N00024-20-R-4408 RFP Amendment 0002.pdf

FOR OFFICIAL USE ONLY

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0002 is to make the follow ing changes:

1) Respond to Pre-Proposal Inquiries 75-90

2) Modif ies Section C, Paragraph 1.3.1.11

1. CONTRACT ID CODE PAGE OF PAGES

S 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0002420R4408

X 9B. DATED (SEE ITEM 11)

01-Sep-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Oct-2020

CODE

NAVAL SEA SYSTEMS COMMAND (HQ)

1333 ISAAC HULL AVE SE

WASHINGTON NAVY YARD DC 20376-2050

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0002420R4408

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of Amendment 0002 is to make the following changes:

1) Respond to Pre-Proposal Inquiries 75-90

2) Modifies Section C, Paragraph 1.3.1.11

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

The Government intends to award three types of IDIQ MACs:

MAC Type of Work

MAC I DSRA, SRA, CM, EM, PM, FM, CC, SHIP ASSESSMENTS

CONUS/OCONUS

MAC II SRA, CM, EM, PM, FM, CC, SHIP ASSESSMENTS

CONUS/OCONUS

MAC III PM, FM, CC, SHIP ASSESSMENTS

CONUS/OCONUS

1.0 PURPOSE

The U.S. Navy must maintain and modernize its ships to meet current and future operational requirements. To that end, the Government intends to utilize this supply contract for the repair, maintenance and modernization requirements of Littoral Combat Ships homeported in the Mayport, FL homeport. Accordingly, the primary place of performance is the Mayport, FL port where the Southeast Regional Maintenance Center (SERMC) will administer the contract. However, work may be accomplished in other continental United States CONUS and outside continental United States (OCONUS) locations to be specified on individual delivery orders (DO). OCONUS delivery orders may be administered by different Ordering Activities per Section H: Special Contract Requirements

Fair Opportunity Process (Ordering Procedures).

1.1 DESCRIPTION

This Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ-MAC) vehicle for Littoral Combat

Ships (LCS) 1 VARIANT ships shall encompass scheduled and continuous maintenance, repair efforts, planned maintenance and facilities maintenance/corrosion control, and emergent Chief of Naval Operation (CNO) availabilities or Window of Opportunity (WOO).

A larger percentage of preventative and corrective maintenance when compared to other surface ships is performed by ashore fly-away teams and/or through distance support. The LCS sustainment strategy calls for frequent maintenance periods as part of the ship's operational schedule - normally five days per month for standard preventive maintenance and quarterly for more significant corrective maintenance. The work to be accomplished during planned maintenance availabilities (PMAVs) and continuous maintenance availabilities (CMAVs), including emergent maintenance, will be conducted by the Contractor’s U.S. based maintenance team. Support for deployed hulls will be accomplished with tailored fly-away teams.

Modernization efforts are not restricted exclusively to availability types. All efforts will be made to perform the modernization during availabilities; a WOO or CMAV can be utilized in careful coordination with PMS 505 and the

Planning Yard (PY).. The Contractor shall coordinate with the Planning Yard (PY) for class design, specifications, material identification, Long Lead Time Material (LLTM) and material ordering. This coordination shall include all material management issues such as obsolescence; and Command, Control, Communications, Computer, Combat

Systems and Intelligence (C5I)/Software Support Activities’ installations. The Contractor shall also coordinate with the Execution Planning (EP) Contractor for coordination of Long Lead Time Material (LLTM) and for any issues arising out of the work package development. LLTM is defined as greater than A-30.

The Contractor shall submit CDRLs as directed in the individual delivery orders.

1.2 GENERAL SCOPE OF SHIP REPAIR AND OVERHAUL (CLIN 0X01– 0X12)

The Contractor, under the direction of SERMC but as an independent Contractor and not as an agent of the

Government, shall furnish the labor, material, equipment, support and facilities necessary for the accomplishment of the work identified in each DO. Typical ship repair efforts include management, planning, engineering, quality control, shipboard/off ship production and component/system testing and trials.

The successful IDIQ-MAC holder will be responsible for all work required under a DO, regardless of whether specific work items are performed with in-house resources or are subcontracted. The Prime Contractor(s) are responsible for all contracted and subcontracted labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, environmental management, material, equipment, and transportation necessary to perform the requirements of each ship maintenance, modernization and repair DOs issued to deliver the mission-ready vessel(s). The Prime Contractor(s) shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements of DOs.

The Contractor shall submit and maintain a detailed Integrated Master Schedule (IMS) to monitor all maintenance/modernization to ensure maximum space utilization, completion of critical path repairs, prevention of maintenance work overlap/conflicts and identification of HAZMAT/ Environment, Safety and Occupational Health

(ESOH) maintenance tasking in accordance with (IAW) CDRL A011 (OT-20-20035). The IMS shall include repairs being made, repair time, work overlap and workspace requirement. The IMS shall provide Critical Path Analysis for work to be performed, weekly, monthly, quarterly and annual reports using histograms and descriptive statistics.

