N00024-20-R-4408 RFP Amendment 0001.pdf

FOR OFFICIAL USE ONLY

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 is to make the follow ing changes:

1) Responds to Pre-Proposal Inquiries 9-74

2) Removes Clause G-216-H003 Ordering Process for Multiple Aw ard Contracts (MACS) (NAVSEA) (JAN2020)

3) Modif ies Section L (See below )

1. CONTRACT ID CODE PAGE OF PAGES

S 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0002420R4408

X 9B. DATED (SEE ITEM 11)

01-Sep-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Oct-2020

CODE

NAVAL SEA SYSTEMS COMMAND (HQ)

1333 ISAAC HULL AVE SE

WASHINGTON NAVY YARD DC 20376-2050

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0002420R4408

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

The purpose of Amendment 0001 is to make the following changes:

1) Responds to Pre-Proposal Inquiries 9-74.

2) Amends Section B, Note J, Paragraph 7 to include “percentage to be determined at the delivery order level.”

3) Removes Clause G-216-H003 Ordering Process for Multiple Award Contracts (MACS) (NAVSEA)

(JAN2020).

4) Modifies Section L to remove the following statement “…and the technical proposal should be enclosed in a sealed envelope marked “TECHNICAL INFORMATION – NOT TO BE PUBLICLY

DISCLOSED”.”

5) Modifies Section L to remove the Volume III Past Performance page limitations.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

NOTES A-O

NOTE A: Offeror shall complete the "Price Group" and "Estimated Total Price" blocks of each data item on the

Contract Data Requirements List(s), attached to individual Delivery Orders.

NOTE B: Because there are firm fixed price (FFP) CLINs included in this solicitation, a DCAA approved cost accounting system is not required to be eligible for award of a prime contract. However, it is contemplated that cost type orders will be issued. Successful awardees would not be eligible to receive a cost plus fixed fee (CPFF) or flexibly priced delivery order, in accordance with FAR 16.301-3, until a pre-award survey of the offerors accounting system design complies in all material respects with the criteria contained in the Pre-award Survey, SF1408, Attachment S-6. The Government shall use a Forward Price Rate Agreement (FPRA) for this evaluation and for all

Delivery Orders. However FPRA may be negotiated each year by the Administrative Contracting Officer (ACO) after award. The Government will initiate requests for accounting system reviews for any successful Offeror that does not currently have an approved system after awards have been made from this solicitation. Documentation will be provided to the successful awardees that will need to be completed and returned to the Government before the audit request can be initiated. Financial capability reviews are conducted by DCMA. Documentation for this review will need to be provided to DCMA upon request by the Government. This will be required after award has been made so no submission is required with the current proposal. A DCAA approved cost accounting system is not required to use Travel cost reimbursement CLINs 0X17 and 0X18.

NOTE C: CPFF CLINs 0X02, 0X04, 0X06, 0X08, 0X10, 0X12, 0X14, 0X16 will remain unpriced without a NTE

Ceiling. Orders may be placed against these CPFF CLINs using the remaining ceiling limits of Sister FFP CLINs.

For example: if the NTE ceiling on CLIN 0003 is $10,000,000 then that ceiling is shared with CLIN 0004.

NOTE D: The Facilities Capital Cost of Money (FCCOM) is not a fee bearing cost under this contract. However, such amount is included in the total estimated cost for the purpose of the “LIMITATION OF COST” clause in this contract.

NOTE E: For ordering Kitting Material in support of CLINs 0X01, through 0X12, see Section C Provisioned Items

Orders C-217-H003 Alternate II (NAVSEA) (Oct 2018). The fixed fee in any orders placed in this section shall be no greater than (5%) of the total estimated cost of any kitting and prototype materials. (Fee percentage to be negotiated by the ordering officer upon placement of the order.)

NOTE F : Supplies/services under all CLINs are subject to Special Contract Requirements entitled

“FAIR OPPORTUNITY PROCESS (ORDERING PROCEDURES)”

NOTE G : Reserved

NOTE H: Travel costs are not fee-bearing costs under this solicitation and subsequent orders. The Contractor shall obtain prior written approval by the ACO per trip occurrence. All estimated and incurred travel costs shall be in accordance with FAR 31.205-46.

NOTE I: Contract Data Requirements List (CDRLs), DD Form 1423, will be issued under each Delivery Order when required.

NOTE J: FULLY BURDENED SHIP REPAIR LABOR AND MATERIAL BURDEN RATES (CEILING

RATES)

1. The Contractor’s proposed fully burdened ship repair labor rate will be used as a ceiling for negotiating Firm

Fixed Price (FFP) delivery orders, growth work, and new work to be performed under this IDIQ-MAC. The fully burdened ship repair labor rate is a fixed hourly rate that includes all wages, overhead, general and administrative expenses, Facilities Capital Cost of Money (FCCOM) and profit. The fully burdened ship repair labor rates (straight time) represent the respective ceilings for the blended labor rates of the offeror, including labor transferred between divisions, subsidiaries, or affiliates of the offeror under a common control.

