Solicitation Amendment N4008526R00650015 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Section A - Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date 03 Sep 2026 09 Sep 2026

N4008526R00650015

Section C - Description/Specifications/Statement of Work

Miscellaneous text in this section has been modified to:

Amendment 0015 Pre-Proposal Inquiries

Question 140: During our review of the Amendment 0014 revised ELIN workbook, we noted that the 5th Option Period Regional Norfolk ELINs appear to contain a duplicate/misnumbered sub-ELIN.

The workbook currently shows:

F001AD - Service Class B F001AD - Mandated Services for Child Youth Program Facilities F001AE - Mandated Services for Child Youth Program Facilities (7D)

Please confirm whether the intended numbering should be:

F001AD - Service Class B F001AE - Mandated Services for Child Youth Program Facilities F001AF - Mandated Services for Child Youth Program Facilities (7D)

Response: See Amendment 15, revised Section J, Attachment J-0200000-09 ELINs.

Question 141: Attachment J-0200000-09 ELINs, Summary Tab.

The Summary tab of the Amendment 0013 ELIN workbook contained formulas in cells B6 through C14 that totaled the Recurring and Non-Recurring Work prices from each of the twelve individual ELIN tabs into Base, Option 1 through Option 5, and Total Aggregated figures. In the Amendment 0014 revised ELIN workbook, these fourteen formula cells are blank.

Additionally, the Total Price formula previously located at cell P188 of the ELIN 0011, 5th Option Period Recurring Work tab, which the Summary tab formula referenced, is also blank in Amendment 0014.

Please confirm whether the Government intends for offerors to rebuild these summary and subtotal formulas independently, or whether a corrected version of the Summary tab and the ELIN 0011 subtotal will be issued in a subsequent amendment.

Response: See Amendment 15, revised Section J, Attachment J-0200000-09 ELINs.

Question 142: In the revised Section J attachment, the estimated quantities for Non-Recurring Work (NRW) were updated.

However, Option Period 5 reflects estimated quantities for a full year, while the period of performance appears to cover only six months

Please confirm whether the Option Period 5 NRW estimated quantities should be revised to reflect six months rather than a full year.

Response: See Amendment 15, revised Section J, Attachment J-0200000-09 ELINs.

Amendment 0014 Pre-Proposal Inquiries

Question 135: Amendment 0013 includes ELIN A003AB (CNAL Controlled Access Processing) for the Base Period; this ELIN shows a total of 73,128 SF in the revised inventory file. However, ELIN A003AB is NOT included in the option years' pricing tabs (ELIN 0003 - 1st Opt Period RW, ELIN 0005 - 2nd Opt Period RW, ELIN 0007 - 3rd Opt Period RW, ELIN 0009 - 4th Opt Period RW, ELIN 0011 - 5th Opt Period RW).

Is the contractor to price this space (73,128 SF) to be cleaned ONLY in the base year, or are we to include this pricing line in all the option years' pricing tabs as well?

Response: Per Section C, Annex 0200000 - Management and Administration, Spec Item 2.8.7, Access into CNAL buildings is controlled and requires custodial personnel to meet the security requirements. As such, ELIN A003AB (CNAL Controlled Access Processing) is only required on the Base Year.

Question 136: While reviewing the Amendment 0013 ELINs, we noted that the Non-Recurring Work (NRW) tabs do not include estimated quantities for the individual services. Please clarify whether estimated quantities will be provided for these items.

Response: See Amendment 14, revised Section J, Attachment J-0200000-09 ELINs.

Question 137: would the Government consider requiring unit pricing only for NRW services, rather than the detailed cost breakdown currently requested? Since NRW is performed on an as-needed basis, unit pricing would provide a clear basis for pricing work when ordered.

Response: See Amendment 14, revised Section J, Attachment J-0200000-09 ELINs. All pricing is required.

Question 138: We identified two ELINs that do not appear to have corresponding service-class square footage in the Amendment 0013 Inventory:

A001AF - Regional Norfolk: Mandated Services for Child Youth Program Facilities (7D) A003AB - CNAL: Controlled Access Processing

Please clarify the applicable inventory locations/square footage for these ELINs, or confirm that no square footage is associated with these services.

Response: See Amendment 13, revised Section J, Attachment J-1503010-09 Inventory. Reminder, fully expand the rows on the spreadsheet by clicking the plus symbol on the left side to the view the document and its entirety.

Question 139: I have not seen an updated Period of Performance since the RFP has continually moved to the right since the original 4/01/26 start date. Will the Base Year still be 12 months?

Response: Per Section J, Attachment J-0200000-09 ELINs, the base year remains 12 months. The updated Period of Performance will be reflected on the award.

Amendment 0013 Pre-Proposal Inquiries

Question 125: On the RGN Norfolk Tab of the new inventory attachment for AMD 11, there is a client listed as Admin/Shop /HELO Trng (Rows 4887 and 4888). Row 4887 shows a Bldg Number of SP233 and Row 4888 shows a Bldg number of SP133 reflecting the same square Footage. One item looks like a Total row and neither of them have the Room Type or Floor Type.