1.2.1 In performing this contract, as tasked in individual DOs, the Prime Contractor(s) shall:

1.2.1.1 Provide all required facilities and supporting services and equipment (except those furnished by the

Government under express provisions of this contract or DO) in the Mayport, FL homeport. The homeport area is defined as a grouping of ports within a 75 mile radius (1.5 hour drive time) from the Naval facility where the ship is ported.

1.2.1.2 Provide an established management organization geared toward ship repair at all levels of size, value and complexity, with clear lines of authority, delegation of responsibility and mid-level managerial positions, capable of managing production, quality assurance, material procurement/control and subcontractor control and developing and integrating planning, estimating and scheduling functions.

1.2.1.3 Complete, control, integrate, schedule, and progress a diverse set of ship repair capabilities.

1.2.1.4 For each CNO Selected Restricted Availability with or without drydocking, Continuous Maintenance

Availability (CMAVs) and Emergent Availability, the MAC holder awarded the availability is responsible for integrating work among the other MAC holders and others accomplishing work on the ships. For example, during DSRA, the Prime Contractor integrates work to be accomplished by other MAC holders for Planned

Maintenance (PM)/Facility Maintenance (FM) or Alteration Installation Team (AITs), with SERMC’s assistance. The Request for Proposal (RFP) for each delivery order will specify known work that will be accomplished by other contractors during the delivery order period of performance. The Prime Contractor is responsible for ensuring that the known third party work is reflected in the NAVSEA Standard Item 009-60 or

009-111 schedules provided to the Government. Prime contractor shall comply with the Access To Vessel, DFARS 252.217-7011 clause and Indemnification for Access To Vessel, NAVSEA 5252.217-9121 clause. If there are any integration disputes between the Prime Contractor and other entities, the Contracting Officer has the final disposition.

1.2.1.5 Provide engineering and design support to diagnose and evaluate technical problems and issues and to make competent technical recommendations.

1.2.1.6 Procure and control material including delivery from Planning Yard and Execution Planner. This includes purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material. This also includes providing an inventory system for both Government Furnished

Material and Contractor Furnished Material, including ordering, tagging and warehousing of material. All materials selected for installation must meet the specified standard military performance specifications, Federal performance standards, and may require to be listed on a Qualified Products List (QPL) for shipboard installations to ensure meeting the designated/engineered requirements for boundary locations, fire insulating/fire retardant properties, durability requirements, and for the reduction of toxic compounds produced/released should the material be ignited or installed in a confined space. The contractor shall provide

Logistics Management Information IAW CDRL B001 (DI-SESS-81758A) and Technical Manuals CDRL

C001 (DI-TMSS-81815/81816) and CDRL C002 (DI-TMSS-81515/81516).

1.2.1.7 Provide a quality control organization meeting ISO 9000 series standards and a Quality Management

System in accordance with NAVSEA Standard Item 009-04.

1.2.1.8 Perform Non-Destructive Testing in accordance with NAVSEA Standard Item 009-12.

1.2.1.9 Provide Qualified Welders and shall provide reports for welding, fabrication, and inspection requirements IAW CDRL A009 (DI-MISC-80508B) and NAVSEA Standard Item 009-12.

1.2.1.10 Manage subcontractors, including selecting, scheduling, managing, monitoring and controlling of subcontractors.

1.2.1.11 Manage all Safety/Security, including safety training, required first aid/medical services, fire protection/procedures, and physical yard security.

1.2.1.12 Control Hazardous Material/Waste. Satisfy all legal requirements, CONUS and OCONUS, and local

& Naval Station Mayport requirements for removal, storage and disposal of hazardous waste. This includes providing segregated storage of Hazardous Material, and obtaining all required State/Federal agency issued hazardous waste generator numbers and disposal documentation.

1.2.1.13 Interface with the Planning Yard (PY) to receive documentation and guidance for Modernization/Ship

Change Document (SCDs). It is also expected the PY will provide Advanced Planning products prior to CNO

SRA/DSRA.

1.2.1.14 Tag out equipment in accordance with NAVSEA Standard Item 009-24 and as required per

Attachment J-5 (TUM) and J-6 (WAF).

1.2.1.15 Provide/submit Ship Selected Record Drawings (SRDs), Selected Record Data Updates, Weight and

Stability Reports, and Technical Manuals to the Planning Yard, and other designated Government

Representative as directed by the Navy, within five days of completion of the availability IAW CDRL A012

(DI-SESS-81404A).

1.2.1.16 Maintain the integrity of Mission Package integration areas in accordance with Interface Control

Document, Attachment J-15.

