ITB_25_19_ESGC_PHASE_1_MAINT._BUILDING_ATTENDANCE_SHEET_Updated.docx

This is a Bidders Conference Attendance Sheet for ITB 25-19, the ESGC Phase One Maintenance Building project managed by Walton County, Florida's Office of Central Purchasing. The mandatory pre-bid meeting was held on July 8, 2025, at 8:30 am and included representatives from Walton County Purchasing, Engineering, Facilities Maintenance, and Legal departments, as well as representatives from construction firms and vendors including Walton County Board of County Commissioners. The project involves constructing a maintenance facility at the Eagle Springs Golf Course Complex in DeFuniak Springs, with the base bid covering building materials, construction, utility hookups, and site grading for a pre-engineered metal building of approximately 9,600 square feet. Two alternate bid options are available: Alternate 1 for interior build-out and Alternate 2 for access and parking lot paving. Bid responses are due by July 30, 2025, at 3:00 pm, with contract performance requiring 120 days to substantial completion and an additional 30 days for punch list completion.

The attendance sheet documents 31 attendees representing multiple construction and contracting companies including Empire Builders Group, H&T Contracting, RAM General Contracting & Development, Shumaker Construction, BGN Contractors, Russell Landscape, CPWG Constructors, Emerald Coast Constructors, Delta Beau Contracting, Bear General Contractors, The Green-Simmons Company, Southland Contracting, and JM Phelps Construction, among others. Several participants attended via phone, including representatives from Walton County Legal, Emerald Coast Constructors, BGN Contractors, DRMP, and Emerald Coast Office Products. The project's total estimated cost is $3,283,497.67, with the base bid at $1,624,045.09, Alternate 1 at $805,000.00, Alternate 2 at $682,853.32, and Alternate 3 (sewer lift station) at $171,599.26. Bidders must submit a 5% bid security and comply with Walton County Ordinance 2009-01 as a licensed General Contractor, with the contract awarded to the lowest, most responsible and responsive bidder. Funding is provided through Walton County resources with a 15% contingency included for each alternate.