City Project 133493 Page 1 of 18 Elevator Modernization Services ITB No. 00002676

December 10, 2025

City of Portland, Oregon

Invitation to BID for

ELEVATOR MODERNIZATION SERVICES

BIDS DUE:

January 5, 2026 By 4:00 P.M. LOCAL TIME

If bidder completed the mandatory pre-bid meeting and site visit for ITB # 00002596 Elevator Modernization Construction, the bidder DOES NOT have to complete the meeting and site-visit again and may submit a bid for

ITB # 00002676.

If bidder DID NOT complete the mandatory pre-bid meeting and site visit for ITB # 00002596 Elevator Modernization Construction, a mandatory pre-bid meeting and site visit will be required.

Please reach out to Kristina Kolata by email at:kristina.kolata@portlandoregon.gov NO LATER THAN December 12, 2025 at 4:00 Pacific Time to schedule a date and time for a walk thru.

MANDATORY PRE-BID MEETING AND SITE VISIT FOR EACH SITE

1900 Building Pre-Bid Meeting:

TBD

1900 SW Fourth Avenue, Portland, OR 97201

1900 Building Site Visit:

TBD

1900 SW Fourth Avenue, Portland, OR 97201

East Precinct Pre-Bid Meeting:

737 SE 106th Avenue, Portland, OR 97216

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East Precinct Site Visit:

North Precinct Pre-Bid Meeting:

499 NE Emerson St. Portland, OR 97211

North Precinct Site Visit:

TBD

499 NE Emerson St. Portland, OR 97211

Portland Communication Center Pre-Bid Meeting:

TBD

3732 SE 99th Avenue, Portland, OR 97266

Portland Communication Center Site Visit:

3732 SE 99th Avenue, Portland, OR 97266

St. John's Building Pre-Bid Meeting:

7214 N Philadelphia Ave, Portland, OR 97203

St. John’s Building Site Visit:

7214 N Philadelphia Ave, Portland, OR 97203

SUBMITTAL INSTRUCTIONS:

Submit bids electronically by uploading the required bid documents below to the City’s Procurement Services vendor portal, BuySpeed found at: https://procure.portlandoregon.gov/.

Instructions for submitting through BuySpeed are provided in Attachment 4 – Buyspeed Submittal instructions and are also available at:

https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download

REFER ALL QUESTIONS TO:

Kristina Kolata, Senior Procurement Specialist Bureau of Revenue and Financial Services, Procurement Services Phone: (971) 509-0713 Email : Kristina.kolata@portlandoregon.gov https://procure.portlandoregon.gov/ https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download

City Project 133493 Page 3 of 18 Elevator Modernization Services

SECTION 1 INTRODUCTION

1.1 Background

The City of Portland (City) wishes to modernize seven (7) elevators at five (5) City of Portland owned sites listed below.

A. The City 1900 Building; 1900 SW Fourth Avenue, Portland, OR – Three (3) geared traction passenger elevators

B. The City East Precinct Building; 737 SE 106th Avenue, Portland, OR – One (1) hydraulic passenger elevator

C. The City North Precinct Building; 499 NE Emerson Street, Portland, OR - One (1) hydraulic passenger elevator

D. The Portland Communication Center; 3732 SE 99th Avenue, Portland, OR - One (1) hydraulic passenger elevator

E. The St. John’s Building; 7214 N Philadelphia Avenue, Portland, OR – One (1) hydraulic passenger elevator

A recent assessment conducted by a third party commissioned by the City determined that all seven (7) elevators at these sites need to be modernized to meet current code, usability, and ADA accommodation.

In this solicitation, the City is seeking four (4) elevator modernization bids and two alternate bids listed below.

Contractor shall bid on all projects as follows:

• One bid for three (3) geared traction passenger elevators at The City 1900 Building

• One bid for one (1) hydraulic passenger elevator at the City East Precinct Building

• One bid for one (1) hydraulic passenger elevator at the City North Precinct Building

• One bid for one (1) hydraulic passenger elevator at the Portland Communication Center

The City is seeking two (2) alternate bids as follows:

• Alternate 1 is a bid for one (1) hydraulic passenger elevator at the St. Johns Building.

• Alternate 2 is an expedited schedule for the hydraulic passenger elevator at the Portland Communication Center.

The City intends to award one (1) contract for the four (4) required bids with the option to award Alternate 1 and/or Alternate 2 with this initial award or at a later date by amendment to the contract. The City makes no guarantee to award either alternate bid for this solicitation.