Can the Government please provide the correct Bldg number, Room Type, and Floor Type for this/these line items?

Response: See Amendment 13, revised Section J, Attachment J-1503010-09 Inventory. Reminder, fully expand the rows on the spreadsheet by clicking the plus symbol to the view the document in its entirety.

Question 126: On the RGN Nor off Base Tab of the new inventory attachment for AMD 11, there is a Client listed as FIRE TRAINING (Rows 2013-2045) in Bldgs SDA309 and SDA310. Under these two Bldgs there are nine items that have dual cleaning types of Standard and CYS (Standard) on the same line (rows 2022, 2024, 2025, 2028, 2033, 2034, 2035, 2042, 2043).

Can the Government confirm these are the correct cleaning types split across different SF areas in the same Bldg and is this actually a CYS Facility?

Response: See Amendment 13, revised Section J, Attachment J-1503010-09 Inventory.

Question 127: After full review of the inventory (AMD 11), there is no CLIN available on the ELIN sheet for these items:

- Class B service for the RGN Norfolk of 46,978 SF in CNIC Bldg MB-100

- Class B service for the DDC,DDNV(DLA) of 8,380 SF in Bldg W 143 C

- Standard (7 W) service for the NSWCDL of 187 SF in Bldg X132 Restroom Can the Government please clarify if these items in the inventory are not identified correctly, if an ELIN needs to be manually added to the ELIN list, or can an amendment be made to add the ELINs necessary to capture all items in the inventory?

Response: See Amendment 13, revised Section J, Attachment J-0200000-09 ELINs.

Question 128: The new ELIN worksheet (AMD 11) now lists columns for Spec Item 1, 2, & 3. Can we assume the definitions of each of these Spec Items comes from Section C - 1503010? If Spec Item 2 is Management and Administration, and Spec Item 3 is Recurring Work (Custodial), what is included in Spec Item 1 under General Information?

Response: See Amendment 13, revised Section J, Attachment J-0200000-09 ELINs. Spec item 1 contains general information that is applicable to all annexes.

Question 129: Amendment 0011/0012 removed ELIN A001AD Service Class B for Regional Norfolk. This service class currently shows a total of 46,978 SF in inventory. Is the contractor to eliminate these areas from cleaning, or is the contractor to shift this square footage to another cleaning level - if so, which "new" cleaning level?

Response: See Amendment 13, revised Section J, Attachment J-0200000-09 ELINs.

Question 130: Amendment 0011/0012 removed ELIN A006AB Service Class B for DDC, DDNV (DLA) and replaced it with ELIN A007. This service class currently shows a total of 8,380 SF in inventory. Is the contractor to eliminate these areas from cleaning, or is the contractor to shift this square footage to another cleaning level - if so, which "new" cleaning level?

Response: See Amendment 13, revised Section J, Attachment J-0200000-09 ELINs.

Question 131: While preparing our pricing, we identified what appears to be a discrepancy between the Inventory and ELIN pricing documents. Specifically, the Inventory workbook (Tab: "RGN Norfolk") includes a column for SC-B (Service Class B).

However, the corresponding ELIN A001 - Regional Norfolk pricing schedule does not include a separate Sub-ELIN or pricing line item for SC-B services.

Could the Government please clarify whether:

1. SC-B services are applicable to Regional Norfolk under ELIN A001; and

2. If applicable, under which Sub-ELIN should SC-B services be priced, or whether SC-B square footage should instead be included within another service class (e.g., Standard Service).

Response: See Amendment 13, revised Section J, Attachment J-0200000-09 ELINs.

Question 132: Section L.6 states that the date for the site visit is to be determined, and a redacted Site Visit Sign-In Sheet is posted to the solicitation.

Please confirm the following in writing:

1. Is attendance at a site visit mandatory, or otherwise a condition of eligibility to submit a proposal or to receive award.

2. Is any further site visit or base access opportunity planned before the 27 August 2026 proposal due date, and if so, what are the date, time, location, and registration or base access steps.

3. If an offeror did not attend a prior site visit, does that affect the acceptability of its proposal.

Response: Per Amendment 0002, site visit information was updated.

1. Site visit attendance is not mandatory.

2. No further site visit will be conducted.

3. Not attending a prior site visit does not affect proposal acceptability.

Question 133: Wage basis and base-year price adjustment given the extended schedule. CBA Addendum A rates are effective 4/1 /2025 and the CBA expires 4/15/2026. B.6 incorporates the SCA Wage Determination for the base year only and provides price adjustment for option years under FAR 52.222-43, with no contingency for future SCA increases permitted. With the proposal due date now 09 July 2026, the original 01 April 2026 start is no longer achievable; the base year will begin after the CBA has expired and presumably been renegotiated.

Please: (1) confirm the specific wage rates and fringe (current Addendum A and WD 2015-4341) to which offerors shall price the base year and all option years with zero escalation; and

(2) clarify how a successor CBA or new wage determination effective before/at base-year start will be addressed, since 52.222- 43 adjustments apply to option periods -- i.e., will the base year be conformed/adjusted, or does the offeror bear the risk of CBA changes before base-year start?

