Attachment_5_-_McConnell_Site_Specific_PWS.pdf

McConnell AFB Site Specific PWS May 2015

PERFORMANCE WORK STATEMENT

OPERATIONS AND MAINTENANCE SERVICES

FOR THE

22nd Medical Group, Building 250

57950 Leavenworth Street

McConnell AFB, Kan., 67221

PERFORMANCE WORK STATEMENT

1.0. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, subcontracts, and other items and services necessary to perform all operation, maintenance and repair tasks and functions in accordance with the standards identified in the Base IDIQ contract and this PWS. Tasks and services identified in the Base IDIQ are applicable at the Task Order level unless specifically stated otherwise and this site specific PWS is intended to supplement IDIQ with site specific data, exclusions, inclusions, or unique requirements. Work will be performed to the standards in this contract.

1.1. FACILITIES. The medical facilities to be maintained are identified in Table 1 to this PWS.

1.2. CONTRACTOR PERSONNEL. The contractor shall have demonstrated knowledge of codes, standards, directives, and criteria governing the operation, maintenance and repair of medical treatment facilities, including, military requirements, the Joint Commission (TJC) or the

Accreditation Association for Ambulatory Health Care (AAAHC) as applicable, National Fire

Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA).

1.2.1. KEY PERSONNEL - CONTRACTOR PERSONNEL. Key Personnel positions may be performed by one individual acting in two capacities, for example the Project Manager may be the same as the Program Manager depending on the number of sites an IDIQ holder manages. It is the discretion of the contractor to determine workload capacity of their personnel to ensure all responsibilities of these positions are performed.

1.2.1.1. Contract Maintenance Manager Clinical Business Occupancy (CMM-C).

CONTRACT MAINTENANCE MANAGER CLINICAL BUSINESS OCCUPANCY

(CMM-C). Has direct responsibility for all operations and maintenance (O&M) effort for a particular Task Order and/or site. The CMM will schedule PMs, CMs and the parts and materials needed to execute the work within the required completion dates. The CMM-C will coordinate with FM/COR to insure the work is completed without interfering with medical operations. The

CMM will coordinate and communicate with the FM/COR to facilitate the equal understanding of the customer satisfaction rating on the monthly report. If the FM/COR documents or has a customer complaint the CMM-C will resolve the issue and report the issue to the Project

Manager. The CMM will ensure all work is completed within the terms of the contracts. The

CMM must request in writing from the contracting officer any additional time needed to complete work after the approved scheduled completion date. A copy of any extension request must be provided to the COR, SRM PM and Contractor Project Manager.

The CMM-C shall be technically qualified in the field of Healthcare Facilities Management and will have, as a minimum, two (2) years’ experience in a business occupancy medical facility operations and maintenance and minimum, five (5) years servicing and/or renovating commercial buildings, including the supervision of a diversified work force responsible for operations, maintenance and repair of commercial building infrastructure systems. CMM-C will be familiar with the various codes and standards applicable to the O&M tasks covered by the performance work statement, NFPA, EPA, and Occupational Safety and Health Administration

(OSHA) codes and standards and AAAHC and TJC for clinics accreditations. It is considered a strength if the CMM possess a current Certified Health Care Facility Manager (CHFM) certificate. The CMM-C must be able to read, write, speak, and understand English. If the CMM-

C possesses current HVAC licenses, certification, completed an accredited HVAC trade school, or has documented HVAC work experience it will be considered a greater value compared to

CMM-C without this skill set. The CMM-C must have the identified experience or submit a resume with similar experience to be approved by AFMSA/SG8F. An alternate CMM-C must be designated with the same responsibilities/qualifications should the primary CMM-C be unavailable.

1.2.2. MINIMUM CONTRACTOR STAFFING. The contractor shall have sufficient staff necessary to respond and perform all tasks in an efficient and timely manner. Historically the contractor and McConnell facility benefited, but is at the contractor’s discretion, with a staffing plan that represents a full time presence of licensed journeyman trade persons, on site, in each of the following trades: HVAC, electrical, fire alarm technician must be NICET Level 2 Certified, and plumbing.

1.3. HOURS OF OPERATION. The contractor will perform the services required under this contract primarily during the normal duty hours of 0730 to 1630 hours (local time).

Additional hours may be scheduled to accomplish activities to minimize impact on the staff and patients. Any overtime must be requested and approved through the COR or CO prior to overtime being performed. Overtime will be processed through the TI process.

1.4. RETAIN REPLACED PARTS AND COMPONENTS. Replaced parts with acquisition value of $100.00 for clinics, $500.00 for ASCs, $1,000.00 for Hospitals or greater will be retained for at least ten (10) days after completion of the job and these parts will be readily available for inspection by the COR upon request. When disputes arise concerning material, parts and components selected for work items already accomplished, the contractor will, at no cost to the

Government, remove, replace, and/or rework material, systems, equipment, or components so compliance with the Government's requirements is satisfied.

1.5. UNSCHEDULED MAINTENANCE PERFORMANCE. The contractor will provide unscheduled maintenance (i.e., minor unscheduled maintenance and repairs) on the facility systems and equipment for the buildings identified TE-1 of this PWS.

1.5.1 The contractor will provide all labor and parts, materials, and supplies for individual unscheduled maintenance actions costing $500.00 or less (labor and materials) and the cost of labor, parts, materials, and supplies will be included in the fixed-price of the contract.