1.2 Scope of work

1.2.1 The successful Contractor shall provide services as outlined in the Exhibits listed below:

EXHIBIT B DIVISION 14 SECTION 14 21 00 TECHNICAL SPECIFICATIONS FOR

MODERNIZATION OF THREE (3) GEARED TRACTION PASSENGER ELEVATORS AT

1909 BUILDING, 1900 SW FOURTH AVE. PORTLAND, OR 97201

EXHIBIT C DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR

MODERNIZATION OF ONE (1) HYDRAULIC PASSENGER ELEVATOR AT COP EAST

PRECINCT, 737 SE 106TH AVE. PORTLAND, OR 97216

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EXHIBIT C-1 EAST PRECINCT BUILDING AS BUILTS, MEP construction plan file

EXHIBIT D DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR

MODERNIZATION OF ONE (1) HYDRAULIC PASSENGER ELEVATOR AT COP

NORTH PRECINCT, 499 NE EMERSON ST. PORTLAND, OR 97211.

EXHIBIT D-1 NORTH PRECINCT BUILDING AS BUILTS, MEP construction plan file

EXHIBIT E DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR

MODERNIZATION OF ONE (1) HYDRAULIC PASSENGER ELEVATOR AT PORTLAND

COMMUNICATION CENTER, 3732 SE 99TH AVENUE, PORTLAND, OR 97266.

EXHIBIT E-1 PCC BUILDING AS BUILTS, MEP construction plan file. Note that the plan files have multiple dates – some from the original build in 1992, some from the remodel addition in 2001, as well as others.

EXHIBIT F ALTERNATE 1 - DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR

MODERNIZATION OF ONE (1) HYDRAULIC PASSENGER ELEVATOR AT ST. JOHN'S

BUILDING, 7214 N PHILADELPHIA AVE, PORTLAND, OR 97203.

1.2.2 In addition to the services outlined in the Exhibits, the successful Contractor shall incorporate this information regarding elevator sites and e-power into the solicitation and provide the following services:

A. 1900 Building – Elevators will be on generator power and intention is for contractor to provide

Emergency power signal, Emergency Power jewel indicator, Automatic Transfer switch pre-signal and all cabling and terminations. City of Portland is still working to determine generator connections and locations, so all of this scope will be negotiated with the awarded contractor after bid. Do not include this scope or related pricing in bid.

B. Portland Communication Center – Elevators are on generator power, contractor to provide the following:

i. Emergency power signal: Normally open contact closes to send signal to elevator controller indicating it is on emergency power.

ii. Emergency Power jewel indicator: An illuminated signal marked "ELEVATOR EMERGENCY POWER" shall be provided in the elevator lobby at the designated level for each group of elevators or for any single elevator not in a group.

iii. Automatic Transfer switch pre-signal: Normally open contact closes on pre-transfer signal for a pre-determined length of time, letting the controller know a transfer of power source is incoming.

C. East Precinct - Elevators are on generator power, contractor to provide the following:

i. Emergency power signal: Normally open contact closes to send signal to elevator controller indicating it is on emergency power.

ii. Emergency Power jewel indicator: An illuminated signal marked "ELEVATOR EMERGENCY POWER" shall be provided in the elevator lobby at the designated level for each group of elevators or for any single elevator not in a group.

iii. Automatic Transfer switch pre-signal: Normally open contact closes on pre-transfer signal for a pre-determined length of time, letting the controller know a transfer of power source is incoming.

D. North Precinct - Elevators are on generator power, contractor to provide the following:

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i. Emergency power signal: Normally open contact closes to send signal to elevator controller indicating it is on emergency power.

ii. Emergency Power jewel indicator: An illuminated signal marked "ELEVATOR EMERGENCY POWER" shall be provided in the elevator lobby at the designated level for each group of elevators or for any single elevator not in a group.

iii. Automatic Transfer switch pre-signal: Normally open contact closes on pre-transfer signal for a pre-determined length of time, letting the controller know a transfer of power source is incoming.

E. St. John’s Building – Elevators are not on generator; neither e-power signal, e-power jewel indicator nor pre-transfer signal is required.

1.3 Technical Requirements

A. Elevator Contractor shall be licensed and been in the Elevator Modernization for a minimum of ten (10) years.

B. Elevator Contractor shall employ Elevator Mechanics for this project with a minimum of five (5) years of experience performing Elevator Modernization services.