1.2.2 CRITICAL SYSTEMS

Contractors receiving IDIQ-MAC awards shall utilize SECTION J, Attachment J-13 for identification of LCS Class

Mission Critical Systems.

1.2.3 EMERGENT MAINTENANCE

An essential portion of the IDIQ-MAC scope is the work outside of CNO scheduled availabilities such as Emergent

Maintenance (EM) and Continuous Maintenance (CM) Availabilities. These availabilities may require the completion of urgent work that has the potential to become ship disabling. Contractors must establish relationships with OEMs associated with high failure equipment, these OEMs are listed in Attachment J-14. If IDIQ-MAC holders are unable to meet any of the urgent requirements, they must notify the contracting officer within four (4) hours of the initial urgent ship repair notification. The Government will assess the validity of an IDIQ-MAC holder’s inability to meet these requirements as well as the frequency of such requests/notifications when making future delivery order awards.

1.2.3.1 Ship Checks: IDIQ-MAC holders shall conduct ship checks within four (4) hours of notification to

Contractor CONUS and 72 hours OCONUS.

1.2.3.2 Proposals: Within twelve (12) hours of ship check, MAC holders shall provide the Government a proposal. At a minimum, the proposal shall be of a class C estimate standard and shall be supplemented with a brief explanation of proposed costs/price.

1.2.3.3 Assessment & Preparation: IDIQ-MAC holders shall have the capabilities to identify potential faults and failure causes prior to ships arrival, conduct timely assessment of required repairs, identify and implement technically correct repair plans, accelerate procurement of necessary parts and material, and execute timely repairs. IDIQ-MAC holders must have the ability to support around-the-clock repair effort.

1.2.3.4 Be prepared to commence shipboard work within twenty four (24) hours of discovery and original notification to the Contractor CONUS and 72 hours OCONUS.

1.3 PLANNED MAINTENANCE / FACILITIES MAINTENANCE/CORROSION CONTROL (CLINs 0X09-

0X12)

1.3.1 PMS Accomplishment: The Contractor shall accomplish Planned Maintenance (PM) Requirements as follows:

1.3.1.1 The latest released version of PMS Force Revision (FR) will be used to accomplish CLINs 0X09-

0X12 for each period of performance, see Attachment J-3. The Contractor shall comply with approved revisions to the FR within two weeks of receipt.

1.3.1.2 The Contractor shall accomplish PM IAW COMUSFLTFORCOMINST 4790.3 (series) Joint Fleet

Maintenance Manual (JFMM) and NAVSEAINST 4790.8C Ships’ Maintenance and Material Management

(3-M) Manual.

1.3.1.3 Accomplish Planned Maintenance System (PMS) Maintenance Requirements (MRs), specified for

Contractor to accomplish as annotated by “+” coding on the Maintenance Requirement Card (MRC).

When directed, the Contractor shall accomplish “√“ coding on the MRC.

1.3.1.4 PM work items shall be accomplished during Planned Maintenance Availabilities (PMAVs), but

PMS may also be accomplished during, CMAVs or Windows of Opportunity (WOO), as the Government directs.

1.3.1.5 The Contractor shall plan and perform PM to optimize scheduling of related CM and EM.

1.3.1.6 The Contractor shall conduct PM on battle spares when directed by the Government.

1.3.1.7 The Contractor shall be responsible for purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material based on NAVSEA S6480-A4-CAT-010.

1.3.1.8 The Contractor shall be able to support PMAVs which are defined as monthly availabilities for performance of planned maintenance type work. The PMAV duration will be, notionally, five days.

1.3.1.9 The Contractor shall provide Maintenance Requirement Cards (MRC) requirements for the PM checks and the principal activity of the QA Inspector is to verify that the requirements of the MRC have been successfully accomplished and provide the level of assessment needed for performance measurement.

1.3.1.10 The Contractor QA support of PM requires additional training that is unique to the nature of the work. QA Inspectors assigned to work on the LCS Program shall complete the necessary training and demonstrating competence with various processes:

1.3.1.10.1 Development and maintenance of the PMS Surveillance Log (PSL)

1.3.1.10.2 Work Authorization Form and Tag-out process

1.3.1.10.3 The assigned QA Inspector will monitor the total number of jobs completed throughout the availability and ensure at least 15% of the executed MRCs receive a surveillance check.

1.3.1.10.4 The Contractor shall have the qualifications necessary for the PM work as defined on the MRC.

1.3.1.11 NAVEDTRA 43241-K, PERSONNEL QUALIFICATION STANDARD (PQS) FOR 3M

establishes requirements to achieve the minimum skill sets required to enforce maintenance execution standards. The Contractor shall establish a training and qualification program and be able to show proof that all contractor maintenance persons are fully trained and qualified IAW NAVEDTRA 43241-K to a minimum PQS level of 301 or an equivalent level approved by the Government.

