ITB_25_19_ESGC_PHASE_1_MAINT._BUILDING_ATTENDANCE_SHEET_Updated.docx

This is a pre-bid meeting attendance sheet for Walton County, Florida's Invitation to Bid (ITB) #25-19 for the ESGC Phase One Maintenance Building project. The mandatory pre-bid meeting was held on July 8, 2025, at 8:30 a.m. and was attended by county purchasing staff, county engineering and facilities personnel, and representatives from multiple construction and contracting firms including RAM General Contracting & Development, Empire Builders Group, H&T Contracting, Delta Beau Contracting, Shumaker Construction, BGN Contractors, Russell Landscape, CPWG Constructors, Emerald Coast Constructors, The Green-Simmons Company, Inc., and others. The project involves constructing a maintenance facility at Eagle Springs Golf Course Complex in DeFuniak Springs, consisting of a pre-engineered metal building of approximately 9,600 square feet on a 24,970 square foot site. The base bid covers building materials, construction, utility hookups, and site grading, with two alternate bid options: Alternate 1 for interior build-out and Alternate 2 for access and parking lot paving. Bid responses are due July 30, 2025, at 3:00 p.m., with a contract duration of 120 days for substantial completion and an additional 30 days for punch list completion.

The project's total estimated cost is $3,283,497.67, comprising the base bid of $1,624,045.09, Alternate 1 interior build-out of $805,000.00, Alternate 2 access and parking of $682,853.32, and Alternate 3 sewer lift station of $171,599.26, with a 15% contingency included for each alternate. Bidders must be licensed General Contractors in compliance with Walton County Ordinance 2009-01 and are required to submit a 5% bid security along with comprehensive documentation including local preference applications, drug-free workplace certifications, and proof of licenses. The project will be funded through Walton County resources, and award will be made to the lowest, most responsible and responsive bidder meeting project specifications. A Development Order issued by the City of DeFuniak Springs is effective from February 6, 2025, to February 6, 2026, authorizing project development with specific permitting and regulatory compliance conditions. The facility will include impact-rated doors and windows, HVAC systems, plumbing, electrical infrastructure, stormwater management, and a dry retention basin with potential future fire sprinkler system capabilities.