C. Elevator Contractor, upon request, shall provide a minimum of ten (10) years of experience performing Elevator Modernization. Provide number of elevators, number of landings, car speed, car capacity, building owner and building owner phone number/e-mail address.

1.4 Background Checks

A. Portland Police Bureau Background Check

i. The Portland Police Bureau (PPB) requires that all Contractors performing work in Police facilities and other high security facilities pass a background check prior to starting work on any of the following facilities included in this scope of work:

1. North Precinct

2. East Precinct

ii. Personnel that do not pass the police background check and all other required clearance/training as required by PPB will not be allowed to perform work in any of the listed buildings.

iii. The background check consists of the submittal of a Portland Police Bureau Application for Contractors & Construction Workers a signed Informed Consent Release and Hold Harmless Waiver, two original pieces of identification, and finger printing. Contractor shall immediately notify each sub-contractor of this requirement and provide a copy of the forms to be completed.

The forms to be completed are included as Attachment 5 PPB Background Check Forms to this

ITB.

B. Portland Communications Center Background Check

i. The Portland Communications Center (PCC) may require that Contractors performing work in their facility pass a wants and warrants background check prior to starting work. This background check is separate from and may be in addition to the PPB background check forms identified in Attachment 5 PPB Background Check Forms.

ii. Personnel that do not pass the PCC background check will not be allowed to perform work at the PCC facility.

iii. The background check will be initiated and completed upon award of contract

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SECTION 2 GENERAL REQUIREMENTS AND INSTRUCTIONS TO BIDDERS

All bids are subject to the provisions and requirements of the Oregon Revised Statutes (ORS), the Portland City Code (PCC) 5.10, and the Public Contracting Rules (PCR) Section 5.33.

2.1 Bid Preparation

2.1.1 Bid Format

Bids must be submitted on the form provided in the Invitation to Bid and submitted in accordance with the submission instructions. Bids submitted in any other format or manner may not be accepted.

2.1.2 Conformance to Bid Requirements

Bids must conform to the requirements of the Invitation to Bid. All necessary attachments (residency statement, bid bond, references, descriptive literature, etc.) must be submitted with the bid and in the required format. Bid prices must be for the unit indicated on the bid and include BOLI prevailing wage rates as required in Section 2.7 below. Failure to comply with all requirements may result in bid rejection.

2.1.3 Conflict of Interest

By submitting a bid, a Bidder certifies that no officer, agent or employee of the City has a pecuniary interest in this Agreement has participated in preparation of the proposal or resulting Agreement, that the proposal was made in good faith without fraud, collusion, or connection of any kind with any other Offeror of the same proposals, and that the Offeror is competing solely in its own behalf without connection with, or obligation to any undisclosed person or firm.

2.1.4 Cost of Bidding

This invitation to bid does not commit the City to pay any costs incurred by any Bidder in the submission of a bid, or in making necessary studies or designs for the preparation thereof, or for procuring or Contracting for the items to be furnished under the invitation to bid.

2.1.5 Fob Destination

BID PRICES MUST BE F.O.B. DESTINATION FREIGHT PREPAID AND ALLOWED with all transportation and handling charges paid by the Bidder.

2.1.6 Exceptions

Any deviation from solicitation specifications, terms and conditions may result in bid rejection.

2.1.7 Delivery

Delivery time must be shown in number of calendar days after receipt of order.

2.1.8 Signature on Bid

Bids must be signed by an authorized representative of the Bidder. Signature on a bid certifies that the bid is made without connection with any person, firm or corporation making a bid for the same goods and/or services and is in all respects fair and without collusion or fraud. Failure to sign is cause for bid rejection.

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Signature on a bid also certifies that the Bidder has read and fully understands all solicitation specifications, terms and conditions. No consideration will be given to any claim resulting from bidding without comprehending all requirements of the Invitation to Bid.

If no other signature is apparent, the Electronic submission of a Bid through the City’s Procurement Website, BuySpeed, may constitute an electronic signature on the submitted bid.

2.1.9 Bid Modification

Bids may be modified in writing before the time and date set for bid closing. Bidders may not modify bids after bid closing time.

2.1.10 Bid Withdrawals

Bids may be withdrawn in writing on by an authorized representative prior to bid closing time.

