Attachment_4_-_Fairchild_Site_Specific_PWS.pdf

Fairchild AFB Site Specific PWS May 2015

PERFORMANCE WORK STATEMENT

OPERATIONS AND MAINTENANCE SERVICES

FOR THE

92nd MEDICAL GROUP

701 HOSPITAL LOOP, SUITE 306

FAIRCHILD AFB, WA 99011

PERFORMANCE WORK STATEMENT

1.0. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, subcontracts, and other items and services necessary to perform all operation, maintenance and repair functions in accordance with the standards identified in the

Base IDIQ contract and this PWS. Tasks and services identified in the Base IDIQ are applicable at the Task Order level unless specifically stated otherwise and this site specific PWS is intended to supplement IDIQ with site specific data, exclusions, inclusions, or unique requirements. This specific PWS lists site specific information for the 92nd Medical Group at Fairchild AFB, Spokane, WA.

1.1. FACILITIES. The medical facilities to be maintained are identified in Table 1.

1.2. CONTRACTOR PERSONNEL. The contractor shall have demonstrated knowledge of codes, standards, directives, and criteria governing the operation, maintenance and repair of medical treatment facilities, including, military requirements, the Joint Commission (TJC) or the

Accreditation Association for Ambulatory Health Care (AAAHC) as applicable, National Fire

Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA).

1.2.1. CONTRACT MAINTENANCE MANAGER HEALTH CARE OCCUPANCY

(CMM-H). The CMM-H will meet or exceed code and performance criteria from Section1.2.1.3 and possess additional skills annotated in this section. The Health Care task order/sites would involve Ambulatory Care, Hospitals, and Medical Centers. The CMM-H will be technically qualified in the field of Healthcare Occupancy Facilities Management and shall have minimum, five (5) years’ documented experience in a bedded medical facility managing operations and maintenance, including the supervision of a large diversified work force too include mechanics, technicians, clerks and engineers responsible for operations, maintenance and large quantity of ongoing repairs of medical building infrastructure systems. Additional to section 1.2.1.3 the

CMM-H will be qualified, experienced and knowable with the various Health Care codes, standards, and The Joint Commission (TJC) tracking and reporting requirements to successfully pass a TJC Heath Care accreditation inspection. It is considered a strength if the CMM-H possess a current Certified Health Care Facility Manager (CHFM) certificate. The CMM-H must have the identified experience or submit a resume with similar experience to be approved by

AFMSA/SG8F. An alternate CMM-H must be designated with the same responsibilities/qualifications should the primary CMM-H be unavailable.

1.3. HOURS OF OPERATION. The contractor will perform the services required under this contract primarily during the normal duty hours of 0700 to 1630 hours (local time) Monday through Friday. The contractor will have personnel on site to ensure the facilities are ready for business by 0700. This may require a staggered maintenance staff arrival/departure time.

Additional hours may be scheduled to accomplish activities to minimize impact on the staff and patients. Any overtime must be requested and approved through the COR or CO prior to overtime being performed. Overtime will be processed through the TI process.

1.3.1. WORK RESTRICTIONS. There may be mission situations that require the contractor to work other than normal duty hours and during holidays. Examples of these situations are military exercises, contingency operations, or weather emergencies. When access to a work area conflicts with the mission requirement, work will be scheduled to minimize the disruption.

Such scheduling may require work to be accomplished at times other than normal duty hours.

1.3.2. HOURS OF OPERATION OTHER THAN NORMAL. The contractor shall schedule work activities to minimize impact on the MTF. Scheduled maintenance work in the MTFs that is deferred due to MTF mission requirements will be rescheduled without additional cost to the

Government. The contractor shall notify the COR if deferred work adversely affects the maintenance performance as identified in the QASP to seek approval to perform work outside of normal duty hours which may be billable via the TI process.