1.3.1.12 The Contractor shall ensure safety requirements such as required Personal Protective Equipment

(PPE) are adhered to.

1.3.1.13 PPE, equipment tag-out, and other precautions are checked.

1.3.1.14 The Contractor shall tag out equipment in accordance with NAVSEA Standard Item 009-24 and as required per Attachment J-5 (TUM) and J-6 (WAF).

1.3.1.15 The Contractor shall achieve a PMS Accomplishment Rate (PAR) of 85% or higher per month.

This measurement will be determined by a calculation of number of checks completed/number of checks scheduled x 100.

1.3.1.16 The Contractor shall provide PM Weekly Forecast and Completion Reports in IAW CDRL A013

(DI-MISC-80508B).

1.3.1.17 The Contractor shall provide PMS Reporting per Attachment J-7 (Contractor PMS Reporting

Template (SKED)).

1.3.2 FM/CC accomplishment:

The Contractor shall accomplish FM/CC Requirements as follows:

The Contractor shall provide Facilities Maintenance (FM) effort as directed the Government. This item requires the accomplishment of known/planned Facilities Maintenance comprised of compartment cleaning and light corrosion control. FM will be executed by the Contractor during CMAVs, PMAVs, or WOOs. Work shall be executed inside and outside the port of Mayport, FL as specified on the delivery order. The Government may require the Contractor to execute Unscheduled/unplanned FM to be accomplished during CMAVs, PMAVs, or WOOs to support inspection preparation as specified on the delivery order.

1.3.2.1 The Contractor shall be responsible for purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material based on NAVSEA S6480-A4-CAT-010.

1.3.2.2 The Contractor shall be able to coordinate with other MAC holders when Facility Maintenance could occur within a PMAV, CMAV, or unscheduled CMAVs.

1.3.2.3 The Contractor shall follow and accomplish all the requirements found in

COMLCSRONTWOINST 4750-1(series) Littoral Combat Ship Compartment Cleaning Plan per

Attachment J-4. The Contractor shall tag out equipment as required per Attachment J-5 (TUM) and J-6

(WAF) and J-8 (Facilities Maintenance Work Specification Template).

1.3.2.4 The Contractor may be required to provide on-site Corrosion Control to ships at remote locations outside of the homeport as specified on the delivery order.

1.3.2.5 Facilities Maintenance requirements shall be accomplished in accordance with NAVAL SHIPS’

TECHNICAL MANUAL CHAPTER 631, PRESERVATION OF SHIPS IN SERVICE – GENERAL

S9086-VD-STM-010 (series) and include:

1.3.2.5.1 Corrosion Control:

1.3.2.5.1.1 Corrosion Control work items include minor preservation and painting of horizontal and vertical surface areas such as insulation, lagging and coating systems IAW

Section J Attachments J-12A and J-12B. For the purpose of classifying work to be supported by CLIN 0X09-0X12. Minor preservation is defined as light corrosion repair to include surface preparation, flashing (or other guard material) and lagging removal, repair, replacement in the vicinity of the preservation location, priming and painting of up to 10% of the surface area of any specific piece of equipment or any space or surface on a ship. Minor preservation can be accomplished by one worker, or a small team of workers,

1.3.2.5.1.2 Shall be accomplished IAW NAVSEA Standard Item (NSI) 009-32 using hand tools and shall not require wholesale cutting and replacement of metal, large area rust removal, large area painting, or any other preservation efforts that would generally require depot level support. Any scope above this classification will be considered corrective maintenance and will be accomplished under CLINs 0X05-0X08.

2.0 BASIC CONTRACT DELIVERABLES & REQUIREMENTS

Contractors receiving IDIQ-MAC awards shall submit the following to the RMC Code 400 administrative contracting officer (ACO) within 30 days of award, with revisions submitted as directed by the RMC ACO:

- QUALITY ASSURANCE PLAN and PROCESS CONTROL PROCEDURE (in accordance with

NAVSEA Standard Item 009-04) and IAW CDRL A006 and CDRL A008 (DI-QCIC-81794A)

- SAFETY PLAN (in accordance with NAVSEA Standard Item 009-74)

- HEAVY WEATHER PLAN (in accordance with NAVSEA Standard Item 009-69 and SERMC Local

Standard Item 099-58SE)

- SECURITY PLAN (in accordance with NAVSEA Standard Item 009-72)

- FIRE PREVENTION PLAN (in accordance with NAVSEA Standard Item 009-07 and SERMC Local

Standard Item 099-08SE) and IAW CDRL A007 (DI-QCIC-81794A).

- Local standard items may be added on the delivery order basis, as applicable.