Delivery order modifications shall include only direct production man-hours as the fully burdened ship repair labor rate includes all production support functions (whether charged directly or indirectly by the offeror’s accounting systems). For these purposes, direct production man-hours are those hours expended in direct production as exemplified but not limited to the following functions:

Abrasive Cleaning/Blasting

Brazing

Burning

Carpentry

Design Support

Diesel Mechanics

Electrical Work

Electronic Work

Engineering

Fire Watch

General Labor

Lagging

Machinists (inside and outside)

Painting

Pipefitting

Rigging

Sheet-metal Work

Shipfitting

Staging/Scaffolding

Welding

Labor hours for production support functions shall not be separately proposed. Examples of production support functions include but are not limited to:

Administration

Cleaning (except tank cleaning)

Execution Planning

Lofting

Material Handling & Warehousing

Other Indirect Support

Project Management

Program Management

Purchasing Staff

Quality Assurance

Safety/Environmental

Scheduling

Security

Supervision (all types, including, but no limited to supervision of trades, support personnel and subcontractors).

Surveying

Testing

Transportation

Note: Offers shall provide the list of labor categories used to price Attachment J-20 under each CLIN Section

(see Attachment J-20).

2. Consumable materials are goods used in the ordinary course of work performance such as office supplies, paper, rags, vehicle or equipment fuel costs, cleaning chemicals, disposable tools, welding rods, paint buckets, paint brushes, protective clothing, etc. that are consumed/used in the process of repair and do not become an integral part of the repaired vessel. Consumable material shall not be separately priced but shall be included in the contractor’s proposed fully burdened ship repair labor rate (Attachment J-20).

3. Physical materials are goods that become an integral part of the repaired vessel in the course of the repair, such as equipment, replacement steel, pipes, paint, and fasteners. The material mark-up rates apply to physical materials but not to consumable materials. The mark-up will be applied to the actual cost of the physical material. Actual cost does not include handling charges, general and administrative cost, overhead, profit, or any other indirect cost.

4. For contract changes involving subcontractors, subcontractor quotes will be treated as Other Direct Costs (ODCs) and will be subject to the contract material burden rate shown in paragraph (7) below. Subcontractor quotes must be competitively acquired and submitted with the contractor’s Change Order Price Analysis (COPA) in response to

Request for Contract Changes (RCCs) and Reservation Task Requests (RTRs) issued by the Contracting Officer

(SEE Section C-15.1.3 Paragraph 2). At no time will the proposed total to be performed by the prime contractor combined with subcontractor quote, material quote, and applicable burdens be allowed to cost more than it would have, had the prime contractor directly provided all material and labor. The proposed total pricing restriction addressed in the preceding sentence does not apply in any case where the work is required to be performed by

Original Equipment Manufacturers (OEMs), Government directed subcontractors, and/or Government authorized vendors. RCCs and RTRs that are subcontracted for material only (no associated labor required within the RCC) shall not be subject to the Material Burden Rate.

5. Fully Burdened Ship Repair Labor and Material Rate Schedule, (transcribed from J-20, Labor and Material

Burden Ceiling Rates Price Sheets):

CLIN Reference Description 0-12

Months

(OP1)

13-24

Months

(OP2)

25-36

Months

(OP3)

37-48

Months

(OP4)

49-60

Months

(OP5)

0001 and 0002 Fully Burdened DSRA

Labor Rate

DSRA Material Burden

Rate

0003 and 0004 Fully Burdened SRA

Ship Repair Labor Rate

SRA Material Burden

Rate

0005 and 0006 Fully Burdened

CM/EM

Labor Rate - CONUS

Material Burden Rate -

CONUS

0007 and 0008 Fully Burdened

Labor Rate - OCONUS

OCONUS

0009 and 0010 Fully Burdened

PM/FM/CC

0011 and 0012 Fully Burdened

0013 and 0014 Fully Burdened Ship

Assessments

Ship Assessments

0015 and 0016 Fully Burdened

6. The Contracting Officer may negotiate the fixed fully burdened ship repair labor rate (or as shown below) and material burden rate (not to exceed the contract ceiling rate) with the offeror(s) at the delivery order level in accordance with FAR 15.4

7. In the event of an extension due to excusable or compensable delay, the Contractor’s fully burdened ship repair labor rate shall be escalated by [percentage to be determined at delivery order level] commencing 3 months after the

Attachment J-3 “Contract Complete” date. This rate shall be escalated quarterly through the 24th month, if necessary, following the “Contract Complete” date and shall be used to negotiate all growth and new work. The material burden rate shall not increase.

NOTE K: IDIQ MAC I HOLDERS that have the capability of performing all work both CONUS and OCONUS.

MAC I will include all CLINs: 0X01 -0X18.

NOTE L: IDIQ MAC II HOLDERS that have the capability of performing Selected Restricted Avails (SRAs)

CONUS and CM, EM, PM, FM, CC and Ship Assessments CONUS AND OCONUS. MAC II will include CLINs:

0X03-0X18.

NOTE M: IDIQ MAC III HOLDERS that have the capability of performing all work for PM, FM, CC, Ship

Assessment CONUS and OCONUS. MAC III will include CLINs: 0X09-0X18.

