Attachment_7_-_Vance_Site_Specific_PWS.pdf

GSA Site Specific PWS VANCE AFB

PERFORMANCE WORK STATEMENT

OPERATIONS AND MAINTENANCE SERVICES

FOR THE

VANCE CLINIC

71st Medical Group

527 Gott Road

Vance AFB, OK 73705-5105

PERFORMANCE WORK STATEMENT

1.0. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, subcontracts, and other items and services necessary to perform all operation, maintenance and repair tasks and functions in accordance with the standards identified in the Base IDIQ contract and this PWS. Tasks and services identified in the Base IDIQ are applicable at the Task Order level unless specifically stated otherwise and this site specific PWS is intended to supplement IDIQ with site specific data, exclusions, inclusions, or unique requirements.

1.1. FACILITIES. The medical facilities to be maintained are identified in Table-1 at the end of this PWS document.

1.2. KEY PERSONNEL - CONTRACTOR PERSONNEL

1.2.1. CONTRACT MAINTENANCE MANAGER CLINICAL BUSINESS OCCUPANCY

(CMM-C).

1.2.2. MINIMUM CONTRACTOR STAFFINGThe contractor shall have sufficient staff necessary to respond and perform all tasks in an efficient and timely manner. Historically the contractor and Vance facility benefited, but is at the contractor’s discretion, with a staffing plan that represents the following - one certified journeyman trade person and one (0.5 FTE min) general maintenance worker on site during normal work hours (1 FTE min) HVAC. The HVAC journeyman may dual hat as the CMM.

1.3. HOURS OF OPERATION. The contractor will perform the services required under this contract primarily during the normal duty hours of 0730 to 1630 hours (local time).

Additional hours may be scheduled to accomplish activities to minimize impact on the staff and patients. Any overtime must be requested and approved through the COR or CO prior to overtime being performed. Overtime will be processed through the TI process.

1.4 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

The government will provide the facilities, equipment, materials, and services listed in this PWS section as table 3. All property furnished under this contract shall remain the property of the government. The contractor shall dispose of unserviceable parts, materiel, and scrap.

1.5 REAL PROPERTY INSTALLED EQUIPMENT (RPIE) INVENTORY

1.5.1 The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform a complete Real Property Installed Equipment (RPIE) Inventory.

1.5.2 The contractor will complete the RPIE Inventory within ninety days of start of period of performance of task order unless specified differently in this PWS/task order.

1.5.3 The contractor team performing the RPIE Inventory will not impact the PM/CM program requirements.

1.5.4 The government reserves the right to quality assure and/or survey the contractors work at any time during the task order.

1.6 UNSCHEDULED MAINTENANCE PERFORMANCE. The contractor will provide unscheduled maintenance (i.e., minor unscheduled maintenance and repairs) on the facility systems and equipment for the buildings identified table 1 of this PWS.

1.6.1 The contractor will provide all labor and parts, materials, and supplies for individual unscheduled maintenance actions costing $500.00 or less (labor and materials) and the cost of labor, parts, materials, and supplies will be included in the fixed-price of the contract.

1.6.2 For individual unscheduled maintenance actions costing more than $500.00, the work will be performed in accordance with a Government approved technical instruction and the notice to proceed authorized by the COR (< $2,500) or the Contracting Officer (>$2,500), and the contractor will be reimbursed for reasonable costs of labor, materials, parts, and supplies after conclusion of successful negotiations under the unscheduled firm fixed price (FFP) line item.

Labor costs for unscheduled maintenance actions over $500.00 will not be charged to the Government in addition to the FFP material costs if the work is accomplished by the contractor’s personnel during the normal 40 hour work week.

1.7. OPERATION OF UTILITY PLANT(S) AND SYSTEMS

This section is applicable at task order level for a site with such plants/systems.

1.7.1. PLANT OPERATING INSTRUCTIONS. The contractor will prepare and comply with detailed plant and system operating instructions for the safe and efficient operation of the utility plants and systems in accordance with Government directives, the manufacturer's instructions, and Federal, State and local laws and directives and industry standards. Operating logs, forms, and charts will be maintained on all utility systems.

