Attachment_10B_YKTN_Monthly_Status_Report_Sample.pdf

N00024-16-R-6405

Attachment 10B

Attachment 10B NSTF Yorktown Monthly Status Report (Sample)

Intermediate Maintenance Activity Torpedo Maintenance Progress/Status Report Template

Month, YYYY Prepared for:

PURCHASING OFFICE REPRESENTATIVE:

COMMANDER, NAVAL SEA SYSTEMS

ATTN: Peter Agyei-Sarpong Naval Sea Systems Command SEA02642

1333 Isaac Hull Avenue SE Washington Navy Yard, DC 20376

Telephone No. 202/781-3600 Fax No. 202/781-4655

Email Address: Peter.Agyei-Sarpong@navy.mil

ON -SITE CONTRACTING OFFICER’S REPRESENTATIVE (COR)

ATTN: Brian Cox Navy Submarine Torpedo Facility, Yorktown, Virginia

160 Main Rd, Naval Weapons Station, Bldg 1816

Yorktown, VA 23691 Telephone No. 757-887-4168

Email Address: brian.cox1@navy.mil

Contract No. N#####-##-C-#### MK 48 Torpedo Intermediate Maintenance Activity (IMA)

Heavyweight Torpedo Training Center (TTC) Navy Submarine Torpedo Facility Yorktown Virginia

IMA Support and Progressive Depot Level Repair (PDLR)

Prepared by:

Contractor Name and Address

Attachment 10B

Contractor's Monthly Progress, Status, and Management Report

Performance and Cost Report

DATE: Month DD, YYYY

PRIME CONTRACT: N#####-##-C-####

ISSUING ACTIVITY: NAVAL SEA SYSTEMS COMMAND SEA02642

TITLE: MK 48 Torpedo Intermediate Maintenance

Activity (IMA) Heavyweight Torpedo Training Center (TTC) Navy Submarine Torpedo Facility Yorktown Virginia IMA and Progressive Depot Level Repair (PDLR) Support Work Center

CDRL ITEM NO.: Monthly Report (CDRL A002)

REPORTING PERIOD: 01-31 March YYYY

AWARD VALUE: TBD

FUNDED VALUE: TBD

PERIOD OF PERFORMANCE: 01 March YYYY– 28 February YYYY (Contract period of Performance currently funded)

1.0 SUMMARY MONTH OF MARCH YY:

Provide a summary of Contract Execution during monthly reporting period.

Provide a brief executive summary of overall Contract execution status in terms of cost schedule and performance. Correlate comments relative to baseline projected cost, schedule adherence and performance. Identify any major issues and/or risks. Identify any actions taken or needed by the contractor to resolve any issues. Identify any actions needed on behalf of the Government.

2.0 PERFORMANCE DURING REPORTING PERIOD:

Contract Performance Execution:

Provide a summary of Contract Performer Execution during monthly reporting period.

Identify any issues which have occurred during the Contract Execution reporting period.

Provide a Contract Performance execution summary for the reporting period and/or which continued from previous reporting period outlined by SOW paragraph major heading section (B.3.1-B.3.3, and B.3.6 if applicable). Correlate any performance related comments relative to baseline performance set at Contract award which have

Attachment 10B occurred during the reporting period or continue from previous reporting period. Identify any major issues and/or risks. Identify any actions taken or needed by the contractor to resolve any issues. Identify any actions needed on behalf of the Government.

Provide a Brief Summary of the status of performance assessment plan metrics and any issues which have influenced metrics during the reporting period. Identify any issues, concerns, potential risks, actions taken and/or recommendations. Provide monthly status of performance assessment metrics with respect to applicable PWS paragraph including the following:

A.3.0 Statement of Work overall:

A. Performance Assessment Metrics Tabular Status for the month of execution and cumulative for the period of performance:

1. Procedural compliance metric

2. Rework caused by contractor personnel actions

3. Quality Assurance will be measured for the four subcategories, Audits, Corrective Actions, In-Process Inspections and Data Package Audits

4. Common Continuing Training for contractor personnel

5. Production Planning Support metric (Captured via CA)

6. Test Equipment Performance Requirements: The contractor shall troubleshoot and perform corrective actions to maintain each IMA MK 660 Automatic Test Equipment (ATE) at or above 92% Operational Availability (Ao) each month.

7. Test Equipment Performance Requirements: The contractor shall troubleshoot and perform corrective actions to maintain each Supporting Test Equipment at or above 90% Operational Availability (Ao) each month.