NOTE N: LEVEL OF EFFORT TO COMPLETION – SHIP REPAIR (Fill-ins to be completed at the Delivery

Order Level)

1. The Contractor agrees to provide the Level of Effort to Completion (LOE to Completion), which shall be (to be filled in at delivery order level) man-hours and $(to be filled in at delivery order level) materials in the performance of growth CLINs.

2. The total LOE to Completion for the performance of the above CLINs shall be man-hours of direct labor and the associated material required to support that labor and effort. The mix of labor and material may be adjusted, but may not exceed the dollar value of each CLIN listed above.

3. Effort performed in fulfilling the LOE to Completion obligations specified above shall only include effort performed in direct support of this contract and shall not include time and effort expended on such things as local travel to and from an employee's usual work location, uncompensated effort while on travel status, truncated lunch periods, work (actual or inferred) at an employee's residence or other non-work locations.

4. LOE to Completion labor hours and material are within the general scope of the work stated in the contract and may not be used to: (1) direct a change as defined in, "FAR 52.243-1 CHANGES FIXED -PRICE clause of this contract or (2) change any of the terms or conditions of the contract.

5. If, in the opinion of the Contractor, any effort directed in the Growth Management Request Form (Attachment J-

18) calls for effort outside the scope of the contract, the Contractor shall notify the Contracting Officer in writing within two (2) working days after the receipt of any such direction. The Contractor shall not proceed with the work affected by the Growth Management Request Form (Attachment J-18) unless and until the Contractor is notified by the Contracting Officer that the directed work is within the scope of this contract. Thereafter, any remaining disagreement on the scope issue shall be a dispute under FAR 52.233-1, the Disputes clause; however, nothing in this clause shall excuse the Contractor from proceeding with the subject growth work as directed by the Contracting

Officer.

NOTE O: SPECIAL AGREEMENT FOR GROWTH WITH A VALUE OF $25,000 OR LESS (Fill-ins to be completed at the Delivery Order Level)

To make administration of small dollar value growth more efficient and less costly, both parties

(Government and Contractor) agree to a pre-priced value for individual growth items with an estimated price of

$25,000, or less. The contract will include a firm fixed price (FFP) for growth valued at $25,000, or less. Zero-dollar changes and administrative contract changes (for example, a drawing revision change where no additional work is required) shall not be executed using the Small Dollar Value Growth procedures, but will follow the change RCC process.

1. The amount included in this Contract for the growth described above shall be equal to a maximum quantity of [to be filled in with Delivery Order solicitation] occurrences for growth work computed at a firm fixed price of $[to be filled in with Delivery Order solicitation].

2. A Waterfront Circuit Team comprised of a small group of Contractor and Government representatives shall administer the special agreement for growth with a value of $25,000 or less. The Contractor shall establish a group of empowered representatives who will be located in close proximity to the ship during the availability period and who will interact with a similar group of Government representatives (also to be located in close proximity to the ship and to be identified by the Naval Supervising Activity (NSA)). Specific arrangements for the Waterfront Circuit

Team shall be mutually agreed to between the Contractor and the NSA.

3. The Contractor shall report proposed growth work through the normal CFR process in accordance with contract terms. The Government may also independently identify growth work. No later than 24 hours after the final approval of the Condition Found Report (CFR), the Waterfront Circuit Team shall use best efforts to determine if the proposed growth is $25,000, or less, and document the agreed to technical scope of work. The Contracting

Officer shall direct the commencement of all growth work. Directed growth work will be followed by documentation to appropriately reflect specification changes.

4. The Contractor and the Contracting Officer shall develop a growth work tracker to identify and record the number of directed occurrences under this Note. All growth meeting the criteria of paragraph 1 above shall be accepted under this clause without delay and disruption in ship redelivery.

5. When the quantity of occurrences for Small Dollar Growth is depleted, the Small Dollar Growth process shall revert to the LOE to Completion process for remaining growth.

6. Within (to be filled in at delivery order level) days after the end of the delivery order period of performance, the

Contractor and Contracting Officer, utilizing the growth work tracker, shall determine the number of pre-priced occurrences not directed under this contract. Accordingly, the Contracting Officer will decrease the contract price by an amount calculated by multiplying the remaining number of occurrences by the pre-established FFP per occurrence.

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been deleted:

G-216-H003 ORDERING PROCESS FOR MULTIPLE AWARD

CONTRACTS (MACS) (NAVSEA) (MAY 2019)

JAN 2020

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS AND NOTICES

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS AND NOTICES

This solicitation is a Request for Proposals (RFP) that will result in a number of Indefinite Delivery Indefinite

Quantity Multiple Award Contracts (IDIQ MACs) for the repair, maintenance, and modernization requirements for

LCS Class Ships homeported in Mayport, FL. This RFP will result in three tiers of MACs: MAC I, MAC II, and

MAC III.

The source selections will be conducted as a Lowest Price Technically Acceptable (LPTA). Based on market research, MAC I and MAC II will be selected via a full and open competition and some of the MAC III efforts

(specifically CLIN 0X09 and 0X10) are being set-aside for Small Business concerns. The Navy reserves the right to not award any MACs. However, the Navy anticipates awarding at least two (2) MAC I contracts, six (6) MAC II contracts , and four (4) MAC III contracts as a result of this RFP. Awards will be made to those responsible

Offerors whose proposals represent the Best Value to the Government in accordance with the evaluation criteria and factors set forth in Section M. Offerors that are selected to become MAC holders will have the opportunity to compete for Delivery Orders throughout the duration of the contemplated ordering period IAW Fair Opportunity requirements established in Section H.