- The Contractor shall provide Cost Reports (Cost Plus CLINs only) IAW CDRL A014 (OT-20-20036)

2.1 24-HOURS POINT OF CONTACT

Within five (5) days of contract award, confirm the person responsible to respond to Government calls within two

(2) hours, 365 days of the year, 24/7 for emergencies. If a MAC holder’s 24-hour point of contact changes at any time during contract performance, the RMC Code 400 ACO shall be notified, in writing, within 24 hours of the personnel change. A copy shall be also provided to the Code 300 Project Manager.

3.0 SECURITY REQUIREMENTS

Contractor personnel shall comply with all current badging and security procedures required to gain access to any

Government site (e.g. dBIDS)). Access to Naval Installations sites may only be gained by obtaining a badge (either permanent or temporary) from the security office. It is the Contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Further information can be found at:

https://www.cnic.navy.mil/regions/cnrma/om/Contractor_verification_system.html and at SERMC website:

http://www.navsea.navy.mil/SERMC/default.aspx

All contractor personnel accessing classified information or material associated with this contract must be a United

States citizens and shall have and maintain at a minimum, a SECRET security clearance at time of contract award.

The level of facility clearance required is SECRET, however, there will be no safeguarding requirements.

The Contractor will need access to COMSEC for secure voice communication for trouble shooting, technical assistance, and will need access to classified documents through SIPRNET only when necessary and under the cognizance of a Government official on the ship or Government facility they are supporting. The Contractor will play an integral role in the maintenance and modernization of the ship and will require access to data.

All Email correspondence between the Government and the contractor will be encrypted, therefore the Contractor must obtain Public Key Infrastructure (PKI) certification. Contractors will be required to complete and submit a

System Authorization Access Request (SAAR). Contractors can visit website: https://infosec.navy.mil/PKI for more information and to request certification.

The Contractor may require access up to NATO SECRET and Foreign Government Information. However, the

Foreign Government Information is limited to United Kingdom, Denmark, Germany, Switzerland, Spain, Sweden, https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system.html http://www.navsea.navy.mil/SERMC/default.aspx https://infosec.navy.mil/PKI and Italy. Protection of NATO information shall be in accordance with USAAN 01-07 and its applicable enclosures.

Access to Foreign Government Information is based on the fact that these companies are the Original Equipment

Manufacturer (OEM) to systems onboard LCS. Access to NATO requires a final U.S. Government National

Security Clearance and must have a NATO security briefing from the Facility Security Officer (FSO).

The Contractor shall comply with all OCONUS security requirements set forth in the delivery orders.

The Contractor shall be required to implement components of the OPSEC process to protect and safeguard critical information per requirements.

Contractor shall comply with Attachment J-16 (Contract Security Classification Specifications, DD Form 254).

Services performed on this contract will be Equipment Maintenance Services – 4e Work Specs developed for equipment/systems that may process actual knowledge of, generation or production of classified information is not required for performance of this contract.

4.0 GOVERNMENT INFORMATION TECHNOLOGY SITES

The Contractor may be required to have access to the following Navy Automated Information System applications, to include, but not limited to:

A. Navy Maintenance Database (NMD)

B. Joint Engineering Data Management Information and Control System (JEDMICS)

C. Validating, Screening and Brokering (VSB)

D. Maintenance and Ship Work Planning (M&SWP)

E. Navy Data Environment (NDE)

F. Configuration Data Management Database- Open Architecture (CDMD-OA)

G. Corrosion Assessment Data Entry Tool (CADET)

H. Interactive Computer Aid Provisioning System (ICAPS)

I. One Touch Support (OTS)

J. Realtime Outfitting Management Information System (ROMIS)

K. Technical Data Management Information System (TDMIS)

L. Naval Ships Engineering Drawing Repository (NSEDR)

M. Planned Maintenance System Management Information System (PMSMIS)

N. Advanced Technical Information System (ATIS)

O. Surface Maintenance & Ship Work Planning (M&SWP)

P. 3M/OARS (Maintenance & Material Management, Open Architectural Retrieval System)

Q. SKED 3.2, software tool for managing PMS schedules

4.1 UTILIZATION OF THE NAVY MAINTENANCE DATABASE (NMD)

The Contractor shall utilize the Navy Maintenance Database (NMD) program to perform administrative functions with the Government. The Contractor shall be responsible for developing and maintaining the Inspection and Test

Plan and Record, submitting electronic reports, retrieving answered reports, and retrieving Requests for Contract

Change (RCCs) and responding to Corrective Action Reports (CAR) in NMD. The Contractor shall have access within 10 days of contract award.

Contractor is required to have internet access for connectivity to NMD and each company personnel using NMD shall acquire a PKI certificate. For information concerning the associated costs of access to NMD, the Contractor may visit the website: https://infosec.navy.mil/PKI/ieca.html website links are PKI link and Interim External

Certificate Authority link.