Response:

(1) Per Section J, Attachment J-0200000-02 CBA 2026-29 Rev 1, states the CBA shall continue in effect from year to year thereafter, unless written notice is given by Union or Employers (90) days prior to the expiration date of its desire to modify, amend or terminate this agreement.

(2) See Amendment 0012 for updated section J, Attachment J-0200000-02 Wage Determination.

Question 134: Order limitations and guaranteed minimum. Section B states "Allowed Per Order -- Minimum: 1.00 Dollars, Maximum: 1.00 Dollars" and "Government Minimum/Maximum to Order -- Minimum: 1.00 Dollars, Maximum: 1.00 Dollars," which appear to be unpopulated placeholders and conflict with FAR 52.216-19 (minimum order $2,500; maximum single item $10,000; maximum combination $40,000). They also create ambiguity with the IDIQ guaranteed minimum, which B.3 identifies as the recurring base-year price.

Please confirm:

(a) the controlling minimum and maximum order limitations, and

(b) the guaranteed contract minimum the Government is obligated to order (the $1.00 figure or the recurring base-year price), as these affect non-recurring task sizing and offeror risk.

Response:

(a): The controlling minimum and maximum order limitations will be populated upon award of the contract based on the awardee's proposal.

(b): Per Section B.3 the minimum guarantee of base year recurring work is the preset amount of services that the government legally promises to order and pay for under this IDIQ contract.

Amendment 0012 Pre-Proposal Inquiries

Question 115: Dust Free spaces: Please provide a list of Dust Free areas and confirm the required equipment approval process (including timeline and any documentation/certifications needed for KO approval).

Response: See Amendment 12, revised Section J, Attachment J-1503010-09

Question 116: How much office space (if any) will the Government furnish for contractor use?

Please provide location(s) and square footage.

Response: See Amendment 12, revised Section J, Attachment J-1503010-09.

Question 117: Are employee break areas provided separately within each serviced building, or are they consolidated into a single building?

Please identify the number and location of designated break/lunch rooms by building, or confirm a centralized arrangement, and note any access or time of day restrictions that could affect service.

Response: See Amendment 12, revised Section J, Attachment J-1503010-09, for break room locations.

Question 118: There is another requirement for Custodial Services at NAS Norfolk specifically for Building W143 solicitated under N0018926RL018. In reviewing Solicitation N4008526R0065, the revised Attachment J -1503010-09 Inventory under the FLC tab line 120 through 440 are included in the file which is for Building W143. Is it the Government intent to remove this building from the inventory or should offers include pricing for Building W143?

Response: Offers should include pricing for building W143.

Question 119: Will the government provide the redacted seniority list for the Collective Bargaining Agreement so that all contractors bid vacation on a level playing field or can the government specify an assumed average seniority that all pricing models can utilize?

Response: See Amendment 12, revised Section J-020000014 Seniority List.

Question 120: Will the Government please provide the Seniority List?

Response: See Amendment 12, revised Section J-020000014 Seniority List.

Question 121: We respectfully request clarification regarding eligibility for this procurement.

How will the Government address eligibility for offerors whose SBA 8(a) program status has changed or expired prior to contract award?

Additionally, does the Government anticipate any revisions to the solicitation as a result of such changes?

Response: Under SBA Regulations and FAR 13. CFR Part 124, your 8a certification must be active at the exact time you submit your initial offer. If the proposal due date was extended via an amendment, your certification must be active on or before that newly established due date and time.

Question 122: OY5 recurring pricing. NOTE 1 on the SUMMARY tab states the 5th Option Period covers six months and "shall be priced for six months," and the non-recurring 5th Option tab (F700-F734) shows quantities reduced ~50%. However, the recurring 5th Option tab (F001-F033) still shows "12 MO" per line item, identical to the other periods. The response to Amendment 0005, Question 37 referred offerors to the Amendment 0001 revised ELINs file but did not state how the recurring 5th Option Period is to be priced.

Please confirm:

(a) keep the same monthly unit price but change quantity to 6 MO; (b) retain 12 MO and enter unit prices reflecting six months; or (c) another methodology (specify) -- or revise the recurring 5th Option tab quantities to reflect the six-month period.

Response: See Amendment 12, Revised Section J, Attachment J-0200000-09 ELINs.

Question 123: Undefined / broken line item (ELIN x731). In every non-recurring tab, ELIN x731 is populated entirely by external-reference formulas (e.g., ='[1]3rd Opt Period Non-Recurring'!B42) with no product name, description, estimated quantity, or unit of issue; the 5th Option F731 quantity cell contains a stray value of 2,307,327, and the x733 product-name cell is a broken reference (=B43). Because x731 falls within the priced range (700-734) but cannot be priced as published, please either (a) provide the product name, description, estimated quantity, and unit of issue for ELIN x731 across all six periods, or (b) confirm ELIN x731 is deleted and not required to be priced. Please also correct the x733 product-name cell and confirm x732/x733 are the Unit-Priced Labor (and BSVE) lines.

Response: See Amendment 12, Revised Section J, attachment J-0200000-09 ELINs.