2.1.11 Late Bids

Sealed bids must be received and time-stamped by Procurement Services prior to bid due time on the bid due date. Late bids will not be considered for award.

2.2 City Sustainability Objectives

The City has a history of striving to be more sustainable in its operations and planning. Starting with the City’s Sustainable City Principles (1994) the City has established a variety of policies to guide its work on sustainability, including: the Sustainable Procurement Policy, Green Building Policy, Local Action Plan on Global Warming, and the Stormwater Management Manual (to view these and related City policies, go to the Portland Policy Documents Website:

https://www.portland.gov/policies/administrative/purchasing/adm-109-sustainable-procurement-policy, and Environment (Natural) | Portland.gov.

As applicable to City procurement, these policies guide the City to buy products and services that reduce the City’s negative environmental and social impacts. While specific goals vary, the City’s sustainability objectives tend to focus on: reducing energy use; reducing air, water, and land pollution; building and maintaining high-performance green buildings; reducing the use of materials toxic to the environment and human health; utilizing resources efficiently, including the use of renewable, reusable and recycled materials; utilizing small, and/or local businesses; preserving or enhancing biodiversity; and maintaining fiscal health in the short and long term. As such, the City seeks to do business with firms that will actively contribute to the City’s sustainability objectives.

2.3 Addenda to Plans or Specifications

If, in the opinion of the Chief Procurement Officer, additional information or interpretation should be provided, an Addendum will be made available to all known specification holders. Any Addendum will be issued seventy-two (72) hours or more before the scheduled closing time for submitting bids, not including Saturday, Sunday, and legal holidays. The City shall post all Addenda on the Procurement Services website. Failure of the Bidder to exercise due diligence to receive or obtain such Addenda shall not excuse the respondent from compliance therewith if awarded the contract.

2.4 Oral Instructions

Oral instructions or information concerning the ITB documents or the project given out by officers, employees, or agents of the City to prospective Bidders are not binding unless confirmed by Addendum.

https://www.portland.gov/policies/administrative/purchasing/adm-109-sustainable-procurement-policy https://www.portland.gov/policies/environment-natural

City Project 133493 Page 8 of 18 Elevator Modernization Services

2.5 Questions or Clarifications

It is the Bidder’s responsibility to ask questions, request changes or clarifications, or inform the City of Portland, Procurement Services if it believes the language, specifications or requirements of this ITB are ambiguous, contradictory, or have other problems. Unless a different time is provided in the ITB, questions received less than seven (7) calendar days prior to the date bids are due may not be answered Clarifications of any provision of the solicitation document are binding only if the City amends the solicitation document by Addendum.

2.6 Protest of Solicitation Specifications

A Bidder who believes specifications are unnecessarily restrictive or limit competition may submit a protest, in writing, to the Chief Procurement Officer. To be considered, protests must be submitted within 7 days after a solicitation document is advertised (ten days if the bid is for a public improvement). Protests must be submitted via email to the Procurement Buyer identified on page 1.

2.7 Include Prevailing Wage Rates In Your Bid

State of Oregon, Bureau of Labor and Industries (BOLI) prevailing wage rates are required to be paid to workers in each trade or occupation that the Contractor or Subcontractor uses in performing all or part of the work on this project. The applicable prevailing wage rates for this project will be the rates in the BOLI publication titled “Prevailing Wage Rates for Public Works Contracts in Oregon” effective on July 5, 2025, including the applicable amendments dated October 5, 2025, which are hereby incorporated into this contract by this reference. Workers must be paid not less than the specified minimum hourly rate of wage in accordance with ORS 279C.838 and 279C.840. You can download your copy from www.oregon.gov/boli.

If you need additional copies, contact Bureau of Labor & Industries, 800 NE Oregon St. #32, Portland, OR 97232; phone (971) 673-0839.

2.8 Bid Opening

Bids will be publicly opened at the scheduled opening time stated in the Solicitation. The Bid tab posted on the City’s Procurement website will constitute the public opening of the bids. Award decisions will not be made at the bid opening.

2.8.1 Bid Evaluation and Award

Award will be made to the lowest responsive and responsible Bidders according to the Invitation to Bid.

2.8.2 Evaluation Criteria

Bids will be awarded based upon the evaluation criteria in the Invitation to Bid and in accordance with Section 5.10 of City Code and the Public Contracting Rules Section 5.33.

