ITB_25-19_ESGC_Maint_Bldg_Intake_Meeting_Form_.doc
DOC document 66 KB Posted
- Attached to
- ESGC Phase One Maintenance Building
- Solicitation number
- 25-19
- Issued by
- Walton County, Florida
About this file
The document is an Intake Meeting Form for Invitation to Bid (ITB) 25-19, involving Walton County, Florida for the Eagle Springs Golf Course (ESGC) Phase One Maintenance Building project. The project involves constructing a maintenance building with a base bid covering building materials, construction, utility hookups, and site grading, with two bid alternates for interior build-out and parking lot paving. The pre-bid meeting is mandatory and scheduled for 5/30 at 9:00 AM, with questions due by 6/12 and bid closing on 6/24/25 at 3:00 PM. The contract duration is 120 days for substantial completion and an additional 30 days for punch list items, with a potential Board of County Commissioners award date to be determined.
The estimated project cost is approximately $1.4 million, with no grant or federal funds involved. The project will require a licensed General Contractor in compliance with Walton County Ordinance 2009-01 and will necessitate obtaining a Walton County Building Permit. Payment will be structured as a unit price contract with potential monthly lump sum progress payments. Local vendor preference is indicated, and the project does not trigger Davis-Bacon Act requirements. Key project personnel include Project Manager Chance or David, with Shane authorized to issue change orders, and Jason Cutshaw serving as the purchasing contact.
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Text version
Updated 4/23/2025
SEQ CHAPTER \h \r 1
INTAKE MEETING FORM
CONSTRUCTION CONTRACT
| Name of Project: |
| ITB 25-19 ESGC Phase one maintenance building |
Date Rec’d in Purchasing:
Bid Number: ITB 25-19
| Intake Meeting Attendees: |
| Jason, Shane, Matt T, Brad, Scott, Buddy, Dave, David |
| Has this project been budgeted? Aprox 1.4 mil |
| Account #: |
| NEED |
| Has BCC approved to go forward with this project? |
| Yes No |
| @ Which BCC Meeting? |
| 11/13/2023 |
| Are all rights of way, permits, etc., in hand so that contract can be awarded immediately after award by BCC? |
| Project Manager Chance/ Engineer DRMP Randall Jernigan |
| Cost of permits to be borne by contractor (per §218.80, F.S. must be disclosed in bid docs or contractor cannot be charged.) |
| Project Manager / Engineer DRMP |
INVITATION TO BID
| Drawings/Specs prepared by: |
| Russell Johnson |
| Brief description of project: |
| Project Manager Chance, Shane |
| Will Purchasing office be closed any days (besides Fridays) prior to the bid close date? |
| TBD |
| Cost to obtain copies of bid docs: |
| N/A (electronic) |
| If this is a road construction contract, who is responsible for traffic control/signage? WHERE IS THIS SPELLED OUT IN THE DRAWINGS/SPECS/SCOPE OF WORK? |
| Project Manager (Chance or David) |
| License Required: |
| Project Manger |
Are Contract Special Conditions (i.e. Pre-Cast Construction, Hot Mix Asphalt, MOT, etc.)
Anything else we need to know?
Project Manager
Instructions to Bidders
| How long is bid to remain open and subject to acceptance? |
| 30 days |
Bid Form
| Name & address of County contact person: |
| Jason Cutshaw |
| Phone & FAX numbers of County contact person: |
| 850-892-8176 |
Ext. 1229
| How many days after Notice of Award must signed contract be returned by contractor? |
| Typically (10) |
| How many days after Notice to Proceed must work begin? |
| 10 |
| How many days to completion? |
| SUBSTANTIAL:120 |
FINAL: 30 (60 for Alt)
Will a Limited Notice to Proceed be necessary for any long lead time materials? TBD PM
Contract
| Hours of Work |
| Daylight – Dark |
M-S Other:
| Payment options Default payment is UNIT PRICE(req bid sched) |
| Unit Price Not-To-Exceed |
| __X_ Lump Sum Proposal |
| ___Lump Sum @ Completion |
| ____ Progress Payments |
| If progress payments are to be made, provide details concerning schedule: |
| Lump sum per month |
| Estimated value of contract (in order to calculate liquidated damages): |
| DRMP NEED! |
| Who has authority to issue change orders? |
| Shane |
| Who is designated project manager? |
| Chance or David |
| Who is the Purchasing contact? |
| Jason Cutshaw |
| Are grant funds being used for this project? If so, please provide copy of grant contract. When does grant K expire? |
| No |
| Local Vendor Preference: |
Yes: X No:
| Are federal funds being used to fund this project? (Does Davis-Bacon Act apply?) |
| No |
| Local Vendor Preference: |
Yes: No:
Are there any special warranty or guarantee conditions (i.e., for live plants)?
| THINGS TO SAY OUT LOUD AT THE PREBID MEETING: |
| PM, ENG, Legal, |
Insurance, Lead time on materials, Sewer plan,
| Legal to complete front end documents by: |
| CR |
§255.0525, F.S.
Projects in excess of $200K – must advertise at least once in newspaper 21 days prior to bid opening and 5 days prior to any scheduled pre-bid meeting
Projects in excess of $500K – must be advertised at least once in a newspaper 30 days prior to bid opening and 5 days prior to any scheduled pre-bid meeting
Pre-Bid Meeting
Date: 5/30 Time: 9 Mandatory?
YES
LOCATION: CPD
Conference Bridge: 850-635-0655, 261217
Questions/requests for clarification must be submitted to Purchasing by: 6/12
Close Bidding
Date:
6/24/25
Time: 3:00 pm
Open Bids
Immediately Following
Begin Advertisement: TBD 5/23
BCC Award Date:TBD
NOTE: IF THERE ARE ALTERNATES TO THE BID, BE SURE BID SCHEDULE CONTAINS A LINE ITEM FOR COST OF BOND FOR THE ALTERNATE.
W:\Board of County Commissioners\Central Purchasing\PURCHASING\Solicitation ITB\ITB 2025\ITB 25-10 11 Maint Building Eagle Springs\ITB 25-08 ESGC Maint Bldg Intake Meeting Form .doc 7/2/2012 W:\Board of County Commissioners\Central Purchasing\PURCHASING\Solicitation ITB\ITB 2025\ITB 25-10 11 Maint Building Eagle Springs\ITB 25-08 ESGC Maint Bldg Intake Meeting Form .doc
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