Question 124: Custodial Service Order pricing and deduction basis (optional). Spec Item 3.2 makes Custodial Service Orders part of recurring work with a $500 per-order limit of liability, and provides that an end-of-period modification will deduct for CSOs not issued and incomplete CSOs "based on the unit prices specified in Attachment J-0200000-09 ELINs." There is no discrete CSO line in the recurring schedule (001-033 are per-client service-level lines), and the Government has declined to provide CSO volume (Questions 38/39/48). Please clarify how offerors are to reflect the CSO obligation in the recurring price and confirm which unit prices form the basis for end-of-period deductions, so the recurring price and deduction mechanism are applied consistently.

Response: See Amendment 12, Revised Section J-0200000-09 ELINs.

Amendment 0011 Pre-Proposal Inquiries

Question 89: How many square feet are available for main storage (bulk equipment/supplies)?

Response: See Section C Annex 020000 Spec Item 2.4.1 and Section J Attachment J-0200000-06.

Question 90: During review of the document it was noted that there were a few buildings that were duplicated on multiple tabs and it is unclear if it was a mistake or if there are a couple of identical buildings on site. The duplicated buildings in question are Z-138 which exists in Rgn Norfolk and SWOS, and then S-29 and N-19 which both exist in Rgn Norfolk and MSC tabs.

Response: See revised Section J, Attachment J-1503010-09.

Question 91: If the government can provide the count of fixtures per bathroom it would allow for a more refined pricing model. Do you have this information available?

Response: The Government does not maintain an account of total fixtures in bathrooms. However, the inventory provides square footage of the bathroom.

Question 92: Some tasks had the 5W or the 7W indicators blank. Can we assume that these are 5W items since there is nothing specific on the Q or S Areas tab?

Response: See revised Section J, Attachment J-1503010-09.

Question 93: May we request a picture of the "courage breakroom" and pictures of Terrazzo or special care floors?

Response: The Government cannot provide pictures of the facilities. This is a performance-based contract; therefore, the Contractor's expertise and knowledge should be used to perform the service requirements as detailed in the PWS.

Question 94: For PWS Spec Item: 3.1.1.6 (Exterior Window Cleaning) requires exterior window cleaning services. Will the government provide the exterior window count per building. Can the government identify those buildings with roof anchors and identify roof access restrictions.

Response: The Government does not maintain an account of total windows.

Question 95: The original solicitation provided several service level tables (J-1503010-03 Service Level Standards, ...10-04 Service Classes, ...10-05 Mandated Service Classes for Hospitals and Clinics, ...10-06 Mandated Service Classes for Child Youth Program Facilities). Amendment 0005 provided a new table for J-1503010-03 only. Does that mean the other tables (-04, -05, -06) still apply as provided in the original solicitation?

Response: See revised Section J, Attachment J-1503010-09.

Question 96: The CBA provided in Amendment 0005 shows a shift differential in pay, and J-0200000 section 2.2.1 states that "Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays" and the Service Level documents indicate "S" for per shift. Please specify which "annexes or sub-annexes" require continuous operation so the Contractor can apply the shift differential only to those areas where appropriate.

Response: See revised Section J, Attachment J-1503010-09.

Question 97: Can the Government specify what Permits and Licenses are required to meet the standards for Custodial Services contract? Would both members of a Joint Venture be required to submit Permits and Licenses separately?

Response: See Section C, Annex 1503010, Spec Iten 2.2.1

Yes, both members of a Joint Venture will be required to submit Permits and Licenses separately.

Question 98: Can the Government specify what Safety Certifications are required to meet the standards for the Custodial Services contract? Would both members of a Joint Venture be required to submit Safety Certifications separately?

Response: See Section C, Annex 1503010, Spec Iten 2.2.1, Spec Item 2.3, and Spec Item 2.4.

Yes, both members of a Joint Venture will be required to submit Safety Certifications separately.

Question 99: The incumbent contractor Inventory list shows 5,050,072 sq/ft and 33 customers while the solicitation Inventory list shows 4,961,486 sq /ft and 32 customers. Can the Government confirm Inventory list is correct for this solicitation response.

Response: See revised Section J, Attachment J-1503010-09.

Question 100: Please confirm the contract awardee will fully incur the cost for office / material / equipment storage space for contractor use.

Response: See Section C Annex 020000 Spec Item 2.4.1 and Section J Attachment J-0200000-06.

Question 101: There are missing frequency values in J-1503010-09 Inventory frequency column. Please confirm the intended service frequency (e.g., 5W/7W/weekly/monthly) for spaces with blank 'Freq', and whether a default frequency applies or if these spaces are excluded/covered elsewhere.

Response: See revised Section J, Attachment J-1503010-09.

Question 102: Work hours / after-hours / 24x7 needs: Please confirm which facilities (or ELINs) require 24/7/365 coverage (including holidays), and confirm the process for authorization of work outside Government regular working hours.

Response: See revised Section J, Attachment J-1503010-09.

Question 103: Floor plans and controlled references: Since certain information (e.g., floor plans/maps/post orders/SOPs) is provided after award, can the Government provide additional pre-award clarification datasets (e.g., building rollups, secure-area lists, restroom counts) to validate inventory assumptions?