2.8.3 Local Contracting

The City: prefers goods or services that have been manufactured or produced by a local business if price, fitness, availability and quality are otherwise equal; desires to employ local businesses in the purchase, lease, or sale of any personal property, public improvements or services; and wants the residents of the State of Oregon and SW Washington to benefit from optimizing local businesses and services, and the local employment opportunities they generate.

2.8.4 Delivery

Ability to meet the City’s required delivery date shall be used to determine responsiveness. Cash Discounts: Cash discounts will not be considered for award purposes unless stated in the bid documents.

http://www.oregon.gov/boli

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2.8.5 Payment

The City’s standard payment term is Net 30 days. Bids which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

It is the City’s policy to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. To initiate payment of invoices, follow the process which is available on the City’s website at: https://www.portland.gov/business-opportunities/ariba-new-registration

Upon verification of the data provided, the Payment Authorization Agreement will authorize the City to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be in United States currency.

2.8.6 Bid Rejection

The City reserves the right to reject any and all bids.

2.8.7 Cancellation

The City reserves the right to cancel this solicitation at any time without award.

2.8.8 Bid Results

Bidders who receive awards will be notified of bid results via the Procurement Services website https://procure.portlandoregon.gov/; unsuccessful Bidders will not be directly notified. Bid results are available by phone or email.

2.8.9 Protests

A written protest regarding the procurement process or this solicitation document must be submitted within 7 days after a solicitation document is advertised. A written protests regarding contract award must be submitted in writing within 7 days after the award of a contract or Notice of Intent to Award, whichever occurs first. A written protest of any Addendum must be submitted by the close of the next business day after issuance of the Addendum. Late protests will not be considered. See PCC 5.33.730 and 740.

https://www.portland.gov/business-opportunities/ariba-new-registration https://www.portland.gov/business-opportunities/ariba-new-registration https://procure.portlandoregon.gov/

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SECTION 3 SUPPLEMENTAL REQUIREMENTS

3.1 Intergovernmental Cooperative Purchasing

The Bidder awarded the contract agrees to extend identical prices and services under the same terms and conditions to all public agencies. Quantities stated herein reflect the City of Portland usage only. Purchases from other agencies do not affect the Contactor’s obligation to the City of Portland. Other agencies will execute their own Contracts with the Bidder. The successful Contractor shall provide quarterly usage reporting of the City of Portland and that of other public agencies. Any Bidder, by written notification included with their bid, may decline to extend the prices and terms of this bid to any and/or all other public agencies.

3.2 Purchases By Other Public Agencies

The City of Portland, acting as the Agent for various purchases for the City as well as those of other public agencies and jurisdictions as indicated herein, shall indicate any initial purchases by the City of Portland, agencies and jurisdictions. Additional quantities of the materials listed herein may be purchased to replace or supplement existing supplies and may be funded by various general funding sources of the various agencies.

Furthermore, additional quantities of these materials may be purchased throughout the Contract period by other public agencies pursuant to ORS 279A; other public agencies may utilize the City’s Contract for this equipment and purchase directly from the Contractor without additional competitive bidding. This is only allowable when the original Contract was competitively bid and allows other public agencies to use the Contract. No written agreement between the unit of governments is required if both agencies are local governments.

3.3 Preparation of Bids

3.3.1 Pre-Bid Meeting

If bidder completed the mandatory pre-bid meeting and site visit for ITB # 00002596 Elevator Modernization Construction, the bidder DOES NOT have to complete the meeting and site-visit again and may submit a bid for ITB # 00002676.

If bidder DID NOT complete the mandatory pre-bid meeting and site visit for ITB # 00002596 Elevator Modernization Construction, a mandatory pre-bid meeting and site visit will be required.

Please reach out to Kristina Kolata @kristina.kolata@portlandoregon.gov NO LATER THAN December 12, 2025 at 4:00 Pacific Time to schedule a date and time for a walk thru.

The City of Portland will make reasonable accommodation for people with disabilities. Please notify us no less than five (5) business days prior to the event by phone at 971-509-0713, by the City’s TTY at 503-823-6868, or by the Oregon Relay Service at 1-800-735-2900.