Each individual needing access to NMD will require approval via the latest version of the AISC User Account

Request Form, which may be obtained at https://www.nssa.nmci.navy.mil/400/solicitation/. Go to Contract

Administration Links, see AISC User Account Request Form.

(a) Complete blocks 1 through 12, check NMD Execution and include the contract number and expiration date in block 17.

(b) FAX form to 757-396-1762.

For additional information concerning NMD, please contact the Southeast Regional Maintenance Center ERP

Business Office Help Desk at: SERMC_MYPT_ERP_HELPDESK@navy.mil

5.0 COORDINATION PROCESS

The Contractor shall assign one lead individual, with the authority to obligate the Contractor, to be responsible for communications with the Government for overall contract administration. This individual must be available 24 hours / day and respond to Government inquiries within two (2) hours.

The Contractor shall assign one lead individual for each DO who shall coordinate all aspects of the job with the designated Government representative and vice versa. The Contractor’s designated representative will keep the

Government's representative apprised of schedule, technical, material and financial issues pertaining to the order.

The designated “lead individual” for the IDIQ-MAC and individual DOs may be the same employee as long as all contract and DO-level requirements are met.

All communication with any Government organizations shall be via the Contracting Officer or the Contracting

Officer’s Representative (COR) unless otherwise authorized. All visits shall be coordinated by the Government

Maintenance Team.

6.0 DELAY/DISRUPTION

The Contractor shall coordinate the DO work effort with the Maintenance Team on a daily basis to prevent changing situations from causing delays and disruptions. Disruptions due to minor delays in obtaining access to spaces and operation of equipment are to be expected. A minor delay is defined as four (4) business hours or less in duration for all types of availabilities. Minor delays and/or disruptions are considered normal rather than unusual occurrences during the performance of requirements ordered under this contract.

If, during DO performance, delays greater than a minor delay indicated above are encountered, the Contractor shall immediately (verbally) notify the Contracting Officer, followed by a written statement within 24 hours after occurrence of delay, stating time of impact, reason for delay, duration of impact, number of people affected, action taken to properly schedule the work, and action taken to minimize impact.

7.0 TECHNICAL CONFERENCES / REVIEW MEETINGS

In addition to those conferences/meetings required by the NAVSEA Standard Items, Contractor personnel shall be available for informational meetings with the Project Manager to discuss the direction, progress, results, and/or issues that occur during the performance of each DO placed under this contract.

Contractor and Government representatives shall meet as required by the Government (with two (2) working days advance notice), for the duration of the contract to review the Contractor’s performance on either individual or on a collection of DOs and/or to share feedback and/or lessons learned.

8.0 GOVERNMENT FURNISHED MATERIAL (GFM) AND GOVERNMENT FURNISHED PROPERTY (GFP)

Government Furnished Material (GFM) cited in the DO RFPs will be delivered or made available to be picked up as identified in each DO, unless other location(s) is/are specified in the contract. The successful Offeror is to contact the Property Administrator to coordinate obtaining GFM and Government Furnished Property (GFP) and shall submit GFM/GFP reports in accordance with CDRL A010 (DI-MGMT-80269).

GFM will be listed in paragraph 5 of the Work Item(s).

9.0 USE/POSSESSION OF PORTABLE ELECTRONIC DEVICES (PEDs) and CAMERAS

The possession and use of portable electronic devices (PEDs) within the confines of any naval vessel, or in the

Contractor's facility where equipment removed from the vessel is being worked, is strictly controlled.

PEDs (cellular phones, tablets, etc.) with digital imaging capabilities are strictly prohibited. PEDs may not be connected to any Navy-owned or controlled network. PEDs may not be used to store or process any digital information associated with the conduct of the contract without written authorization from the Naval Supervising

Activity (NSA).

Any On Site Logistics Reps (OSLR) needing to take photographs on an LCS due to equipment relocation/installation must request permission by submitting the LCSRONTWO “Security Review for

Camera/Photographs” form, Attachment J-17, to the ship’s Commanding Officer (CO) or his/her designated personnel and will provide a copy of that form to LCSRONTWO for concurrence.

Questions related to PEDs shall be directed to the Project Manager.

10.0 ORGANIZATION CHART

Within the time limit described in each DO, but no later than the start of the Availability, the prime Contractor shall submit a chart detailing each management, technical, engineering, contracting and production position from the highest company level to the lowest supervisory level. Include descriptions of each position describing the duties, responsibilities, authority and names of the individuals filling the positions. The organizational chart must represent the facility that will perform the work. The Government reserves the right to request an organizational chart during the RFP process or during any DO competition.

11.0 NON SMOKING POLICY

The entire vessel, topside and below decks, is to be considered a "No Smoking Area" unless otherwise indicated by shipboard policy. Local installation policies shall also apply.