In accordance with FAR 19.502, MAC III (specifically CLINs 0X09 and 0X10) described in this solicitation are anticipated to be exclusively for participation by small business. The applicable NAICS code for this solicitation is

336611, and the related small business size standard is 1,250 employees. Offerors are advised that the Government will evaluate and consider for award only those proposals submitted by Offerors that qualify as small business concerns under the applicable size standard. Offers received for the MAC III from Offerors that do not qualify as small business concerns will be considered nonresponsive and will be rejected by the Government. Offerors shall refer to the clauses entitled “Notice of Total Small Business Set-Aside” (FAR 52.219-6) and “Limitations on

Subcontracting” (FAR 52.219-14) under Section I of this solicitation for further information and requirements relating to small business set-asides.

While Delivery Orders for scope under CLIN 0X09-0X10 are anticipated to be set-aside to the MAC III holders, MAC I and MAC II Offerors, in responding to this solicitation, shall also complete the price-proposal sections specific to CLINs 0X09-0X10.

Additional Information to Offerors

1. All contractor questions concerning this solicitation shall be submitted to the Procuring Contracting Officer and

Contract Specialist, per G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-

CONTACT AND RESPONSIBILITIES (NAVSEA) (OCT 2018) - via email, utilizing the “Questions and

Comments” form, found in Attachment S-1. Emails shall be sent to: erica.fetter@navy.mil and brian.romano2@navy.mil. Bidders’ Questions submitted must address specific content of the solicitation only and shall be submitted, in Microsoft Word format, as soon as possible, but no later than 1400 hrs (ET) on 22

September 2020. Requests received by 22 September 2020 will be answered in writing and posted to https://beta.SAM.gov/ prior to the required date for submittal of proposals. The Government reserves the right to not answer any requests received after 22 September 2020. Furthermore, Offerors should note that the proposal due date will not be extended solely on the basis of requests received after 22 September 2020. “S1

Questions and Comments” submissions shall clearly note questions that are considered to be proprietary or business sensitive.

2. Offerors shall fill in Block 12 in Section A (Standard Form 33) with 180 days. If an Offeror fails to fill in

Block 12 in Section A, the proposal will be presumed to be valid for 180 days.

3. Proposal Information: Offerors shall not presume the Government has knowledge outside of information provided in the proposal. Additionally, Offerors are advised that statements such as: “the offeror understands,”

“the offeror has a long history of outstanding support,” “standard procedures shall be used,” “well known https://beta.sam.gov/ techniques shall be employed” or any paraphrasing of the solicitation, shall be considered inadequate to demonstrate experience, knowledge of, or compliance with solicitation requirements. Offerors are encouraged to provide specific and concise information to validate all assertions.

4. Amendments: The Government may revise the solicitation at any time by means of an Amendment. It is an

Offeror’s responsibility to ensure it is accessing the https://beta.SAM.gov/ website to view potential amendments and procurement notifications for this solicitation.

5. Master Ship Repair Agreement (MSRA): To be eligible for a MAC I or MAC II and submit proposals at the

IDIQ MAC Delivery Order level, the prospective MAC I or II contractor must possess a Master Ship Repair

Agreement (MSRA) as described in DFARS 217.71 Master Agreement for Repair and Alteration of Vessels

(MARAV). However, prospective MAC I and II contractors can submit Volume V MSRA Equivalency

(Applicable to Non-MSRA Holders Only) as a part of their proposal and receive a contract level award.

MSRA Equivalency Inspections and Other Pre-award Surveys: The requirements are laid out in Attachment J-

19. Offerors meeting this eligibility requirement with documents and evidence outside of a MSRA must contact the Contracting Officer no later than 1 week after the solicitation is posted on FBO to schedule an on-site inspection. The on-site inspection will supplement documentation provided with the offeror’s proposal.

The Government reserves the right to conduct a pre-award survey or to require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the award of any proposed contracts;

regardless of whether the offeror has an existing MSRA.

6. Teaming Arrangements: Proposals must be submitted by one (1) prime contractor. Offerors may be listed as subcontractors in multiple proposals but may only submit one (1) proposal as a prime contractor with a unique

Commercial and Government Entity code and Taxpayer Identification Number. To be evaluated as a Joint

Venture (JV), Offerors must provide a notarized agreement (with the price proposal) delineating roles and responsibilities for all proposed work.

7. Estimated Award Date: The Government anticipates awarding IDIQ-MACs in the 1st Quarter of CY21 timeframe. The MACs will each have a five (5) one (1) year ordering periods.

8. Cost Accounting System: A DCAA approved Cost Accounting System is required for all Cost Plus Fixed Fee or Cost Type Delivery Orders.

