of all pre-priced items and to negotiate all non-pre-priced items and performance times. Upon completion of negotiations, the Ordering Officer will issue a Task Order to the Contractor. The Task Order may include changes to the scope of work (if applicable) as agreed upon in negotiations and the negotiated completion date.

8.4 ISSUANCE OF TASK ORDER

The Task Order document (DD Form 1155) is the Contractor’s notice to proceed. The document is prepared by the Contracting Officer and is issued to the Contractor for work to be performed. Formal Modifications to the Task Order will be issued as necessary and may be amended on Standard Form (SF) 30 AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (SF-30). Task Orders will be fixed priced with specific completion dates and shall clearly define the specific services to be performed or the performance desired. Each Task Order may include additional requirements beyond those already included or referenced in the basic contract.

Most Task Orders issued will be definitive (a defined price based on predetermined tasks and quantities). However, under emergency conditions, in accordance with DFARS Subpart 217.74, the Contracting Officer may issue an undefinitizede (lacking definitive tasks or quantities) Task Order which directs the Contractor upon issuance of the order to proceed with the work immediately. These unilateral orders will specify the work and will contain a maximum (not-to-exceed) dollar amount, against which the Contractor can submit invoices, during contract performance. The final price will be determined through negotiations to identify pre-priced and non-pre-priced tasks and quantities.

8.5 ORAL ORDERS

Only the Contracting Officer may issue oral orders in emergency circumstances. Oral order will be confirmed by issuance of a written task order within two (2) working days after the oral order is placed.

Orders may be modified orally by the Contracting Officer in emergency circumstances. Oral modifications shall be confirmed by issuance of a written modification on Standard Form 30 within two (2) working days from the time of the oral communication modifying the order.

8.6 COMPLETION OF ORDER

The Contractor shall complete all work by the required completion date specified in the Task Order. Where unforeseen conditions cause delays, the completion date may be extended only as negotiated and modified in the Task Order. Upon Task Order completion and Government acceptance of the work, the contractor shall complete a final release and submit it with a request for final payment.

The number of calendar days for Task Order completion is as follows unless the number of days is otherwise negotiated and agreed to by the contractor and the Contracting Officer.

Task Order Amount Days $2,000-$25,000 60 $25,001-$100,000 120 $100,001-$500,000 150 Over $500,000 180 (Contractor is not required to accept individual task orders over $1.5M)

8.7 TASK ORDER LIQUIDATED DAMAGES

The Ordering Officer shall include liquidated damages on individual Task Orders. If the Contractor inexcusably fails to complete work within the time specified in the Task Order, the Contractor shall pay liquidated damages to the Government for each calendar day of delay until the work is completed.

The following schedule will be used to calculate Task Order Liquidated Damages Cost per Calendar

Day: Task Order Amount Liquidated Damages

Up to $25,000 $ 80 $25,000 to $50,000 $110 $50,000 to $100,000 $140 $100,000 to $500,000 $200 Each additional $100,000 add $50

If the Government terminates the Contractor’s right to proceed, the resulting damages will consist of liquidated damages until such reasonable time as may be required for final completion of the work together with any increased cost occasioned by the Government in completing the work. If the Government does not terminate the Contractor’s right to proceed, the resulting damages will consist of liquidated damages until the work is completed or accepted.

8.8 OMISSIONS

Omissions from the drawings or the miss-descriptions of details of work which are manifestly necessary to carry out the intent of the drawings and specifications or which are customarily performed, shall not relieve the contractor from performing such omitted or miss-described details of the work but they shall be performed as if fully and correctly set forth and described in the drawing and specifications.

8.9 EXECUTION OF WORK

The Contractor shall submit Task Order preconstruction submittals within the specified times following issuance of the Task Order unless otherwise directed by the Contracting Officer:

Construction Schedule Within 5 days Site Specific Activity Hazard Analysis Plan Within 10 days Material/Product Catalog Cut Sheets Within 10 days

Preconstruction Conference. Within seven (7) days after Task Order issuance, the Contractor shall schedule a Preconstruction Conference with the Ordering Officer to be held within fifteen (15) days after Task Order issuance.

Before any of the work is initiated under an individual Task Order, the Contractor shall furnish any drawings and submittals necessary for completion of work. The Contractor shall confer with the Contracting Officer and agree on sequence of procedure; means of access to premises and building; space for storage of materials and equipment;

delivery of materials and use of approaches; use of corridors, stairways, elevators, means of communications, the location of partitions, and rest rooms for Contractor’s employees. The work shall be executed i n a manner and at such times that will cause the least practicable disturbance to the occupants of the buildings and normal activities of the station. Furniture and portable office equipment in the immediate area will be moved by the Contractor and replaced to its original position. If the work required by the Task Order will not allow furniture and portable office equipment to be replaced to its original position, new locations will be designated by the Ordering Officer for replacement by the Contractor. If the situation does not allow for the moving of office equipment, furniture, etc., the Contractor is required to cover/protect at his/her own expense. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas, which shall be completed before work in other sections, or divisions have begun.

Materials and equipment may not be stored at the jobsite lay down area after work hours unless approved in advance by the Contracting Officer. There will not be office space available at any location. All job site lay down areas are dependent upon Task Order size and location of the work. Job site availability will be included with each RFP and resulting Task Order.

9. MANAGEMENT AND ADMINISTRATION

9.1 PERMITS AND LICENSES

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. Individual permit requirements will be identified in individual Task Orders.

9.2 DIRECTIVES, INSTRUCTIONS AND REFERENCES

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references may be provided in individual Task Orders. Additional requirements specific to the individual Task Order may incur a cost beyond the negotiated Coefficient. Such costs are to be presented in the proposal and considered in negotiations of the Task Order price.