12.0 TRAVEL REIMBURSEMENT

Travel will include CONUS and OCONUS for Fly-Away Teams.

Travel costs are non-fee-bearing costs under this contract. The Contractor shall obtain prior written approval by the

ACO per trip occurrence. Travel shall be funded under CLIN 0X17-0X18. All estimated and incurred travel costs shall be in accordance with FAR 31.205-46. This applies to prime contractor and all subcontractors.

The contractor proactively optimizes the Fly Away Team composition to maximize performance of maintenance at locations away from home port while minimizing travel expenses.

(a) The Contractor shall not charge, and the Government shall not pay, as an allowable cost under this contract, any man-hour costs (whether straight-time or overtime) for Contractor personnel or subcontractor personnel traveling to or from worksites, including travel to worksites other than the Contractor's facility for performance of contract work.

(b) Workers being paid under this contract, as prime contractor personnel or subcontractor personnel, will complete a full shift at the worksite, and no compensation will be paid for travel time before or after the shift.

(c) This requirement pertains only to payments for travel time before or after these workers' regular shifts, and does not apply to legitimate travel costs incurred during normal working hours, provided that those costs are otherwise reasonable, allocable and allowable. This requirement does not apply to manufacturer's representatives or Original

Equipment Manufacturer (OEM) representatives when specifically required by the Government work specifications.

(d) Additionally, the Contractor shall not charge, and the Government shall not pay, any transportation costs under this contract associated with transporting Contractor or subcontractor personnel between the Contractor's facility (or subcontractor's facility), and any other worksite to perform (SRA/DSRA). Transportation costs include, but are not limited to, bus fare, car fare, train fare, or boat fare, paid by the work force, or paid by the Contractor on behalf of the work force.

Other Direct Costs in this instance consist of travel only: both CONUS and OCONUS for Fly-Away teams. All travel cost shall be reported for the Contractor and all support subcontractors (cost reimbursable only).

13.0 EXPEDITIONARY MAINTENANCE CAPABILITY – OCONUS

The Contractor shall provide PMAV closeout/departure reports and these reports shall include job completion and job deferral status. When applicable, as part of the PMAV Departure Report, the Contractor will submit a post

PMAV Conex “Close Out” Report on the condition/status of the Conexs and an inventory of their contents IAW

CDRL A016 (OT-20-20038).

14.0 NAVY SUPPLY/MATERIAL PROCUREMENT

The Contractor and its subcontractors shall use Department of Defense (DoD) Supply systems as the first source(s) to identify and procure material. The prime contractor and subcontractors shall prepare and submit transactions to the DoD Supply System via Defense Logistics Agency Transaction Services (DLATS)/ Defense Automatic

Addressing System (DAAS) in standard MILSTRIP/MILSTRAP format using Routing Identifier “NRP”. The preferred method of submission of material requisitions to the DoD Supply systems is via NAVSUP’s One Touch

Support (OTS). The prime contractor and subcontractors shall determine if material supports the requisite timeframe(s) to successfully execute the performance of work, as defined in this contract, to meet cost and schedule goals.

The Contractor and subcontractors shall record all usage demand data including material procured outside the DoD supply system, during the period of performance of this contract. Submissions of the MILSTRAP DHA and BHJ documents for material procured outside the DoD supply system shall be submitted monthly by maintenance availability and shall be in accordance with Attachment J-2 (MILSTRAP DHA/BHJ Desk Guide for Demand Only

Transaction Reporting2016).

14.1 MILSTRAP DHA and BHJ demand submission data count information shall be provided quarterly by the prime contractor for all prime and sub-contractor data submissions in accordance with CDRL A004 (DI-MGMT-

81806B). The Contractor and subcontractors shall ensure compliance with OPNAVINST 4790.4F, Ships’

Maintenance and Material Management (3-M) System Policy, and OPNAVINST 4700.7L Maintenance Policy for

United States Navy Ships. Contractor and subcontractors shall report all material used in the course of maintenance to the Ships’ 3-M/Open Architecture Retrieval System (OARS) database at the completion of each maintenance availability. Data submissions shall be in accordance with Attachment J-1 (Desk Guide for Ships’ 3-M Parts Usage

Reporting dtd 9 Aug 2018).

14.2 Data count submission reporting of this maintenance material in the Ships’ 3-M/OARS database shall be provided by the prime contractor for all prime and sub-contractor material database submissions in accordance with

CDRL A003 (DI-MGMT-82170).

14.3 Procurement includes identification and procurement services in support of initial and sustainment spares for loadout and facilities maintenance and management of these items in Realtime Outfitting Management Information

System (ROMIS) or other approved management software. These include identification of potential sources, receiving and evaluating quotations, preparing, executing, and tracking purchase orders. The Contractor shall provide purchase order report in accordance with CDRL A005 (DI-MISC-81616A).

