Attachment_13_-_Optional_Service_2_Grounds_Maintenance.pdf

OPTIONAL SERVICE #2

Performance Work Statement Grounds Maintenance

1.0.SCOPE

1.1. Scope Of Work. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform a landscape maintenance program on all improved grounds and irrigation systems provided at the time of Task Order Award. The landscape maintenance program shall be performed in accordance with the procedures and schedule listed in the Contractor's Grounds Maintenance Plan (GMP), which shall include the following minimum items:

a. Grass mowing

b. Edging/trimming grass

c. Pruning trees/shrubs

d. Operating and maintaining irrigation systems

e. Daily policing of grounds/debris removal

f. Weed abatement

g. Grass/Tree/Shrub/groundcover replacement

h. Application of fertilizer/soil amendments

i. Soil aeration

j. Erosion control

k. Servicing of stationary waste receptacles.

l. Stump removal

m. Snow and ice removal sidewalks/parking lots

2.0. CONTRACTOR - FURNISHED ITEMS AND SERVICES

2.1. This task order will provide grounds maintenance services to the Medical Group. The PWS includes but is not limited to mowing, edging, trimming, irrigation system maintenance and repair, annual plant replacement, sweeping, trash and butt can emptying, and daily debris removal and clean-up.

2.1.2. The contractor shall provide all necessary personnel, equipment, tools, materials, supervision and other items and services necessary to complete the tasks identified in the PWS.

2.1.3. The contractor, their employees, and their sub-contractors must wear the Medical Group/Base issued ID badge at all times while on the premises. The ID badge shall be worn in plain sight and shall not be loaned to give another person your access. The ID badge is provided by facility management.

3.0. DESCRIPTION OF WORK

3.1. Grounds Keeping/Landscaping Requirements. Services are required for the operations, maintenance, repair and upkeep of all improved grounds within area – square footage provided at the time of Task Order Option Award - the Medical Group complex listed under Technical

OPTION SERVICE #2

Exhibit 1.0. All improved grounds shall present a neat and professional appearance. The contractor shall develop and maintain a Grounds Maintenance Plan (GMP) prior to implementation, and is subject to KO and FM's approval. The plan shall include, but is not limited to, mowing, edging, trimming, mulching, pruning tree/shrubs, weed abatement, grass replacement, and application of fertilizer and/or herbicides. All hospital/clinic main entrances will be swept, debris removed, and trash and cigarette butt containers emptied five days a week (except holidays or military family days) Monday through Friday by 0730.

3.2. Mow Improved Grounds. The contractor will mow grass on all improved grounds. Grass clippings shall be removed or mulched when visible after mowing. Contractor shall maintain the growth of grass height on improved grounds between 1.5 to 3.5 inches. The height is a guideline for a neat and professional appearance. All improved grounds shall look well-manicured at all times.

3.3. Edging and Trimming. The contractor will edge sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas at least every other mowing.

Edging shall include removal of vegetation from cracks in sidewalks, driveways and roads.

Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, curbs, and other fixed obstacles. Trimming height shall match surrounding area grass heights. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 calendar days of noticed damage.

3.4. Irrigation. The contractor will ensure that improved areas receive sufficient amounts of water, as necessary to present a uniform green color without browning or barren areas resulting from lack of water. The contractor shall provide watering hoses and portable watering devices for irrigating all grass and planted areas. The contractor shall be responsible for the complete management, operation, maintenance, repair and replacement as needed of all water control devices, sprinklers, and irrigation systems.

3.5. Annual Plant Replacement. The contractor will plant set amount of flowers determined at the time of Task Order Option Award by the main entrance to the hospital and clinic throughout the growing season. The plants and flowers will be provided by the Medical Group.

3.6. Palm Tree Trimming. The contractor shall trim all Palm trees on the Campus.

3.7. Snow And Ice (S&I) Removal. The Contractor shall remove snow and ice accumulation at all entrances and walkways, fire escapes and stairwells. Snow accumulation shall not to exceed 1/4 inch during the hours of 0600-1630 at the main entrances and walkways or 24 hours a day at the Emergency Room Entrances. Ice melt and or sand shall be spread on all ice covered sidewalks and entrance ways. No S&I accumulations will be allowed between the normal business hours. “Ice Melt”, not rock salt shall be used in minimum amount at the main entrances and walkways and 24 hours a day at the Emergency Department. Ice melt should be eco-friendly and approved by the facility manager which shall be acquired at contractor’s expense. Ice melt

OPTION SERVICE #2

and/or sand shall be spread on all sidewalks and entrance ways as necessary the evening before each duty day as required and continued during daylight hours as necessary and 24 hours a day at the ER. These areas will be cleaned-up by contractor after the Snow and Icing Event. Snow removal equipment may be stored at the facility if arrangements are made with the facility manager. The approximate square footage, including sidewalk, loading dock, parking areas, and ramp of the loading dock will be provided at the time of Task Order Option award.

4.0. GENERAL REQUIREMENTS

4.1. Invoicing will take place on a monthly basis.

4.2. Submission of a status report shall be provided each quarter. A paper copy of the report is to be submitted to the FM if unforeseen conditions are found to exist, a mishap or injury occurs, or if there are any required changes to the task order.

4.3. The contractor shall perform a Kick-Off meeting to take place no later than 5 days from the Notice to Proceed (NTP). This meeting will include a complete overview of the task order and will be presented to the relevant hospital staff and POCs.

4.4. The Contractor shall process and acquire AF Form 332 through the base Civil Engineering Squadron, prior to starting any excavations. The contractor shall be responsible to perform identification of underground (U/G) utility lines when requested by the COR. The related lines shall be marked with an appropriate color spray paint or flag markers, and the work request shall be completed no later than three days following the request.

5.0. GOVERNMENT FURNISHED MATERIAL (GFM)

5.1. Reference Materials. No equipment shall be provided by the Medical Group. Only the materials listed in section 4.5 will be provided.

6.0. POINTS OF CONTACT (POC)

6.1. Contracting Officer Representative (COR), the term used herein, does not include any representative not acting within the scope of their authority. Notwithstanding any of the provisions of this Performance Work Statement, the COR shall be the only individual authorized to in any way provide direction to the contractor. The Contracting Officer (KO) is the only person authorized to make changes in the conditions of this task order. No one else may authorize a reduction or addition to the work to be performed by this Performance Work Statement.

6.2 The base Contracting Officer’s Representative (COR) information will be released at the time of Grounds Maintenance Option award.