9. New Requirements: This procurement will have new requirements for AOR (Area of Responsibility) DFARS

Clauses 252.225.7987 for USSOUTHCOM, 252.225.7995 for USCENTCOM and 252.225.7980 for

USAFRICOM AORs. U.S. citizen and Third Country National (TCN) contractor personnel must have a

Synchronized Predeployment and Operational Tracker (SPOT) generated letter of authorization signed by the contracting officer in order to travel to, from, or within each of these AORs.

PROPOSAL SUBMISSION REQUIREMENTS

The Price and Technical Proposals shall be based on the requirements contained in this RFP document (including those documents, exhibits, and other attachments to the RFP identified in Section J). The Offeror shall submit all information required by this RFP.

Offerors are advised the Government will not evaluate any proposal information not contained within the body of the proposal. Letters of transmittal and/or cover letters that forward the proposal to the Government are not considered part of the body of the proposal.

The Offeror shall not submit the Security Classification Specification as a part of the proposal. The DD Form 254 will, however, become a material part of any resultant contract.

https://beta.sam.gov/

Documents, exhibits, and other attachments that are a part of this RFP will become part of any resultant contract identified in Section J. The following RFP sections listed below (which are also a part of this RFP), will not become a part of any resultant contract:

Section J – “S” Attachments

Section K – Representations, Certifications and Other Statements of Offerors

Section L – Instructions, Conditions, and Notices to Offerors

Section M – Evaluation and Award Factors

SUBMISSION OF PROPOSALS

PROPOSALS ARE DUE AT 1400 EASTERN STANDARD TIME ON Monday, 02 November 2020.

NOTE: Offerors shall utilize the following to comply with all submission requirements under this solicitation.

A. Offerors shall submit:

VOLUME TITLE

I Price Proposal

II Technical Capability

III Past Performance

IV Pre-Award Information

V MSRA Equivalency (Applicable to Non-MSRA holders Only)

Note 1. Due to ongoing restrictions resulting from the global COVID-19 pandemic, hand delivery of proposals is not possible at this time to the Washington Navy Yard. Offerors are instructed to submit their proposal electronically via the DoD SAFE application located at https://safe.apps.mil.

Note 2. Offerors wishing to submit a proposal in response to this solicitation shall notify the Contracting Officer and

Contracts Specialist noted as points of contact on this solicitation no later than three business days prior to the proposal deadline of this solicitation and no earlier than 14 calendar days prior to the proposal deadline. The Offeror shall provide their name and e-mail as contact information so the Government can generate a pick-up request from the DoD SAFE application to be sent to the Offeror, which is valid for 14 calendar days.

Note 3. Offerors shall address their package with the RFP number and Offeror’s company name. Offerors shall click the “Confirm Delivery” button within the DoD SAFE app in order to receive a confirmation of pick up by the

Government. The DoD SAFE system records the time that files are submitted for transmission. Offerors are responsible for ensuring that they drop-off their proposal and generate a drop-off time prior to the proposal submission date and time. In the event of a dispute of proposal time submission, the pick-up e-mail with the system generated drop off time within the body of the e-mail shall serve as the official time that the proposal was submitted to the Government. Late proposal submissions will be handled in accordance with FAR 52.215-1.

Note 4. Proposals must be submitted as one .zip file, formatted so that the Volume I Price Proposal, Volume II

Technical Proposal, Volume III Past Performance, Volume IV Pre-Award Information, and Volume V (Applicable to only MAC I and II that are not currently MSRA holders) are submitted in separate file folders clearly marked.

Each Volume shall be formatted with separate files submitted for each Factor and Sub-Factors Areas.

Note 5. All files uploaded must be scanned to ensure that there are no computer viruses within the file. The files shall be in a format that is compatible with and capable of being opened in the most current Microsoft Office Suite or Adobe Acrobat. The proposal shall have separate files. All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious and traceable. No fields or documents shall be password protected. If files are compressed, the necessary decompression program must be included.

https://safe.apps.mil/

Note 6: MAC I and MAC II Offerors shall allow the maximum practicable opportunity for Small Business to participate in contract performance and shall submit a Small Business Subcontracting Plan as required by FAR

19.702 with the Price Proposal. MAC I and MAC II Offerors are required to submit a Small Business

Subcontracting Plan. Large businesses shall plan for at least 30% small business participation. A subcontracting plan is NOT REQUIRED from MAC III Offerors and will not be evaluated.

Note 7: Submission of Proposals via DoD SAFE

Erica Fetter erica.fetter@navy.mil

Brian Romano brian.romano2@navy.mil

PROPOSAL OVERVIEW

A. Proposal Structure

(1) Paragraph Numbering. Paragraph numbering shall conform to the following system:

(a) For MAC I and MAC II:

Volume I - Price Proposal

Volume II - Technical Capability

Sub-Factor 1: Dry-Dock Status (MAC I only) in the homeport of Mayport, and Master Ship Repair

Agreement (MSRA) Status (MAC I and II) - Eligibility Criteria Data Sheet Attachment S-4

Sub-Factor 2: Management & Technical Experience - Management & Technical Experience Data

Sheet Attachment S-2

Volume III - Past Performance - Past Performance Questionnaires (Attachment S-3)

