GPOL_Pre_Proposal_Conference_Presentation.ppt
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- N3943014R1405
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N39430-14-R-1405
GLOBAL POL MULTIPLE AWARD CONSTRUCTION CONTRACT.
Pre-Proposal Conference
(Revised July 2011)
(Revised July 2011)
Agenda Welcome/Introductions
Project Overview
Contractual Background Contract Procedures
Wrap-Up (Revised June 2011)
(Revised June 2011)
Project Description Contents
NAVFAC Managed Program
EXWC Involvement
| Execution Model |
| Army and Air Force Execution Models |
Project Overview
Project Overview (continued) NAVFAC Managed Program
| Supports approximately 90 Navy and Marine Corps Capitalized Fueling Installations World Wide. |
| DLA-E has Maintenance UIC and CNIC owns the Assets. |
| Centrally Managed Program (CMPs) |
Tanks Piping Pressure Vessels Waterfront Cathodic Protection (CP)
Non-Wetted Facility Assets associated with the 90 locations (i.e. Buildings, Fences, Roads, Lighting, and Utilities).
NAVFAC Managed Program
Execution Model
Chart1
Tanks
Piping
Pressure Vessels
Waterfront
Cathodic Protection
Facilities
Nominal % of Program
Nominal % of Program
48%
20%
Sheet1
Nominal % of Program
Tanks 48
Piping 9
Pressure Vessels 4
Waterfront 6
Cathodic Protection 13
Facilities 20
To resize chart data range, drag lower right corner of range.
POL Execution Model Summary Design/Pre-Award Construction
SME/PM/PCO/COR
SME/PM/PCO/COR
EXWC
LANT/
PAC
SME
PM/ACO/COR/CM/ET
SME
PM/ACO/COR/CM/ET
PM/ACO/COR/CM/ET
POL Facilities
Waterfront CMP
Piping CMP
Pressure Vessels CMP
Tanks CMP
Cathodic Protection CMP Insp12ection/ planning Construction AM/EV (As Required for all projects)
SME/PM/PCO/COR
SME/PM/ACO/COR/NETOPS 18
SME/PM/CSA/ACO/COR
Safety/AccessSupport NETOPS 18/RFP Development NETOPS 18/RFP Development Centralized Planning Studies – Results to feed Maximo & EBS
REVIEW NOTES PAGE
CFS = Certification for Service
SME/PM/PCO/COR
SME/PM/PCO/CFS
ACO/COR/CM/ET
NETOPS 18/RFP Development
SME/PM/PCO/COR
NETOPS 18 SME
PM/ACO/COR/CM/ET
EXWC lead coordination for transition of work Coordination Coordination Coordination
Facilities: FECs will induct and execute all aspects of these with ability to reach back on SME related issues. The Planning Studies will be managed centrally y EXWC for consistency of approach, over sight and reporting purposes.
Note: NETOPS 18 designation refers to the (to be hired) EXWC AMBL SME (fully reimbursed by NWCF POL project funds) to provide work classification determinations on all POL CMP work performed.
Waterfront CMP: EXWC will inspect and develop validated deficiencies/requirements and determine Work Classification for packaging into a RFP and pass to respective FECs. FECs will develop RFPs award repair TOs with ACO authority and manage Post Award work with PM, ACO, COR, and CM/ET responsibilities. EXWC will provide SME reach back support as required.
Piping and Pressure Vessels CMPs: Due to specialized nature of POL Piping design/requirements EXWC will manage inspections, determine Work Classification, develop RFPs and coordinate with FECs prior to award. FECs will award and have PM, ACO, COR, and CM/ET responsibilities. EXWC will provide SME reach back support as required.
Tanks CMP: Due to the specialized expertise requirement to inspect and repair Tanks while minimizing downtime, EXWC will manage inspection, determine Work Classification, develop RFPs, coordinate with FECs prior to award, retain PM responsibilities throughout construction but transfer ACO,COR, CM and/or ET responsibilities to the FEC at award. FECs will have ACO, COR, and CM/ET responsibilities.
Cathodic Protection CMP: EXWC will inspect, determine Work Classification, develop RFPs, Award, retain ACO, COR and PM responsibilities throughout construction. FECs to provide Safety oversight for job site and access support as required.
Certification for Service: EXWC SME retains this responsibility to ensure ready for service operation requirements as part of managing the 10 year cycle and tanks total inventory for DAL-E, NAVSUP-E and CNIC.