1.7.2. CONFINED SPACES. The contractor will control access/permits to confined spaces.

This includes access to equipment by BCE or PWD personnel, Safety personnel, other contractors, and any subcontractors. OSHA standards and existing base procedures for confined spaces entry will be complied with. Confined spaces will be identified by the contractor in conjunction with the appropriate MTF official (e.g., MTF Facility Manager, Safety Officer, etc.)

during the contract phase-in period. The contractor will be responsible for developing written confined spaces access procedures. These procedures will be provided to the COR and CO for approval. The contractor shall be responsible for all time and costs associated with Base confined safety training required.

5.7.3. PLANNED AND UNPLANNED UTILITY OUTAGES. Utility outages may be necessary to accomplish certain maintenance and repair actions. Such utility outages will be coordinated with the COR and will be accomplished using methods to minimize system downtime and avoid service interruptions, where possible, or to minimize system downtime where such interruptions of service are unavoidable. The COR will be notified of the scheduled temporary service conditions at the time of job scheduling, but NLT 15 calendar days prior to the outage and will be notified of all service interruptions as soon as possible, with notification time not to exceed 15 minutes after the contractor identifies an emergency situation.

1.8. ENERGY MANAGEMENT. The contractor will operate and monitor the Building Management System (BMS). The contractor is required to meet the manufacturer’s recommendations, prevailing industry standard, DoD, BCE and AFMSA/SG8F ETL, local, state, national and international (where applicable) codes. BMS operators are required to notify the COR or other designated personnel promptly when out-of-limits conditions occur within the system. The contractor will maintain operating logs, forms, and charts on the BMS.

1.8.1. ENERGY MANAGEMENT QUALIFICATIONS. The contractor shall be qualified and trained and/or provide training to their onsite staff to be able effectively and efficiently operate and monitor the Energy Management and Control System (EMCS) video display terminals and maintain the EMCS computer hardware if the capability is available. Annual Manufacture training and current certification are considered a betterment to the Government.

1.9 LINES OF DEMARCATION FOR UTILITY SYSTEMS

1.9.1 WATER AND WASTEWATER. The contractor will be responsible for maintenance of the exterior water and wastewater lines within 5 feet of the exterior of the building or at the first back flow preventer.

1.9.2 ELECTRICAL DISTRIBUTION. The contractor will be responsible for maintenance of the electrical distribution system from the low voltage side of the 480/277 – 280/120 volt main transformers.

1.9.3 FIRE ALARM SYSTEM. The contractor shall be responsible for maintenance of the fire alarm system within all designated buildings and up to and including the point where the signal leaves the building from the transmitter unless not required in the PWS.

1.9.4 SECURITY SYSTEM. The Contractor shall be responsible for maintenance, (PM, CM), repair and parts/replacement card swipe readers, of the electronic security system within the MDG buildings to include card access/card reader system, security camera systems and software up to and including the point where the signal leaves the building. The buildings that contain any/all of these electronic security systems that the contractor is responsible for are: 810, 814 and 816.

The contractor shall not be responsible for maintenance of the security alarm within the Pharmacy (Bldg. 810, Rm 185) or Mental Health. Nor will the contractor be responsible for the maintenance of the Security Forces camera located in building 810’s vestibule and associated infrastructure located in room 065.

List of Facilities for Vance Clinic, Enid, Oklahoma 737051983

1.0 The facilities listed in Table 1 below are included under the firm, fixed price (FFP), Preventative Maintenance under the contract.

Table 1

Facility Number Facility Type RPUID Area (SF)

0220 Vet Clinic 534203 1,983

0810 Medical/Dental Clinic 533644 36,280

0811 Garage 534590 2,678

Administration- Command

534592 2,177

0816 Mental Health 923703 2,175

Special Notes:

To support the needs of this MTF, additional facilities may be added during the performance period of this task order and will be considered to be within scope. The services for these added facilities may be accomplished via SOO until the formal contract modification process can be completed.

1.2. The medical buildings listed in Table 2 below are part of the 71st MDG, Vance AFB, but are not included in the FFP work under the contract. However, the contractor may be required to perform unscheduled maintenance (i.e., unscheduled maintenance and repairs) in these facilities when requested by the CO or COR, and in this case, all maintenance work will be performed in accordance with a Government-approved Technical Instruction.

Table 2

Facility Number Facility Type RPUID Area (SF FT, AC. LS.)

0247 Bio Environmental 534485 1,565

0812 Support Structure 534591 1

Table 3

Government Furnished Equipment

Computer

Monitor

Desk

Chair

Mobile Shop Roll Around Tool Cart w/