MANDATORY PRE-BID MEETING AND SITE VISIT FOR EACH SITE

1900 Building Pre-Bid Meeting:

1900 Building Site Visit:

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East Precinct Pre-Bid Meeting:

East Precinct Site Visit:

North Precinct Pre-Bid Meeting:

499 NE Emerson St. Portland, OR 97211

North Precinct Site Visit:

499 NE Emerson St. Portland, OR 97211

Portland Communication Center Pre-Bid Meeting:

Portland Communication Center Site Visit:

St. John's Building Pre-Bid Meeting:

7214 N Philadelphia Avenue, Portland OR 97203

St. John’s Building Site Visit:

7214 N Philadelphia Avenue, Portland OR 97203

3.3.2 Minimum Requirements

The Bidder shall identify whether it is meeting the equipment specifications of the Invitation to Bid.

If meeting or exceeding the specifications the Bidder shall check the compliance “Yes” box next to the specification. If offering something equal but different than what the specification requires, the Bidder shall check the compliance “No” box next to the specification, stating clearly what is being offered in its place and providing all information necessary for the City to properly evaluate the item being bid to show the item is equal to that specified. Where additional space is required, the Bidder shall attach supplemental pages referencing the subject paragraph. Where brochures or line drawings are available, they should also be attached. The City reserves the right to determine, in its own discretion, whether a proposed variance meets the needs of the City.

3.3.3 Intent Of Specifications

If it appears the City omitted an important component of any item identified in this bid, the Bidder shall bring that matter to the attention of the City during the period of time available for requesting clarification [as indicated in Section 2.5]. The specifications in this ITB will be part of the Contract between the City and the successful Bidder(s).

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3.3.4 Silence Of Specification

The silence or omission of the specifications as to any detail means that only the best commercial practices are to prevail in this ITB and resulting Contract; only materials and workmanship of first quality are to be used.

3.3.5 Taxes

Taxes, whether State or Federal, shall not be included in the bid prices. A tax exemption certificate will be provided by the City on request.

3.4 Submission of Bids

3.4.1 Bid Submittal

By submitting a bid, the Bidder agrees to furnish any and all equipment, supplies and/or services required by the ITB, at the prices quoted, pursuant to all requirements and specifications as contained therein.

If the intent of the Bidder is not clearly identifiable, the interpretation most advantageous to the City will prevail. All bids must be on the form furnished by the City, or it may be rejected by the City. The omission of such items as delivery dates, or any other required information may cause the offer to be considered non-responsive.

3.4.2 Bid Prices

The Bid price includes the cost to obtain all permits and licenses that may be required to perform the services required for the Contract. Submit unit or hourly prices if requested. All prices quoted shall include all packing, handling, shipping charges, and the warranty provisions and requirements as listed in these specifications, FOB delivered and unloaded at the designated location(s). If assembly is required, offered prices shall include all costs associated with delivery, assembly, set-up and proper disposal of packaging materials. The offer price shall be exclusive of any sales, purchaser, or consumer tax.

Bid prices shall remain valid for 90 calendar days from bid opening unless otherwise indicated within the ITB. If the bid is accepted, prices shall remain firm for the specified Contract period.

3.4.3 Bid Pricing Form

The Bidder shall include unit and extended pricing for all equipment offered on the form provided by the City within this solicitation or may be rejected. The bid pricing form is Attachment 2 – ITB 00002676 Bid Pricing Form. In the event of a conflict between unit pricing and extended pricing, unit pricing shall prevail.

3.4.4 Bid Bond

No bid will be considered unless accompanied by a certified check, cashier’s check, or a bid bond for an amount not less than ten percent (10%) of the aggregate amount of the bid, payable to the City of Portland as a guarantee that the bid shall be irrevocable for a period of forty-five (45) calendar days after the date bids are due and time, and as liquidated damages should the Bidder fail or neglect to furnish the required performance and payment bonds and insurance and execute a Contract within seven (7) days after receiving said Contract from the City Auditor for execution.

The bid guarantees shall be retained for a period of time in accordance with City Code.

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If the Bidder does not enter into a Contract, the City may award the Contract to the next lowest, responsible and responsive Bidder.

3.4.5 Execution Of Contract

Exhibit A – Elevator Modernization Services Contract represents the terms and conditions that will govern the supply of the goods and/or services stated in this ITB between the City and the successful Bidder. The Bidder shall carefully review the Form of Agreement to determine its acceptability as a Contractor.

The City is not inclined to negotiate any portion of the Price Agreement, however, if the Bidder is opposed to any language stated therein, the Bidder may propose exceptions prior to the bid close by submitting a written request for negotiation to the City through the contact identified on Page 1 of this ITB. Bidders must not submit their own Standard Terms and Conditions with the Bid. Requests for entire Form of Agreement to be negotiated will not be considered. Requests must be received by December 17, 2025 to be considered.