Execution Model EXWC Executes 5 CMP
Project Development (Phase 1) Design/RFP development (Phase 2) Project Management/Subject Matter Expertise Support thru Construction (Phase 3)
NAVFAC Facilities Engineering Commands (FEC)
All Execution for Non–Wetted POL Facilities Work Execution All execution for Non-CMP Wetted Work (Reach Back to EXWC SMEs) Construction Management (CM), Contracting Officer Representative (C)OR), and Administrative Contracting Officer (ACO) support of EXWC Awarded Work (Phase 3) .
| Current POL Program |
| 5 MACC Holders |
| N62583-09-D-0128 AMEC |
| N62583-09-D-0129 ITSI |
| N62583-09-D-0130 CB&I Federal Services |
| N62583-09-D-0131Weston Solutions |
| N62583-09-D-0132 Willbros Gov. Services |
Contractual Background
Awards were issued on 23 July 2009
Base Year and Four (4) Options
Each ordering year not to exceed $70M
Total value for all ordering options - $350M
Contractual Background (continued)
| Future Global POL IDIQ MACC |
| Government anticipates awarding approximately six (6) IDIQ contracts |
| Maximum value of all contracts awarded - $800,000,000. |
| Task Orders will be Firm-Fixed-Price |
| Task Order estimated at a value of $1M or less will be reserve for SB IDIQ MACC holders. |
| Solicitation issued on 28 Jan 2014 |
| One (1) Amendment issued |
| The Government will issued an Amendment 0002 on or about 27 Feb 2014 incorporating the Seed Project and to answer submitted Pre Proposal Inquiries/RFI’s. |
Contract Procedures Attendance Roster
FBO
Amendments
CAUTION – Today’s Q&As
Contractual Procedures (continued)
Best Value Source Selection
Best Value Source Selection Tradeoff Procedures (FAR 15) Best Value to the Government (Price and Non Price) related factors.
All technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are approximately equal to price. (This information can be found in Page 8 and 9 of the Solicitation).
| Best Value Source Selection |
| Offerors are reminded that award may be made without discussions. Offerors may not have an opportunity to revise their non-price related factors or price proposal, therefore, each initial offer should contain the offeror’s best terms from a price and non-price related factors standpoint (refer to Section 00201 page 8 of the Solicitation). |
Contractual Procedures Evaluation Factor for Award
| Factor 1 – Corporate Experience | |
| Factor 2 – Management Approach | |
| Factor 3 – Key Personnel | |
| Factor 4 – Project Execution Approach | |
| Factor 5 – Safety | |
| Factor 6 – Small Business Utilization | |
| Sub-factor 6.A. – Past Performance in Utilization of | Small Business Concerns |
| Sub-factor 6.B. – Small Business Participation | |
| Factor 7 – Past Performance |
Contractual Procedures Relevant Projects
| Relevant Projects include, but are not limited to; worldwide Petroleum, Oil and Lubricants (POL) Fuel System construction projects. |
| Sustainment, restoration and modernization (SRM) |
| Cleaning, inspection and repairs (CIR) |
| Bulk liquid fuel tanks, repair of liquid fuel pipelines, repair of fuel system support facilities and cathodic protection repair projects. |
| Valued at approximately $500,000 to $5,000 000 for Large Business, $500,000 to $1,000,000 for Small Business. |
| Projects must have been completed within the last five (5) years of the date of issuance of this RFP. |
Contractual Procedures Corporate Experience
Submittal Requirement:
Corporate Experience Project Data Sheet (Attachment 2) for a minimum of three (3) to a maximum of five (5) relevant construction projects that the offeror completed and serve as a prime construction contractor that best demonstrates experience on relevant projects within the past five (5) years.
These projects shall be the same projects the offeror has submitted for Factor 7 – Past Performance.
Contractual Procedures Factor 1 Basis of Evaluation
| Offeror’s demonstrated experience and depth of experience in performing relevant POL construction projects construction and/or new construction, renovation and repairs. |
| The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. |
| The Government will only review the first five (5) projects submitted in the Offeror’s proposal. Any projects submitted in excess of the first five (5) listed projects will not be considered. |
Contractual Procedures Factor Factor 1 Basis of Evaluation (Continued)
| Proposal that fail to provide required and complete information may be rated lower. |
| Relevant project experience where the Offeror and the proposed team members have previously worked together may receive a higher rating than those that have not worked together. |
| Relevant project experience for POL construction may receive a higher rating than those that do not have experience with construction of POL projects. |
Contractual Procedures Management Approach
Submittal requirement:
| Considers the effectiveness of the offeror’s management approach and organization to adequately perform the requirements of the solicitation. |
| The Government seeks a comprehensive approach that will maximize quality, be cost effective, takes into account logistical realities and will result in the optimal use of resources. |
| The Government seeks Offerors that can provide a rapid response for both CONUS and OCONUS emergency POL construction needs. |
Contractual Procedures Management Approach
| Organizational Chart: in no more than 3 pages provide a narrative that describe the nine (9) items listed in Page 15-16 of the Solicitation. |
| Field Staffing Plan |
| Approach to minimized response time |
| Approach for managing quality of work |
| Narrative describing company’s resources |
(Pages 15-17)
Contractual Procedures Factor 2 Basis of Evaluation
The extent to which the offeror’s management plan in accordance with items 1-5 listed in page 17 of the Solicitation The offeror’s proposal should demonstrate that they possess a management team that has proven experience relevant to the work required under this contract.
