ITB_25-19_ESGC_Maint_Bldg_Intake_Meeting_Form_.doc

This is an Intake Meeting Form for a construction contract prepared by Walton County, Florida, documenting the administrative details and planning requirements for Invitation to Bid (ITB) #25-19 for the ESGC Phase One Maintenance Building project located in DeFuniak Springs. The project involves constructing a maintenance facility at the Eagle Springs Golf Course Complex with a base bid scope of approximately 9,600 square feet including building materials, construction, utility hookups, and site grading, along with two alternate bid options for interior build-out and access/parking lot paving. A mandatory pre-bid meeting is scheduled for May 30, 2025, at 9:00 am at the CPD Conference Bridge. Questions and clarification requests from bidders must be submitted to the Purchasing Department by June 12, 2025, with bid responses due by June 24, 2025, at 3:00 pm. The contract requires 120 days for substantial completion and an additional 30 days for punch list completion, with work commencing within 10 days of Notice to Proceed. The Board of County Commissioners approved the project at their November 13, 2023, meeting with an approximate budget of $1.4 million.

The project utilizes a unit price payment structure with progress payments structured as a monthly lump sum. The estimated contract value requiring liquidated damages calculation must be determined by the Design/Engineering professional. Walton County has specified local vendor preference as applicable and does not involve federal funding or Davis-Bacon Act requirements. The project is not using grant funds. The selected contractor must be a licensed General Contractor in compliance with Walton County Ordinance 2009-01 and must obtain a county building permit per Ordinance 2005-29. The bid form requires a 30-day bid acceptance period, with the contractor having 10 days after Notice of Award to return the signed contract. Chance or David is designated as the project manager, Jason Cutshaw serves as the Purchasing contact, and Shane has authority to issue change orders. Advertisement of the project is scheduled to begin on May 23, 2025, and the Board of County Commissioners award date is to be determined.