2.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

2.1. GENERAL INFORMATION. The government will provide the facilities, equipment, materials, and services listed in the IDIQ PWS Section 3.0 and in Table 2. All property furnished under this contract shall remain the property of the Government. The contractor shall dispose of unserviceable parts, material, and scrap. No alterations to the facilities shall be made without specific written permission from the CO.

3.0 CONTRACTOR-FURNISHED ITEMS AND SERVICES

3.1. GENERAL INFORMATION. Except those items or services specifically stated in in this

PWS as Government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms.

3.2. CONTRACTOR-FURNISHED MATERIALS AND PARTS: Contractor shall provide all personnel/labor, parts, tools/test equipment, equipment, materials, supplies, lubricants, cleaning compounds, filters, and cleaning equipment required to accomplish the services identified in this document. Non-reimbursable supplies and services provided by the Contractor, at Contractor expense, includes all office supplies and services such as copying machine(s), document scanner(s) for scanning work request worksheets into DMLSS, fax machines, and paper, varied of colored bond paper for monthly PM work orders, toner and associated expendable office supplies required to perform this contract. Additionally, internet service and long distance telephone service expenses shall be borne by the Contractor.

All materials, parts, and supplies provided by the contractor shall be of equal or greater quality than the items to be replaced. Replacement items shall be standard products from manufacturers regularly engaged in the production of such materials, parts, and supplies. Materials, parts, and supplies supplied by the contractor shall meet Government, AFMSA/SG8F ETLs, and/or base energy efficiency standards.

3.3. RETAIN REPLACED PARTS AND COMPONENTS. Replaced parts with acquisition value of $500.00 for ASCs, or greater will be retained for at least ten (10) days after completion of the job and these parts will be readily available for inspection by the COR upon request. When disputes arise concerning material, parts and components selected for work items already accomplished, the contractor will, at no cost to the Government, remove, replace, and/or rework material, systems, equipment, or components so compliance with the Government's requirements is satisfied.

3.4. CONTRACTOR-FURNISHED SERVICES

3.5. LABORATORY TESTS AND ANALYSIS. The contractor will pay all costs associated with permits, tests and analysis. The contractor will plan, coordinate, and acquire all necessary permitting, tests, and analyses that include, but are not limited to, major equipment oil analyses;

RO and DI water testing and analyses; boiler and chilled water analyses; boiler stack emissions;

back-flow prevention testing and certifications; medical gas inspections and certifications;

environmental sampling, testing, and monitoring; elevator load testing and certifications; and others required by codes, industry standards, and regulations. The contractor shall provide the

COR with all test results, reports, and certifications within 10 working days of completion of work. The costs associated with these requirements shall be included in the FFP of this task order for preventive maintenance. Any tests and analysis requested by the COR but are not required by codes, industry standards, and regulations, or specifically required by the PWS shall be performed under a government approved technical instruction and the contractor will be reimbursed for the costs of all labor, parts, materials, subcontracts, and supplies through the unscheduled maintenance line items. Frequency and type of testing may vary based on location of facilities and federal, state, and local requirements.

4.0 SPECIFIC TASKS

4.1. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other items and services necessary to perform all operation, maintenance and repair tasks and functions for medical facilities as defined in this PWS, except government-furnished property and services as identified in Section C 3.0 of the IDIQ, at the medical facilities identified in Table 1 of this PWS.

4.2. UNSCHEDULED MAINTENANCE PERFORMANCE. The contractor will provide unscheduled maintenance (i.e., minor unscheduled maintenance and repairs) on the facility systems and equipment for the buildings identified in Table 1 of this PWS.

The contractor will provide all labor and parts, materials, and supplies for individual unscheduled maintenance actions costing up to $1,000.00. The cost of labor, parts, materials, and supplies will be included in the fixed-price of the contract.

For individual unscheduled maintenance actions costing more than $1000.00 the work will be performed in accordance with a Government approved technical instruction and the notice to proceed authorized by the COR (< $2,500) or the Contracting Officer (>$2,500), and the contractor will be reimbursed for reasonable costs of labor, materials, parts, and supplies after conclusion of successful negotiations under the unscheduled firm fixed price (FFP) line item.

