Excerpt_from_11-13-23_BCC_Meeting_Minutes_(See_Item_#32).pdf

This document is an excerpt from Walton County, Florida Board of County Commission meeting minutes dated November 13, 2023, pertaining to Invitation to Bid (ITB) #25-19 for the ESGC Phase One Maintenance Building project. The project involves constructing a maintenance facility at the Eagle Springs Golf Course Complex in DeFuniak Springs, Florida. The base bid encompasses building materials, construction, utility hookups, and site grading for a pre-engineered metal building of approximately 9,600 square feet on a 24,970 square foot project site. Two alternate bid options are available: Alternate 1 for interior build-out and Alternate 2 for access and parking lot paving. A mandatory pre-bid meeting is scheduled for July 8, 2025, at 8:30 am, with bid responses due by July 30, 2025, at 3:00 pm. The contract term is 120 days for substantial completion with an additional 30 days allocated for punch list completion. The selected contractor must be a licensed General Contractor compliant with Walton County Ordinance 2009-01 and must obtain a county building permit under Walton County Ordinance 2005-29.

The project's total estimated cost is $3,283,497.67, with the base bid at $1,624,045.09, Alternate 1 at $805,000.00, Alternate 2 at $682,853.32, and Alternate 3 (sewer lift station) at $171,599.26. A 15% contingency is included for each alternate. Bidders must submit a 5% bid security and comprehensive documentation including local preference applications, drug-free workplace certifications, and proof of licenses. The contract will be awarded to the lowest, most responsible and responsive bidder meeting project specifications. The procurement does not indicate specific set-aside designations for disadvantaged enterprises, and no incumbent vendors are mentioned. Project funding is sourced through Walton County resources. A Development Order issued by the City of DeFuniak Springs, effective from February 6, 2025, to February 6, 2026, authorizes project development with specific permitting and regulatory compliance conditions. The facility will include impact-rated doors and windows, HVAC systems, plumbing, electrical infrastructure, stormwater management, and a dry retention basin.