B. Corrective Action, Preventative Action, Self-Assessment (CAPASA) Summary:

[Provide summary of CAPASA actions submitted during the reporting period.

Detail shall include summary, originator and status.]

1. Process Improvements submitted this month:

[Provide summary of Process Improvements submitted during the reporting period. Detail shall include summary, originator and status.]

2. Additional Quality Issues (as required)

[Provide summary of quality topics/actions addressed/acted upon during the reporting period. Shall include, but may not be limited to: meeting/review participation;

anticipated actions (upcoming reporting periods, training conduct and or inspection conduct / results), audits conducted, status of the systems audit program.]

SOW Paragraph Summary, Issues, Concerns, Recommendations (if none state “none for this reporting period”

B.3.1 Transition Planning and Execution B.3.2.1 Oversight and Management

Attachment 10B

B.3.3.2 Production Planning Support B.3.2.3 IMA Level G&C Maintenance, Repair & Testing B.3.2.4 IMA G&C Hardware Warranty Management B.3.2.5 Automated Production Control System (APCS) B. 3.2.6 IMA Calibration Program

B.3.2.7 MK 660 ATE Technical Training and Troubleshooting B.3.2.8 In-Service Support Equipment (ISSE) and Depot Factory Test Equipment

(DFTE) Maintenance B.3.2.9 Depot Level Repairable (DLR) Material Management Services B.3.2.10 IMA Material Management B.3.2.11 PDLR Work Center Support Services B.3.2.12 System Engineering Services B.3.2.13 Failure Analysis Support B.3.2.14 Technical Support B.3.2.15 PDLR Facility Maintenance, Operation and Management B.3.2.16 PDLR Level Work Instruction Development and Maintenance B.3.2.17 Torpedo Operational Software Upgrade B.3.2.18 Technical Library Support B.3.2.19 Quality Assurance Top Level Review B.3.3 Torpedo Training Center Support B.3.6 Notes (if applicable)

Torpedo Maintenance Planning, Technical, Failure Analysis, and Engineering Support Actions:

[Provide summary of actions conducted during the reporting period.

Detail shall include tasking completed, IMA and PDLR man-hours expended, status of tasks under way and plans for future actions, as required. Specific format and content to be agreed upon by the Government and Contractor 45 days after contract award.]

Attachment 10B

Quick Look Summary PDLR (SOW B.3.2.15)

[Provide tabular summary of activities during the reporting period.]

Activity Highlights

Est Qty

FY

Current Month

CLIN

YTD

Maintenance Planning, Technical, Failure Analysis, and Engineering Support Actions xxx 94 596

Items with turn-in cost included in cost avoidance xxx 68 342

* Items without cost not included in cost avoidance xxx 26 254 xxx

* ORDALTs / RIDs / PSs / various RSs xxx 1 25

Exercise & Warshot Fuel Tank Borescopic/Ultrasonic Inspection

(WI-27)

xxx 9 55

* SCV Inspection, Testing & Assembly (WI-28) xxx 2 101

* SCV Overhaul and Repair (WI-28) xxx 6 26

* 4T Item Repair xxx 0 0

* G&C Repairs/Testing/Troubleshooting xxx 6 16 Slide Valve, valve T/A/Hydraulic Pump Flushing (WI-5) xxx 0 2 Steering Assembly / T/C Repair (WI-7) xxx 13 20 PDLR Water Jacket Repair (WI-9) xxx 0 10 Installation Procedures for 45khz Tracking Pinger (WI-10) xxx 4 17 Torpedo Cable Assembly Repair or Replacement (WI-12) xxx 11 73 Nose Array Damage Repair (WI-15) xxx 8 54 Insert Removal / Installation (WI-17) xxx 1 12 Internal Component Sealing Surface Repair (WI-18) xxx 0 4

Cable and Connector Repair for Potted and Non-Potted Test Equipment Cables (WI-20) xxx 4 6

Desalinization of Shells, Electronic FIR Packages and Cable Assemblies (WI-21) xxx 1 3

* Mk 17 Sonic Locator Mods 1, 2, and 3 T/Sing and Repair (WI-23) xxx 1 6 Exercise Section Vacuum Leak Test (WI-25) xxx 1 2