If the City decides that a contract term can be changed, or is willing to consider negotiation of a term, an addendum will be issued. If no addendum is issued, the City will not consider negotiation of its standard contract terms. This will be the bidders only opportunity to take exception to any of the terms and conditions contained within the Contract and to request negotiation of provision contained within the Contract. Acceptance or rejection of the Bidder’s exceptions is at the sole discretion of the City.

3.4.6 Failure To Execute Contract

Failure on the part of the Bidder to whom the Contract is awarded to execute the Contract and deliver the Contract, all required bonds and insurance certificates within the time required permits the City to cancel the award of the Contract and charge Bidder for the difference in price between its bid and that of the next lowest responsible bidder.

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SECTION 4 DELIVERY/INSTALLATION

4.1 LIQUIDATED DAMAGES

Time is of the essence. If the Contractor fails to complete the project or to deliver the supplies and perform the services within the time specified in the Contract or any written extension thereof by the City, the actual damage to the City for the delay will be substantial but will be difficult or impractical to determine.

It is agreed that the City shall be entitled to deduct from the monies due to the Contractor according to the table below per day for each calendar day of delay. Payment of liquidated damages shall not release supplier from obligations in respect to the fulfillment of the entire Contract, nor shall the payment of such liquidated damages constitute a waiver of the City’s right to collect any additional damages which may be sustained by failure of the Supplier shall carry out the terms of the Contract, it being the intent of the parties that the liquidated damages be full and complete payment only for failure of the Supplier to complete the work on time.

Site Liquidated Damages

Per Day 1900 Building $955.08 East Precinct $1,161.08 North Precinct $1,161.08

Portland Communication Center $955.08

St. John’s Building $955.08

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SECTION 5 DELIVERY, INSPECTION, TESTING AND CONTRACT ADMINISTRATION

5.1 INSPECTION OF EQUIPMENT/APPARATUS

No equipment, supplies, and/or services received by an agency or jurisdiction pursuant to a contract shall be deemed accepted until the agency has had reasonable opportunity to inspect said equipment, supplies, and/or services.

The successful Bidder(s) shall be bound by the specific inspection requirements of each piece of equipment/apparatus, according to the attached specifications. Bidders shall include the cost of such inspections by City staff in their bid pricing, as no additional compensation or reimbursement to the Contract will be allowed

5.2 ACCEPTANCE AND TESTING

The City shall conduct testing on each piece of equipment/apparatus prior to acceptance and payment. The acceptance tests shall be in accordance with the Technical Specifications for each piece of equipment/apparatus.

Deviations from the City’s specification will be not allowed unless addressed by a formal change order or by written Addendum. The City reserves the right to have Bidder submit written verification of any test (s) required of Bidder in these specifications.

5.3 WARRANTY

The Contractor represents and warrants that (i) Contractor shall perform all Services set forth herein in a good and workmanlike manner, in conformance with the Specifications and requirements of the Contract, and in accordance with the highest applicable professional and/or industry standards; (ii) Contractor warrants that each of Contractor’s employees assigned to perform Services has the proper skill, training, and background to be able to perform Services in a competent, timely, and professional manner and that all Services shall be so performed; and (iii) Contractor shall, at all times during the term of the Contract, maintain and keep current all licenses and certifications required to perform the work set forth in the Contract.

City Project 133493 Page 16 of 18 Elevator Modernization Services

SECTION 6 ATTACHMENTS

ATTACHMENT 1 REPRESENTATIONS, CERTIFICATIONS

ATTACHMENT 2 ITB 00002676 BID PRICING FORM (provided as a separate Excel spreadsheet)

ATTACHMENT 3 NON-COLLUSION AFFIDAVIT

ATTACHMENT 4 PPB BACKGROUND CHECK FORMS

SECTION 7 EXHIBITS

EXHIBIT A ITB 00002676 ELEVATOR MODERNIZATION SERVICES CONTRACT

EXHIBIT B DIVISION 14 SECTION 14 21 00 TECHNICAL SPECIFICATIONS FOR MODERNIZATION OF

THREE (3) GEARED TRACTION PASSENGER ELEVATORS AT 1909 BUILDING, 1900 SW

FOURTH AVE. PORTLAND, OR 97201

EXHIBIT C DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR MODERNIZATION OF

ONE (1) HYDRAULIC PASSENGER ELEVATOR AT COP EAST PRECINCT, 737 SE 106TH AVE.