Particular emphasis will be placed on the degree to which the offeror's management can demonstrate a concise relationship between its past performance data and its systemic improvement efforts as well as presenting the systemic improvement management approach to be used during execution of the proposed contract.
Key Personnel
Submittal requirement:
| Resume for the key personnel listed in the next slide. |
| Resume shall include professional licenses and certifications, number of years of experience, firms they worked for, a list of relevant POL projects (in accordance with the definition of relevant projects provided above) that they have completed, and their role on these projects. |
| Resumes for each individual shall be limited to two (2) pages in length. Each resume must show experience on two or more relevant projects. (Note: Do NOT submit resumes of more than two (2) pages in length; only the first two (2) pages will be evaluated if more than two (2) pages are submitted). |
Key Personnel
Resumes for the following Key Personnel: (Pages 17-20)
| Program Manager |
| Project Engineer |
| Project Manager |
| Site Manager |
| Quality Control Manager (QCM) |
| Site Safety Health Officer (SSHO) |
Contractual Procedures Factor 3 Basis of Evaluation
The offeror will be evaluated on proposed key personnel in determining how the technical knowledge and capability of proposed personnel will contribute to the offerors ability to meet the contract requirement based on resume information provided and its relevancy to the functional areas specified in the PWS. Education/experience requirements are a pre requisite for key personnel.
Contractual Procedures Project Execution Approach (Seed Project)
The Seed Project title is Clean, Inspect and Repairs 6 Storage Tanks NAS Pensacola, FL.
Submittal Requirements:
Provide a narrative describing the offeror’s technical approach to performing the seed project. (Page 21 for the 5 requirements)
Schedule
Contractual Procedures Factor 4 Basis of Evaluation
The Government will evaluate the material submitted considering the extent to which the Offeror demonstrates a clear understanding of the requirements of the project. The Government will evaluate the efficiency, effectiveness, feasibility of the solution, reasonableness and realism of the schedule and the likelihood that the work will be performed in accordance with the technical requirements of the RFP.
Contractual Procedures Factor 5 Safety
Submittal Requirements: (Page 22-23)
(1) Experience Modification Rate (EMR)
(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate
(3) Subcontracting Safety Narrative
Contractual Procedures Factor 5 Basis of Evaluation
The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The Government’s safety evaluation will collectively consider the following three elements for each offeror: (1) Experience Modification Rate; (2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and (3) Subcontracting Safety Narrative. See full table, Page 23.
Contractual Procedures Small Business
Small Business Utilization (Pages 23-26)
Factor 6 consists of two Sub-factors
6A, Past Performance in Utilization of Small Business Concerns 6B, Small Business Participation.
The evaluation of Sub-factors 6A and 6B are of equal importance to the determination of the Factor 6 Rating.
Contractual Procedures Factor 6 Basis of Evaluation
Basis of Evaluation 6A:
The extent to which the proposal demonstrates the proposer’s level of past performance in utilizing Small Business (SB) concerns, AbilityOne, Mentor-Protégé Agreements, and other socio-economic programs, as defined in FAR Parts 26.1 and 26.2, in subcontracting, and in meeting established Small Business subcontracting goals.
Contractual Procedures Factor 6 Basis of Evaluation
Basis of Evaluation 6B:
| The extent to which the proposal demonstrates maximum practicable participation of SBs in terms of the total value of the acquisition, including options. |
| The extent to which the proposal demonstrates a commitment to use SB concerns that are specifically identified in the proposal, including but not limited to use of mentor protégé programs. |
| The extent to which the proposal demonstrates SB participation in a variety of industries expected during the performance of work. |
| The realism of the proposal to meet the proposed SB goals. |
Past Performance
Solicitation Submittal Requirements:
| The Offeror shall submit their proposed key team members’ (i.e. key subcontractor or JV entity) past performance on the work experience identified in Factor 1 (Corporate Experience). |
| If a completed Construction Contractor Appraisal Support System (CCASS) evaluation is available, it should be submitted with the proposal. |
| If there is not a completed CCASS evaluation, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1 (Corporate Experience) AN OFFEOR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CCASS IS AVAILABLE. |
Contractual Procedures Factor 7 Basis of Evaluation
Offerors shall be evaluated on the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:
| - A pattern of successful completion of tasks; | ||
| - A pattern of deliverables that are timely and of good quality; | ||
| - A pattern of cooperativeness and teamwork with the Government | at all levels (task | managers, contracting officers, auditors, etc.); |
| - Relevancy of tasks performed that are identical to, similar to, or | related to the solicitation requirements; and |
Contractual Procedures Factor 7 Basis of Evaluation
- A respect for stewardship of Government funds
Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance. However, the proposal of an offeror with no relevant past performance history, while rated Unknown Confidential (Neutral) in past performance, may not represent the most advantageous proposal to the Government.