Torpedo Shroud Assembly Filler Plate Removal and Installation

(WI-26)

xxx 0 2

General Repair (WI-29) xxx 10 39 CCA Removal and Installation for WAS/WES/EEA (WI-30) xxx 0 2 GCB Component Replacement (WI-31) xxx 0 3 LVPS (MPS) Component Replacement (WI-32) xxx 0 5 Aft Shaft Seal Housing (WI-35) xxx 3 17 Mod 6 Composite Shroud Repair (WI-24) xxx 0 3 Test Set Alternator Repair (WI-36) xxx 0 1 G&C Extender Shell (WI-37) xxx 2 11 Lube Oil Pump (WI-38) (CPR83998) xxx 0 31 Firmware Upgrades xxx 0 0 FFAT xxx 2 18 Engineering Services xxx 7 31 Misc *4T Items/ORDALTs/RIDs/PSs/RSs/Fleet Level Repairables

Attachment 10B

3.0 CONTRACT SCHEDULE/PERFORMANCE STATUS:

Provide a summary by SOW paragraph number (B.3.1-B.3.3 or overall) of any schedule and/or performance related issues which have occurred during month of execution.

Address any adherence to schedule and/or performance related items including:

A. PROBLEMS, ISSUES, RISKS:

B. RECOMMENDED SOLUTIONS AND/OR ACTIONS TAKEN BY

CONTRACTOR:

C. RECOMMENDED ACTIONS ON BEHALF OF THE GOVERNMENT

4.0 WORK PLANNED FOR COMPLETION DURING NEXT PERIOD:

Among activities planned for the next reporting period, include known planned workforce related issues which may impact schedule such as leave, training and/or personnel losses/changes: Identify the following:

A. PROBLEMS, ISSUES, RISKS:

B. RECOMMENDED SOLUTIONS AND/OR ACTIONS TAKEN BY

CONTRACTOR:

C. RECOMMENDED ACTIONS ON BEHALF OF THE GOVERNMENT

5.0 DELIVERABLE STATUS:

All deliverables required during the Period of Performance and any updates to previous deliverable are being provided concurrent with this MSR and include:

known activities planned for the next reporting period, and workforce related issues which may impact schedule such as leave, training and/or personnel losses/changes:

Identify the following:

A. PROBLEMS, ISSUES, RISKS:

B. RECOMMENDED SOLUTIONS AND/OR ACTIONS TAKEN BY

CONTRACTOR:

C. RECOMMENDED ACTIONS ON BEHALF OF THE GOVERNMENT

Attachment 10B

6.0. FINANCIAL MANAGEMENT (COST):

[Specific format and content to be agreed upon by Government and Contractor 45 days after contract award.]

The Contractor shall provide a summary of expenditures and a synopsis of any cost related issues with respect to execution of the period of performance and monthly reporting period. The contractor shall provide any recommended changes and/or anticipated funding issues for the period of performance, next monthly reporting period, and current monthly report period.

Notional minimum reporting data and depiction are provided below to assist in development of mutually agreed upon format. The contractor shall identify the period of performance which is included in the monthly report which shall be consistent with the monthly invoices which have been submitted. Monthly invoices will be identified for each period of performance.

The contractor shall provide a monthly status report which includes expenditures in summary for the Contract and for each individually funded CLIN. The summary report data table and graphical depiction is provided which includes the following:

Contract Value in Dollars (Total Contract Value for currently funded period of performance) Funded in Dollars (Total funded to date, all CLINS) Cum Proposed Exps in Dollars (Total definitized proposed expenditure at award, all

CLINS)

Cum Invoiced in Dollars (Cumulative Total, all CLINS) Voucher Numbers included in each period of performance monthly report Hours Invoiced (Hours invoiced for each reporting period) Hours Cumulative (Total hours, all CLINS) Cum Proposed Hours (Total definitized proposed expenditure at award, all CLINS) Proposed Exp Rate Hours (Total definitized proposed expenditure at award, all CLINS) Percent Expended (Cum hours versus Proposed) Actual Average Cost per Hour (Monthly & Cumulative)

Notional Depictions Cost- Hours Data Table summary:

Note: Invoice numbers included within each reporting period

Notional Depiction Cost Expenditure Graph:

Notional Depiction Hours Expenditure Graph:

Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13

Contract Value ($) 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$ Funded 3,506,250$ 3,506,250$ 3,506,250$ 3,506,250$ 5,500,350$ 5,500,350$ 5,500,350$ 5,500,350$ 7,600,936$ 7,600,936$ 7,600,936$ 7,600,936$

Proposed Expenditures ($) 633,411$ 1,266,822$ 1,900,233$ 2,533,644$ 3,167,055$ 3,800,466$ 4,433,877$ 5,067,288$ 5,700,699$ 6,334,110$ 6,967,521$ 7,600,932$ 7,405,092$ Cum Invoiced ($) 466,865$ 766,327$ 1,435,523$ 1,981,604$ 2,615,310$ 3,298,385$ 3,698,567$ 4,270,854$ -$