Response: See revised Section J, Attachment J-1503010-09.

Question 104: Security / access: Please confirm how many contractor personnel are expected to require (a) CACs, (b) Tier 3 investigations, and (c) access to Government IT/OT/FRCS/NMCI systems, and whether escorts or interim access are permitted while investigations are pending.

Response:

(a) and (c) are not required for this procurement.

(b) See Section C, Annex 0200000 Spec Items 2.8.6.1.

The Government does not provide interim access.

Question 105: Is all the cleaning during the day? Or can we work at night as well?

Response: See Section C Annex 020000 Spec Item 2.2.1, 2.2.1.1, and 2.2.1.2.

Question 106: How many offices are there in Bldg A81, LP 20, Z-1400 and NH34?

Response: See revised Section J, Attachment J-1503010-09.

Question 107:

a. How does the Frequency 5W or 7W affect the cleaning level of effort?

b. Please explain what it means if a building is listed as 7W with "Standard" service level?

c. Please explain what it means if a building is listed as 5W with "Standard" service level?

d. Please explain what it means if a building is listed as 7W with "Prestige" service level?

e. Please explain what it means if a building is listed as 5W with "Prestige" service level?

Response: See revised Section J, Attachment J-1503010-09.

Question 108: Will the Government please confirm Key Personnel resumes are NOT to be submitted with the proposal at time of submittal?

Response: See Section M.2 Evaluation Factors, Factor 1 Technical/Management Approach. Solicitation Submittal Requirements. Key Personnel shall be complaint with Section C, Annex 0200000, Management and Administration, Spec Item 2.7.1 Key Personnel and its Sub- Annexes.

Question 109: Revised_J_1503010_09__Inventory: Column G, "Frequency" has many blank cells in the "Rgn Norfolk" tab. Is this frequency to be used or is it overcome by the service level frequencies? If it is to be used, please provide it for all line items.

Response: See revised Section J, Attachment J-1503010-09.

Question 110: N4008525R2574_J_1503010_Attachments: pages show the frequencies for "Standard", "Prestige", "SC-B", etc. cleaning of various areas.

a. Most of the areas are not listed to be cleaned daily. For instance, most carpeted and resilient or ceramic tile areas are shown as "5W" in the inventory file, but the table shows Standard required vacuuming carpets and sweeping tiles as only "M" (Monthly). How does the "5W" or the "7W" from the inventory file apply to these areas?

b. Which takes precedence, the "5W" or "7W" from the inventory file, or the frequencies listed in the tables for Standard, Prestige, SC-B, etc.?

Response: See revised Section J, Attachment J-1503010-09.

Question 111: Please provide the exterior square footage of the building perimeter(s) for which the contractor will be responsible.

Response: The Government does not maintain an account of the exterior square footage of the building perimeter(s).

Question 112: We respectfully request that question 35 be answered. The current response does not answer the question. We understand that the offeror should develop their own work force based on the solicitation. However, with a CBA requirement, the current number of FTEs (and their seniority) is an important factor for reasons other than developing workforce requirements. It is important in developing a recruitment strategy, vacation costs/requirements, and retention of existing employees (required by CBA). For example, if our workforce estimate is significantly lower than the current FTEs, the union will not allow any new hires and require that employees with the most seniority be retained. If the new staffing number is higher, it may require extensive local hiring. Union employees are not subject to probationary periods and additional time must be alloted to corrective disciplinary actions. The mix between existing employees and new hires has cost implications. This information is definitely available and could be important in developing a comprehensive strategy. The government has made it clear that this information should not be used to develop the new FTE strategy, but it should still be provided for the other reasons stated. Thank you.

Response: The Government's position remains unchanged. As stated in a previous response, the requested information regarding the current number of FTEs and their seniority will not be provided. Offerors are responsible for developing their own independent staffing approach, recruitment strategy, and cost estimates based on the performance requirements outlined in the solicitation and the terms of the provided Collective Bargaining Agreement (CBA).

Question 113: How many restrooms are included, and what is their total square footage?

Response: See revised Section J, Attachment J-1503010-09.

Question 114: Would you kindly advise if the updated CBA or amendments to the CBA with the 2026 and beyond wages will be provided soon?

Response: See Amendment 0002, Section J, Attachment J-020000-02 CBA Page 18.

Amendment 0010 Pre-Proposal Inquiries

Question 81: At this time, the solicitation only includes the 2023-2026 Collective Bargaining Agreement. However, the solicitation states that the 2026-2029 Collective Bargaining Agreement (CBA-2026-29) shall be used for wage rates and fringe benefits applicable to contract performance, including any modified extension agreements.

The 2026-2029 CBA has not been provided, and the wage rates and fringe benefits applicable to that agreement are not contained in the 2023-2026 CBA. As written, the solicitation requires the use of the current CBA wage rates.

Accordingly, we respectfully request that the Government issue the 2026-2029 CBA and include Addendum A, as these documents contain the wage rates and fringe benefits that must be used to establish compliant labor pricing.