9.3 AVAILABILITY OF UTILITIES

In accordance with FAR 52.236-14, Availability and Use of Utility Services, the Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor.

Information concerning the location of existing outlets may be secured from the Contracting Officer. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and activity codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

9.4 CONTRACTOR FURNISHED ITEMS

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The Contracting Officer or designated Government representative may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCBs shall not be brought on site. The Contracting Officer may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

9.5 MANAGEMENT

The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

9.6 PERSONNEL REQUIREMENTS

9.6.1 TECHNICAL PERSONNEL

The Contractor shall provide adequate technical expertise on staff. The contractor shall not consult outside their organization, nor procure Architect and Engineering (A&E) services, unless approved by the contracting officer.

Technical staff may hold other positions in the organization but shall be adequate to cover a wide array of experience, and expertise, as required by the breadth and complexity of projects scoped.

9.6.2 KEY PERSONNEL

The Contractor shall confirm to the Contracting Officer the List of Key Personnel and their qualifications originally submitted as part of the proposal. The Contractor shall submit this confirmation within 15 calendar days of award of the contract. Submittal requirements of this deliverable are posted in Section 00800, 20. Deliverables. Any changes to key personnel shall be approved by the Contracting Officer. The Contractor will provide any additional information requested by the Contracting Officer to certify their qualifications.

The Contractor shall submit to the Contracting Officer a finalized Organizational Chart showing the lines of authority of the key personnel and on-site supervisor(s) for this contract. Submittal requirements for this deliverable are posted in Section 00800, 20. Deliverables. The chart shall include names of personnel and their position title in this contract. At a minimum, include the PM, QCM, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

9.6.2.1 PROJECT MANAGER (PM)

The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM must have the ability to be productive on multiple projects simultaneously at different locations. The PM shall have full authority to act for the Contractor on all contract matters relating to this contract.

9.6.2.2 QUALITY CONTROL MANAGER (QCM)

The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in Task Orders are met. The QCM may or may not be the same person as the PM. A more detailed description of this position is provided in paragraph 17.

9.6.2.3 SITE SAFETY AND HEALTH OFFICER (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last five years and an average of at least 24 hours of safety training per year for the past four years. The SSHO shall not be the same person as the project manager. A more detailed description of this position is provided in paragraph 16.

9.6.2.4 CERTIFIED HEALTHCARE CONSTRUCTOR (CHC)

Contractor shall provide a CHC when determined necessary by Naval Hospital Bremerton (NHB) on facilities where patient care is provided within close proximity. The CHC primary duties are to fully understand the impact of renovations & and minor work, fully enforce the Healthcare Construction Control Plan, and meet regulations in a healthcare environment with the focus on patient safety, infections control, fire and life safety, utility interruption planning and Interim Life Safety Measures (ILSM).

9.6.3 EMPLOYEE REQUIREMENTS

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract.

Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel shall be provided as required by each Task Order.

9.6.3.1 EMPLOYEE APPEARANCE

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The Contracting Officer reserves the right to determine the acceptability of any clothing worn. Employee identification shall not be substituted for station required passes or badges.

9.6.3.2 EMPLOYEE CONDUCT

Contractor employees and Subcontractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

9.6.3.3 REMOVAL OF EMPLOYEES

The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

9.6.3.4 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

The Contractor shall perform work under this contract consistent with the Navy Region Northwest and Naval Base Kitsap Environmental Policy and objectives identified in the EMS and other base specific requirements.

The contractor shall perform work in a manner that conforms to all appropriate Environmental Management programs and operational controls identified by the EMS. In the event an EMS nonconformance associated with the contracted services, tasks or actions is identified, the contractor shall take corrective and/or preventative actions based on the time schedule established by the Contracting Officer.

EMS Awareness Training Requirement

To ensure employees are aware of the roles and responsibilities identified under the EMS and how these requirements affect their work performed under the contract, all on-site contractor and sub-contractor personnel shall complete Naval Base Kitsap EMS Awareness training through the Environmental Compliance Assessment, Training and Tracking System (ECATTS) which will be verified by the Contracting Officer. The training is a one-time requirement; will take approximately 5 minutes to register in ECATTS and 15 minutes to take the training; and is required by E.O. 13423.

To access ECATTS: Go to: http://navfac.ecatts.com

For personnel who do not have access to a computer, the supervisor can print a hardcopy of the training from

ECATTS.

10. CODES AND STANDARDS

The current DOD Unified Facilities Guide Specifications (UFGS) consisting of Divisions 02 through 48 of specifications in the Construction Specifications Institute’s (CSI) Master format are incorporated by reference into this solicitation. The intent of these specifications is to furnish industrial and/or commercial standards for design, construction, alteration, maintenance and repair of government facilities. Special requirements or/and edited specifications that are indicated in Task Order requests shall supersede any similar requirements noted in the reference guide or other specifications. The current UFGS can be found at the following website:

http://www.wbdg.org/ccb/browse_org.php?o=70

All work will be inspected in accordance with the requirements of this contract, the Task Order and applicable approved submittals. All work performed shall conform to the Unified Facilities Guide Specifications, standard industry work practices, and the provisions of this contract. Unless otherwise directed by the Contracting Officer all work shall be performed in accordance with the current International Fire Protection Association (NFPA) codes and standards, International Building Code, International Plumbing Code and International Mechanical Code.

These Codes take precedence over all other direction that may be provided herein or with individual Task Orders UNLESS more stringent requirements are indicated on the Request for Task Order Work.

11. ECONTRACT MANAGEMENT SYSTEM

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