Recency

Relevancy

Volume IV - Pre-Award Information

Volume V – MSRA Equivalency (Applicable to Non-MSRA Holders Only)

Documentation sufficient organization and facilities capabilities equivalent to MSRA IAW

Attachment J-19

(b) For MAC III:

Volume I - Price Proposal

Volume II - Technical Capability

Sub-Factor 1: Management Approach

Sub-Factor 2: Technical Approach

Sub-Factor 3: Resource Capabilities

Volume III -Past Performance -Past Performance Questionnaires (Attachment S-3)

Recency

Relevancy

Volume IV – Pre-Award Information mailto:erica.fetter@navy.mil mailto:brian.romano@navy.mil

(2) The Offeror shall structure the Proposal so information provided for each section is as comprehensive as possible. The information provided for each section should be sufficiently self-contained to minimize the need to refer to other Proposal sections for evaluation purposes. If cross-references are needed, page and paragraph numbers shall be included.

(3) Four separate volumes: Volume I (Price), Volume II (Technical Capability), Volume III (Past

Performance), and Volume IV (Pre-Award Information) are required. The Technical volume shall consist of no more than 90 pages when printed out. There is no limit on the number of pages that can be submitted for the

Price and Past Performance and Pre-Award Information volumes. The Offerors shall ensure consistency, defined as “free from variation”, between the Technical proposal and Price proposal. During the course of evaluating the Price and Technical proposals, the Contracting Officer will validate that the Technical proposal and Price proposal are consistent. Specifically, the prices proposed will be evaluated and verified using historical and current market information to confirm prices proposed are reasonable and consistent with the technical approach. Any inconsistencies between the Technical and Price proposals may be viewed as weaknesses and/or risks in the proposals, and the offer may, at the Government’s discretion, be considered unacceptable and eliminated from competition for award.

(4) To ensure that each Offeror’s proposal is uniformly formatted, the following rules apply for the preparation of proposals. The Proposals must be sized properly for being printed out onto 8-1/2" x 11" paper, except the

Price Proposals. The proposals must be prepared using the Times New Roman typeface at a font size no smaller than 12-points. Margins shall be a minimum of one-inch top, bottom and both sides.

(5) Offerors are cautioned that, in accordance with the clause “Instruction to Offerors-Competitive

Acquisitions” (FAR 52.215-1), the Government intends to award a contract on the basis of initial proposals received, without discussions. Therefore, each proposal shall contain the Offerors’ best terms from a price and technical standpoint.

B. Solicitation Responsiveness. Offerors are advised to submit Proposals that are complete, clear, and consistent in all respects without the need for additional explanation or information. Offerors are cautioned against the use of general, vague, or unsubstantiated statements, which prevent concise proposal evaluations. Each factor will be evaluated on how well the response meets the requirements of the solicitation. The response that completely addresses all of the solicitation requirements may be judged superior to the response that minimally addresses solicitation requirements.

C. Offerors must comply with specific information under the heading called Submission Requirements found with

“Technical Proposal”, “Past Performance”, “MSRA Equivalency” and “Price Proposal.” Failure of the Offeror to comply with all aspects of solicitation requirements located within the “Technical Proposal,” “Past Performance,” or

“Price Proposal” section may, at the Government’s discretion, render the proposal unacceptable, and the Offeror may be eliminated from competition for award.

D. Competitive Range. If an award is not made on the basis of initial proposals, the Contracting Officer will make the determination as to which proposals are in the “competitive range.” The competitive range shall be determined based on the results of the evaluation of initial Technical, Past Performance, and Price proposals, considering all evaluation criteria, and shall include the most competitive proposals. The number of proposals within the competitive range may also be reduced if the Contracting Officer determines the number of most competitive proposals that might otherwise be included within the competitive range exceeds the number at which an efficient competition can be conducted.

Volume I - PRICE PROPOSAL

Volume I shall be limited to the Cover Letter, SF-33, acknowledged amendments, the Labor and Material Burden

Ceiling Rates Price Sheet/ excel worksheet (Attachment J-20) documenting the proposed ship repair and overhaul rates, the Joint Venture/teaming agreement (if applicable), contractor systems approvals, representations and certifications, and subcontracting plan (if applicable).

Submission Requirements:

Cover Letter: The Cover Letter shall meet all requirements of the “first page of the proposal” outlined in FAR

52.215-1(c)(2)(i-v). In addition to those requirements, the offeror shall include the following in the cover letter:

CAGE and Data Universal Numbering System (DUNS) numbers for the Prime Contractor

MSRA Number (Applicable to MAC I and MAC II Offerors only)

Number of employees (Applicable to MAC III Offerors only)

Identification of all enclosures included with the proposal

Name, address and telephone number of the applicable DCAA office

Notice of any alterations to the solicitation. Offerors who alter the solicitation (except for completing appropriate “fill-in” blocks and certifications) may be considered non-responsive and thus ineligible for award A statement as to whether offer is submitted in response to MAC I/MAC II or MAC III requirements

Standard Form 33 (SF 33): As part of the Price proposal package, the Offeror shall submit the completed SF 33 with blocks 12 through 18 completed as well as all sections with applicable fill-ins. Offerors shall populate Section

B CLIN max values and Section B NOTE J - “Fully Burdened Ship Repair Labor and Material Rates (Ceiling

Rates),” based on completed Attachment J-20 Labor and Material Burden Ceiling Rates Price Sheet. Section K shall be returned in its entirety. Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The representative who signs this form must be authorized to contractually bind the company providing the offer. The Offeror must acknowledge all amendments.