Please advise on when the 2026-2029 CBA and Addendum A will be issued.

If you don't give Addendum A, we need to get the proper Wage Determination Schedule.

Response: There is no 2026-29, that was a number designated by the Department of Labor System.

Question 82: We just received Amendment 9 for Norfolk which changes the due date until May 27th. Is that correct or is it due March 27? If it is correct, can we expect changes to the solicitation itself?

Response: See Amendment 0010.

Question 83: Can you please advise if an extension is being issued for the incumbent contractor since the current expiration date is 3/31/2026 and you are still finalizing proposal submittals.

Response: The government is still responding to pre-proposal inquiries. Please see amendment 0010 for revised proposal due date.

Question 84: I noticed with Amendment 009, the due date for the Naval Station Norfolk Custodial Services, Notice ID N4008526R0065. The due date was extended to May 27, 2026. Please confirm that this is correct versus March 27, 2026.

Response: See Amendment 0010.

Question 85: I'm writing about the above opportunity to get some clarity on the due date. The modification states May 27, 2026. Is this correct or was it meant to be March 27, 2026? I normally wouldn't question but the period of performance seems to be the same.

Response: See Amendment 0010.

Question 86: We are emailing to clarify that the new due date for the Naval Station Norfolk Custodial Services - Solicitation # N4008526R0065 is now May 27, 2026.

Response: See Amendment 0010.

Question 87: What is the current contract value for this service annually?

Response: Per the contract award notice posted on SAM.gov on 20 April 2021, the total contract value is $36,252,822.08.

Question 88: Could you please provide an update regarding the award status for RFP N4008526R0065, Custodial Services at Naval Station Norfolk?

Response: The government is still responding to pre-proposal inquiries. Please see amendment 0010 for revised proposal due date.

Amendment 0008 Pre-Proposal Inquiries

Question 64: FAPIIS - Will the Government please clarify what is expected for the FAPIIS registration since, according to the Department of Defense website:

As of 12/09/2022, FAPIIS.gov is decommissioned. The Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS) and 2 Code of Federal Regulation (CFR) will still reference "FAPIIS" until they are updated. Currently, federal agencies create Integrity Records in the integrity module of CPARS and these records will be visible as responsibility/qualification records in SAM.gov. Government-entered data comes from the Contractor Performance Assessment Reporting System (CPARS). Vendor-entered data comes from the entity registration in SAM.gov. Responsibility/qualification records entered after April 15, 2011, are available to the public. Integrity Records remain visible for 5 years after the action date per the Federal Acquisition Regulation (FAR) 9.104-6

NOTE: There is a 14-calendar day delay in posting information.

If you are a government official seeking to enter responsibility/qualification records and need to request access from CPARS (www.CPARS.gov), see the following FSD article to find regulatory requirements for federal agencies.

Response: See amendment 0008 Section L, L.5 Content of Proposal (b)(i) Price Submittal Requirements. FAPIIS.gov records are now called Responsibility/Qualifications and are located in SAM.gov.

Question 65: Please clarify the purpose for requiring direct access to our financial institution and point of contact. Specifically, what additional information does the Navy intend to obtain through this release that is not already included in the financial documentation submitted with our proposal?

Response: Per Section M, M.2(2)(a) Price, the government requires offer information submitted directly from the financial institution in order to determine the responsibility of an offer for award in accordance with FAR Part 9, 9.104-1.

Question 66: Will the Government please provide Addendum A for the CBA?

Response: See "Amendment 0005 Revised J-0200000-02 CBA" attachment on SAM.gov

Question 67: Would the government provide Addendum A of the Collective Bargaining Agreement. This Addendum contains, wages, pension contributions, health and welfare funds, training costs, shift differential, and other applicable rates which are essential for accurately determining an employee's loaded wage.

Response: See "Amendment 0005 Revised J-0200000-02 CBA" attachment on SAM.gov

Question 68: Please confirm whether the Government will furnish the Contractor with on-site office space and secured storage space (e.g., for supplies, equipment, and records).

Response: See Amendment 0005 Revised Attachment J-0200000-06 Government Furnished Property, Materials and Services

Question 69: If Government-furnished office/storage space will not be provided, please confirm whether the Contractor must provide and fund contractor facilities (e.g., office trailer and/or storage container). If contractor facilities are required, please identify any applicable requirements /constraints, including: approved locations and installation/placement process; utility availability/cost responsibility (electric, water, internet), access, hours/security requirements, permitting/base approvals and any associated fees.

Response: See Amendment 0005 Revised Attachment J-0200000-06 Government Furnished Property, Materials and Services

Question 70: Please provide Attachment J-0200000-12, Corporate Experience Data Sheet, in Word Document format.

Response: Per Section B, B.19 Request for Proposal (RFP) Files, by necessity, these files are protected to prevent unauthorized editing. Please plan accordingly.

Question 71: Please provide Attachment J-0200000-13, Past Performance Questionnaire, in Word Document format.

Response: Per Section B, B.19 Request for Proposal (RFP) Files, by necessity, these files are protected to prevent unauthorized editing. Please plan accordingly.