Contractor will be required to provide Provisioning Data based on Attachments J-9 (Provisioning Requirements

Introduction), J-10 (Provisioning Statement of Work), J-11 (Logistics Management Info Worksheets).

15.0 SHIP ASSESSMENTS (CLIN 0X13 – 0X16)

The Contractor shall execute ship assessments during or outside of CNO Availabilities, CMAVs, and unscheduled

CMAVs, either CONUS or OCONUS, when directed by the Government. The ship assessments are for the purposes of inspecting, assessing and reporting deficient material conditions of the ship, and are executed via Total Ship

Readiness Assessment (TSRA) or other similar assessments and inspections as required. Shipboard assessments are accomplished to improve current readiness, assist with maintenance availability planning, document existing material condition in the Current Ship’s Maintenance Project (CSMP), improve accuracy of existing CSMP 2-Kilos, provide input to correct configuration mismatches, repair equipment, and provide over-the-shoulder training to ship’s force maintenance personnel. TSRAs include comprehensive material condition assessments of a ship’s hull, mechanical, electrical (HM&E), combat systems, command, control, communications, computers and intelligence

(C5I) systems, various support equipment, and logistics conditions.

16.0 DELIVERY ORDER MODIFICATIONS

Unless a DO specifies otherwise, the following processes shall be strictly followed for added work requiring a contract modification. Adherence to the process will be assessed and documented, as applicable, in an offeror’s past performance evaluations (e.g. CPARS and future DO proposal evaluations).

16.1 IDENTIFICATION OF CONDITION FOUND

In accordance with the requirements of NAVSEA Standard Item 009-01, the contractor shall identify needed repairs and recommend corrective action during DO performance for work/deficiencies discovered which are not covered by the existing work package. For conditions to impact the critical path(s)/controlling item(s), the contractor shall notify the government via electronic media within 24-hours of discovery. This initial notification need not include all content required for a Condition Found Report (CFR), but must include a description of the condition/deficiency and an estimated timeframe for the offeror’s professional recommendation for resolution, which shall not exceed two (2) days as specified below. Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR (intended to represent the “Work Request” described in DFARS 252.217-7028 per CDRL

A002 (DI-MGMT-81648).

16.2 NOTIFICATION TO GOVERNMENT

CFRs shall be submitted through the Navy Maintenance Database Re-platform (NMDR) within two (2) working days of discovery of the condition. At a minimum, the CFR will include the following:

(1) Identify contract, DO, ship, and hull number

(2) Serialized by CFR number

(3) Identification of the applicable Work Item number

(4) Date requirement was discovered

(5) Description of the work requirement

(6) Specific location of the work

(7) Recommendation for corrective action

(8) Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change, future CNO or Continuous Maintenance Availability). Provide supporting rationale for the recommendation, such as cost efficiencies, availability of work force, availability of material, premium expenditures, etc.

(9) Identification of related changes, if any, to the internal milestones and production and contract completion dates.

16.3 GOVERNMENT REVIEW AND RESPONSE TO CFR

The Maintenance Team shall review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to 2-day requirement). As appropriate, the Government and contractor will need to meet, conduct ship checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. The contractor's accuracy reflected in the CFRs submitted may be evaluated in CPARS and utilized for past performance ratings on future DOs.

16.4 REQUEST FOR CONTRACT CHANGE

When the requirement is validated and fully scoped, the Government will generate a Request for Contract Change

(RCC) and the ACO will request a proposal from the contractor.

The contractor shall provide all Change Order Price Analysis (COPA) proposals to the contracting officer in response to RCCs within three (3) business days. A COPA addressing a change to a FFP delivery order shall include at a minimum:

a. Labor hours to be performed by the Prime Contractor $__________

b. Subcontractor Quote* (If applicable) $__________

c. Material Quote* (If applicable) $__________

d. Mark-up (If applicable) $__________

*Documentation must accompany the COPA for the COPA to be considered submitted to the ACO.

If circumstances arise where the contractor is unable to submit a COPA within three (3) business days, the contractor shall notify the Government in writing of the specific circumstances and provide a date in which a COPA proposal will be submitted. Notification of late submission of a COPA proposal does not exempt the contractor from meeting the three (3) business day requirement, but will be considered by the Government when conducting a

CPARS evaluation. The contractor’s timeliness in submitting COPAs in response to RCCs may be evaluated in

CPARS and utilized for past performance ratings on future DOs.

16.5 MODIFICATION NEGOTIATION

Once the Government receives the contractor’s proposal, it will evaluate and negotiate it in accordance with applicable Agency regulations and policies. If necessary, the Government may issue unilateral modifications in accordance with DFARS 252.217-7003 to accomplish required work using the pre-priced labor and material rates, outlined in Section B of this contract or as specified in individual DOs.

(End of Summary of Changes)