Labor and Material Burden Ceiling Rates Price Sheet: Offerors shall provide firm fixed price fully burdened ship repair labor rates and material burden rates as described in Section B for LCS CNO Availabilities (DSRAs and

SRAs), Continuous Maintenance, Emergent Maintenance, and Ship Assessments. For Planned Maintenance and

Facilities Maintenance and Corrosion Control, Offerors shall propose fully burdened labor and material burden rates necessary to accomplish the requirements, in accordance with Attachment J-3 (Force Revision), and Attachment J-4

(COMLCSRONTWOINST 4750.1C), respectively. These rates shall be completed for all potential CLINs and periods by completing the Labor and Material Burden Ceiling Rates Price Sheet (Attachment J-20) provided with this solicitation. These rates shall be completed for all potential contract periods (Base and Option Periods) and shall be projected based on the number of Government-estimated man-hours and material dollars in Attachment J-

20. The "Estimated Direct Production Labor Hours" and "Estimated Material" values are for evaluation purposes only. While the hour and material dollar values are based on historical data and are indicative of the typical requirements for work expected under the respective CLINs, the actual hours and material dollar values experienced under the contracts may vary.

Subcontracting Plan: MAC I and MAC II Offerors are required to submit an Acceptable subcontracting plan. Large businesses shall plan for at least 30% small business participation. A subcontracting plan is NOT REQUIRED from

MAC III Offerors and will not be evaluated.

Contractor Systems and Approvals and Issues: Offerors shall acknowledge in their price proposal volume that in order to be eligible to be awarded a Cost Plus Fixed Fee (CPFF) type delivery order, their firm shall have a DCAA approved accounting system, and approved Purchasing and Estimating Systems. In addition, the Offeror shall provide and address the following:

a. A determination of Adequacy on the Offeror’s Disclosure Statement

b. An Equal Employment Opportunity Compliance Certificate

Page Limits: The Cover Letter is limited to three (3) pages (whether proposal applies to MAC I, MAC II or MAC

III). Volume I attachments, exhibits, and subcontracting plan do not have a page limitation.

Volume II – TECHNICAL CAPABILITIES

IT IS IMPORTANT THAT OFFERORS AND SUBCONTRACTORS READ AND FOLLOW THESE

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS CAREFULLY. THE NAVY RESERVES

THE RIGHT TO CONSIDER AN INACCURATE OR INCOMPLETE TECHNICAL PROPOSAL

INDICATIVE OF THE OFFERORS’ INABILITY TO PERFORM THE WORK REQUIRED UNDER THE

CONTRACT. FAILURE TO PROVIDE A COMPLETE TECHNICAL PROPOSAL AS REQUIRED BY

THESE TECHNICAL PROPOSAL INSTRUCTIONS MAY RESULT IN THE ELIMINATION OF AN

OFFEROR’S PROPOSAL FROM THIS COMPETITION.

The Contracting Officer reserves the right to request such additional information regarding scheduling, manpower, facilities, and management organization and capabilities as may be necessary to determine the Offeror’s qualifications for award of a contract, to determine the relative merit of the Offeror’s proposal, or to otherwise clarify any aspect of the proposal.

Offerors should note that if awarded a contract based upon this solicitation, the Offerors’ Technical Proposal or portion thereof may be incorporated into the contract by reference.

Release of Technical Information: All technical information submitted pursuant to this solicitation is for the exclusive use of Government representatives, and will be treated as business confidential and will not be publicly disclosed, provided that, where a request for disclosure of such technical information is submitted to the

Government pursuant to the Freedom of Information Act (5 U.S.C. 552a), the Government will not disclose the

Offerors’ technical information if public disclosure of information would substantially harm the Offeror in its competitive position. In order to help ensure non-disclosure, the title page of the technical proposal and other sheets of proposal data should be marked with restrictive legends contained in the Solicitation Instruction in Section I entitled “RESTRICTIVE MARKING ON TECHNICAL DATA.”

The Technical Proposal shall consist of no more than 90 pages when printed out. Offerors are cautioned that no more than the first 90 pages of Technical Proposal will be evaluated. Any portion of a Technical Proposal which exceeds the 90 pages will not be evaluated and will be treated in the same manner as late proposals or modifications in accordance with the Section L clause in this solicitation entitled, “Instructions to Offerors-Competitive

Acquisitions” (FAR 52.215-1). The Technical Proposal should be properly paginated, with the appropriate page number marked on each page.

Each single side of a piece of paper shall be counted as one page toward the 90-page limit, with the exception of the following items:

(a) The first page of the Technical Proposal, which shall consist of a single title page containing only the following basic information: volume number and category name; the solicitation number; the name of the contract; Offerors’ name; the full name and address designation of the Naval Sea Systems Command; and the Offerors’ position regarding disclosure of proposal data. No pages placed before this title page will be evaluated.