Voucher Numbers 1 2, 3 4, 5 6, 7 8,9 10, 11, 12 13, 14 15, 16 Hours Invoiced 10,676 10,118 11,254 11,607 13,862 15,178 8,781 12,933 -

Hours Cumulative 10,676 20,795 32,048 43,655 57,517 72,695 81,476 94,409 - Hours Straight 10,480 20,435 31,126 42,105 54,406 69,279 77,613 89,710 -

Hours OT 197 360 923 1,550 3,111 3,416 3,863 4,699 - Cum STR

Estimated Hours 12,195 23,195 34,850 47,085 59,397 74,633 86,289 97,868 113,181 124,837 139,571 151,150 153,495 Estimated

Expenditure Rate (Hours) 7.94% 15.11% 22.70% 30.68% 38.70% 48.62% 56.22% 63.76% 73.74% 81.33% 90.93% 98.47% 100.00%

Percent Expended (Hours) 6.83% 13.31% 20.28% 27.43% 35.45% 45.13% 50.56% 58.44%

CLIN COST - DATA TABLE

For all CLINS:

The contractor shall provide a monthly status report which includes expenditures in summary for each individually funded CLIN. The summary report data table and graphical depiction is provided which includes the following:

CLIN Value in Dollars (Total CLIN Value for currently funded period of performance) CLIN Funded in Dollars (Total funded to date by CLIN) CLIN Cum Proposed Exps in Dollars (Total definitized proposed expenditure at award for CLINS) Cum Invoiced in Dollars (Cumlative Total CLINS) Voucher Numbers included in each period of performance monthly report for CLIN Hours Invoiced for CLIN (Hours invoiced for each reporting period) Hours Cumulative for CLIN (Total hours CLINS) Cum Proposed Hours for CLIN (Total definitized proposed expenditure at award all

CLINS)

Proposed Exp Rate Hours for CLIN (Total definitized proposed expenditure at award all

CLINS)

Percent Expended for CLIN (Cum hours versus Proposed)

Attachment 10B

MK48 IMA Monthly Test Equipment Status Report

(SAMPLE)

7.0 All IMA ATE/ISSE and DFTE test equipment preventative maintenance actions were accomplished in accordance with

O&M manual requirements. During this period, ATE s/n 305, Cable Test Set s/n S104 and Priming Fixture s/n Y001 were out of commission for greater than 24 hours for logistic purposes.

8.0 Yorktown ATE Report

ATE Time Accounting ATE: Serial Number of ATE PDLR T/S: PDLR Time Used to Troubleshoot

ATE Uptime: Scheduled- (No Oper+CM+ATE LDT) ATE PM: Preventive Maintenance Time ATE Usage: Torp. Testing + PDLR T/S + Torp. T/S ATE Sched: Scheduled IMA Hours

ATE CM: Corrective Maintenance Time No Oper.: Qualified Operator Not Available Total LDT: Total Logistic Down Time ATE F: Number of ATE Failures Torp. T/S: Torpedo Troubleshooting Time CST: Number of Completed CSTs

ATE ATE Test Time ATE CM Total LDT TORP T/S PDLR T/S ATE ATE No ATE F: CSTs: ATE Usage Uptime: Time: Time: Time: Time: PM: Sched.: Oper.: Time

203 122. 92.9 0 14 10.8 0 5.1 149.5 26.7 0 3 103.7

303 129. 106.1 0 16.7 0.9 0 5.9 150.2 20.6 0 7 107

305 81 49.6 13 54 14.8 0 6.2 149.7 12.1 3 1 64.4

306 121. 16.7 6.4 73.9 19.3 0 12 149 20.7 6 0 36

307 109. 28.3 8 45.6 32.5 0 8 149 26.6 5 0 60.8

Time Accounting Codes

Attachment 10B

UUT: Torpedo troubleshooting Time CM: Corrective Maintenance PDLR: PDLR troubleshooting

OLD:Other Logistics down time, i.e. awaiting torpedo parts, facility inputs ALD: ATE logistic down time, i.e.

awaiting ATE repair parts

Date TEQ S/N

TAC Hours TMIS Remarks

9.0 Yorktown IMA ISSE/DFTE

TEQ Code TEQ S/N Description

Attachment 10B

This report was prepared submitted by:

POC data including Name, Phone, e-mail address

Technical questions can be addressed to:

POC data including Name, Phone, e-mail address