Labor costs for unscheduled maintenance actions over $1000.00 will not be charged to the

Government in addition to the FFP material costs if the work is accomplished by the contractor’s personnel during the normal 40 hour work week.

4.3. LINES OF DEMARCATION FOR UTILITY SYSTEMS

4.3.1. WATER AND WASTEWATER. The contractor is responsible for all potable water infrastructures inside the facility foundation walls (including utility structures attached to facilities) to include back-flow preventers. The contractor is responsible for sanitary sewer systems from roof vents to the first sewer manhole (cleanout) outside the facility foundation.

4.3.2. ELECTRICAL DISTRIBUTION. The contractor is responsible for all electrical power apparatus and infrastructure downstream of the output side of the building utility service transformer to the last device. This is to include (but is not limited to) all wiring, raceways, parking lot/yard/walkway lighting, panel boards, motor controls centers, emergency power systems, utility meter bases. The contractor is responsible for parking lot lighting and building exterior lighting. Parking lot maintenance is not the responsibility of the contractor other than snow removal and repair of snow removal damage.

4.3.3 FIRE ALARM SYSTEM. The contractor shall be responsible for maintenance of the fire alarm system within the building and up to and including the point where the signal leaves the building from the transmitter including the antenna and any exterior mounted fire alarm devices.

4.3.4 SECURITY SYSTEM. The Contractor shall be responsible for maintenance, (PM, CM), repair and parts/replacement of the electronic security system within the MDG buildings to include door access/card reader system, including but not limited to magnetic locks, electronic strikes, controllers, card readers, keypads, cameras. “Assistance required” (nurse call) alarms throughout the facility. Intrusion/duress alarm systems located in the Pharmacy, Executive Staff, Family Health Clinic and Mental Health Clinic that are part of the Security Forces alarm system up to and including the point where the signal leaves the building at the Advantor Panel. The buildings that contain any/all of these electronic security systems that the contractor is responsible for are Bldg. 9000 and 9008.

4.3.5 GAS AND FUEL OIL. The contractor is responsible for all natural gas infrastructures downstream of the outlet side of the main service-metering device. The contractor is responsible for all generator fuel infrastructures inside the facility foundation walls including the day tank.

4.3.6 SIDEWALKS & PATHWAYS. The contractor is responsible for all sidewalks, ramps, docks, and pathways connecting to the facilities and parking lots, excluding sidewalks on the street edge. Parking lot maintenance is not the responsibility of the contractor other than snow removal and repair of snow removal damage.

4.3.7 ROOFS, AWNINGS AND COVERED SIDEWALKS. The contractor is responsible for all roofs, awnings, pavilions and small shelters to include awnings covering walkways between buildings or leading to parking lots.

4.3.8 FENCES AND BOLLARD SYSTEMS. The contractor is responsible for all containment partitions, fences (chain link, wooden, metal, masonry and cable), bollards, gates and latching devices.

4.3.9 SPECIALTY DOORS. The contractor shall maintain and repair both electric and manually operated specialty doors in a manner to ensure dependable operation. Work shall include but is not limited to repair and replacement of door curtains, weather stripping, reversing safety edge devices, channel guides, electric motors, controls, controls wiring, protective enclosures, overhead garage door openers and mechanical parts.

4.3.10 ELEVATORS. The contractor shall be responsible for testing, inspection, preventive maintenance and repairs of all elevators in the MTF and their associated components including but not limited to hydraulics, doors, tracks, controls/buttons, cab and emergency lighting, cables, oilers, drive motors, jacks, and rails. Repairs shall be performed on a priority basis as determined by the QAP. A full load test shall be performed at least every five years to meet both state and accreditation requirements.