Question 72: Revised_J_0200000_09_ELINs has no formulas.

a. What is the contractor to enter - which cells on the various tabs and with what values?

b. How is the SUMMARY tab supposed to work - are the cells supposed to auto-populate or is the contractor supposed to enter values from the various other tabs?

Response: The government does not provide formulas in Revised Attachment J-0200000-09 ELINs, however, the contractor can enter their own formulas.

a. Refer to Section B.11 Contract Line Items and Contract Exhibit Line Items, Section B.13 Unit Prices for Labor and Section. L, L.5 Content of Proposal (b)(i) Price Submittal Requirements.

b. The contractor is supposed to enter the values from the various other tabs.

Question 73: The CBA (provided in revised_J_0200000) states in Article XII that the wages will be provided in Addendum A, but there is no Addendum A in the document. What wages does the contractor use to estimate costs?

Response: See "Amendment 0005 Revised J-0200000-02 CBA" attachment on SAM.gov

Question 74: Revised_J_0200000 states the Government-Furnished Property, Materials, and Services are to be given after award. How is the contractor to price their proposal without this information? Specifically:

a. Is the contractor to furnish the walk-off mats, or are they government furnished? If the contractor is to furnish them, how many are there, what sizes, and what are their locations?

b. Is the contractor to supply all cleaning products, or are they government furnished? Specifically, in the medical related areas?

c. Is the contractor to supply all paper products (paper towels, toilet paper, etc.) or are they government furnished? Specifically in the medical related areas?

Response: See Amendment 0005 Revised Attachment J-0200000-06 Government Furnished Property, Materials and Services

a. Walk off mats replacement is the responsibility of the Government. However, the Government may execute a Non-Recurring Work Task Order to procure replacement walk off mats.

b. Refer to Section C Annex 0200000 Spec Item 2.5 Contractor Furnished Items and Annex 1503010 Spec Item 1 General information.

c. Refer to Section C Annex 0200000 Spec Item 2.5 Contractor Furnished Items and Annex 1503010 Spec Item 1 General information.

Question 75: Will the contractor be permitted to use side-by-sides on base, or are registered vehicles required?

Response: Refer to Annex 0200000 Section C Spec Item 2.8.2 Vehicles

Question 76: Amendment 0004 rescheduled the site visit to Tuesday, 10 February 2026, set the final questions date as Thursday, 12 February 2026, and held the proposal due date to Tuesday, 17 February 2026 at 2:00 PM local time. To ensure Offerors have adequate time to receive and incorporate the Government's responses to site visit-driven questions and to incorporate the complete CBA package (including the Norfolk specific Addendum A), will the Government please consider extending the due date at least 3 weeks?

Response: See "Amendment 0006 Revised J-0200000-02 CBA" attachment on SAM.gov for Addendum A. The proposal due date has been extended to 19 March 2026 as stated in Amendment 0006.

Question 77: CBA missing info: Please provide the Norfolk specific CBA "Addendum A."

Response: See "Amendment 0005 Revised J-0200000-02 CBA" attachment on SAM.gov.

Question 78: Please provide the CBA labor categories and negotiated base wage rates with any escalations, differentials, and fringe contributions (Health & Welfare, Pension, Training) as set forth in Addendum A (and any local addenda), so Offerors can price accurately. If this information is not available, please consider level setting the rates to those that the Government will provide in Addendum A to the CBA with zero escalation in the outyears, and provide plug information for the H&W, pension, and training.

Response: See "Amendment 0005 Revised J-0200000-02 CBA" attachment on SAM.gov.

Question 79: Will the Government provide space for dumpsters? If yes, please identify location(s), access rules, and which party bears hauling /disposal costs.

Response: Dumpsters are available and in close proximity to buildings. Naval Station Norfolk (NSN) takes care of refuse. Dumpsters for designated refuse are located on NSN

Question 80: How many parking spots for transport vehicles will be available to the contractor? Please indicate where they are and any permit or gate restrictions that would affect daily routing.

Response: Parking is readily available. Refer to Annex 0200000 Section C Spec Items 2.8.3 Passes and Badges and 2.8.4 Access to Installation

Amendment 0006 Pre-Proposal Inquiries

Question 40: If the Offeror chooses to submit financial information (detailed in the Responsibility Determination Information section) via email to the Government's POC, may the documents be password protected with a follow email including the password?

Response: Yes that is acceptable.

Question 41: The National Service Contract Agreement (effective 04/01/2023) provided refers to Addendum A throughout the document, however, only Addendum B was provided. Can the Government please provide the most current Addendum A to industry for reference?

Response: See "Amendment 0005 Revised J-0200000-02 CBA" attachment on SAM.gov.

Question 42: Can the Government specify what training is required for contractor employees (i.e., Anti-Terrorism (AT) Level I; OPSEC Level I;

Information Assurance (IA); Combating Trafficking in Persons; TARP)?

Response: Specified Government training will be provided upon award.

Question 43: Can the Government provide historical data for any over and above or reimbursable work?

Response: There is no reimbursable work in the solicitation.