1.5.2 For individual unscheduled maintenance actions costing more than $500.00, the work will be performed in accordance with a Government approved technical instruction and the notice to proceed authorized by the COR (< $2,500) or the Contracting Officer (>$2,500), and the contractor will be reimbursed for reasonable costs of labor, materials, parts, and supplies after conclusion of successful negotiations under the unscheduled maintenance firm fixed price (FFP) line item. Labor costs for unscheduled maintenance actions over $500.00 will not be charged to the Government in addition to the FFP material costs if the work is accomplished by the contractor’s personnel during the normal 40 hour work week.

1.5.3 Emergency response outside of normal duty hours. The contractor may be required to respond to emergency situations with qualified personnel outside of normal duty hours. If required, emergency work outside of normal duty hours will be treated as an unscheduled maintenance action and will be performed in accordance with the “Unscheduled Maintenance” process described herein. The contractor will be reimbursed for the cost of labor for those contractor personnel who are in an overtime status as a result of having responded to the emergency situation.

2 LINES OF DEMARCATION FOR UTILITY SYSTEMS

2.1. WATER AND WASTEWATER. The contractor will be responsible for maintenance of the exterior water and wastewater lines within 5 feet of the exterior of the building or at the first back flow preventer.

2.2. ELECTRICAL DISTRIBUTION. The contractor will be responsible for maintenance of the electrical distribution system from the low voltage side of the 480/277 – 280/120 volt main transformers.

2.3. FIRE ALARM SYSTEM. The contractor shall be responsible for maintenance of the fire alarm system within the building and up to and including the point where the signal leaves the building from the transmitter unless not required in the PWS.

2.4. SECURITY SYSTEM. The Contractor shall be responsible for maintenance, (PM, CM), repair and parts/replacement card swipe readers, of the electronic security system within the

MDG buildings to include card access/card reader system, IP security camera systems, software, duress notification systems, and infant security systems up to and including the point where the signal leaves the building at the Vindicator Panel. The buildings that contain any/all of these electronic security systems that the contractor is responsible for are:

2.5. SPECIALTY DOORS. The contractor shall maintain and repair both electric and manually operated specialty doors in a manner to ensure dependable operation. Work shall include but is not limited to repair and replacement of door curtains, weather stripping, reversing safety edge devices, channel guides, electric motors, controls, controls wiring, protective enclosures, overhead garage door openers and mechanical parts.

2.6. MEDICAL GAS SYSTEMS. The contractor shall be responsible for maintenance, and repairs to the medical gas systems which include but are not limited to dental air compressors, dental vacuum systems, cylinder oxygen and nitrous oxide manifold supply systems, valves, alarm panels, piping and wall delivery connections.

3.0 Add Optional Service 1 - REAL PROPERTY INSTALLED EQUIPMENT

4.0- Add Optional Service 2 – GROUNDS MAINTENANCE

4.1. SNOW REMOVAL – SNOW PLOWING

4.1.1. Response Times. The contractor shall perform snow removal services on an "as required basis." The contractor shall respond to the MTF within 2 hours after notification by authorized personnel. Contractor snow removal personnel shall notify the 24 hour operation, Ambulance

Operations, upon arrival to begin snow removal activities

4.1.2. Sidewalks. The contractor shall ensure all MTF entryways, exits and sidewalks (excluding sidewalks on the street edge) are clear of snow and ice during normal hours of operation.

Sidewalks shall be cleared prior to 0700 each morning.

4.1.3. Parking Lots. The contractor shall remove snow and ice from all MTF parking lot(s), entry-ways, and exits, seven days a week, when requested by the QAP or designated representative. The parking lot is for linear length footage at 2551 feet based on a 6 feet width wide sidewalk for a total SF of 15,306. Parking lot snow removal activities shall be coordinated by the QAP or designated representative. During severe or inclement weather, the

Government reserves the right to modify duty hours at no additional cost to the Government.

The contractor shall accumulate removed snow in areas designated by the QAP. The contractor will not be required to remove snow from the accumulation point.

4.1.4. Curbs and the outside perimeter of all parking lots shall not have berms that exceed 12 inches in height. No berm shall be permitted that impedes entering or exiting parking lot(s) or walkways. The designated snow accumulation areas shall not exceed 8 feet in height and will not be stacked in such a way as to restrict the view of vehicles entering or exiting the parking lot(s).

When reaching snow accumulation height restriction, the contractor shall contact the QAP for an alternate site. The contractor is responsible for any damages to curbs, sprinklers, shrubs or other

Government property caused by snow removal operations at the contractor’s expense.

4.2. SNOW REMOVAL – DEICING

4.2.1. Response Times. The contractor shall perform snow removal services on an "as required basis." The contractor shall coordinate with MTF officials on specific response times.

4.2.2. The contractor shall apply liquid magnesium chloride parking lot deicer when requested by the QAP or designated representative.

Add Optional Service 6 - PAINTING AND PATCHING

List of Facilities for McConnell AFB, KS

1.0 Table 1

Facility Number Facility Type RPUID Area (SF)

00250 Medical Clinic 92,300

00951 Vet Clinic 1,182

Special Notes:

To support the needs of this MTF, additional facilities may be added during the performance period of this task order and will be considered to be within scope. The services for these added facilities may be accomplished via SO until the formal contract modification process can be completed.

Table 2

Government Furnished Equipment

TBD