PORTLAND, OR 97216

EXHIBIT C-1 EAST PRECINCT BUILDING AS BUILTS, MEP CONSTRUCTION PLAN FILE

EXHIBIT D DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR MODERNIZATION OF

ONE (1) HYDRAULIC PASSENGER ELEVATOR AT COP NORTH PRECINCT, 499 NE

EMERSON ST. PORTLAND, OR 97211.

EXHIBIT D-1 NORTH PRECINCT BUILDING AS BUILTS, MEP CONSTRUCTION PLAN FILE

EXHIBIT E DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR MODERNIZATION OF

ONE (1) HYDRAULIC PASSENGER ELEVATOR AT PORTLAND COMMUNICATION CENTER,

3732 SE 99TH AVENUE, PORTLAND, OR 97266.

EXHIBIT E-1 PCC BUILDING AS BUILTS, MEP CONSTRUCTION PLAN FILE. Note that the plan files have multiple dates – some from the original build in 1992, some from the remodel addition in 2001, as well as others.

EXHIBIT F ALTERNATE 1 - DIVISION 14 SECTION 14 24 00 TECHNICAL SPECIFICATIONS FOR

MODERNIZATION OF ONE (1) HYDRAULIC PASSENGER ELEVATOR AT ST. JOHN'S

BUILDING, 7214 N PHILADELPHIA AVE, PORTLAND, OR 97203.

City Project 133493 Page 17 of 18 Elevator Modernization Services

ATTACHMENT 1

REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS

CITY OF PORTLAND ITB No. 00002676 [This form must be submitted with bid]

OFFER DATE

OFFEROR NAME

OFFEROR DOING BUSINESS AS

OFFEROR ADDRESS

AUTHORIZED REPRESENTATIVE NAME

AUTHORIZED REPRESENTATIVE TITLE

AUTHORIZED REPRESENTATIVE PHONE

AUTHORIZED REPRESENTATIVE EMAIL

AUTHORIZED REPRESENTATIVE MAILING

ADDRESS

AUTHORIZED REPRESENTATIVE SIGNATURE

NAME OF LOCAL REPRESENTATIVE

LOCAL REPRESENTATIVE PHONE

LOCAL REPRESENTATIVE EMAIL

CITY OF PORTLAND BUSINESS LICENSE TAX

ACCOUNT #

STATE OF OREGON REGISTRY NUMBER

FEDERAL TAXPAYER IDENTIFICATION NUMBER

(TIN)

TYPE OF ORGANIZATION Sole proprietorship;

Partnership;

Corporate entity (not tax-exempt);

Corporate entity (tax-exempt);

Government entity (Federal, State, or local);

Other:

COMMON PARENT Offeror is not owned or controlled by a common parent:

Name and TIN of common parent:

Name:

TIN:

RESIDENT BIDDER

All Offerors must state whether or not they are an Oregon resident Bidder as defined in ORS 279A.120, a resident Offeror is one who has paid unemployment taxes or income taxes in the State during the twelve (12) calendar months immediately preceding bid submission, has a business address in Oregon, and has stated in their bid to be a resident bidder.

Offeror is a Resident Bidder Offeror is not a Resident Bidder State of Residence:

City Project 133493 Page 18 of 18 Elevator Modernization Services

ATTACHMENT 3

NON-COLLUSION AFFIDAVIT

FOR

CITY OF PORTLAND ITB No. 00002676

[This form notarized and submitted with bid]

STATE OF

COUNTY OF

I, , state that I am (Printed Name) (Position/Title) of and that I am authorized to execute this affidavit (Name of Firm) on behalf of this firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and the amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, offeror, or potential offeror, except as disclosed.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is an offeror or potential offeror, and the price(s), will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this Contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of this firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. (Name of Firm) , its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as described.

I state that (Name of Firm) understands and acknowledges that the above representations are material and important, and will be relied on by THE CITY OF PORTLAND, OREGON in awarding the Contract(s) for which this bid is submitted. My firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from THE CITY OF PORTLAND, OREGON of the true facts relating to the submission of bids for this Contract.

Signature

Subscribed and sworn to before me on this _______ day __________ of _________ x

SIGNATURE OF NOTARY PUBLIC

MY COMMISSION EXPIRES________