(b) The table of contents for the Technical Proposal, which shall immediately follow the title page described in item (a) above.

(c) Any pages in the proposal used solely for the purpose for separating sections of the proposal, or as tabs.

(d) Resumes, which shall not exceed three pages for each individual. Pages in excess of three will be counted toward the 90-page limit for the Technical Proposal. (MAC III Only)

(e) Up to ten pages of exhibits included in the Technical Proposal. Each single side of a piece of paper in excess of the ten-page allowance for exhibits will count as one page towards the 90-page limit for the

Technical Proposal. Exhibits are restricted to standard 8-1/2”×11” paper, with a five page limit of 11”×17” paper Z-folded to 8-1/2”×11” size for items such as facility layout, and organizational charts permitted as necessary. Exhibits must not contain any text other than simple explanations pertinent to the exhibit.

For MAC I and MAC II

In responding to the Technical Capability Category Sub-Factors of MSRA status and Management & Technical

Experience, the Offeror shall demonstrate it has a thorough understanding and capability to perform the efforts in the Statement of Work cited in Section C. A Technical Proposal is required from each Offeror and will be evaluated as specified in Section M. The Offerors shall provide the required copies of their Technical Proposals as specified in

Section L, “Submission of Proposals,” containing information organized under the following:

Dry-Dock Status (MAC I only) in the homeport of Mayport, and MSRA Status

Management & Technical Experience

The required content for the Technical Proposal is described below.

The Technical Proposal shall consist of two (2) parts: MSRA Status and Management & Technical Experience. Each part shall be appropriately marked and separated. The Technical Proposal shall be bound separately from the Price

Proposal. The Technical Proposal shall not contain Price Proposal information. The evaluation of these parts will be discussed in detail in Section M.

A. Dry-docking Status: MAC I holders only, must either possess a dry-dock or have access to a dry-dock in the homeport of Mayport (as documented on a Delivery Order by Delivery Order basis) in order to be considered technically acceptable for Delivery Orders that require dry-docking.

B. MSRA Status: Offerors shall complete the Eligibility Criteria Data Sheet, provided as Attachment S-4.

This part of the proposal should provide evidence of the Offeror’s MSRA. An offeror must possess an

MSRA or meet the equivalency requirements in Volume V to be eligible to compete for MAC I or MAC II

Delivery Orders.

C. Management & Technical Experience: Offerors shall complete the Management & Technical Experience

Data Sheet, provided as Attachment S-2, and provide a narrarative describing availabilities/projects the offeror has completed that include both technical and management experience. These examples must have been completed or substantially completed within the past three (3) years as of the date of the initial date of this RFP. Technical experience is comprised of similar scope for a typical Selected Restricted Availability

(SRA) on a CG or DDG and/or LCS Class Ship (or equivalent). Each single side shall be counted as one page towards the 90 page limit

For MAC III

In responding to the Technical Capability Category Sub-Factors of Management Approach, Technical Approach and

Resource Capabilities, the Offeror shall demonstrate it has a thorough understanding and approach to performing the efforts in the Statement of Work cited in Section C. The Government is also providing S-5 Notional Work Package that covers all aspects of Technical Capabilities. A Technical Proposal is required from each Offeror and will be evaluated as specified in Section M. The Offerors shall provide the required copies of their Technical Proposals as specified in Section L, “Submission of Proposals,” containing information organized under the following areas of focus:

Management Approach

Technical Approach

Resource Capabilities

The required content for the Technical Proposal is described below.

The Offeror shall submit one Technical Proposal which shall consist of three (3) parts: Management Approach, Technical Approach, and Resource Capabilities. Each part shall be appropriately marked and separated. The

Technical Proposal shall be bound separately from the Price Proposal. The Technical Proposal shall not contain

Price Proposal information. The evaluation of these parts will be discussed in detail in Paragraph A, B, and C below.

A. Management Approach: This part of the Proposal should provide a systematic approach that demonstrates a comprehensive understanding and application of management techniques, methods, and procedures required to efficiently execute the requirements of this solicitation. The Government presumes that the

Offerors will have key personnel or offices such as Quality Assurance and Safety personnel. Offerors shall address the following areas while taking into account all of the Offeror’s current Government and commercial efforts under contract, the proposed effort under this solicitation, and any other submitted proposals.

1. Describe the program management organization to be used for this effort and how it will contribute to the planning and execution of work requirements.

2. Describe the formation, function and responsibilities of the project organization and provide resumes for prime and significant subcontractor key personnel, including Program Manager, Deputy Program

Manager, Planning, Quality Assurance, Safety, and Ship Availability Manager. Describe their experience with preventative/planned maintenance, ship assessments, and LCS specific experience.

3. Discuss the data deliverable requirements of the contract, including completion reports and tracking actual progress versus planned progress.

B. Technical Approach: This part of the proposal should provide a technical approach laid out in a systematic fashion so as to convey a detailed and complete picture of how the Offeror plans to complete the Technical

Requirements. Explain any innovative procedures and identify and describe specific application to the RFP elements. Descriptions and discussions of processes, procedures and programs should flow in a narrative format without information gaps and must convey the…