4.3.11 MEDICAL GAS SYSTEMS. The contractor shall be responsible for maintenance, and repairs to the medical gas systems which include but are not limited to dental air compressors, dental vacuum systems, cylinder oxygen and nitrous oxide manifold supply systems, valves, alarm panels, piping and wall delivery connections.

4.3.12 BUILDING WASHING. The contractor shall clean the exterior of each facility listed in

TE-1.1 once per year part of the FFP. The cleaning will typically be scheduled in the Spring to coincide with the custodial contractor’s window cleaning. The contractor shall schedule this cleaning with the COR. The contractor shall ensure that cleaning products, water pressures, etc are compatible with the siding systems of the facility.

5.0 GROUNDS MAINTENANCE:

5.1 Sidewalks. The contractor shall ensure all MTF entryways, exits and sidewalks (excluding sidewalks on the street edge) are clear of snow and ice during normal hours of operation.

Sidewalks shall be cleared prior to 0700 each morning. Sidewalk snow and ice removal shall be included in basic Contract Line Item Number (CLIN) on the pricing schedule.

5.2 Parking Lots. The contractor shall remove snow and ice from all MTF parking lot(s), entry-ways, and exits, seven days a week, when requested by the QAP or designated representative.

Parking lot snow removal activities shall be performed between 5:00 p.m. and 7:00 a.m. unless alternative hours are specifically authorized by the QAP or designated representative. During severe or inclement weather, the Government reserves the right to modify duty hours at no additional cost to the Government. The contractor shall accumulate removed snow in areas designated by the QAP. The contractor will not be required to remove snow from the accumulation point.

The contractor shall apply liquid magnesium chloride parking lot deicer when requested by the

QAP or designated representative.

Curbs and the outside perimeter of all parking lots shall not have berms that exceed 12 inches in height. No berm shall be permitted that impedes entering or exiting parking lot(s) or walkways.

The designated snow accumulation areas shall not exceed 8 feet in height and will not be stacked in such a way as to restrict the view of vehicles entering or exiting the parking lot(s). When reaching snow accumulation height restriction, the contractor shall contact the QAP for an alternate site.

The contractor is responsible for any damages to curbs, sprinklers, shrubs or other Government property caused by snow removal operations at the contractor’s expense.

Snow and ice removal services to be performed are identified as separate CLINS on the pricing schedule.

Response times. The contractor shall perform snow removal services on an "as required basis."

The contractor shall respond to the MTF within 2 hours after notification by authorized personnel.

Contractor snow removal personnel shall notify the 24 hour operation, Ambulance Operations, upon arrival to begin snow removal activities.

6.0 PAINTING AND PATCHING. These services are requested for the subject site.

List of Facilities for MTF Fairchild Base AFB, WA

The facilities listed in Table 1 below are included under the firm fixed price (FFP) work under the contract.

Table 1

Facility Number Facility Type RPUID Area (SF)

2424 Vet Clinic 2,444

9000 Main Clinic 128,086

9001 Ambulance shelter 1,160

9002 Medical Response 1,484

9007 Compressed air

Facility

9008 Dental Clinic 9,016

TBD Oral evac pump 200

Special Notes: RIPE Inventory has not been done in 9 years, estimated completed RIPE at 70 to

75 percent accuracy.

To support the needs of this MTF, additional facilities may be added during the performance period of this task order and will be considered to be within scope. The services for these added facilities may be accomplished via SO until the formal contract modification process can be completed.

The medical buildings listed in Table 2 below are part of the 92nd MDG, Fairchild AFB, but are not included in the FFP work under the contract.

Table 2

Facility Number Facility Type RPUID Area (SF FT, AC. LS.)

9005 Mech Plant(Basement) 1,134

9009 Pavilion 1,500

Special Notes to Table 2:

(a) The contractor may be required to perform unscheduled maintenance (i.e., unscheduled maintenance and repairs) in these facilities when requested by the CO or COR. In this case, all maintenance work will be performed in accordance with a Government approved Technical

Instruction.

Table 3

Government Furnished Equipment

Desk and office chairs