Question 44: The previous solicitation included a "Contractor's Self-Performance Certification and Notification of Subcontracting." Will the Government use the same document for the re-compete?

Response: That form is not included in the solicitation, however, the contractor must be compliant with Factor 1 Technical Approach Management (i)(b)(4) that states, "Describe the work to be performed as the prime contractor (self-performed) as well as work to be performed by each subcontractor proposed. Offerors are advised they will be responsible for being compliant with FAR 52.219-14, Limitations on Subcontracting, during contract performance."

Question 45: The RFP states, "QMS summary has a six page maximum" within the proposal 100 page limit. Please confirm.

Response: Yes, the 6-page QSM Summary is part of the 100 page limit.

Question 46: The RFP states, "The Level 1 SSHO shall not be the same person as the Project Manager, Quality Control Manager, or any other position other than the Level 1 SSHO" and indicates that dual-hatting is prohibited. Please confirm that this is to be a dedicated position.

Response: Refer to Section C, Annex 0200000, Section 2.7.1.3

Question 47: The RFP states, "The Quality Manager or designated alternate shall not be the same person as the SSHO" and indicates that dual-hatting is prohibited. Please confirm that this is to be a dedicated position.

Response: Refer to Section C, Annex 0200000, Section 2.7.1.2

Question 48: Custodial Service Orders: Please confirm expected annual volume and typical mix of service orders (e.g., based on historical usage) and clarify how often service orders are expected in addition to recurring work. Confirm how the $500 limit of liability is applied and how over-limit work is authorized/invoiced.

Response: Refer to 1503010 Spec Item 3.2 Custodial Service Orders and Section J Attachment J-1503050-10 Historical Custodial Service Orders.

Question 49: High exposure risk areas (hospitals/clinics/labs): Please confirm any site-specific infection control procedures, required disinfectants /standards (e.g., dwell times), and any testing/vaccination requirements for contractor staff assigned to these areas.

Response: Refer to 0200000 Spec Item 2.9.4.4 Pathogen Exposure

Question 50: Onboarding deliverables timing: Please confirm Government lead times and sponsorship process for OF-306, fingerprints, proof of residency/citizenship, and related access deliverables so transition staffing can be planned.

Response: In accordance with the solicitation, upon award the Government provides a transition period (see Section F, F.2) allowing the Contractor time for deliverable submissions. Refer to Section F Deliverables for submission time lines.

Question 51: Work-control responsiveness: Please confirm whether the Government will provide a work order platform and clarify whether the 'status update within two hours' requirement applies 24/7 or only during Government regular working hours.

Response: The Government will provide guidance to work orders at the pre-performance meeting. Refer to 0200000 Spec Item 2.6.4 Work Control

Question 52: Cleaning products/chemical restrictions: Please confirm whether there is an installation-specific approved product list, any green-cleaning requirements, and whether the KO requires submittal/approval of SDS/cut sheets for chemicals used on site.

Response: Refer to Section C Annex 0200000 Spec Item 2.10.3.3 Use of Biobased Products and spec Item 2.10.2.2. Hazardous Material Management

Question 53: CUI/cybersecurity compliance: Please confirm what contract data/systems are considered CUI or 'information associated with Government property' and confirm the expected cadence and format for POA&Ms and any additional cyber artifacts.

Response: Refer to Section C Annex 0200000 Spec Item 2.6.1 Safeguarding Information and Spec Item 2.6.2 Dissemination of Information for examples of sensitive information

Question 54: Meeting cadence: Please confirm the expected recurring meeting cadence, duration, and required contractor attendees (PM/QA/etc.), including whether meetings are weekly or ad hoc.

Response: Refer to Section C Annex 0200000 Spec Item 2.3.1 Required Conferences and Meetings through 2.3.3.3 Contract Partnering Session Attendees

Question 55: Does the Contractor get an office onsite?

Response: See Amendment 0005 Revised J-0200000-06 Government Furnished Property, Materials and Services

Question 56: Is office space provided for the contractor? If office space is not provided, is there a lay down area where the contractor can put in a trailer.

Response: See Amendment 0005 Revised J-0200000-06 Government Furnished Property, Materials and Services

Question 57: Are you doing your own laundry or are sending it out?

Response: There are no laundry services on this solicitation.

Question 58: Due to the site visit being pushed to February 10th, can we anticipate/request that the submission date be moved to the right a week also to allow questions to be answered and to allow for bidders to properly adjust?

Response: Refer to Amendment 0006 for the updated proposal due date.

Question 59: "Provide name of financial institution, point of contract, telephone number, and email address. Provide a signed statement of release giving the reference permission to release the information to the Navy.

Who should this signed statement come from? Bank...Contracting company? Please explain."

Response: The statement of release should come from the Contractor giving the financial institution the authority to release financial information to the government.

Question 60: "One (1) signed bank reference demonstrating adequate financial resources. If offeror's firm has a line of credit, provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures- exact line of credit is not required). Who should the signed bank reference come from?

Response: The signed bank reference should come from the financial institution

Question 61: The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror. Are you referring to end of the year financials or tax returns? Please explain.

Response: Per section L, L.5 Content of Proposal, Responsibility…