Price
Price Proposal:
| See Page 12 for price submittal information. |
| Required SF 1442 |
| CLIN 0001 - Seed Project Pricing on NAVFAC form 4330, provided as an attachment to the Seed Project. |
| Bid Bond for the Seed Project, Form SF24 |
| Attachment 3 – Responsibility Evaluation Information |
Price Basis of Evaluation
| The Government will evaluate the price proposal for compliance with the submission requirements and price reasonableness. The Seed task order price, submitted on the form NAVFAC 4330-43 will be the total price for price evaluation purposes to determine the best value to the Government. |
| The Government will conduct a price analysis based on the offeror submitted total Price for the Seed task order price to assess fair and reasonable price using one or more of the techniques specified in Page 13 of the Solicitation. |
Contractual Procedures Proposal Requirements
1) Proposals are due at (location): Proposals are due on 26 Mar 2014 at 2:00 PM PST.
The “TO” address is shown in Block 7 of the Standard Form 1442 for the solicitation.
A receipt should be requested for hand deliveries
Contractual Procedures Proposal Requirements(continued)
2) Proposals should be submitted as follows:
| See Page 10 – 12 for proposal information |
| Proposal required the submission of two proposals, Vol 1 Non Price Proposal and Vol 2 Price proposal. |
| The page limitation is 200 pages for the entire proposal Vol 1 and Vol 2. |
| Excluding CCASS, JV’s and teaming agreements, Past Performance Questionnaires, letter of commitments, cover letter, cove page, tabs, table of content. |
| A Government representative will be standing by at the Pass and ID office, building 1183, Sunkist Gate from 10:00 am to 12:00 Noon to receive proposals. |
Contractual Procedures Proposal Requirements(continued)
Representations and Certifications.
| Prospective offerors shall complete electronic annual representations and |
| Certifications at http://sam.gov. Prospective offerors shall update the representations and certifications submitted to ORCA, CCR and VETs 100 as necessary, but at least annually, to ensure they are kept current, accurate, and complete. |
Task Order Procedures
Request for Quote RFQ or Request for Proposal RFP will normally be issued electronically by email but may be placed via email, telephone, facsimile, or other electronic means.
Task Orders will be Firm Fixed Price and my include options Task Order will be awarded on a 1155 on a sequential numbering systems
Contractual Procedures Task Order Procedures(continued)
Task Order Competition Competition is limited to those awarded a MACC contract.
Task orders valued at $1M for CONUS work will be reserve for SB.
For task orders reserved for SM, if less than two SM MACC holders respond to the RFP a new RFP will be solicited form all MACC holders.
All other task orders over $1M CONUS or OCONUS will be competed among all MACC holders.
The RFP will be the same format as the seed project; it will include LD, WD and Bond requirements.
Task Orders may be awarded on the basis of Price Only, Best Value or Lowest Price Technically Acceptable.
Task Orders may be Design Build Bid or Design Build Task Order may consider the following: Experience, Safety, Technical Solution, Schedule, Past Performance.
Seed Project
Clean, Inspect and Repair 6 Storage Tanks NAS Pensacola, FL
Seed Project (continued)
| Six storage tanks |
| API 653 OOS Inspections (5 of 6) |
| Install floating pans |
| Modify existing gauging tubes |
| Misc welding repairs |
| Coatings |
Seed Project (continued)
Two sites: (3 miles apart)
| 4 bulk tanks (42,500 bbls, JP-8) |
| 2 ready issue tanks (3,000 bbls, JP-8) |
Scheduling:
2 bulk and 1 ready issue can be down
Your points of contact for this solicitation are:
Procuring Contracting Officer: Russell Dominy Telephone: 805-982-1006
Contract Specialist: Gloria Quintero Telephone: 805-551-5538
Any Questions?
Discussion
Wrap-Up
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